Finance assistant jobs in Edison, New JerseyCreate job alerts

Job Description Job Summary: The successful candidate will work under the direction of the Assistant Controller along with other Aquestive Finance/Accounting management. The successful candidate will participate in the following activities and have the following responsibilities. Responsibilities: • Monthly, quarterly, and annual Financial Close, • Prepares and enters journal entries, • Prepares balance sheet reconciliations, • Prepares ad hoc financial reports, charts, tables and assist in analysis of results, • Ensures compliance with internal control policies and procedures, • Internal Controls, • Ensures SOX compliance, including enforcing key controls and adherence to the approved policies/procedures for the areas assigned, • Maintains proper documentation and assists in testing of key controls and timely remediation of identified deficiencies, • Demonstrates continuous effort to improve operations, decrease process times, streamline work processes; works collaboratively with the business, and leverages technology, • Accounts Payable/Accounts Payable back-up as necessary, • Coordinates, validates, and inputs invoices using accounting systems, • Builds and maintains effective relationships with vendors, • Organizes and maintains vendor files and ensures vendor statements are accurate and reconciles any missing invoices/discrepancies, • Prepares disbursements by setting up online banking payments for approval and corresponding manual payment batches, • Payroll/Payroll back-up as necessary, • Processes weekly and biweekly payrolls for colleagues including processing all payroll deductions, processing compensation changes, overtime and shift changes and withholding adjustments using UltiPro software, • Maintainins processing time and attendance records, • Responds to payroll inquiries, completes relevant information on employment verification forms, and addresses other inquiries, • Serves as point of contact for payroll and timekeeping system, troubleshooting and problem resolution, • Other responsibilities, • Assists with preparation of monthly or weekly financial reports, develops and utilizes spreadsheets, databases and other computer applications, • Assists with preparation of footnote support for SEC filings, • Prepares documentation for accounts payable payment runs, • Manages specialized information, reports, forms dealing with fees, billing, and tracking of projects, • Collects supporting documentation as requested by external auditors, • Reaches out to States for any inquires received regarding governmental and other surveys, • Schedules meetings with various leaders across the Company and assists in preparation of supporting schedules for such meetings, • Processes cash receipts from customers Skills and Specifications Expertise: • Minimum 1-3 years of accounting experience in relevant financial roles, • Pharma/biotech related, publicly traded Company financial experience strongly preferred, • Experience and proficiency with Office 365 (Excel, Word, etc.) required; familiarity with Great Plains ERP systems a plus, • Attention to detail and ability to multi-task, prioritize work and meet deadlines on an ongoing basis, • Ability to build relationships within and outside of the organization and work effectively in a fast-paced environment, • Strong written and verbal communication skills, including ability to effectively work with individuals at all levels, • Highly motivated, committed to drive change, continually improve processes, and deliver high quality results Education Requirements: As part of Aquestive’s employment process, final candidate will be required to complete a drug test and background check prior to employment commencing. Please Note: Aquestive is a drug-free workplace and has a drug free workplace policy in place. Aquestive provides equal employment opportunities to all colleagues and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The Company is required to provide a reasonable estimate of the salary range for this job in certain states and cities within the United States. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education. Expected Base salary range: $60,900.00 to $90,000.00 USD

Job DescriptionJewish Federation in the Heart of NJ is a leading philanthropic and social service agency in central New Jersey. We are seeking a lead finance professional with experience in organizational process and management, to oversee: Finance Human Resources Information Technology and Data Systems Facilities and Risk Management This unique position entails a hands-on approach to day-to-day operations of the Finance Department, while also serving a key role as chief financial officer. A strong knowledge of non-profit budgeting and finance, as well as the ability to manage projects, communicate effectively and advance initiatives in a strategic manner is essential. FINANCE: Responsible for day-to-day operations, including payroll, accounts payable, revenue posting, endowment accounting, and general ledger monthly closings Develop, implement, and enforce policies, procedures, and systems to continually improve the efficiency and effectiveness of the department Provide timely and accurate monthly financial reports, analysis of budget variances, cash flow monitoring, and endowment reports Develop the annual budget to align the goals of the organization with the forecasted financial resources expected in the coming year. Partner with senior management and board leadership to monitor the organizations financial health and respond to current operations and the external financial environment Manage relationships with banks, investment managers, external auditor, insurance broker, benefits administrator, facility services, and payroll service. Collaborate with endowment fund holders and impact staff to maximize the use of the endowments for purposes specified in fund holder agreements. Partner with leadership to manage all funds, financial processes, and assets to maximize the use of resources to carry out the Federations mission through strategically aligned programs and grants awarded to partner agencies. Play a key role as the staff liaison to the Finance Committee and the Investment Committee. HUMAN RESOURCES: Partner with third party benefits administrator to ensure high quality, cost effective, health benefits are offered to all eligible staff. Manage the 401(k)-retirement benefit plan, partnering with the plan administrator to ensure regulatory compliance and timely annual reporting. Collaborate with the Personnel Committee to ensure policies and procedures are in place, adhered to, and periodically updated. Ensure staff compliance with all personnel policies. Monitor time and attendance. Support recruiting efforts for all open positions, including orientation about Federation personnel policies. INFORMATION TECHNOLOGY AND DATA SYSTEMS: Manage relationship with 3rd party IT firm. Ensure new technologies and latest platforms are employed when determined appropriate for maximizing resources to Federation, in collaboration with the Database Administrator. Support the Database Administrator in managing the donor database and monitoring and assessing equipment needs. Participate as a key member of the data management team, attending bi-weekly meetings to strategize, provide support, and monitor data quality. FACILITIES AND RISK MANAGEMENT: Manage insurance relationship with broker to obtain adequate coverage, negotiate competitive pricing, and ensure compliance with insurance contracts. Partner with the Executive Assistant to maintain a safe, secure, clean, and productive work environment. QUALIFICATIONS: Minimum of 5 years experience in a non-profit setting preferred, with a record of successfully managing financial resources. In-depth knowledge of accounting practices and procedures required. Excellent organizational, written communication, and presentation skills. Ability to multi-task, meet deadlines, and think strategically and creatively. Strong knowledge of computer and other office systems and the ability to troubleshoot problems. Knowledge of Blackbaud Financial Edge and Blackbaud CRM a plus. Experience in office management and in working as part of a team. Experience working successfully and building relationships with volunteers. Bachelors degree, preferably in business or a related field. CPA preferred.

Job Description Position Overview: A growing, privately held food & beverage manufacturing company is seeking an experienced Controller to lead its accounting operations and manage a small administrative office. This position oversees a team of four accounting professionals, including roles in general accounting, accounts receivable, and accounts payable. The Controller will report directly to the Chief Financial Officer and will be developed to assume the CFO role upon their planned retirement. This is a hands-on position and an excellent opportunity for an Assistant Controller ready to take the next step in their career. Key Responsibilities: • Oversee all accounting and financial functions, including monthly close, financial analysis, and cash flow management., • Ensure accurate financial reporting and compliance with federal and state regulations., • Manage inventory valuation, costing, and cost of goods sold (COGS) accounting processes., • Support and improve ERP and financial reporting systems, as well as Microsoft Office applications., • Handle customer credit reviews, bank relationships, payroll, 401(k) administration and compliance, and company insurance programs., • Oversee PCI compliance and coordinate with external IT vendors to maintain network security., • Collaborate cross-functionally to support supply chain operations and manage chargebacks., • Participate in strategic planning and financial forecasting to support company growth. Qualifications: • 10-12 years of progressive experience in finance or accounting within a privately held or family-owned organization., • MBA in Finance or Accounting required., • Experience in both for-profit and non-profit environments preferred., • Strong understanding of inventory costing, cost of goods sold (COGS), and valuation., • Proficiency with ERP and financial reporting systems, along with Microsoft Office Suite., • Experience with tax reporting and compliance is a plus., • Prior exposure to supply chain and chargeback processes is highly desirable., • Ability to thrive in a hands-on leadership role within a small to mid-sized food & beverage manufacturing business environment. Salary Range: $140k - $180k

Job Description Join us where accuracy meets hospitality Why this role • Impact cash flow and vendor relationships through precise billing and AP execution., • Be the welcoming face and voice of our front office. FLSA Status: Non-Exempt What you'll do • Process high-volume customer billing: review, code, enter, research exceptions, generate statements and reports, and resolve issues., • Provide professional reception coverage: greet visitors, answer calls, and process incoming mail., • Sort and distribute incoming vendor invoices/credits to the correct AP associate., • Research unvouchered POs and gather documentation to correct and clear them., • Assist with AP check runs including matching, scanning, and filing vendor invoices., • Execute full-cycle AP with three-way match, approval verification, documentation, account coding, and accurate data entry., • Match receiving transactions to goods/services and reconcile invoices with POs and packing slips., • Maintain customer records (contacts and billing email addresses) and manage filing systems for all processed invoices (customer and vendor)., • Help with credit card receipt scanning, coding, and posting., • Collaborate daily with the Controller, merchandisers, Warehouse receiving associates, and vendors; partner with team members to ensure timely processing., • Support special projects as assigned and adhere to company and departmental policies, including the employee handbook and corporate standards. What you'll bring, • Numerical aptitude across discounts, interest, commissions, portions, percentages, and volumes., • Accurate calculator/10-key; proficiency in MS Excel and MS Word; exposure to Sage preferred., • Detail-driven multitasking and excellent written/verbal communication., • Strong organization, deadline discipline, and problem-solving under pressure., • Binding Experience, • Basic Computer Skills

Job Description JOB TITLE: ASSISTANT DIRECTOR FOR COMMUNITY ENGAGEMENT AND DEVELOPMENT Proudly recognized as one of New Jersey’s Top Workplaces for 2025, Triple C Housing is where purpose meets passion. Join a team that values care, community, and choice. We are seeking a dynamic Assistant Director of Community Engagement and Development to support the growth of our housing development programs and partnerships. Reporting to the Director of Community Engagement and Development, this role combines strategic housing development management, project oversight, and community engagement to ensure successful expansion of affordable housing initiatives. Housing Development & Operations • Manage real estate development projects, acquisitions, and construction of affordable housing., • Oversee project budgets, timelines, and compliance with regulatory standards., • Coordinate with contractors, inspectors, and internal teams to ensure quality and timely delivery Community Engagement & Partnerships • Develop and maintain partnerships with affordable housing developers and service providers., • Prepare and manage MOUs, contracts, and compliance reports., • Represent Triple C at conferences and community events. Operational Planning • Support integration of housing development with operational strategies., • Assist with readiness reviews, compliance walkthroughs, and interdepartmental coordination. Qualifications • Education: Bachelor’s degree in business, finance, real estate development, or related field (Master’s preferred)., • Experience: Minimum 5 years in affordable housing development and operations, with at least 3 years in management/project management. Skills • Expertise in affordable housing finance and development programs (HOME, LIHTC, HUD, etc.)., • Strong project management and organizational skills., • Excellent communication and stakeholder engagement abilities. Other: Valid driver’s license; ability to travel throughout NJ. Hybrid role with regular on-site visits to development sites and partner meetings. Evening and weekend availability may be required.