Program Manager
4 days ago
Birmingham
The Program Manager supports the execution and coordination of Vanguard Economic Development’s programs and initiatives. This role focuses on operational support, logistics, scheduling, and follow-through to ensure programs run smoothly and stakeholders are supported. This is a hands-on, execution-focused role suited for someone who is highly organized, dependable, and comfortable supporting multiple workstreams and people at once. Core Responsibilities Program Operations & Coordination • Support the planning and execution of workforce development programs and initiatives, • Coordinate schedules, timelines, and logistics across cohorts, workshops, and events, • Track program tasks, deliverables, and follow-ups to ensure nothing falls through the cracks Team & Stakeholder Support • Support leadership, facilitators, contractors, and participants with coordination and communication, • Assist with onboarding, scheduling, and ongoing communication for program stakeholders, • Follow up on outstanding items and ensure alignment across parties Organization & Documentation • Maintain organized files, trackers, and documentation across programs, • Support basic reporting, participation tracking, and operational documentation, • Ensure accuracy and consistency of information shared internally and externally Professional Judgment & Communication • Communicate clearly and professionally with internal and external stakeholders, • Handle sensitive or confidential information with discretion, • Escalate issues appropriately and support problem-solving as needed Ideal Candidate Profile • Highly organized and detail-oriented, • Reliable, responsive, and strong with follow-through, • Comfortable in a support-oriented role that enables others to succeed, • Able to manage multiple priorities in a fast-moving environment, • Coachable and receptive to feedback, • Professional and thoughtful communicator Experience may include program coordination, operations, project support, administrative roles, or work in workforce development, nonprofit, education, or community-based settings. Tools & Systems • Google Workspace (Docs, Sheets, Slides, Calendar, Gmail), • Light project tracking tools and spreadsheets, • Hubspot