Personal/Executive Assistant
3 days ago
Brentwood
Job DescriptionSalary: $25 Personal/Executive Assistant Seeking a Versatile Personal/Executive Assistant for a Fast-Paced, Creative Lifestyle...This role supports a high-level professional across personal, household, and creative domains. Responsibilities include managing errands, coordinating home logistics, assisting with gift-giving and resale of luxury items, and supporting content creation for social media. Ideal candidates are highly organized, tech-savvy, adaptable, and proactive, with a passion for keeping things running smoothly behind the scenes. Responsibilities: • Support with ad hoc administrative tasks., • Utilize various platforms like Facebook Marketplace or FASHIONPHILE to resale luxury items, including handbags and shoes to home dcor and furniture; this would entail photographing and posting items, communicating with possible buyers, and coordinating the close of sale., • Assist with timely, event focused purchases and/or general gift-giving (e.g., flowers for a funeral, wedding present, baby shower gift, etc.)., • Return and track personal outgoing packages (e.g., returns) and shipments., • Create and maintain an organizational system for products/packages that are received to home: paperwork: and other various items in general areas., • Maintain and organize household spaces, including tidying general areas, restocking rooms with clean linens and appropriate toiletries, and addressing other home-related needs as they arise., • Assist with home design and dcor, including sourcing items, coordinating purchases or installations, and supporting aesthetic organization of living spaces in alignment with CEOs preferences., • Coordinate grocery shopping, creating shopping lists, purchasing items in-store or online, and ensuring timely deliver or pickup based on CEOs preferences and schedule., • Prepare one to two meals per week, based on CEOs preferences and schedule, ensuring quality, timeliness, and dietary considerations as needed., • Be point of contact, both in person and otherwise, for home repairs, installations, maintenance, and the like., • Make and manage a variety of personal appointments., • Handle personal errands on behalf of CEO, and, occasionally, her husband/family., • Provide occasional transportation to/from work, airport, events, etc., • Help coordinate care of pet including, but not limited to walks, grooming, pick-up/drop off around CEOs schedule., • Available to work with outside companies or individuals as needed in support of personal/business activities., • Assist with video/photo production for social media platforms, including setup and clean-up, as circumstances dictate., • Capture organic content when needed, such as video/photo phone footage., • Film, filter and edit planned content for social media platforms, at CEOs discretion., • Demonstrates attention to detail while performing tasks with speed and efficiency., • Maintains discretion and trustworthiness in all responsibilities., • Exhibits high agility and adaptability in dynamic environments., • Communicates with tact and diplomacy; excels in interpersonal interactions., • Possesses excellent verbal and written communication skills., • Applies superior organizational skills and transitions between tasks with ease., • Operates with a self-driven mindset; proactive and initiative-oriented., • Solves problems independently within scope of authority., • Responds promptly and works flexibly to meet evolving needs., • Upholds a strong work ethic and effectively prioritizes a diverse workload., • Brings a positive, go-getter attitude; enthusiasm for content, storytelling, and Internet culture is a plus., • Experience as Personal and/or Executive Assistant., • Available during and outside standard hours., • Discretion with sensitive matters and information., • Flexibility to travel, run errands, answer calls, and manage tasks as per Dr. Lees schedule., • General administrative support skills., • Ability to manage travel, calendar/schedule, and financial parameters, if/when requested., • Familiar with retail customs and practices., • Knowledge of Shopify, Excel, Microsoft Word, Google Docs/Sheets/Forms, social media platforms, and ability to learn new software if required., • Knowledge of short form video editing, preferred.