Office administrative assistant jobs in Vineland, New JerseyCreate job alerts

Job Description Job Overview: We are seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to oversee daily office operations. with strong customer service skills to join our team. This role combines traditional bookkeeping with front-facing sales support and administrative functions. The ideal candidate will be responsible for managing daily financial tasks including sales, invoicing, reporting, customer interactions, handing procurement tasks, and executing accounting functions. This multifaceted position ensures the smooth functioning of our workplace while maintaining accurate financial records. This is a dynamic position suited for someone who is equally comfortable working with numbers and working with people. Key Responsibilities: · Interact with customers in a professional and service-oriented manner. · Support the sales process by preparing accurate invoices and responding to customer billing inquiries. · Generate and manage purchase orders and sales orders. · Handle both accounts receivable (sales) and accounts payable (purchases). · Record day-to-day financial transactions and ensure accuracy across all accounts. · Reconcile accounts, manage financial entries, and maintain up-to-date records. · Create, review, and send invoices in a timely and accurate manner. · Prepare regular financial reports, summaries, and forecasts using Excel. · Track payments and follow up on outstanding invoices. · Identify and correctly process financial documents (e.g., distinguish between purchase orders and sales orders). · Ensure all documentation is properly filed and accessible for auditing and reporting. Qualifications: · Proven experience as a Bookkeeper, Accounting Assistant, or similar role · Excellent customer service and communication abilities · Strong Excel skills (including pivot tables, formulas, and data analysis) · Familiarity with accounting software (e.g., QuickBooks, or similar) · Strong attention to detail and high level of accuracy · Ability to manage multiple priorities and meet deadlines · Associate's or Bachelor's degree in Accounting, Business Administration, or related field – preferred · High school diploma or equivalent required– required · Reliable with patience and professionalism Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Candidates interested in this position should visit our website, learn about our company, and then submit a cover letter with their resume. Your cover letter should include why you think you would be a good fit for this role. Company DescriptionElectromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services.Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services.

Job DescriptionJob Description: We are seeking an experienced Assistant Dealership Office Manager with strong accounting and management experience. Automotive industry experience a HUGE plus! This is the perfect opportunity for an experienced accounting professional who wants to push their career to the next level. This position consults and works with the General and Department Managers at the dealership to identify operational opportunities and implement revenue generating and cost saving initiatives. If you are a proven leader, excellent trainer, and are confident in your ability to deliver results, this is the opportunity for you! Our Assistant Dealership Office Manager will be responsible for ensuring all store transactions are processed accurately and timely. To be successful in this position, you must be well-versed in all facets of accounting, cost control, collections, and margin expansion and financial controls. You must possess proven leadership and coaching abilities with a focus on communication and customer relations. Job Requirement: • Bachelor’s degree in Accounting, Business Administration, or commensurate experience, • Two years of experience in an office/administrative management position, • Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections, • Excellent communication skills; both written and verbal, • Ensure policies/procedures are followed, • MUST have a can-do, positive, helpful, encouraging attitude!! Qualifications, • Prior dealership Office Management experience a plus, but willing to train the right person, • 3-5 years accounting experience, • Strong willingness to adhere to established policies/procedures, and hold others accountable., • Proficient in typing and 10-key, • Knowledgeable in Excel, Word, Outlook and ADP, • Dynamic and technology-savvy Benefits Include: Our team members enjoy a positive working environment with opportunities for professional growth through training and advancement from within the organization. Our team members also enjoy a comprehensive benefits program including: Medical, Employee discounts on vehicle purchases, parts and service Paid-time-off Comprehensive employee recognition programs. Continued training through the manufacturer. Opportunities for career advancement. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. We Would Love To Talk With You! Apply By Clicking The 'Apply Now' Button

Job Description We are seeking a qualified Medical Assistant to join our Medical Assistant team. The Medical Assistant will support our healthcare providers by performing various clinical and administrative tasks. This role involves direct patient care and requires the ability to perform physical tasks, including bending, squatting, lifting, and carrying. Core responsibilities include: ● Room patients by greeting them professionally and ensuring they feel comfortable ● Assist healthcare providers during patient examinations and procedures ● Prepare and maintain examination rooms, ensuring they are clean and stocked with necessary supplies ● Obtain patient histories and vital signs, documenting them accurately in EMR ● Assist healthcare providers in preparing and drawing injections for administration ● Perform phlebotomy procedures, including drawing blood samples and preparing specimens for laboratory testing ● Assist patients with mobility and provide support as needed during examinations ● Handle and transport medical equipment and supplies, requiring lifting and carrying of items up to 50 lbs. ● Must be able to lift and carry items weighing up to 50 lbs. ● Ability to bend and squat to assist patients and access supplies ● Physical stamina to stand for long periods and perform repetitive tasks ● Assist healthcare providers with facilitating all orders including physical therapy scripts/labs/drug testing protocols ● Suture/staple removal ● Casting assistance (training provided) ● Autoclave ● Maintain patient confidentiality and adhere to HIPAA regulations ● Provide excellent patient care and ensure a positive experience for all patients ● Other duties as assigned by management Required Skills & Experience ● High school diploma or equivalent ● Certification as a Medical Assistant (CMA, RMA, or similar) ● Medical Assistant experience required (1 year preferred) ● Candidate should be familiar with EMR ● Strong attention to detail and ability to follow instructions ● Excellent communication and interpersonal skills ● Ability to perform physical tasks, including bending, squatting, lifting, and carrying ● Proficient in using electronic health records and basic office software ● Candidate must be able to travel to all South Jersey locations Compensation for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, and experience. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned, and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. Please note that we participate in E-Verify and will provide the federal government with your I-9 Form information to confirm that you are authorized to work in the U.S.

Job Description Join a Winning Team SERVPRO Team Fabiani is one of the region’s largest and fastest-growing SERVPRO ownership groups, recognized for excellence in large-loss mitigation, customer care, and operational performance. If you’re a skilled estimator who thrives on accuracy, speed, and teamwork, we’d love to have you on our team. Position Overview The Assistant Reconstruction Coordinator supports the Reconstruction Team in managing and coordinating residential and commercial repair projects following fire, water, storm, or mold damage. This position plays a key administrative and communication role to ensure that reconstruction jobs move smoothly from start to finish—meeting quality, budget, and customer satisfaction goals. Key Responsibilities: • Assist the Reconstruction Manager and Reconstruction Coordinator with job scheduling, documentation, and communication with customers, vendors, and subcontractors., • Prepare work authorizations, purchase orders, and job files in accordance with company standards., • Track materials, permits, and subcontractor paperwork to ensure timely project progress., • Update project management systems (e.g., Xactimate, DASH, Workcenter or other SERVPRO software) with accurate notes, photos, and job details., • Communicate with homeowners, adjusters, and vendors to provide updates and coordinate project timelines., • Review and organize estimates, invoices, and change orders for approval and billing., • Accounts receivable such as following up on payments from insurance companies or homeowners, customers, etc., recording received payments in the system, or reconciling accounts., • Maintain compliance with SERVPRO and insurance carrier documentation requirements., • Assist in ordering and tracking materials, deliveries, and jobsite readiness., • Provide general administrative support to the Reconstruction department or other departments as needed. Qualifications: • High School Diploma or equivalent, • One to three years of experience in construction coordination, project administration, or related field preferred., • Strong organization, attention to detail, and multitasking abilities. Excellent communication and customer service skills., • Proficiency with Microsoft Office, WorkCenter, Dash, and Xactimate (preferred), or similar project tracking systems., • Valid driver’s license and reliable transportation., • Team-oriented with a positive, professional attitude., • Able to manage shifting priorities in a fast-paced environment., • Strong problem-solving and follow-up skills., • Knowledge of residential or commercial construction processes a plus.

Job Description: Administrative Assistant / Office Manager.Monday to Friday, 5 days a week,>.Administrative Assistant / Office Manager.This dual-role position is responsible for providing executive-level administrative support, managing office functions, and acting as the primary point of contact fo

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Office Assistant / Remote] - Anywhere in U.Competitive pay / Flexible schedule - As a Virtual Administrative Assistant at Achieve Test Prep, you will: Manage calendars and schedule appointments for the team; Organize and maintain electronic and physical files; Respond to emails and phone calls in a

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Sales Administrative Assistant at Mindr, you will: Manage and organize sales documents and correspondence; Schedule appointments and meetings; Assist in preparing sales reports and presentations

Office Assistant / Remote] - Anywhere in U.Medical, dental & vision / 401k / PTO - As a Safety Records Administrative Assistant at Sirva Worldwide, Inc.Be responsible for reviewing and processing electronic logging device (ELD) hours-of-service records and state mileage reports; Identify and correct

Administrative Assistant / Remote] - Anywhere in U. Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointmen

Office Assistant / Remote] - Anywhere in U. Competitive pay - As an Administrative Assistant at PermitFlow, you will: Manage and organize all administrative tasks and responsibilities; Schedule meetings and appointments for the team; Respond to emails and phone calls in a timely manner; Create and m

Job Description We are seeking a qualified Front Desk Receptionist to join our Front Desk team. Core responsibilities include: ● Provide general administrative and clerical support prepping patient charts for office visits ● Manage check-in and check-out process for patients, ensuring all necessary information is collected and documented accurately ● Ensures all reports, referrals, and authorization requests are in the patient’s chart prior to the office visit ● Obtain and upload patients’ driver’s license and insurance card into chart ● Accurately inputs patient’s information into computer ● Collect and document ROA’s, surgical deposits, and disability form fees in patient’s chart prior to services being rendered ● Verify patient eligibility for services to ensure coverage and minimize billing issues ● Scan and upload documents from the medical assistant folder into patient charts for comprehensive record-keeping ● Must be able to travel to all locations ● Must be able to sit for prolonged periods of time ● Must be able to lift and carry up to 30 lbs. ● Other duties as assigned by management Required Skills & Experience ● Candidate must have a High School Diploma ● Knowledge of Medical Insurance Guidelines and requirements ● Knowledge of medical terminology ● Excellent verbal and communication skills ● Detail oriented ● Excellent time management skills ● Medical office background experience preferred ● Multi-tasker ● Candidate should be familiar with EMR

We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations. Administrative Assistant (Remote Position). Support day-to-day administrative tasks and workflow.

Customer Service Representative (Remote Position).Part-Time: $15–$18 per hour.Full-Time: $17–$22 per hour.We are seeking a friendly, patient, and professional Remote Customer Service Representative to handle customer inquiries and provide basic support across phone, email, or chat.This r

Genesis HealthCare - JobID: 30649 [Medical Office Assistant] As a Receptionist at Genesis HealthCare, you'll: Answer all incoming calls professionally and courteously and redirect them appropriately; Kindly welcome, greet and direct patients, visitors, and guests; Coordinate outgoing and incoming ma

We are living our Purpose - To Care Deeply about People, Helping them to Eat Well and Be Happy.This Purpose guides everything we do and is why we are in business.We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us make decisions at work every day and a

To deliver a great customer experience while pricing, stocking and rotating merchandise in the Produce Department; to maintain a neat, clean and visually appealing department and to perform other tasks as required in a safe and efficient manner, with Produce Clerk, Produce, Clerk, Dance, Customer Ex

May train and direct office assistants at sites, including preparation of work and training schedules. Performs medical office duties including verifying insurance, answering phones, scheduling patient appointments, registering patients, and entering all billing information into system. Acts as offi

Computer proficient with the ability to use Microsoft Office. Maintain office cleanliness and organization of resources with team members.

They should also have good computer skills and be proficient in data entry software and Microsoft Office applications.

Provides confidential, administrative and management support to the Chief Administrative Officer (VHC)/Senior Associate Dean and the Manager for Administration for the Dean's Office. Administrative Assistant (Secretary 1 Confidential). Serves as principal liaison with various administrative, clinica

About the job Data Entry Operator | Junior (Remote).Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases.Their

As a reminder the folks who work with us come from a wide variety of backgrounds like customer service representative, administrative assistant, health care workers, human resources, warehouse workers, car delivery drivers, remote work from home professionals, and many more.

You will work alongside three other clerks in the office. This role involves fast-paced daily tasks such as data entry, back-office support, and answering customer calls. Provided back-office support including data entry, payroll, invoicing, letter writing, appointment scheduling, phone answering, a

Ulta Beauty - 771 Delsea Dr [Retail Sales / Team Member] As a Task Associate at Ulta Beauty, you'll: Ensure all tasks are executed as planned and product is available for purchase; Ensure assigned work area is replenished, signed, and faced; Maintain outstanding store standards and overall store cle

Are you a Southern New Jersey Resident that is tired of working from home and is ready to get back to the office? If so, keep reading because our Williamstown, NJ location is searching for a Report to Work, entry level, Data Entry Representative to join our team.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

We’re looking for people interested in a part-time remote opportunity to supplement their main income.This position is ideal for professionals, freelancers, and anyone who wants to improve their financial situation with flexible, manageable work.Considering making an application for this job Check

Penney - JobID: 1097697 [Retail Sales / Team Member] As an Operations Associate at J.Penney, you'll: Create an outstanding customer experience by performing operations functions within the store; Change ticket prices and signing on merchandise across the store; Replenish and restock the store; Assis

BJ's Wholesale Club - JobID: R222195 [Retail Sales / Team Member] As a Recovery Clerk at BJ's Wholesale Club, you'll: Provide members with prompt and courteous service and assistance; Replenish, refill, stock, and straighten merchandise, and ensure proper signage of merchandise; Keep sales floor cle

Coach is a global fashion house founded in New York in 1941.Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make beautiful things, crafted to last.Coach is part of the Tapestry portfolioa global house of brands committed to stretc

UFC GYM - JobID: 100-166706167 [Guest Service / Concierge] As a Front Desk Representative at UFC GYM, you'll: Greet and assist members and guests at the front desk; Provide exceptional customer service by answering inquiries and resolving issues; Maintain a clean and organized front desk area; Proce

BJ's Wholesale Club - JobID: R216426 [Custodian / Porter / Cleaner] As an Utility Clerk at BJ's Wholesale Club, you'll: Maintain the cleanliness of all areas of the club including the sales floor, offices, restrooms and the outdoor grounds and parking lot; Perform maintenance and cleaning duties inc

Paperwork is normally completed in an office at a desk or table.

After School Support position near 8360.Assist with after school programs, providing support to students.Assist in creating engaging and educational activities for students.Help monitor and maintain a safe and positive environment.Assist students with homework and academic assignments.Collaborate wi

Are you working hard but not getting paid what you're worth? Or maybe you're earning well but sacrificing your time, freedom, and peace of mind?.We're not just building careers-we're building.Whether you're brand new to the industry or a seasoned pro, we'll give you the mentorship, tools, and proven

S Delsea Dr, Vineland, New Jersey 08360 United States of America.Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service Representative.As a Customer Service Representative, you will work as part of a supportive team

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Medical, dental & vision / 401k / PTO - As an Administrative Coordinator at ARETUM, you will: Organize, schedule, and coordinate meetings; Take detailed meeting notes and summarize key takeaways; Create, maintain and update PMO da

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Health, dental & vision / 401k / PTO - As an Administrative Coordinator at Cennox, you will: Manage and maintain all administrative tasks such as scheduling, correspondence, and data entry; Collaborate with team members to ensure

Postal workers sort, process, and deliver mail and packages for homes and businesses.They operate sorting machines, manage routes, collect outgoing mail, and provide customer service at postal counters.The role requires accuracy, reliability, and stamina, often involving early mornings or outdoor wo

Ulta Beauty - 3201 Route 9 South Unit G [Retail Sales / Team Member] As a Task Associate at Ulta Beauty, you'll: Ensure all tasks are executed as planned and product is available for purchase; Ensure assigned work area is replenished, signed, and faced; Maintain outstanding store standards and overa