Real Estate Listing Coordinator
9 days ago
Huntsville
Job Description We're looking for a detail-loving, highly organized Listing Coordinator to join InTown Partners Real Estate Group! This part-time role is the heartbeat of our listing operations, supporting our agents from the signed listing agreement through active listing. You’ll play a critical role in launching beautiful, polished listings, coordinating logistics, partnering with the Marketing Manager, ensuring MLS accuracy and compliance, and upholding the elevated brand standards we’re known for. If you thrive on organization, love creating order behind the scenes, and want to be part of a fast-paced, supportive, high-performing real estate team, this could be a perfect fit. Compensation: $17 - $21 hourly Responsibilities: Listing Intake & Workflow Initiation • Receive listing notifications from agents and initiate the listing workflow, • Open, organize, and maintain digital listing files, • Review listing agreements and required disclosures for completeness and accuracy, • Communicate with agents regarding missing or corrected documentation Listing Management (Pre-Launch) • Draft and input listings into MLS with complete and accurate data, • Upload photos, floor plans, video links, and other listing media, • Gather and verify property information, including:, • HOA details and documentation, • Room measurements, • Property specifications and features, • Draft initial marketing remarks for agent review and approval, • Coordinate and confirm photography, videography, measurements, and staging schedules as needed, • Confirm listing launch timeline and go-live date (standard Thursday launches), • Track, distribute, and assign lockboxes Marketing & Presentation Coordination • Coordinate ordering, installation, and removal of yard signs, • Prepare and mail “Just Listed” gifts, • Prepare and order marketing materials, including: property flyers, property books, and window displays, • Support agents with listing launch materials to ensure brand and presentation consistency MLS & Compliance Oversight • Ensure all listings comply with MLS rules, brokerage policies, and state regulations, • Maintain organized, complete, and compliant listing files, • Process listing changes, including: price adjustments, status updates, extensions, and amendments, • Monitor listing timelines and upcoming deadlines Active Listing Support • Coordinate open houses and broker opens (calendar support, signage, and materials), • Update showing instructions as needed, • Monitor listing performance and flag concerns such as: low showing volume, extended days on market, and upcoming listing expirations, • Serve as the primary operational support for agents during the active listing phase, • Send bi-monthly seller activity and marketing updates via email, including: new comparable sales and ListTrac reports Handoff to Transaction Manager • Upon execution of a contract, prepare and transfer a complete and compliant file to the Transaction Manager, • Confirm all listing documentation is executed, organized, and ready prior to handoffQualifications:, • Previous real estate, transaction coordination, titles, or mortgages experience is highly valued, • Passionate about serving people and providing a great customer service experience, • Capable of communicating effectively in both writing and in person, • Ability to manage multiple tasks efficiently, keeping our operations smooth and on track., • Proven track record of maintaining organized and compliant digital files, supporting our commitment to excellence., • Detail-oriented mindset to review listing agreements and disclosures for accuracy and completeness, ensuring compliance with regulations and policies.About Company We are a high-end real estate team located in the heart of downtown Huntsville. We serve 240+ families (& growing) with excellence each year. While we specialize in selling and purchasing high-value homes in North Alabama, we internalize the motto that “luxury is an experience, not a price point” and are thrilled when we have the opportunity to assist at all levels. Our core values—growth, communication, grit, and love—guide everything we do, fostering a collaborative and innovative environment.