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Job DescriptionBenefits: • Competitive salary, • Flexible schedule, • Paid time off

Job DescriptionWe are looking for a dedicated Care Coordinator to join our team in Syracuse, New York. In this Contract-to-permanent role, you will provide essential administrative and technical support to the Clinical Supervisor and team members, ensuring seamless operations in the referral and authorization processes. This position offers an opportunity to make a meaningful impact by collaborating with team members and assisting members in accessing the services they need. Responsibilities: • Review and accurately input authorization data into a computerized database, including managing expiring authorization reports., • Assist case management with scheduling and coordinating patient services as directed by the clinical team., • Participate in regular meetings with clinical staff to identify opportunities for process improvement and implement recommended changes., • Maintain and manage various reports within organizational systems as assigned., • Perform clerical tasks such as filing, typing, copying, faxing, and taking messages to support team operations., • Actively engage in performance improvement and continuous quality improvement activities., • Communicate regularly with members to ensure their needs are met and collaborate with team members to address any concerns., • Carry out additional duties as assigned by the supervisor to support the team's overall goals.• High school diploma required; an Associate's degree in a related field is preferred., • Minimum of 2 years of experience in the healthcare industry or certification as a Medical Assistant., • Proficiency in computer systems, including Microsoft Office Suite, internet usage, and various software applications., • Strong analytical and problem-solving skills to identify issues and contribute to their resolution., • Ability to work on-site at the organizational office in Syracuse, New York, Monday through Friday., • Demonstrated ability to work independently while adapting to shifting priorities and timelines., • Exceptional discretion in handling sensitive and confidential information., • Excellent verbal and written communication skills to interact effectively with team members and members.

Job Description Job Title: Assistant Controller Reports To: Controller FLSA Status: Exempt Supervisory Responsibilities: Yes – Functional Area Leader Job Summary: Under the direction of the Controller, they will oversee the daily operations of the company’s accounting, financial and administrative departments. This role will oversee about 3 staff members and be responsible for the company's financial policies, programs and practices. Strategic vision, ability to work in ambiguity and development and adoption of best practices will be important for this role. Duties include formulating policies and procedures for the Accounting Department, maintaining cash flow and budget for the company, P&L and cost analysis. Supervisory Responsibilities: • Assist and participate in the accounting department, maintaining cash flow and budget for the company, P&L and cost analysis., • Conducts performance evaluations that are timely and constructive., • Provides direct supervision to one or more employees. Essential Job Functions and Responsibilities: • Oversee all financial functions including accounting, budgeting, insurance, cash management, and participate in the corporate strategic planning process., • Prepare reports which summarize and forecast company business activity and financial position in areas of income, expenses and earnings based on past, present and expected operations., • Direct preparation of budgets, reviews budget proposals and prepares necessary supporting documentation and justification., • Prepares and maintains month end financial analysis packages., • Individual directs determination of depreciation rates to apply to capital assets. Prepares covenant compliance reporting package ensuring accuracy and completeness. Prepares and maintains the Company’s financial policies and procedures., • Preparation of financial summaries for management review. Risk Management., • Co-ordination of business planning and budgeting; ongoing forecasting and projections. General performance reporting and operational performance measurement., • Competence to define problems, collect data, establish facts and draw valid conclusions., • Ability to read, analyze and interpret Advanced computer skills in word processing software, spreadsheet software, accounting software and inventory software required., • Requires predominately sedentary work such as sitting at a desk and computer for extended periods of time, up to 8 hours at a time., • Work is performed in an office setting with limited exposure to loud noises, odors, extreme variances in temperature or other environmental factors., • Requires occasional exposure in the manufacturing plant to irritants such as loud noises, fumes, exhaust, or other environmental factors. Education and Experience: • Bachelor’s degree in accounting, Finance, or business administration is highly desirable., • A minimum of 1-3-years’ experience of accounting with strong GAAP understanding, preference to those that have worked in an unionized environment and/or manufacturing. Pay and Benefits: • Salary: $80,000 - $100,000 per year base. This position is eligible for a discretionary bonus., • Company paid short-term and long-term disability, and life insurance., • 401(k) enrollment after 6 months of service, with a 50% match of the first 6% contributed by the employee., • Medical, dental, vision insurance enrollment eligible the first month after hire., • Paid time and vacation time.

Job Description We are looking for a motivated and detail-oriented Underwriting Assistant to join our team. In this role, you will support members by reviewing insurance applications, ensuring accuracy, and assisting with the submission and servicing of policies. Its a role well-suited for individuals who enjoy working with details, solving problems, and providing excellent service. This opportunity is open to those starting their careers as well as professionals reentering the workforce. We provide hands-on training and the support you need to be successful. What truly sets us apart, though, is our culture even when working remotely, our team stays connected through webcams, collaboration, and daily interaction. We take pride in building a workplace where people enjoy participating every day, with a strong focus on teamwork, connection, and work-life balance. Benefits Annual Base Salary Based on Experience Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Parental Leave Hands on Training Mon-Fri Schedule Retirement Plan Paid Time Off (PTO) No Evening Hours Hybrid Schedules Are Available Work from Home Responsibilities • Assist members with underwriting, submissions, servicing, and policy issuance in accordance with established procedures., • Review insurance applications, correspondence, and transactions for accuracy, ensuring timely and precise data entry into our systems., • Provide responsive, friendly, and professional service to build and maintain strong member relationships., • Educate members on available insurance programs and guide them in effectively using our systems and resources., • Participate in team meetings, training, and collaborative discussions to stay connected and contribute to a supportive, engaged remote culture., • Minimum of 1 year of professional office or administrative experience, • Associates degree preferred; equivalent work experience considered, • Insurance industry knowledge or customer service background a plus, but not required, • Ability to complete insurance pre-licensing coursework and obtain appropriate license, • Strong attention to detail, organization, and accuracy in data entry and documentation, • Positive, team-oriented attitude with the ability to learn quickly and collaborate effectively, • Open to candidates beginning their careers or reentering the workforce

Job Description SUMMARY: Implement specific corporate objectives with respect to strategically identifying, qualifying, negotiating and finalizing lease terms with national retail and entertainment tenants. Position requires significant analytical and sales aptitude with the ability to contribute to the Real Estate Committee meeting on a daily basis, in addition to establishing and maintaining business relationships with leading national tenants. DUTIES & RESPONSIBILITIES: • Work with the Director of Leasing, President, Executive Management Team and the Real Estate Committee in the development of the shopping centers strategic leasing plans., • Prepare, negotiate and finalize lease proposals, amendments and renewals for each of the centers, to maximize center revenue. Candidate must have an understanding of proformas and be comfortable with numbers., • Seek new or replacement tenants for the portfolio through national or regional contacts, and by visiting other markets and centers., • Must be a team player. A key component of success in this position is the ability to work with other departments within the Company, including Center management teams, legal, tenant coordination, construction, and finance and revenue management. Leasing representatives are expected to manage their deal from start to finish. From the negotiation of the deal, through the legal and store design process, up to and including the collection of rents., • Maintain current knowledge of industry and retail trends., • Work with Real Estate Counsel to ensure lease documentation reflects intended transaction. Administrative Assistant Education Required: Bachelors Degree Experience: Minimum of three years experience in the business world, preferably in a position that requires deal negotiations. Must have a solid understanding of accounting systems and financial analysis, in addition to Microsoft Office applications. Other Qualities: This candidate must have exceptional negotiation skills and be a self-starter, possesses strong interpersonal communication, organizational and analytical skills, as well as is creative. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. The noise level in the work environment is generally equivalent to a busy shopping mall. Occasionally the work environment is equivalent to a general office environment. Job Posted by ApplicantPro

Job Description Job Overview: The Patient Coordinator / Administrative Assistant manages patient interactions and coordinates care to ensure a seamless experience from appointment scheduling to follow-up. This role involves overseeing patient flow, handling inquiries, and facilitating communication between patients and healthcare providers. Key Responsibilities: * Patient Interaction: Serve as the primary point of contact for patients. Address patient concerns, provide information, and ensure a positive patient experience. * Appointment Coordination: Schedule and confirm patient appointments, manage cancellations and rescheduling, and coordinate with medical staff to optimize scheduling. * Care Coordination: Assist patients with navigating their care plans, including coordinating referrals, follow-up appointments, and necessary medical documentation. * Patient Records Management: Ensure accurate and up-to-date patient records. Handle the collection and verification of patient information and insurance details. * Communication: Facilitate communication between patients, healthcare providers, and other departments. Provide clear and timely information to all parties involved. * Insurance and Billing: Assist with verifying insurance coverage and managing patient billing inquiries. Work with billing and authorization department to resolve patient inquiries and issues. * Compliance: Ensure all patient interactions and documentation adhere to healthcare regulations and organizational policies. * Reporting: Prepare reports on patient interactions, appointment metrics, and service quality. Identify and implement improvements to enhance patient satisfaction. Qualifications: * Education: High school diploma or equivalent required. Associate’s degree or higher in healthcare administration, medical office management, or a related field preferred. * Experience: Minimum of 1 year of experience in a patient-facing role in a healthcare setting. * Skills: • Strong organizational and problem-solving skills., • Excellent communication and customer service skills., • Proficiency in healthcare management software and Microsoft Office Suite., • Knowledge of medical terminology and healthcare processes. Certifications: Certification in Patient Coordination or similar credentials is preferred but not required.

Our client, a quickly growing value-based healthcare organization, is seeking an experienced and highly organized remote Executive Assistant to provide top-tier administrative and project support to the CEO and Co-Founder. This individual will serve as the glue, helping to bring people and processes together. They will act as a gatekeeper, ensuring seamless coordination of complex schedules, meetings, and projects across the company. Candidate will also oversee board coordination. The ideal candidate thrives in a fast-paced environment, has impeccable attention to detail, and brings a proactive, solutions-oriented approach to managing executive priorities. RESPONSIBILITIES: • Provide proactive, highly communicative administrative support to CEO and executives as determined by CEO., • Manage logistics and communications for board meetings, including but not limited to: assisting the planning, scheduling, agenda management, briefing materials, minutes, travel support, coordinating with board members and their assistants, and follow-up post meetings., • Oversee complex and shifting executive calendars, anticipating needs and managing scheduling priorities., • Coordinate meetings, offsites, and events with precision, discretion and confidentiality., • Manage detailed travel logistics, including itineraries, accommodations, and expense reporting if needed., • Act as a bridge between executives and internal/ external stakeholders, ensuring clear communication and professional representation at all times., • Drive and support special projects, presentations, and research initiatives on behalf of leadership. Track project timelines, deliverables, and outcomes to ensure completion., • General administrative duties., • Provide operational support for cross-functional initiatives as assigned., • Ongoing assignments and projects as requested. REQUIREMENTS: • 10–15 years of administrative experience, ideally in a fast-moving environment, out of a start-up (series A-D experience is a huge plus), VC, PE or healthcare., • Experience supporting board-level meetings and executive communications., • Exceptional organizational, prioritization, and multitasking abilities., • Proactive approach., • Strong written and verbal communication skills with professional polish., • High level of discretion, integrity, and sound judgment., • Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams, etc.)., • Comfortable operating autonomously in a remote environment. SALARY: $95-$110K (DOE) on a base + Benefits HOURS: 8:30/9am-5/5:30pm + flexibility as needed. This role is remote, with the ability to help with onsite meetings or events in different locations (with notice), as needed.

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

GreyStar - Tower701 [Administrative Assistant / Receptionist] As a Community Assistant at GreyStar, you'll: Perform administrative tasks for the leasing office, including copying documents, filing resident files, preparing notices, etc; Assist with the lease preparation process by generating all req

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Job Description Now Hiring for an Administrative Assistant for a 2-3 month contract role (possible temp to hire) Fully In-Office - Monday - Friday from 8:00 - 5:00 Responsibilities: • Answering phones and greeting visitors, • Assisting with filing documents and scheduling, • Customer Support, • Other clerical tasks as needed Qualifications: • High School or GED, • Basic MS Office Word and Excel, • Basic clerical skills As a RemX Administrative Assistant We Offer You: • Competitive pay, • Paid weekly (Direct Deposit or ATM Debit Card available), • Access to health benefits and retirement plan, • A personal recruiter to help with job searches and assistance when at work!, • Contract to Hire Opportunity Find A Job That Works for You! Each and every day RemX puts over 90,000 people to work, helping more than 15,000 companies find the talent they need to succeed. And, as a part of the 10th largest staffing company in the world, we understand that at the heart of every successful business are people. That’s why we work hard to find you the right job at the right company. Explore all the exciting opportunities RemX offers and find the right job for you!

Job Description About Stellar Roofing We are a fast-paced roofing and home exterior company known for quality workmanship, exceptional service, and a dedication to our customers. Our office team is the hub that keeps everything running smoothly — and we’re looking for a dependable Administrative Assistant to help us continue delivering the best. Position Overview The Administrative Assistant plays a vital role in supporting our day-to-day operations. This position requires exceptional organization skills, attention to detail, and a customer-first mindset. You’ll be the first point of contact for many clients, vendors, and team members, making your contribution critical to our success. Key Responsibilities • Provide administrative support to management, field crews, and customers., • Answer and route incoming phone calls; respond to emails and inquiries in a timely manner., • Schedule appointments, meetings, and project timelines., • Maintain accurate records, documentation, and customer files., • Assist with data entry, reports, and office correspondence., • Coordinate with vendors and suppliers as needed., • Monitor office supplies and place orders when necessary., • Reliability & punctuality – strong work ethic, commitment to deadlines., • Prior administrative or office support experience preferred (construction or trades industry experience a plus)., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer systems., • Strong attention to detail and organizational ability., • Friendly, supportive team environment, • Opportunity to grow within the company, • Competitive pay + benefits, • Stable, year-round work in a thriving industryCompany DescriptionStellar Roofing is a leading provider of residential and commercial roofing solutions, known for our commitment to quality, safety, and customer satisfaction. We pride ourselves on delivering exceptional roofing services to a diverse range of clients. We are seeking a skilled and experienced Roofer to join our dynamic team.Stellar Roofing is a leading provider of residential and commercial roofing solutions, known for our commitment to quality, safety, and customer satisfaction. We pride ourselves on delivering exceptional roofing services to a diverse range of clients. We are seeking a skilled and experienced Roofer to join our dynamic team.

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Open work orders for incoming jobs, • Plan and schedule appointments for alignments, • Daily organized filing, • Answer inbound telephone calls, • Dispatch service and tow calls as needed, • Run credit card transactions, and reconcile reports, • Scan and email documents daily, • Prepare bank deposits, • IFTA/HUT Tax preparations, • Perform all other office duties as requested/required that are not listed, • Assist with checking in parts, • Qualifications:, • Previous experience in office administration or other related fields, • Ability to Prioritize and Multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Ability to take direction and follow thru as required, • Previous experience in a Heavy Duty Trucking industry a plus, • Strong computer skills to include Excel, Word, VERIFI, KENWORTH Company DescriptionWe are a privately owned, fast paced Heavy Duty Repair Company looking for a strong individual to work with our team. Essential Job Duties Include: Performs Heavy Duty mechanical repairs to vehicles Frequent bending, climbing, moving and lifting up to 80lbs. Ability to safely perform duties with a sense of Urgency Essential Job Requirements Include: • Must have your own Toolbox/Tools, • Must be detail oriented, • Monday thru Friday work week with overtime occasionally availableWe are a privately owned, fast paced Heavy Duty Repair Company looking for a strong individual to work with our team.\r\nEssential Job Duties Include:\r\nPerforms Heavy Duty mechanical repairs to vehicles \r\nFrequent bending, climbing, moving and lifting up to 80lbs.\r\nAbility to safely perform duties with a sense of Urgency\r\nEssential Job Requirements Include:\r\n- Must have your own Toolbox/Tools \r\n- Must be detail oriented\r\n- Monday thru Friday work week with overtime occasionally available

GreyStar - Campus West [Administrative Assistant / Receptionist] As a Community Assistant at GreyStar, you'll: Perform administrative tasks for the leasing office, including copying documents, filing resident files, preparing notices, etc; Assist with the lease preparation process by generating all

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Job Summary: The Administrative Assistant is responsible for coordinating, overseeing, and performing a wide variety of administrative and program support activities for the Department of Nursing through the Nursing Business Operations office. This Administrative Assistant role in Nursing Business

Job Description We are seeking a REI Medical Administrative Coordinator to join our growing Syracuse office. This is a full-time position, Monday -Friday 8am-4pm. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: • Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care., • Assists Nurses with completion of patient checklists., • Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient’s file., • Writes patient letters and letters of medical necessity., • Notarizes practice consents or documents as a complimentary service to the patients., • Covers Clinical Assistant and Patient Services duties as needed., • Initiates Prior Authorization with insurance companies for testing., • High School Diploma acceptable with appropriate hands-on clinical experience, • Studies level: High School Diploma or equivalent (GED), • Associate Degree and/or CMA certification – preferred, • Studies level: Certification, • Minimum of two years’ experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas, • Prior experience in women’s healthcare – preferred, • Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required., • Experience with medical office software program(s) (EMR’s) preferred. Comprehensive benefits package to all employees who work a minimum of 30 hours per week. • Medical, Dental, Vision Insurance Options, • Retirement 401K Plan, • Paid Time Off & Paid Holidays, • Company Paid: Life Insurance & Long-Term Disability & AD&D, • Flexible Spending Accounts, • Employee Assistance Program, • Tuition Reimbursement Keywords: LPN, Medical Assistant, Clinical Medical Assistant Monday - Friday 8:00am-4:00pm

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. Position Overview C&S is seeking a full-time Grant Assistant to join our Syracuse, Rochester, Albany, or Buffalo, New York office. Responsibilities include, but are not limited to: • Contributing to grant and similar applications for our municipal, non-profit, and for-profit clients, including writing, background research, template creation, and organization of information, • Administering grants and related projects held by our clients, including progress, compliance, and fiscal reporting, • Researching and identifying new grant opportunities that align with client needs, • Communicating potential grant opportunities to existing and potential clients, • Maintaining a grant tracking system, • 2-5 years of administrative experience with a focus on coordinating grant activities and/or programs including grant applications, management, and fiscal reporting preferred, • Associate degree (Business, Communications, or related field) or appropriate combination of education & experience required, • Required skills include technical writing, organizational abilities, and verbal communication., • Strong knowledge of Microsoft Office required, • Must be able to manage multiple projects, • Must be able to prioritize effectively and meet critical deadlines, • Detail oriented with good organizational skills $55,000 - $75,000/year* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

Job DescriptionDescription: BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt SUPERVISOR: Administrator of community DATE: 02/25/2024 AREA OF SUPERVISION: Receptionist and office assistant when positions exist. DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION • Review admissions for accuracy of payer information., • Maintain daily census information for each resident of the facility (see Census Function)., • Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures., • Timely and thorough follow-up of all receivables billed out of the facility for payment status., • Proper and timely recording of collection notes on all delinquent accounts., • Timely reporting of all delinquent accounts to the Administrator., • Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted., • Timely posting of all payments to resident ledgers (see Cash Receipts Function)., • Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION • Monitor opening of mail to ensure invoices get to proper department heads for coding., • General ledger coding of all administrative invoices received., • Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods., • Review and check all accounts payable work and make necessary corrections/adjustments as needed., • Ensure all invoices have been properly authorized for payment by the Administrator., • Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed., • Obtain W-9 information from all service providers as required by law., • Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION • Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible., • Proper reporting of all new employees to appropriate state/federal agencies as required by law., • Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc., • Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator., • Setup and maintenance of employee files., • Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc., • Distribute paychecks to employees in accordance with established company procedures., • Timely reporting to home office of all pay changes, deduction changes, terminations, etc., • Appropriate and timely filing of reports to state/federal agencies as required by law., • Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION • Monitor opening of mail to ensure all payments received are accounted for., • Check payment processing software for electronic payments received., • Deposit all funds received and send check register to home office daily., • Post all payments received daily to appropriate accounts/residents., • Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts., • Reconcile and replenish all petty cash accounts at least once a month, more often if necessary., • Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION • Reconcile census daily to ensure the manual and financial census’ agree., • Continuous monitoring of changes that would affect census., • Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner., • Consistent and effective communication with clinical staff to ensure accuracy of billing., • Report all census discrepancies immediately supervisor. OTHER FUNCTIONS • Participate in all departmental meetings., • Greet all visitors to the facility in a courteous and professional manner., • Communicate effectively and productively with co-workers and staff., • Supervise work assigned to office assistant and/or receptionist if positions exist., • Answer telephone calls in a timely manner and direct calls to appropriate staff/departments., • Return phone messages in a timely manner., • Be informed about current employment laws, rules and regulations., • Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization., • Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness., • Support the mission, vision and values of the facility., • Employee behavior will consistently be in a manner that demonstrates both the employee’s and the company’s commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community., • Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position.

Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). The ideal candidate will be responsible for handling administrative tasks, managing communication, scheduling appointments, and providing general support t

With this in mind, we are looking for new Distribution Assistant (Office Assistant/Mail/Stores Clerk 1) to join our Supply Chain Team! This role is vital to ensuring that everyone receives the best care possible. During this program, the NYS Civil Service Exam requirements are suspended for the Offi

New York State Gov - Office of Mental Health [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining of

Office Assistant / Remote] - Anywhere in U. Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and

New York State Gov - State Education Department [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining

Office Assistant / Remote] - Anywhere in U. Medical, dental & vision / 401k match - As an Administrative Assistant at Creative Circle, you will: Manage and maintain calendars for multiple team members; Schedule and coordinate meetings and appointments; Create and organize documents, spreadsheets, an

Competitive pay / Medical, dental & vision / Retirement & pension plans / PTO - As an Administrative Assistant at Massachusetts College of Pharmacy and Health Sciences, you will: Prepare typed reports, memorandums, meeting agenda and minutes; Prepare itineraries and assist with coordination of facul

Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining repo

Office Assistant / Remote] - Anywhere in U. Competitive pay - As a Virtual Administrative Assistant at Accordus, you will: Manage and organize virtual files and documents; Schedule and coordinate virtual meetings and appointments; Respond to emails and messages in a timely manner; Create and edit vi

Ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals.

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

The Executive Office Assistant will be experienced in handling a wide range of administrative and executive support-related tasks. The Executive Office Assistant will be a highly resourceful, polished and professional team player, who is comfortable working in a fast-paced environment, sometimes und

Accounting Assistant / Remote] - Anywhere in U. Medical, dental & vision / 401K / PTO - As an Accounting Coordinator at CorVel, you will: Research unresolved items prior to month-end closing and resolve; Develop and define monthly A/R Collection plan and supervisor procedures; Balance spreadsheets,

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative assistant / officer position available for Business Development.

Responsible for the receipt, control and timely routing of mail.One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage and/or stores keeping.Some positions may require additional credentials or a background check to verify your

Office Assistant / Remote] - Anywhere in U. Competitive pay / Flexible schedule - As an Administrative Assistant at LevineFam Charities, you will: Maintain digital records, databases, and filing systems; Schedule and coordinate meetings and appointments; Manage and respond to general emails and phon