Office administrative assistant jobs in Newburgh, New YorkCreate job alerts

Job DescriptionMedical Assistant | Internal Medicine | Fishkill, NY | Monday–Friday Location: Fishkill, NY Schedule: Monday–Friday, 8:30 AM – 5:00 PM • Tuesday: office closes at 4:00 PM Medical Assistant Responsibilities: • Support physicians with patient care and examinations, • Perform clinical duties including EKGs, blood draws, and vital signs, • Take patient medical histories and update records accurately, • Prepare patients for procedures and assist during exams, • Handle administrative tasks including patient documentation and records management, • Ensure exam rooms and equipment are properly prepared and maintainedMedical Assistant Qualifications:, • Certification as a Medical Assistant (CMA) required, • Minimum 1 year of experience preferred, • Proficiency with EKGs and phlebotomy (blood draws) required, • Strong organizational and communication skills, • Ability to multitask and work collaboratively in a clinical settingWhy Join Us:, • Steady weekday schedule with early closings on Tuesdays and Fridays, • Collaborative, patient-focused work environment #Medical2025 #ZRCompany DescriptionEthan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley. Whether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.\r\n\r\nWhether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!

Job Description Job Title: Dean of the School of Nursing Reports To: Vice President for Academic Affairs Status: Full Time, Exempt, 12-month position Mount Saint Mary College Located on the Hudson River in New York’s scenic Hudson Valley, Mount Saint Mary College is an independent liberal arts college with a rich history of educating students across many academic disciplines. Founded by the Dominican Sisters of Newburgh, the Mount aims to prepare students for lives of leadership and service. The Mission of Mount Saint Mary College is to create an environment which fosters close student-faculty interaction, enabling students to reach their full potential as lifelong learners. Mount Saint Mary College School of Nursing The Mount’s highly recognized, Commission on Collegiate Nursing Education (CCNE) accredited nursing program has been educating future nurses for over 60 years. Mount Saint Mary College offers both traditional and non-traditional Bachelor of Science nursing programs and an RN-to-BSN program. The Mount also offers masters programs and post-masters certificate programs in Nurse Practitioner Family Health, Gerontology, and Psychiatric Mental Health, and a Masters in Nursing Education degree. Learn more about the Mount Saint Mary College School of Nursing here: Position Overview The Dean of the School of Nursing provides leadership and counsel to the nursing faculty, students, and staff, and serves as the school’s primary advocate in the college, the community and beyond. The Dean’s leadership will be based on an understanding of the fundamental principles, mission, and values of the college and the School of Nursing, which are rooted in the Dominican tradition. The successful candidate will be responsible for monitoring trends in nursing education to strategically plan, develop, and implement the expansion of nursing programs, ensure adherence to accreditation standards, and establish community partnerships for ongoing collaborations, growth, and support of the School of Nursing. Responsibilities • Provide leadership, vision, and forward-directed inspiration for the School of Nursing and all of its programs in alignment the Mission of the Mount and the School of Nursing., • Act as a representative/liaison with all internal and external constituencies associated with the School of Nursing. Strengthen relationships with current healthcare partners, and develop relationships with new partners, to strengthen community ties and promote clinical excellence in nursing education., • Oversee community advisory board meetings to garner insights into industry needs and to ensure ongoing quality improvement of the School of Nursing curriculum., • Prepare annual reports to the NYS Education Department, CCNE, and internal School of Nursing reports., • Work closely with the nursing chairperson and graduate coordinator, in collaboration with the Vice President for Academic Affairs, in the hiring of nursing faculty and staff., • Encourage academic and professional growth of faculty through involvement in research, publication, and presentations at professional conferences. Oversee and mentor faculty through the annual evaluation and the promotion and tenure processes., • Oversee academic strategy and program delivery for BSN, RN-to-BSN, and MSN programs, including development of new programs and evaluation of program outcomes., • Work with program coordinators and faculty to implement and maintain rigor of programs necessary to achieve and maintain excellence in NCLEX and graduate program credentialing scores of program graduates., • Provide oversight of program outcomes and evaluations through continuous review of clinical needs, student survey data, retention and graduation rates, NCLEX scores, graduate competency exam rates, employment rates, etc., related to maintenance of professional accreditation., • Provide ongoing communication with and among faculty and staff through monthly School of Nursing faculty and staff meetings., • Prepare budget projections and manage budgets for all nursing programs., • In consultation with the Chairperson, assign faculty for representation at college events (e.g., Orientations, New Student Days, and Open Houses), as well as any other relevant functions that require representation by School of Nursing faculty on behalf of the college., • Earned doctorate in Nursing or a related field required., • An unencumbered NYS nursing license required., • 3+ years experience in nursing education; experience with advanced degree programs preferred., • Evidence of successful administrative experience and demonstrated leadership ability as Dean, Assistant/Associate Dean, or Chairperson in nursing baccalaureate and advanced degree programs., • Appropriate academic experience and scholarly work enabling possession of the rank of at least Associate Professor., • Significant involvement in professional activities (e.g., research, national/international presentation of scholarly work, professional committee membership in academic, community, and national organizations). Mount Saint Mary College offers a robust suite of benefits including: • Health, dental, vision, life, and disability insurances, and flexible spending accounts, • A 403(b) retirement plan (Pre-tax & Roth options) with employer match, • Generous paid time off and paid holidays, • Tuition exchange and remission programs Minimal Physical/Mental Demands and Work Environment The position requires critical thinking, reading, evaluating, planning, and decision making. Physical demands are minimal, with occasional lifting and carrying office supplies, documents, etc. (10 pounds maximum). Operation of standard office equipment such as computer, phone, and printers occurs on a frequent basis. Some travel may be required. Application Procedure Please submit the following materials with your application:

Job Description About Us We are a fast-growing bookkeeping and business management firm supporting interior designers and creative entrepreneurs nationwide. We operate with high standards, fast pace, and a commitment to excellence. If you thrive in an environment that values ownership, accountability, and continuous improvement, this role is for you. Position Overview We are seeking a Director of Operations to act as the CEO’s right hand and oversee day-to-day operations, systems, and team performance. You will bring structure, clarity, and execution to every operational area, allowing the CEO to focus on growth and strategy. This is a leadership role—not an assistant or administrative position. Responsibilities * Oversee daily operations across bookkeeping, admin, and purchasing * Manage the CEO’s schedule, inbox, and communication flow * Turn goals into systems, SOPs, and actionable plans * Lead team members and ensure accountability to deadlines and KPIs * Build and refine internal processes to improve efficiency * Track productivity, profitability, and operational performance metrics * Manage client escalations and support onboarding/offboarding * Assist with cash flow, budgeting, and financial planning * Implement automation using AI, Google Workspace, and Studio Designer Required Qualifications * On-site availability in Wappingers Falls, NY (no remote work) * Experience managing operations or leading a team in a small business * Strong decision-making skills and the ability to work independently * Comfortable in a high-expectation, fast-paced environment * Highly proficient with Google Workspace, QuickBooks, CRM, and workflow tools * Excellent communication and organizational skills Preferred Qualifications * Experience with QuickBooks and/or Studio Designer * Ability to create and document systems and SOPs * Experience with operational or financial KPIs * Understanding of service-based business operations What We Offer * Competitive salary (based on experience) * 401(k) with employer match * Dental and vision insurance * Paid time off and holidays * Professional development opportunities * A high-performance work environment focused on growth How to Apply To be considered, please submit your resume and a brief cover letter answering the following: * Why would you thrive in a high-standards, fast-moving company like ours? * Describe a system you built or improved that saved your company time or money. * What is your proudest professional achievement, and what did it teach you about leadership? Applications without responses to these three questions will not be reviewed. Company DescriptionOur company thrives on the success of our clients. We strive to provide the best back office services in order for our clients to succeed in what they do best. We work as a team to find the best solutions and turn over clean books month to month. We are looking for an enthusiastic, dedicated person who is ready to keep growing with us.Our company thrives on the success of our clients. We strive to provide the best back office services in order for our clients to succeed in what they do best. We work as a team to find the best solutions and turn over clean books month to month. We are looking for an enthusiastic, dedicated person who is ready to keep growing with us.

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Job DescriptionAbout us: We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company. Position Summary: The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations. Key Responsibilities: Executive Support * Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO. * Prepare and organize executive-level reports, presentations, and documents. * Handle confidential information with discretion and professionalism. * Coordinate travel arrangements, itineraries, and accommodations. * Assist with day-to-day administrative needs, including correspondence, filing, and communication management. * Serve as a primary point of contact between executives and internal/external stakeholders. * Prioritize and manage multiple tasks, ensuring timely completion. Operational & Project Support * Support cross-functional initiatives and special projects as assigned by leadership. * Assist in preparing materials for board meetings, leadership meetings, and company-wide communications. * Track deadlines, deliverables, and follow-up items for executive projects. * Maintain organized systems for documentation, records, and administrative processes. Facility & Team Coordination * Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment. * Assist in planning onsite events, leadership visits, and executive activities. * Help ensure consistent communication between the executive team and operational departments within the facility. Qualifications: * Associate or Bachelor’s degree preferred; equivalent experience considered. * 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment. * Excellent written and verbal communication skills. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Highly organized with strong attention to detail and the ability to manage competing priorities. * Ability to work independently, take initiative, and anticipate needs. * Professional demeanor, strong interpersonal skills, and commitment to confidentiality. Why Join Us? * Opportunity to work directly with executive leadership * Growing organization with a dynamic, fast-paced environment * Competitive compensation and benefits * Ability to make a meaningful impact on organizational efficiency and leadership operations

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Office Assistant / Remote] - Anywhere in U.Medical, dental & vision / 401k / PTO - As a Safety Records Administrative Assistant at Sirva Worldwide, Inc.Be responsible for reviewing and processing electronic logging device (ELD) hours-of-service records and state mileage reports; Identify and correct

Office Assistant / Remote] - Anywhere in U.Competitive pay / Flexible schedule - As a Virtual Administrative Assistant at Achieve Test Prep, you will: Manage calendars and schedule appointments for the team; Organize and maintain electronic and physical files; Respond to emails and phone calls in a

Job DescriptionAdministrative Assistant Schedule: Monday–Friday, 10:00 AM–3:00 PM (25 hours/week) - possible future potential to become full-time Location: Orange County Chamber of Commerce (on-site) Reports To: President & CEO Position Summary The Administrative Assistant supports the President & CEO and the overall operations of the Orange County Chamber of Commerce. This role manages scheduling and calendars, coordinates meetings and committees, maintains office supplies and the board room, greets visitors, assists the events and programming team with preparation, and ensures smooth day-to-day administrative operations. Key Responsibilities • Executive Support: Manage scheduling, calendar coordination, meeting confirmations, and follow-ups for the President & CEO; prepare briefings, print agendas, and assemble materials., • Board Support: Prepare board packets and materials; coordinate collection of reports; organize distribution; maintain board records., • Meeting & Event Logistics: Reserve and manage the Board Room calendar; set up the board meeting room (A/V checks, seating, signage); coordinate food & beverage orders; reset and tidy room after meetings., • Committee Management & Coordination: Schedule committee meetings; prepare agendas and minutes templates; track attendance and action items; coordinate communications and follow-ups., • Office Operations: Answer the door and greet visitors professionally; field and route calls and emails; handle incoming/outgoing mail and shipments; general office maintenance/light tidying., • Supply Procurement & Inventory: Maintain inventory of office and kitchen supplies; place orders; restock and organize; reconcile packing slips/invoices., • Administrative Tasks: Draft correspondence, forms, and simple reports; data entry and filing (digital and paper); maintain contact lists and distribution lists; assist with mailings., • Event & Programming Preparation: Assist the events and programming team with preparation, including materials, supplies, and on-site support as needed., • Other Duties as Assigned: Provide cross-coverage for staff; support Chamber programs and events as needed.Qualifications, • 2+ years of administrative or office support experience (nonprofit, association, or member-based organization preferred)., • Proficiency with Microsoft Office and/or Google Workspace; familiarity with shared calendars and scheduling tools (e.g., Outlook, Google Calendar)., • Strong written and verbal communication skills; professional, friendly demeanor with members and visitors., • Exceptional attention to detail, follow-through, and organization; able to manage multiple priorities and deadlines., • Comfortable handling confidential information with discretion., • Ability to lift up to 20 lbs occasionally and to stand/walk during meeting room setup and breakdown.Nice-to-Have, • Experience preparing board or committee materials (agendas, minutes, packets)., • Basic A/V and conference room technology troubleshooting., • Familiarity with CRM or member database tools.Work Environment & Schedule, • On-site position, Monday–Friday, 10:00 AM–3:00 PM. Occasional flexibility for early morning/late afternoon meetings or special events is appreciated (with notice). If the position expands to full-time, regularly scheduled hours will expand.Compensation & Benefits, • Hourly range: up to $21/hourly will commensurate with experience. Powered by JazzHR XDv0beipLQ

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Ma

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Sales Administrative Assistant at Mindr, you will: Manage and organize sales documents and correspondence; Schedule appointments and meetings; Assist in preparing sales reports and presentations

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and

Office Assistant / Remote] - Anywhere in U.Competitive pay - As an Administrative Assistant at PermitFlow, you will: Manage and organize all administrative tasks and responsibilities; Schedule meetings and appointments for the team; Respond to emails and phone calls in a timely manner; Create and ma

Job Description We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSpencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers.Spencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers.

Job Description The Boys & Girls Club of Newburgh is a community-based youth organization that provides afterschool, weekend and evening programs for children, youth and adults ages 3-21 that include instruction in academics, arts, athletics, and technology. Full time Monday-Friday 1:00pm - 9:00pm Job Description: The Boys & Girls Club of Newburgh seeks a part-time Office Manager/Administrative Assistant. The Office Manager /Administrative Assistant is the community's first point of contact with the organization by telephone and in person. The individual in this position must present themselves in a professional manner at all times. The Office Manager/Administrative Assistant will answer phones and direct calls to the appropriate persons, assist callers by providing accurate information regarding program activities, take messages for staff, manage the sign-in/out process for parents and students, maintain record-keeping systems for various programs, compile and input statistical data into program management databases, and perform such office duties as are related to the daily management of the programs. Requirements and Qualifications: At least 2 years of experience in an administrative capacity. Strong administrative, communication and computer skills are required. Prior experience working with youth, and office administration helpful. Microsoft Proficient (Word, Excel, Publisher, PowerPoint, Internet Explorer). Bilingual in English and Spanish preferred. Company DescriptionSeven decades of success. Since 1946, we have been an organization dedicated to the youth in and around Newburgh. In that time, some 25,000 children have walked into our doors, walking out stronger, smarter, and better world citizens. Great futures start here. We understand what kids need to be successful: quality programming; positive connections with peers and community; and relationships with caring adults. We provide programs in a variety of disciplines for children from birth to late teens, focusing on ACADEMICS, ARTS, and ATHLETICS. We offer a quality curriculum designed to maximize the potential of our students. We support a child's vital developmental years from age five to 19, through programs in the arts, education, health and life skills, and sports and fitness.Seven decades of success. Since 1946, we have been an organization dedicated to the youth in and around Newburgh. In that time, some 25,000 children have walked into our doors, walking out stronger, smarter, and better world citizens.\r\n\r\nGreat futures start here. We understand what kids need to be successful: quality programming; positive connections with peers and community; and relationships with caring adults. We provide programs in a variety of disciplines for children from birth to late teens, focusing on ACADEMICS, ARTS, and ATHLETICS. We offer a quality curriculum designed to maximize the potential of our students. We support a child's vital developmental years from age five to 19, through programs in the arts, education, health and life skills, and sports and fitness.

Job Description We are a multi office insurance agency looking for an enthusiastic team member to join our Accounting team. An clerical accounting assistant supports financial professionals by performing day-to-day administrative and clerical accounting tasks, including managing accounts payable and receivable, bookkeeping, processing invoices and payments, reconciling statements, data entry, and maintaining financial records. Key responsibilities also include preparing financial reports, assisting with payroll, and ensuring compliance with company policies, often using accounting software and spreadsheets. Skills & Qualifications Education: Experience in Accounting is preferred. • Excellent organizational and time management skills., • Strong communication and interpersonal skills., • Ability to work both independently and as part of a teamCompany DescriptionAbout Emery & Webb: Now a fifth generation family insurance business, we are much larger today than when we started over 130 years ago. Today our family is represented by six offices and over 100 trained insurance professionals serving our clients throughout the Hudson River Valley in New York, New England, New Jersey, Pennsylvania and across the entire United States. Our approach is to listen first, then present our clients with the best options for their insurance programs. We are deeply committed to providing our clients insurance coverage with integrity. This is the foremost priority of our organization: integrity based on expert advice, custom coverage, competitive prices, and prompt, courteous claims service. Our clients' satisfaction and protection is the measure of our success.About Emery & Webb:\r\n\r\nNow a fifth generation family insurance business, we are much larger today than when we started over 130 years ago. Today our family is represented by six offices and over 100 trained insurance professionals serving our clients throughout the Hudson River Valley in New York, New England, New Jersey, Pennsylvania and across the entire United States. \r\n\r\nOur approach is to listen first, then present our clients with the best options for their insurance programs. We are deeply committed to providing our clients insurance coverage with integrity. This is the foremost priority of our organization: integrity based on expert advice, custom coverage, competitive prices, and prompt, courteous claims service. Our clients' satisfaction and protection is the measure of our success.