Irvine
Job Description Receptionist Part Time (Monday through Thursday, 9:30 – 2:30) Irvine, CA, US (onsite) Who we are: Casco Contractors is a full-service commercial general contractor specializing in interior buildouts, building repositions, exterior upgrades , and EV charging station solutions. Founded in 2000 and proudly woman-owned, we serve a diverse client base throughout Southern California with projects spanning office, industrial, education, retail, healthcare, and more. Over the last 25+ years, Casco's experience team has built a strong reputation for quality work, expert value-engineering, and exceptional customer service. Casco has been listed as OC Business Journal's Best Places to work for 2025 and the last 8 years. What you can expect: The Receptionist will report directly to the Human Resources department and is responsible for managing overall office and facilities activities. This position serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains telecommunication system in a professional and friendly manner. This position also handles a variety of critical tasks to include facilities maintenance and upkeep, managing janitorial services and will indirectly support the HR, Accounting, Construction departments and leadership team. The Receptionist will handle: General office duties 60% of the time including: • Perform and maintain daily opening and closing procedures and staff the front desk during hours of operation., • Provide consistent office support to all staff by editing and reformatting documents, coordinating meetings/travel/calendars as needed, creating FedEx labels, acting as liaison between other departments and outside agencies including high level executives., • Welcome visitors by greeting them in person or on the telephone, answering the telephone or referring the inquiries with an upbeat, professional, and friendly manner., • Direct visitors by maintaining employee and department directories, giving instructions., • Provide front line support by corresponding with clients and customers., • Maintain the company’s telecommunications system, including troubleshooting devices and forwarding voicemails to the appropriate staff members., • Maintain a safe and clean reception area by complying with procedures, rules, and regulations., • Keep the office, conference room, and kitchen in neat and tidy order. Upkeep cleanliness and organization of all office supplies and general spaces., • Receive and record daily deliveries., • Sort and distributes daily mail to include overnight/priority mail to appropriate personnel., • Monitor and maintain adequate inventory of office and kitchen supplies, while keeping within budgets and conducting periodic reviews for cost savings opportunities., • Order and replenish all office and kitchen supplies in upstairs and downstairs areas and warehouse, including paper, toner, coffee (monthly),, • Coordinate the maintenance of office equipment (copier/fax machine, postage machine, furniture, some field equipment, and telecommunications system) and office repairs by conducting regular walk-throughs to identify areas of concern., • Manage leadership calendars and schedules as needed., • Update welcome video on reception TV with new marketing graphics, birthdays, work anniversaries., • Order breakfast and/or lunches for office staff as needed, • Collect AMEX/VISA receipts from personnel to create expense reports for accounting., • Update corporate directory, create/remove field mailboxes., • Assist the HR and Marketing Specialists with company events or other projects/tasks as needed., • Maintain HR hard copy filing. Local travel up to 5% to run errands. The ideal Receptionist will have: Excellent interpersonal, telephone, and verbal communications skills. Strong proficiency in Microsoft Office applications. Ability to listen, maintain professionalism, and multi-task. Maintain good organization, supply management, customer focus, and handle pressure in a fast-paced environment. Must always display a high degree of professionalism as the face of the company. • High School Diploma or equivalent, • 1 to 2 years’ experience in a receptionist, general office, or other administrative role, • Experience working in Accounting, HR or another administrative role is a plus., • Excellent Customer Service experience, • Experience using Microsoft office including Word, Outlook, and Excel, • Excellent written, verbal, and interpersonal communication skills, • Adobe Photoshop, • Excellent organizational skills As a female owned and operated construction company. Casco is built on the foundation of unprecedented customer service, collaborative partnerships, community giving and the relentless pursuit of excellence. We are driven by the need to constantly innovate. We are obsessed with details, progressive technology, superior quality, and the execution of safe practices. Casco’s values are constructed on trust. We strive to empower all employees to make decisions based on our core values. We practice 100% accountability but trust that everyone is working in the best interest of the customer, the project, and the company. Click here to learn more about our culture. The US base salary range for this part-time position is $22.00 - $26.00 per hour. This is a part time position with onsite work hours Monday through Thursday between 9:30 and 2:30. Our salary ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training. Part-time is defined as working under 30 hours per week and therefore will not be eligible for company provided healthcare benefits. Casco Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff recall, transfer, leaves of absence, compensation, and training.