Department Assistant
10 days ago
Houston
Job DescriptionPrimary Job Title: Department AssistantAlternate / Related Job Titles: • Administrative Assistant – Construction, • Project Administrative Coordinator, • Operations Administrative Assistant, • Construction Department Coordinator • Provide administrative support to Section Managers across Procurement, Safety, Project Management, and Project Controls, • Serve as a point of contact for department-related inquiries; research and provide accurate responses, • Prepare and present meeting notes, presentations, tables, and reports using Excel, PowerPoint, Access, and other tools, • Develop and maintain departmental procedures aligned with business line requirements, • Monitor deadlines, benchmarks, and action items; support monthly progress reporting, • Plan, coordinate, and facilitate on-site and off-site meetings, including catering (lunch and occasional breakfast meetings), • Coordinate Lunch & Learn events with external vendors/subcontractors (approximately 2–3 per month), • Assist with planning and coordination of department-wide events, • Support Safety with office-wide PPE needs, • Coordinate required training programs and maintain training records to ensure compliance, • Assemble and analyze information related to business plans and financial reports, • Monitor and approve standard expenditures to ensure adherence to department budgets, • Prepare professional communications including emails, agendas, and meeting minutes, • Handle sensitive and confidential information with discretion, • Coordinate and resolve department-related issues (workspace, supplies, resources), • Book travel arrangements and complete expense reports as a delegate for leadership, • Assist in maintaining the Construction Fleet Truck, • Perform additional duties as assignedRequired Skills & QualificationsRequired:, • High School Diploma or GED, • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, • Strong organizational skills with excellent attention to detail, • Ability to work independently with accuracy, reliability, and sound judgment, • Strong verbal and written communication skills, • Ability to manage multiple priorities and deadlines, • Professional communication skills with all organizational levels and external partnersPreferred:, • Prior office or clerical experience, preferably in construction, engineering, or infrastructure environments, • Experience supporting managers or multi-functional teamsBenefits, • Medical, Vision, and Dental Insurance Plans, • 401(k) Retirement FundClient OverviewA long-standing infrastructure engineering firm that designs and builds essential infrastructure for cities. With a legacy dating back to 1898, the organization is committed to safety, quality, and building a thriving society.About GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company based in Alaska. We value diverse and inclusive workplaces and support Fortune 500 clients across engineering, construction, financial services, technology, life sciences, utilities, and retail throughout the U.S. and Canada.Job Number: 25-29751 #gttic #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure. We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier. There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: Awards SIA’s Fastest Growing Staffing Firm: 2023 and 2015 SIA’s Best Staffing Firm to Work for: 2019 -2023 Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015 Randstad Preferred Supplier: 2020 - 2023 TechServe Alliance Excellence Award. 2019 NH Business Magazines Fast 5 fastest growing companies Ernst & Young Entrepreneur of the Year Finalist: 2015Global Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015