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Job Description Position Overview The Executive Assistant provides high-level administrative and operational support to senior leadership within the construction company. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and handling confidential information. The Executive Assistant acts as a trusted partner to executives, enabling them to focus on strategic priorities while ensuring organizational efficiency. Key Responsibilities * • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare reports, presentations, and correspondence for internal and external stakeholders., • Handle confidential information with discretion., • Assist in tracking construction project deadlines, deliverables, and documentation., • Coordinate communication between executives, project managers, and field teams., • Maintain organized records of contracts, permits, and compliance documents., • Serve as the first point of contact for executives, screening calls and emails., • Draft and edit professional communications, including memos and meeting notes., • Liaise with clients, vendors, and partners to ensure timely responses and follow-ups., • Organize executive and team meetings, including preparing agendas and minutes., • Support planning of company events, site visits, and leadership workshops., • Oversee supplies, equipment, and administrative resources for executive offices., • Support HR and finance teams with onboarding, payroll documentation, and expense reporting. Qualifications • Proven experience as an Executive Assistant, Administrative Assistant, or similar role., • Strong organizational and time-management skills with the ability to multitask., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to work independently and handle sensitive information with integrity., • Prior experience in the construction industry or related field preferred. Preferred Skills • Familiarity with construction project management tools (e.g., Procore, Buildertrend)., • Knowledge of industry terminology, contracts, and compliance requirements., • Strong problem-solving skills and adaptability in a fast-paced environment.Company DescriptionAccess Communications Group (ACG), founded in 1996 in El Paso, Texas. Telecommunications and Construction Company that provides services to Federal, State, Local -Commercial and Educational - check our website to look at the projects we have successfully completed! We take immense pride in our exceptional track record as a federal contractor. The evidence is reflected in our outstanding Contractor Performance Assessment Reporting System rating and excellent Process Performance Qualification evaluations. Our satisfied clients span various sectors across Texas, Arizona, New Mexico, and Colorado, comprising federal, commercial, medical, and educational institutions.Access Communications Group (ACG), founded in 1996 in El Paso, Texas. \r\n\r\nTelecommunications and Construction Company that provides services to Federal, State, Local -Commercial and Educational - check our website to look at the projects we have successfully completed!\r\nWe take immense pride in our exceptional track record as a federal contractor. The evidence is reflected in our outstanding Contractor Performance Assessment Reporting System rating and excellent Process Performance Qualification evaluations. Our satisfied clients span various sectors across Texas, Arizona, New Mexico, and Colorado, comprising federal, commercial, medical, and educational institutions.

Job DescriptionDescription: Job Summary: The Accounting Assistant provides cross-functional support to the Accounting Department, assisting with tasks related to accounts receivable, accounts payable, and utility coordination. This role is responsible for organizing financial records, batching and mailing checks, preparing tax and refund documentation, and assisting with utility invoice tracking. The Accounting Assistant helps maintain the accuracy and completeness of financial records by supporting daily operations across the team. Success in this role requires strong organizational skills, attention to detail, and the ability to work collaboratively within a fast-paced accounting environment. This position exists in a temperature-controlled environment. Requirements: Essential/Key Functions: · Organize and maintain filing systems for checks, records, and accounting documents to support audit readiness and compliance. · Batch tenant check payments for processing and ensure accurate tracking in coordination with daily deposit activities. · Mail accounts payable checks in accordance with established processing schedules. · Compile and prepare property tax refund packets for delivery to property managers. · Generate receipts for miscellaneous check payments and assist with proper coding or documentation. · Support the resolution of issues related to outstanding checks, including communication with vendors and internal teams. · Assist in receiving and forwarding cash flow statements to the external accounting firm on a scheduled basis. · Locate, retrieve, and track any missing utility invoices in coordination with Utilities Specialist. · Perform in a manner that will prevent errors and omissions. · Comply with MIMCO policies and procedures. · Physical presence on the job is essential and necessary. · Other duties as assigned by management Management Responsibilities: No Direct Reports Minimum (Required) Qualifications: Education High school diploma or equivalent required; associate’s degree in Accounting, Finance, Business Administration, or related field preferred. Experience Some prior experience in an office, administrative, or accounting support role preferred but not required. Internship or school-based experience in accounting or finance is a plus. Knowledge, Skills and Abilities · Basic understanding of general office procedures; familiarity with accounting or finance concepts is a plus. · Proficiency in Microsoft Office, especially Outlook, Excel (e.g., data entry, sorting, basic formulas), and Word. · Strong attention to detail and accuracy in handling financial documents and records. · Ability to stay organized and manage multiple tasks in a structured environment. · Willingness to learn accounting systems and follow established procedures. · Effective verbal and written communication skills for working with team members and other departments. · Dependability and professionalism in handling confidential financial information. · Previous exposure to accounting software (such as Yardi) is a plus but not required. Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Physical, Mental and Environmental Requirements: C=Constantly F=Frequently O=Occasionally R=Rarely (5-8 hrs./shift) (2-5 hrs./shift) (Up to 2 hrs./shift) (Does not exist as regular part of job) Physical Mental Environmental On the job the employee must: On the job the employee must be able to: On the job the employee: (O) Bend (F) Sit (F) Read/comprehend (R) Is exposed to excessive noise (R) Squat (F) Stand (F) Write (R) Is around moving machinery (R) Crawl (F) Walk (F) Perform calculations (R) Is exposed to marked changes in temperature and/or humidity (F) Climb (R) Push/Pull (F) Communicate orally (R) Is exposed to dust, fumes, and/or gases (R) Kneel (F) Reason and analyze (R) Drives motorized equipment (F) Handle objects (manual dexterity) (F) Vision (requires close focus, distance focus, peripheral vision, color vision, depth perception and focus adjustment) (R) Works in confined quarters (O) Reach above shoulder level (R) Is around moving overhead cranes (F) Use fine finger movements ( ) Other _________________ Must carry/lift loads of: (O) Light (up to 25lbs.) (R) Moderate (25-50lbs.) (R) Heavy (over 50lbs.) Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include: • Additional modifying equipment or devices., • Modified work schedules., • Providing an interpreter (sign language); or, • Making the work environment readily accessible to individuals with disabilities.

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance.