Office administrative assistant jobs in Carteret, New Jersey - Page 2Create job alerts

Job Description Bilingual Administrative Assistant / Customer Service Representative Location: Elizabeth, NJ Pay: $19 – $22 per hour (based on experience) Schedule: Full-time, Monday – Friday (occasional Saturdays as needed) About the Role We’re hiring a Bilingual Administrative Assistant / Customer Service Representative for a busy automotive service office in Elizabeth, NJ. This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, and can communicate confidently in both English and Spanish. You’ll handle administrative duties, support daily operations, and provide excellent customer service — both in person and over the phone. Responsibilities * Greet and assist customers in both English and Spanish * Answer phones, schedule appointments, and manage service requests * Process invoices, payments, estimates, and insurance paperwork * Maintain accurate records and data entry in company systems * Communicate with vendors, adjusters, and internal teams * Keep the office organized and running smoothly * Assist with administrative projects and customer follow-up calls Qualifications * Bilingual (English & Spanish) required * 1–3 years of office administration or customer service experience * Strong computer and data entry skills (Microsoft Office preferred) * Excellent communication, organization, and time management * Positive attitude, strong attention to detail, and a customer-first mindset * Automotive, insurance, or service industry experience a plus Why You’ll Love This Job Stable, full-time hours Supportive team environment Opportunities for growth and training Great pay and steady work in a respected local business Apply Now! Join a team that values professionalism, teamwork, and customer satisfaction. Call Express Employment Professionals of Union, NJ at 908-493-5890 or apply online today!

Job Description About the Role This is more than a front desk position — you’ll be the owner’s right hand, trusted with administrative, scheduling, and client-facing responsibilities. You'll manage day-to-day operations, handle communications, and ensure the office runs smoothly. Key Responsibilities • Greet clients and visitors, manage incoming calls and emails with professionalism and warmth, • Maintain the owner's calendar — scheduling appointments, client meetings, and deadlines, • Organize files and records, both digital and paper (experience with tax docs a plus), • Coordinate with clients for document requests, follow-ups, and appointment confirmations, • Assist in basic bookkeeping tasks or workflow tracking (QuickBooks experience helpful), • Support special projects and office initiatives, • 4+ years of experience in an administrative, executive assistant, or front office role, • Excellent communication and interpersonal skills — you’re the first impression, • Tech-savvy: comfortable with MS Office, Google Workspace, and learning new tools, • Organized, detail-oriented, and a natural multi-tasker, • Discretion and professionalism when handling confidential information, • Experience in a CPA, legal, or financial services office, • Work directly with a seasoned CPA and learn from the best, • Play a central role in a stable and respected firm, • Growth opportunities based on performance, • Supportive, small team environment where your input mattersCompany DescriptionWe are a growing, client-focused CPA firm known for personalized service, integrity, and a commitment to excellence. We work with small businesses, professionals, and individuals, providing tax, accounting, and advisory services. We're seeking a highly organized, proactive, and personable assistant to support the owner directly — someone who enjoys being the go-to problem solver and thrives in a fast-paced, detail-driven environment.We are a growing, client-focused CPA firm known for personalized service, integrity, and a commitment to excellence. We work with small businesses, professionals, and individuals, providing tax, accounting, and advisory services. We're seeking a highly organized, proactive, and personable assistant to support the owner directly — someone who enjoys being the go-to problem solver and thrives in a fast-paced, detail-driven environment.