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Opportunities with Optum in the Tri-State region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group). Come make a difference in the lives of people who turn to us for care at one of our hundreds of locations across New York, New Jersey and Connecticut. Work with state-of-the-art technology and brilliant co-workers who share your passion for helping people feel their best. Join a dynamic health care organization and discover the meaning behind Caring. Connecting. Growing together. Optum Multi-Specialty, part of Optum, has an immediate opening for a friendly, patient focused and detailed oriented Practice Assistant to join our team. The Practice Assistant is responsible for the completion of set processes and protocols. Works cooperatively with all members of the care team to support the vision and mission of the organization, deliver excellent customer service and adhere to Lean processes. Supports the teams in meeting financial, clinical and service goals. Schedule: A 40-hour work week schedule to be determined by the supervisor. The hours are Monday through Thursday between the hours of 8:30 am to 5:00 pm. Friday from 8:00 am to 4:00 pm. Location: 347 E 37th St, New York, NY 10016 Primary Responsibilities: • Greets patients and visitors in a prompt, courteous and helpful manner, • Verifies insurance information, address and phone number of the patient, registers new patients, • Arrives patients on the computer for scheduled appointment, • Collects and posts co-pays and any other payment at time of service, • Schedules patients for future appointments, • Answers telephone, takes messages for the practice, • Confirms new patient appointments for the next day, • Verify eligibility and authorization and flag appointment accordingly, • Scan insurance card(s), • Collect co-payments and outstanding balances, • Ability to obtain authorizations for medications, • Post payments received in practice management system and provide system-generated receipts, • Scheduling Cardiac procedures in an organized and efficient manner, • Knowledge of cardiology and gastroenterology terminology: cardiac procedures and requirements, • Schedule appointments using approved scheduling guidelines, • Use call processing and other applicable functionality in the EHR to take messages and communicate with clinicians, • Monitor daily reminder call logs; conduct outreach to patients requiring appointments; contact patients who, "no show," for follow up appointments for chronic conditions or preventive care, • Monitor administrative tasks in the EHR and respond timely, • Scan and index documents into the EHR; ensure that necessary documents, lab results, etc. are available in advance of patient visits, • Close payment batch(es) at the end of each shift, assemble, and balance batch(es) according to Optum cash control procedures, • Assist coworkers as needed to ensure smooth office operation and delivery of excellent service through teamwork, • Demonstrate respect for patients and Optum staff by presenting a friendly, courteous manner always and maintaining patient confidentiality, • Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays, • Medical Plan options along with participation in a Health Spending Account or a Health Saving account, • Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage, • 401(k) Savings Plan, Employee Stock Purchase Plan, • Education Reimbursement, • Employee Discounts, • Employee Assistance Program, • Employee Referral Bonus Program, • Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.) Required Qualifications: • High School Diploma/GED (or higher), • 1+ years of computer proficiency experience (multi-tasking through multiple applications including Microsoft Outlook, Excel, and Word), • 1+ years of customer service or healthcare related experience, • Experience working with an electronic health record (EPIC), • Knowledge of medical terminology, • Ability to work independently and maintain good judgment and accountability, • Demonstrated ability to work well with health care providers, • Strong organizational and time management skills, • Ability to multi-task and prioritize tasks to meet all deadlines, • Ability to work well under pressure in a fast-paced environment, • Excellent verbal and written communication skills; ability to speak clearly and concisely, conveying information in a manner that others can understand, as well as ability to understand and interpret information from others Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $16.00 to $27.69 per hour based on full-time employment. We comply with all minimum wage laws as applicable. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED

Job Description Afterschool Program – Program Assistant Director We hire for this position in Brooklyn, Queens, The Bronx and Manhattan. Openings vary across 30+ sites throughout the school year. Our complete list is at nyjtl.org/aces-sites About New York Junior Tennis & Learning For over fifty years, New York Junior Tennis & Learning (NYJTL) has honored its founder Arthur Ashe’s legacy by celebrating the diversity of children, encouraging them to reach their highest potential through free tennis and academic programs. NYJTL is the largest provider of youth tennis and education programs in the nation, providing services in 100 unique sites across all five boroughs while reaching nearly 90,000 kids. In addition, NYJTL designed, funded (with NYC), built and operates the Cary Leeds Center for Tennis & Learning in the South Bronx. All NYJTL community tennis and after school programs are offered at no cost to its participants. The mission of NYJTL is to develop the character of young people through tennis and education for a lifetime of success on and off the court. It believes life skills gained through tennis, academics, healthy living, and character development are a catalyst for long-term achievement. Position Summary The Program Assistant Director helps guide all functions of a site's daily programming, ensuring that all participants and staff are safe and engaged. Teaming with the Program Director, they are on-site before children arrive and are there throughout the duration of the after-school program to ensure that the logistical needs of the program are met. They must have a strong commitment to youth development and be willing to learn and implement new strategies to inspire students to be positive, thoughtful, and motivated to work hard. They are supported by and collaborate regularly with our passionate Group Leaders and Activity Specialists. Core Responsibilities • Support the smooth daily operation of the afterschool program at a given site, • Ensure regular attendance by participants, • Ensure staff provides a positive learning experience to youth, • Maintainaccurateand current staff,programand participant records, • Assistwith staff hiring as needed, • Participate in NYJTL city-wide program events and training sessions, • Perform other duties and responsibilities as assigned Qualifications • Associate degree or 60 credits on college transcript, • 2+years experienceworking with elementary or middle school-aged children with diverse backgrounds, • Availability Monday - Friday, 1:00pm - 6:00pm during the school year and some school holidays, • Evidence of strong leadership, project & data management, and organizational skills, • Excellent staff management and administrative skills, • Excellent knowledge of youth development and education, • Must be able to develop and implement age-appropriate curricula, consistently innovating and improving program quality, • Proficiencyin Microsoft Office Suite (primarily Word and Excel), • Knowledge of DYCD and DOH mandatesrequired, knowledge of DYCD/YouthServices.net preferable Job Type • Part Time Thank you! NYJTL values the diversity of the people we hire and inspire. Diversity at our organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law. We center equity in all our work and in our hiring practices.

Job DescriptionROLE DESCRIPTION: Angel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers. As Agent's Executive Assistant - State Farm Agent Team Member with our agency, your attention to detail, dedication to client relations, and sales-mindedness equip you for this versatile position. We look forward to incorporating your energy and perspective into our team as we build success together. RESPONSIBILITIES: • Ensure accuracy of team member production and commission data within FrontRunner., • Compile comprehensive high-level summary reports including BOD, CLAIMS, PFA Recon, Miscellaneous Recon, and weekly reports., • Conduct call report activities to facilitate effective communication and engagement., • Utilize ECRM analytics to derive actionable insights for strategic decision-making., • Address defector issues to enhance customer retention and loyalty., • Manage responses to customer reviews to maintain a positive online reputation., • Support general marketing efforts to drive brand awareness and growth., • Perform miscellaneous duties as required to contribute to team success.QUALIFICATIONS:, • Dedicated to customer service, • Exceptional communication skills, • Eager to learn, • Able to achieve mutually agreed upon marketing goals, • Interested in marketing products and services based on customer needsBENEFITS:, • Hourly plus commission/bonus, • Paid time off (vacation and personal/sick days), • Growth potential/Opportunity for advancement within my office

Job Description Hiring: Bookkeeper / Administrative Assistant Property Management Office – Flatbush, Brooklyn We are a growing property management company based in Flatbush, Brooklyn, seeking a Bookkeeper / Administrative Assistant with 2+ years of experience in property management to join our team. Salary: $60,000–$80,000 annually, depending on experience Responsibilities: • Bookkeeping and financial record-keeping, • Rent tracking, deposits, and account reconciliations, • Processing invoices, payments, and vendor coordination, • Administrative support for property management operations, • Organizing files, reports, and internal documentation Requirements: • Minimum 2 years of experience in a property management office, • Strong organizational skills and attention to detail, • Reliable, responsible, and able to work independently, • Excellent written and verbal communication skills Nice to Have: • Experience using AppFolio, • Familiarity with NYC property management workflows This is a full-time, in-office position with room for growth in a fast-paced and professional environment.

Job Description Company Overview: At Essen Health Care, we care for that! As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. Essen House Calls provides in-home primary and specialty care in the New York Metropolitan area. We are looking for the most talented and effective individuals to join our rapidly growing company. From medical providers to administration & operational staff, there is a career here for you. Join our team today! Position Title: Medical Assistant/ Clinical Care Coordinator Job Summary: The MA/ Clinical Care Coordinator plays a dual role within the healthcare practice, seamlessly blending clinical support with care coordination. This position ensures patients receive compassionate, holistic, and well-organized medical care by assisting providers during clinical procedures while also coordinating health and social services that support overall well-being. Clinical Support: • Perform patient triage to assess and prioritize medical needs., • Assist healthcare providers with in-house procedures such as EKGs and PFTs., • Ensure examination areas are sterile, organized, and properly equipped., • Sterilize and autoclave medical instruments; uphold infection control protocols., • Track and manage inventory of medical supplies; ensure adequate stock., • Build and maintain positive relationships with patients, caregivers, and care teams., • Conduct in-person assessments to evaluate medical and social needs., • Develop and implement individualized care plans in collaboration with providers., • Promote timely access to care and increase preventive care utilization., • Schedule medical appointments and coordinate transportation., • Educate patients on community resources and refer as needed., • Act as a point of contact, advocate, and resource for patients and families., • Maintain detailed, up-to-date patient records and coordination logs., • Qualifications, • Certification as a Medical Assistant (CMA or RMA) required., • College Degree, • Experience in patient care coordination, case management, or community health., • Strong understanding of infection control and clinical protocols., • Excellent interpersonal, communication, and organizational skills., • Ability to work collaboratively across clinical and administrative teams., • Preferred Skills:, • NHA Certification (e.g., CCMA/CMA – Certified Clinical Medical Assistant), • Computer savvy – Word, Excel, PowerPoint, Adobe, • Bilingual Spanish strongly preferred

Job Description Vector Marketing, who has been around for over 40 years, is currently interviewing for part time sales positions. Basic responsibilities include working with customers through appointments, selling our products, setting up appointments, and placing orders. Great starting pay, not based on sales or results. Apply online to check for an opening near you. Position Details: • Reps are paid weekly base or commission – The base is $30.00 base-appt (per presentation, not hourly). There is a commission structure based on performance – not length of service, that increases based on career sales (not yearly sales). Even if they have an off week, they will still get paid for the qualified appointments they completed regardless of sales., • Solid training – We’ve been training people to do well for over 40 years. Even if someone doesn’t decide to stay with us long term, the sales, networking, & communication skills they build are needed for any field., • Advancement – Reps who work here long term (even if they work part time) have an opportunity to move along several different paths including management and career sales professional., • Flexible scheduling – We help our reps create a schedule that works best for them. Some work as much as possible, some work part time, and others choose to earn extra income around other commitments such as internships, classes, vacations, full time jobs, or family obligations. We have a semester break program for people looking to work on their break., • Product - We work with Cutco products that are used in the home focusing on the kitchen and some gardening tools as well. Previous experience & knowledge about home goods or sales isn’t needed. Basic Requirements: • Enjoy working with people, • All ages eighteen plus or seventeen and a high school graduate, • Conditions apply, • Willing to learn and apply new skills Who would do well: People who have done well with us in the past have had experience in admin, retail, fast food, cashier, administrative assistant, work from home jobs, receptionist, office work, server, landscaping, and in just about any field you can imagine. Some none at all! We welcome all applicants who have a positive attitude and enjoy working with people. This entry level sales position is a great fit for people who are looking to work around their schedule. If you are a student looking for semester break work or just someone who is looking for a flexible schedule, our opportunities can work around your needs. If you think you would be a great fit for our sales team, fill out the contact information and a receptionist will send you a text about setting up an interview with a manager. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant’s age.

Job DescriptionExecutive Assistant to the CEO Location: Brooklyn, NY (On-Site at 9425 3rd Avenue, Brooklyn NY 11209 and 1812 Bath Avenue, Brooklyn NY 11209) Schedule: Full Time Travel: Weekly travel to Staten Island and other RE/MAX Edge locations About RE/MAX Edge RE/MAX Edge is one of the regions highest-performing real estate companies, serving Brooklyn and Staten Island with more than 1,077 transactions and over $1B in sales volume in 2024. Our culture is built on service, high standards, and supporting our people so they can perform at their best every day. Position Summary • Serve as the organizational anchor for daily operations, • Manage priorities, communication, scheduling, and cross-office coordination, • Support company initiatives and ensure operational consistency, • Work in a fast-paced environment with proactive, clear communication, • Manage the CEOs schedule, calendar, and daily workflow, • Triage emails and communication, • Delegate tasks and track follow-up, • Maintain priorities and ensure deadlines are met, • Coordinate communication and operational needs across four office locations, • Maintain consistency in daily procedures and expectations, • Assist agents and staff with account setup, access, and basic tech needs, • Prepare agendas and meeting materials, • Take clear and detailed notes, • Document action items and track them to completion, • Capture photos and short videos for company initiatives, • Assist with marketing updates, captions, and internal content, • Learn to run CMAs and basic valuation reports, • 3+ years in an Executive Assistant or administrative support role, • Experience supporting senior leadership strongly preferred, • Real estate experience helpful but not requiredSkills, • Highly organized with strong time-management skills, • Clear written and verbal communication, • Professional, discreet, and comfortable handling sensitive information, • Tech-savvy and quick to learn new systems, • Valid drivers license and reliable transportationPreferred Qualifications, • Familiarity with CMAs, MLS systems, or CRM platforms, • Experience with social media or content creation, • Experience with Google Workspace, • Comfort with project management tools like Monday.com, • $60,000$70,000 base salary, depending on experience, • Travel stipend, • Paid time off, • Growth opportunities in operations, marketing, and strategic supportWork Environment, • Full-time, on-site at Brooklyn office locations, • Weekly travel across Brooklyn and Staten Island, • Fast-paced, collaborative, and mission-driven workplace Why RE/MAX Edge This is your opportunity to join a respected brokerage where your work directly enhances the agent and client experience. Youll be part of a collaborative, growth-focused team that values professionalism, consistency, and strong operational support.

Job Description Global Hedge Fund is seeking an Executive Assistant to support the Managing Partners in the "C"suite. Provide high-level administrative support to the Managing Partner, including calendar management, travel coordination, and meeting preparation Manage confidential and sensitive information with discretion, ensuring privacy and security. Prepare and review materials for meetings, presentations, and reports; take minutes when necessary Coordinate logistics for internal and external meetings, including investor call client presentations, and board meetings. Handle expense reports, invoice processing, and other administrative tasks as needed. Serve as a liaison between the Managing Partner and other internal stakeholders, clients, and business partners. Assist in managing personal and professional tasks for the Managing Partner, ensuring alignment with business priorities. Support the firm’s leadership team with ad-hoc administrative tasks, projects, and special initiatives. Proactively identify opportunities to improve office efficiency and implement solutions. Maintain a high level of professionalism and confidentiality at all times, especially in high-pressure situations. Requirements / Qualifications: Candidates must have experience in global financial services BA DEGREE is required 2-5 years of experience of administrative support role if financial services Exceptional attention to detail with strong follow-through Clear, respectful communicator with a mature and professional demeanor Proactive, adaptable, and solution-oriented with a flexible, positive approach to all tasks Tech-savvy, highly organized, and comfortable implementing efficiencies Flexible schedule with availability for occasional after-hours or weekend support Discrete, trustworthy, and highly confidential Background check and verifiable references required Salary $125-150 plus Bonus pays 100% of Benefits Opportunity Growth Hybrid role Tuesday,Wednesday and Thursday in office and remote Friday and Monday remote

Job Description Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X: Company DescriptionAbout Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.About Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.

Job Description Executive Assistant to CEO – Visionary Business & Creative Support RTR BAG & CO – New York, NY Full-Time | Hybrid (Primarily In-Office) | $50,000–$60,000 + Bonus Be the Right Hand to a Visionary Business Leader The Company is a fast-growing Design & Packaging Brand and lifestyle brand based in Midtown Manhattan. We’re seeking a smart, organized, and highly motivated Executive Assistant to the CEO to support a visionary entrepreneur driving innovation and creativity across business, design, and branding. This is a hybrid role (mainly in-office), perfect for someone with strong administrative skills, a creative edge, and the desire to grow with a purpose-driven company. What You’ll Do: * Manage the CEO’s schedule, communications, and high-priority projects * Support day-to-day business operations in retail, wholesale, and branding * Assist with creative tasks, design projects, and marketing initiatives * Coordinate presentations, reports, and follow-ups using digital tools * Communicate with vendors, partners, and internal team members * Keep business processes organized and running smoothly Qualifications: * 3+ years of experience as an Executive Assistant or Admin Coordinator * Experience in a visionary, creative, or entrepreneurial work environment preferred * Strong organizational and multitasking skills * Tech-savvy with both Mac and Windows (design or IT skills a plus!) * Excellent verbal and written communication * Bachelor’s degree preferred (Business, Design, Communications, or similar) Why You’ll Love This Role: * Collaborate directly with a forward-thinking, inspirational CEO * Make a real impact in a company that values vision and execution * Enjoy a hybrid work schedule (primarily in-office) * Earn $50,000–$60,000 annually, plus performance bonuses * Grow with the company as new opportunities emerge Apply Today! Text your name, email, and phone number to 646-339-7808 and let us know if you’re currently employed. We're interviewing quickly! No calls. Location: New York, NY 10022 Schedule: Monday to Friday | Full-Time | Hybrid Remote Company DescriptionWe don’t just design packaging — we create obsession. At the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire. Whether it’s B2B or direct to the consumer, we make people what they see. Our packaging isn’t just beautiful — it We style, sculpt, and seduce, turning premium products into irresistible experiences. This isn’t packaging. This is persuasion, dressed in elegance.We don’t just design packaging — we create obsession.\r\nAt the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire.\r\n\r\nWhether it’s B2B or direct to the consumer, we make people *want* what they see. Our packaging isn’t just beautiful — it *sells.* We style, sculpt, and seduce, turning premium products into irresistible experiences.\r\n\r\nThis isn’t packaging. This is persuasion, dressed in elegance.

Job Description We're looking for a highly organized and resourceful Executive Assistant to support our EVP/General Manager at and leadership team at Silvercup Studios About the Role As the Executive Assistant to the EVP/GM, you’ll serve as a vital partner, providing top-tier administrative support and ensuring smooth day-to-day operations at Silvercup Studios. You’ll coordinate with internal departments, clients, vendors, acting as a central communication hub while keeping the EVP/GM organized, informed, and operating at peak efficiency. This is a role for someone who anticipates needs before they arise, handles sensitive matters with discretion, and juggles multiple priorities without breaking a sweat. Key Responsibilities • Provide comprehensive administrative support to the EVP/GM and leadership team, • Manage complex calendars, including scheduling appointments (business and personal) and ensuring the EVP/GM is always prepared, • Handle travel arrangements, expense reports (via Concur), and meeting logistics, • Serve as a liaison between the EVP/GM, internal departments, studio executives, clients, vendors, and charitable groups, • Draft, revise, and format reports, proposals, and correspondence, • Coordinate office logistics including, but not limited to, managing the main phone line and email inbox, sorting mail, stocking office/kitchen supplies, and assigning visitor parking, • Track invoice approvals and inventory of company swag, • Assist with the planning and execution of internal company events Experience: • Minimum 3 years in an administrative role, with at least 1 year supporting VP-level executives or higher, • Strong verbal and written communication skills, • Proactive, positive, and a true team player, • Exceptional organization and attention to detail, • Discretion and confidentiality in handling sensitive matters, • Common-sense problem solver who thrives under pressure, • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, • Experience with Concur, Teams, and Zoom Company DescriptionThe MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services. The MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.The MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services.\r\nThe MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job Description Yotpo is leading the next era of trust and loyalty in eCommerce. With AI-powered Reviews and Loyalty solutions, we help brands turn browsers into customers and customers into advocates. Through deep integrations across the eCommerce ecosystem and the trust of over 30,000 global brands, Yotpo delivers seamless omnichannel experiences that increase conversion, strengthen customer relationships, and drive profitable, long-term growth. We're looking for a highly organized, proactive, and people-focused NA People Experience & Operations Manager to join us as a 4-month maternity leave replacement. In this high-impact role, you will manage day-to-day office operations, drive People Experience initiatives, and provide administrative support to senior leaders. You will oversee our New York office directly and support the Toronto site remotely, ensuring smooth office operations and an excellent employee experience in both locations. This role is ideal for someone who thrives in a fast-paced environment, loves creating a positive workplace culture, and enjoys making sure everything runs seamlessly behind the scenes. What You'll DoOffice Operations & Facilities • Lead daily office logistics, operations, and administration for the New York site, • Oversee the Toronto office remotely, working with the local team to ensure smooth operations, facility needs, events, and employee experience, • Manage vendors, building contacts, maintenance, security, HVAC, cleaning services, and IT coordination, • Oversee office supplies, snack and catering orders, deliveries, and workplace standards, • Manage lunch reservations and monitor seating plans, • Track monthly facilities and budget reports People Experience & Culture • Plan and execute in-office events: happy hours, holidays, team lunches, celebrations, offsites, etc., • Support employee experience in Toronto through remote coordination with the local team, • Celebrate employee birthdays, anniversaries, and milestones, • Lead engagement initiatives that reinforce values, belonging, and a positive culture, • Translate employee feedback into actionable improvements, • Support onboarding and new hire orientation Executive Assistant & Administrative Support • Manage complex executive calendars across multiple time zones, • Coordinate meetings, conference calls, scheduling, agendas, and cross-functional planning, • Track action items and ensure follow-through, • Support executive and leadership visits, offsites, and conferences, • Maintain confidentiality and handle sensitive information You Are • Relevant experience in office management, workplace operations, employee experience, facilities, or executive support, • Highly organized, detail-oriented, proactive, and resourceful, • Able to manage multiple priorities in a fast-paced, changing environment, • Excellent communicator with strong interpersonal skills, • Skilled in Google Suite and/or Microsoft Office, • Experienced in vendor coordination, event planning, and/or budget management, • A positive "can-do" attitude and a strong sense of ownership Bonus Points • Experience in a global company or fast-scaling tech/startup environment, • Creative ideas for employee engagement and workplace culture, • Familiar with workplace tools (budget tracking platforms, facilities tools, employee feedback systems) Why You'll Love Working With Us You'll help make our North America sites truly great places to work—organized, welcoming, fun, and people-focused. If you love creating order, supporting great teams, and making the workplace better every day, we'd love to meet you. #LI-Hybrid

Job Description Office Manager – Farragut Cornerstone Reports to: Cornerstone Site Director Work Location: 228 York Street, Brooklyn, NY 11201 Hours: Full time 35 hours per week - Monday to Friday 10-6pm Salary Range: $35,000 - $35,000 Position Summary: Brooklyn Community Services is one of Brooklyn’s first and largest non-sectarian social services agencies. Serving more than 10,000 individuals annually, BCS is committed to a broad and diverse range of services including prevention of foster care placement; crisis intervention; early childhood and after school education; and vocational training, job placement, and clinical services to adults with physical and developmental disabilities, and histories of mental illness. Cornerstone Programs provide academic and recreational opportunities to children, teens and adults in NYCHA community centers. The Cornerstone program is offered every weekday from 2:00 p.m. to 10:00 p.m. , 10:00 am to 5:00pm on weekends, and extended hours during the summer and school holidays. BCS Cornerstone Programs are located in Brownsville, Fort Greene, and Coney Island. Responsibilities: * Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the department. * Greet and meet parents and providers. * Arrange meetings and workshops using Google Calendar. * Prepare documents, correspondence, flyers, packets of information, etc. * Develop organizational procedure and systems for office personnel, including filling, billing, payroll and scheduling. * Enhance programming by completing program paperwork such as attendance, visitors log, NYCHA log, activity and sign in sheets etc. * Build positive relationships with youth and young adults and serve as a role model with respect to demeanor, communication and behavior. * Under the direction and approval of the site director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness. * Oversee the professional use of phones and provide technical assistance to staff when necessary. * Order, secure, manage and maintain office supplies and equipment. * Prepare for all meetings that are occurring in the center such as agendas, room set up and phone calls. * Assist with the recruitment and enrollment of new children. * Assist with the completion of DYCD monthly deliverables and inventory lists. * Assist with inputting attendance and activities into DYCD Database. * Attend trainings, professional developments and staff meetings as needed. * Responsibilities to open the center when Site Director or Assistant Director are off-site * Perform other duties as assigned Qualifications: * High school degree required; Associates Degree in Business Administration or related Preferred * One year experience in office setting, required * Good communication skills, and customer service skills, required * Must be familiar with non-profit, youth or social service agencies. * Demonstrated skills and competencies in program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines. * Ability to creatively problem-solve information management challenges. * Must be able to multitask, be detailed oriented, and flexible. * Professional communication skills, both oral and written. * Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors. * Must be computer proficient in Microsoft Word, Access, Publisher, and Excel, and must be able to learn DYCD Administrative Database. * Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment * Reliable and able to work as a team member * Other duties as assigned BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. Program Overview COMPASS/SONYC After-School Programs are funded by the New York City Department of Youth and Community Development (DYCD) and other funders, to serve approximately 2,150 children and youth in grades K-8. Children at elementary and middle schools participate in program activities (such as homework help, conflict resolution, academic enrichment, recreation and creative arts programming) during after school hours and thirteen school holidays. Position: Assistant Program Director- Afterschool Reports To: Supervisor I - Site Director Location: 50 Jefferson Avenue, Brooklyn, NY & 18 Marlborough Rd, Brooklyn, NY 11226 What The Assistant Program Director - Afterschool Does: The person filling this position is expected, under close supervision, to interact with participants, their families, the community-at-large, and school administrative personnel to monitor attendance and participation in program activities; including the following: • Ensure the safety and security of each program participant by following all CAMBA after-school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting., • Mange the after-school program in the Director’s absence., • Manage the after-school office daily during after-school program hours., • Monitor, collect, and compile daily and monthly attendance records of targeted participants., • Input all client attendance data into database(s) on a daily basis., • Keep accurate records on absenteeism and success resulting from counseling and referrals., • Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis., • Order, receive, and maintain office supplies., • Maintain participant’s files., • Coordinate Parent workshops regarding CAMBA’s workshops and services., • Maintain daily logs for all activities., • Retrieve messages from general voicemail and forwards to appropriate personnel., • Answer incoming telephone calls and forward calls to appropriate personnel or department., • Take or deliver messages or transfers calls to voicemail when appropriate personnel are unavailable., • Answer questions about organization and provides callers with address, directions, and other information., • Welcome onsite visitors, determines nature of business, and announce visitors to appropriate personnel., • Monitor visitor access and issues passes when required., • Receive, sort, and route mail, and maintains and routes publications., • Prepare MTA travel vouchers., • Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary., • Perform other clerical duties as needed, such as filing, photocopying, and collating., • May encourage parents to become active participants in the Parent's Association and to attend school-based parent workshops., • May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences., • May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings., • May work with school administrative staff to identify students to be served by the program., • May perform computer data entry/verification functions., • Tasks may be modified, expanded and/or assigned over a period of time. Minimum Education/Experience Required: • High school diploma or G.E.D. AND two years direct experience working with children ages 5 to 13 years old., • Ability to adapt to the culture and environment of a public school., • Must be available to work during the After School program’s hours of operation, Monday thru Friday for 3 hours directly after day school dismissal., • At least one year in a supervisory capacity., • Maintain professional relationships with clients and client confidentiality., • Practice Universal Precautions/Standard Protocol & Procedures., • Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information., • Must obtain the following clearances:, • The NYS Division of Criminal Justice Services (DCJS) Sex Offender Registry (SOR), • The New York City Department of Health and Mental Hygiene (DOHMH), • The New York State Central Registrar (SCR), • The New York State Staff Exclusion List (SEL), • Criminal History Review, • Ability to maintain clearance of the above throughout the duration of employment., • Must take the F-07 test and obtain FDNY Certificate of Fitness within two weeks of hire., • Must complete 15 hours of training each year; the 5-hour Foundations in Health and Safety and the 3-hour Mandated Reporter trainings are to be completed within the first 2 weeks of hire. Compensation: $21.63 - $28 hourly When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status: Part-time (25 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR cFh8D9ML4P

Job Description Bedford Stuyvesant Early Childhood Development Center (BSECDC) has been "Rooted in the Community since 1966." A federally funded Head Start program whose mission is to provide high quality, comprehensive early education and family engagement services to families and their children ages 2 to 5 years old. BSECDC embraces a holistic strength-based approach to meet the needs of our earliest learners and their families within the Bedford-Stuyvesant community. POSITION/JOB TITLE: Lead Teacher (UNCERTIFIED OR CERTIFIED) STATUS: Full-Time/Non-Exempt REPORTS TO: Education Site Manager SALARY RANGE: $68,652 JOB SUMMARY: The Lead Teacher supports BSECDC's mission to make a difference in the lives of children, their families, and communities through the delivery of high-quality early education and child development services that promote children's school readiness through growth and development across all developmental domains.The Lead Teacher adheres to all federal, state, and local regulations, as well as BSECDC program policies, procedures, and administrative guidance. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Implement a well-organized learning environment with developmentally appropriate schedules, lesson plans, and indoor and outdoor learning experiences that provide adequate opportunities for choice, play, exploration, and experimentation among a variety of learning, sensory, and motor experiences., • Develop and implement weekly lesson plans, including plans for individualized instruction, in accordance with BSECDC's procedures and the research-based curriculum, that include indoor and outdoor learning experiences to support physical health and development, social and emotional development, approaches to learning, language development and communication, and cognitive development., • Recognize bilingualism and biliteracy as strengths and, for children who are dual language learners, plan and implement experiences to support English language development., • Ensure the physical environment and lesson plans reflect the diversity of the children and families served., • Implement nurturing, responsive, and effective teaching practices to ensure daily learning experiences promote critical thinking, inquiry-based learning, STEM, and reading and writing readiness, as well as children's social-emotional development and universal values of tolerance, compassion, and respect among children., • Use positive guidance strategies to create a peaceful classroom environment where children resolve conflicts using language to express their feelings and opinion., • Expose children to individuals of different cultural lifestyles, genders, and sexual orientations through stories, posted pictures, and discussion., • Plan and communicate effectively with all other classroom staff, including the assistant teacher, exceptional education staff, volunteers, and interns, about weekly lessons, classroom activities, and additional pertinent information regarding children., • Establish and maintain collaborative relationships with families while maintaining professional boundaries to encourage their input and support two-way communication regarding the growth and development of their children., • Conduct two home visits and two parent-teacher conferences per child per year., • Create and adhere to a posted classroom daily schedule that includes sufficient time for established routines such as nap/rest time, meal time, handwashing, toileting, and transition through activities., • Ensure children are engaged in oral hygiene education through daily tooth brushing, stories, skits, and other activities., • Facilitate, observe, and communicate the importance of healthy eating habits through family-style meal time, including ensuring all adults eat with children during meal time., • Conduct all screenings and ongoing assessments of the children in the class, as required, and use data gathered to inform instruction, including individualization, and measure progress towards School Readiness Goals., • Monitor children's daily attendance and communicate with the assigned BSECDC staff member if a child needs additional support., • Support tracking responsibilities of the daily meal count for the CACFP program, as requested., • Maintain active supervision, group size, and ratios at all times indoors and outdoors., • Maintain a safe and healthy environment in the classroom and on the playground, including following all health and safety rules about food allergies, universal precautions, and personal hygiene., • Maintain consistent attendance to support continuity of care for children and families., • Participate in staff meetings, in-service training, coaching, workshops, and staff development programs, as requested., • Ensure complete, accurate, and timely completion of all required data, documentation, and paperwork, including child files., • Follow all applicable BSECDC policies and procedures, including the Standards of Conduct, to safeguard children from abuse, neglect, or exploitation while in the care of the Center., • Implement fully all applicable federal, state, and local laws and regulations as cited in the Head Start Performance Standards, the Head Start Act, IDEA, IFSP, FERPA, ACYFIM, Department of Education, and the NYC Department of Health and Mental Health Licensing Code, Article 47 NAEYC., • Bachelor's Degree with a study plan toward a degree in Early Childhood Education OR, • Master's Degree in Early Childhood Education with NY State Certification OR, • Master's Degree in Early Childhood Education working towards NYS Certification, • Excellent interpersonal, organizational, written, and verbal communications skills The physical demands described below represent only some that must be met to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. • Walk, sit, stand, climb, balance and stoop, kneel, crouch, or crawl., • Regularly lift and move up to forty pounds and frequently lift and move up to fifty pounds., • Use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear., • DC 37 Union, • Competitive Health Insurance, • Retirement, • Life Insurance PRE-EMPLOYMENT REQUIREMENTS • Three (3) reference checks, • Obtain a mandated reporter training certificate (every two years) and other Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training requirements., • Ability to pass Comprehensive Background Clearance through, • Department of Health and Mental Hygiene (DOHMH), • Indentogo, • Department of Education Fingerprinting Screening, • NYS Central Registry, • Sex Offender Registry Clearance, • SEL check, • Full physical examination with updated TB test, varicella, tdap, MMR (fees may apply), • If hired, Bedford Stuyvesant Early Childhood Development Center requires all potential employees to provide proof of full COVID-19 vaccinate It is the policy of BSECDC to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizenship status, age, marital status, disability, sexual orientation, gender (sex), or prior record of arrest or convictions (except as provided by law), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation, as required by civil rights law. ]Another way to say this might be something like, "Recognize and respect the uniqueness and potential of all children, families, and staff; treat their cultures and beliefs with courtesy, respect, acceptance, patience, and empathy," and the idea might be covered in some of the bullets above so this could be removed. Consider adding these physical requirements. This language all seems to be fairly standard for ECE teaching positions. Powered by JazzHR SFczST9V2f

Job Description JOB SUMMARY The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager coordinates all administrative functions including report preparation, all payroll and time keeping administrative duties, all ordering and directing the daily duties of the Administrative Assistant and Medical Records Clerk. ESSENTIAL JOB FUNCTIONS: List all essential job duties. (To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily with or without a reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties unless this causes undue hardship to the agency.) 1. Design and implement office management policies., 2. Establish standards and procedures for office operations., 3. Organize office operations and procedures., 4. Assist/oversee the Administrative Assistants assigning and monitoring Administrative Assistant tasks, 5. Monitor and record long distance phone calls., 6. Control correspondences., 7. Review and assure approval of purchase orders for supply requisitions., 8. Liaise with other agencies, organizations and groups as appropriate and directed., 9. Maintain office equipment., 10. Recruit and select office staff., 11. Orient and train employees., 12. Provide on the job and other training opportunities., 13. Evaluate staff performance., 14. Coach and discipline staff, 15. Design filing systems., 16. Ensure filing systems are maintained and up to date., 17. Define procedures for record retention., 18. Ensure protection and security of files and records., 19. Ensure effective transfer o files and records., 20. Transfer and dispose records according to retention schedules and policies., 21. Ensure personnel files are up to date and secure., 22. Maintain office efficiency., 23. Plan and implement office systems, layout and recommend equipment procurement., 24. Maintain and replenish inventory., 25. Check stock to determine inventory levels., 26. Anticipate needed supplies., 27. Verify receipt of supplies., 28. Attend supervisory, training and staff development meetings as directed by the Program Director., 29. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture., 30. Perform other related duties as required. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES · Knowledge of office administration policies and procedures · Effective staff management skills: Planning, scheduling, assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting, training and developing employees; directing employees toward desired objectives; delegating, motivating, and controlling the essential work functions (e.g. developing performance standards, measuring results, taking corrective action) · Ability to maintain a high level of accuracy in preparing and entering information · Excellent interpersonal skills · Team building skills · Analytical and problem solving skills · Decision making skills · Effective verbal and listening communications skills · Attention to detail and high level of accuracy · Very effective organizational skills · Effective written communications skills · Computer skills including the spreadsheet and word-processing, programs, and e-mail · Stress management skills · Time management skills QUALIFICATIONS AND EXPERIENCE High School diploma or GED plus at least three years of clerical, administrative or secretarial experience, (graduation from secretarial school). BA preferred. Related college credits or comparable training program can substitute for a portion of the experience requirement). Proficient in all Microsoft Office programs. CERTIFICATIONS

Job Description A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm's New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment. The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism. Key Responsibilities Executive Support * Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics * Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish * Manage priorities, track follow-ups, and ensure timely execution on key deliverables * Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international * Handle confidential information with sound judgment and discretion Office Management * Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment * Serve as primary point of contact for the firm's external vendors and building management * Support onboarding and offboarding processes for employees and contractors * Manage expense reports, invoice processing, and budget tracking related to office operations * Coordinate internal events, team meetings, and firmwide communications * Identify and implement process improvements to enhance efficiency and organization across the office Qualifications * Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services * Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities * Strong written and verbal communication abilities, with a professional and polished presence * High level of integrity, discretion, and confidentiality in handling sensitive matters * Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred * Hands-on, proactive, and resourceful with a “no task too small” mentality * Ability to work both independently and collaboratively in a small, fast-paced office environment Compensation & Benefits * Base salary: $120,000 – $160,000 (commensurate with experience) * Annual discretionary bonus * Comprehensive medical, dental, and vision insurance * 401(k) with employer contribution * Generous paid time off and firm holidays * Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Job Description If you're into online shopping (who isn't these days?), chances are you've crossed paths with Yotpo. We're all about eCommerce retention—helping brands of every size turn one-time shoppers into lifelong customers. Think loyalty programs and reviews—it's what we do best. Plus, we've got more tricks up our sleeve. With teams spread across the globe—from the US and Canada to the UK, Israel, Bulgaria, and Australia—we're growing fast. Our main mission? Delivering cutting-edge technology that sets new standards in the industry. Sounds exciting? Then read on, because we're looking for curious professional talents to be a part of building the future of the e-commerce industry. We're looking for a highly organized, proactive, and people-focused NA People Experience & Operations Manager to join us as a 4-month maternity leave replacement. In this high-impact role, you will manage day-to-day office operations, drive People Experience initiatives, and provide administrative support to senior leaders. You will oversee our New York office directly and support the Toronto site remotely, ensuring smooth office operations and an excellent employee experience in both locations. This role is ideal for someone who thrives in a fast-paced environment, loves creating a positive workplace culture, and enjoys making sure everything runs seamlessly behind the scenes. What You'll DoOffice Operations & Facilities • Lead daily office logistics, operations, and administration for the New York site, • Oversee the Toronto office remotely, working with the local team to ensure smooth operations, facility needs, events, and employee experience, • Manage vendors, building contacts, maintenance, security, HVAC, cleaning services, and IT coordination, • Oversee office supplies, snack and catering orders, deliveries, and workplace standards, • Manage lunch reservations and monitor seating plans, • Track monthly facilities and budget reports People Experience & Culture • Plan and execute in-office events: happy hours, holidays, team lunches, celebrations, offsites, etc., • Support employee experience in Toronto through remote coordination with the local team, • Celebrate employee birthdays, anniversaries, and milestones, • Lead engagement initiatives that reinforce values, belonging, and a positive culture, • Translate employee feedback into actionable improvements, • Support onboarding and new hire orientation Executive Assistant & Administrative Support • Manage complex executive calendars across multiple time zones, • Coordinate meetings, conference calls, scheduling, agendas, and cross-functional planning, • Track action items and ensure follow-through, • Support executive and leadership visits, offsites, and conferences, • Maintain confidentiality and handle sensitive information You Are • Relevant experience in office management, workplace operations, employee experience, facilities, or executive support, • Highly organized, detail-oriented, proactive, and resourceful, • Able to manage multiple priorities in a fast-paced, changing environment, • Excellent communicator with strong interpersonal skills, • Skilled in Google Suite and/or Microsoft Office, • Experienced in vendor coordination, event planning, and/or budget management, • A positive "can-do" attitude and a strong sense of ownership Bonus Points • Experience in a global company or fast-scaling tech/startup environment, • Creative ideas for employee engagement and workplace culture, • Familiar with workplace tools (budget tracking platforms, facilities tools, employee feedback systems) Why You'll Love Working With Us You'll help make our North America sites truly great places to work—organized, welcoming, fun, and people-focused. If you love creating order, supporting great teams, and making the workplace better every day, we'd love to meet you. #LI-Hybrid

Job Description The Office Manager performs a range of supervisory, programmatic and administrative duties to support the smooth operation of the Morris Ave. building while providing administrative support to the Bronx Prevention Programs, specifically administrative tasks for the Bronx Transitions Family Treatment/Rehabilitation (FT/R) program. The Office Manager is required to always act with a positive and professional demeanor in representing the agency, supporting program staff, and serving participants. There is a policy of maintaining strict confidentiality regarding participant information which must always be upheld. Reports To: Executive Assistant Location: 2471 Morris Ave. Bronx, NY 10468 Hours: 35 Hours/Week; Non - Exempt Schedule: 9:00am-5:00pm, On-site Major Duties: Supervisory Responsibilities: • Supervises (at least twice a month) and trains all front desk staff., • Ensures appropriate front desk coverage, directly providing coverage when needed., • Delegates and follows up on tasks assigned to each front desk staff., • Make certain all front desk staff respond to the administrative needs of programs housed at Morris, • Assume control of the Transitions, North Bronx and Family Counseling for School Success programs’ petty cash funds. Ensuring money is accounted for at all times., • Manages the sign out of agency Metro Cards and gift cards for staff and participants, • Submits check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for the Belmont Prevention Program., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Addresses all building issues with appropriate staff and support departments at 7th Ave., • Coordinate monthly Morris Leadership Meetings to address building updates and address issues., • Coordinate quarterly Morris Building events with all staff to foster collaboration with other GSS programs., • Monitor performance of and schedule repairs for all program office equipment; reporting details to leadership in the building as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • Provide clerical and administrative support to the Program Director for Bronx Transitions Program, which includes but is not limited to creating needed documents, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program special events, including outreach, meeting set-up, building displays and decorations, etc., • Perform other duties as assigned., • Greet and announce participants, all GSS staff, and any visitors upon their arrival to the program location, ensuring they are warmly welcomed and attended to., • Provide clerical and administrative support to the Program Director and all program staff, which includes but is not limited to: answering phones, creating needed documents, transmitting faxes and e-mails, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Assume control of the Transitions and North Bronx programs’ petty cash fund, manage the sign out of agency Metro Cards and gift cards for staff and participants, and submit check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for Beacon and Belmont Prevention Programs., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Supervise receptionist and interns at Morris Ave. front desk., • Monitor performance of and schedule repairs for all program office equipment reporting details to all program directors in the building and Sr. Administrative Manager as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Provide support in developing on-line documents and templates including newsletters, mailing lists, statistical reports, special event flyers, etc., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program and agency special events, including outreach, meeting set-up, building displays and decorations, etc., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • High School diploma required; some college preferred., • Three years of relevant office administration experience required., • Experience managing and reconciling money., • Bilingual in English/Spanish preferred., • Must be able to work assigned evenings as needed to support program activities., • Must be proficient in Microsoft Office suite, especially Excel and Outlook., • Ability to multi-task, prioritize responsibilities, and work collaboratively with program and agency staff., • Must have excellent verbal and written communication skills.

Job Description Assistant Office Manager Location: Midtown NYC (Hybrid – 3 Days In-Office) Salary: Up to $90,000 Industry: Law Firm SourcePro Search is partnering with a respected and energetic mid-size law firm in Midtown Manhattan to find a sharp, detail-oriented Assistant Office Manager. This is an excellent opportunity for someone with a strong foundation in law firm billing, AP/AR, and office operations who’s ready to step into a key leadership support role. The right candidate is organized, proactive, flexible, and capable of juggling priorities while keeping a calm, professional demeanor. This role offers a collaborative hybrid schedule and an opportunity to truly grow with a firm that values both structure and innovation. What You’ll Do: • Support the Office Manager and Managing Partners with high-level administrative and operational tasks, • Handle monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills, • Manage accounts payable, receivable, collections, deposits, and trust fund accounts, • Communicate directly with vendors and monitor invoice status and resolution, • Oversee expense reimbursements and assist with payroll coordination, • Help coordinate HR and benefits administration, and support onboarding and training of new hires, • Maintain proper file management systems using FileVine and assist with general office support, • Generate regular administrative reporting for firm leadership What You’ll Bring: • 3–5 years of law firm or professional services office administration experience, • Prior hands-on experience with billing, AP, AR, and collections, • Tech-savvy with strong proficiency in QuickBooks, Timeslips, Outlook, Word, and Excel, • Ability to juggle multiple responsibilities, work independently, and remain composed under pressure, • Excellent written and verbal communication skills, • A team-oriented mindset with a respectful and professional approach when working with all levels of staff and leadership, • Discretion and trustworthiness in handling confidential data, • Experience with FileVine, HR, or benefits is a plus If you're seeking a growth-oriented support role in a fast-paced, highly collaborative legal environment, this opportunity could be the perfect fit. Apply today through SourcePro Search to be considered for this exciting role!

Job DescriptionOffice Manager/Executive Assistant - Contract/Part-Time (3 months) Company: Direct Agents Location: NYC Office (On-site) Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM Duration: 3-month contract position Compensation: $28-35/hr depending on experience About the Role Direct Agents is seeking a dynamic Office Manager/Executive Assistant to join our People and Culture team for a 3-month contract position. As the backbone of our NYC office operations, you'll play a crucial role in creating an exceptional workplace experience for all employees while managing the day-to-day administrative and operational needs of our office. This is an excellent opportunity for a highly motivated and organized professional to make an immediate impact in a fast-paced, high-growth environment. Key Responsibilities Facilities & Office Operations • Oversee daily office setup and maintenance across all spaces including common areas, private offices, conference rooms, and kitchen facilities, • Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedures, • Coordinate communications regarding construction projects and facility maintenance activities, • Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor, • Manage equipment requests and maintain internal tech systems, including conference room technology, • Process employee travel requests and coordinate bookings, • Prepare and submit timely budget and expense reports to the Finance team, • Support administrative requests from the CEO as needed, • Create and coordinate welcome packages for new hires, ensuring an outstanding first-day experience, • Support setup and live streaming for company meetings and events, • Provide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they arise, • Coordinate and book domestic/international travel, including detailed itineraries and real-time support for changes, • Support special projects and initiatives requiring research, organization, and cross-team collaboration, • Handle confidential information with the highest level of discretion and professionalism, • 1+ years of office management, hospitality, or on-site operations experience, • Strong technical aptitude with office IT systems and ability to troubleshoot basic issues, • Experience collaborating with third-party vendors and service providers, • Exceptional organizational and prioritization skills with keen attention to detail, • Energetic and positive team player who collaborates effectively across all departments, • Commitment to treating colleagues and external contacts with respect and kindness, • Thrives in high-growth, fast-changing environments, • Passionate about creating a positive, vibrant workplace culture, • Self-motivated with strong problem-solving abilitiesImportant Details, • Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations, • Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries, • Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance Direct Agents is an equal opportunity employer committed to diversity and inclusion Powered by JazzHR LXkDrUI4j0

Job Description AWESOME BENEFIT: Import Associate – Bilingual – Japanese / Chinese or Korean & English New Jersey Branch - Import Associate 1 Job description Mission: Our client is a Global company committed to transforming the food industry into an accelerator of the World's well-being. In North America, our client do so by sharing the rich tastes and good health of Asian cuisine with food service operators and retail stores. Our client is at an inflection point in our 100-year history, having recognized the need to modernize ourselves and ensure we continue to thrive in the next several decades to come. The Import Associate 1 will provide routine administrative support to the Inventory Replenishment Division (IRD) located at the New Jersey Branch and will handle and arrange the customs clearance at the ports for all merchandise. They will provide administrative support to the purchase order (PO) team and their upper management following the company’s Standard Operation Procedure (SOP). This job performs a range of general and specific/clerical tasks that can be learned on the job such as filing, copying, and collecting documents, answering phones, ordering, and distributing supplies, and PO/ Internal Requisition (IR) data entry. Import • Provide import estimates and information regarding importing into the United States (via air, ocean, and truck)., • Provide customer service to internal departments and overseas affiliates/clients., • Maintain import data and verify information accuracy., • Classify all entries, resolve import problems, and monitor carnet imports for incoming exhibitions., • Coordinate all deliveries and security arrangements from the port and airport to the facility., • Handle all post-entry amendments and internal audits of all imported imports., • Assist the distribution and purchase allocation manager with projects as requested., • Responsible for asking the Custom Broker about the import tariff classification and duties of new items and Harmonize codes by country., • Coordinating and arranging customs clearance and delivery of import ocean/air cargo in accordance with the direction of the supervisor/ manager., • Works closely with the sales department to obtain sales planning quantity, seasonal items quantity, and import order items quantity ensuring that purchases are recorded at the time of request and submit these orders to get approval from the Branch Manager or Deputy Branch Manager., • Schedules incoming and outgoing shipments. A major part of this duty is preparing records to reflect when purchased items arrive and ensuring that all materials arrive., • Follow up with suppliers to check in on late or missing shipments or to report damaged goods., • Responsible for speaking directly with supplier’s representatives to gather order pricing data, compare supplier’s offers for shipping rates and material prices, and maintain supplier’s contact information., • Maintains detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. They may provide these records to department heads to aid in budget and financial management or maintain purchasing department files to support future activities., • High School Degree, • 1 to 3 years of working experience in an office environment, • 1 year as an assistant buyer, purchaser, or import/ export experience with ocean carrier freight forwarder or customs agencies preferred., • Will be detail-orientated, self-motivated, and able to respond quickly to a fast-moving and ever-changing environment., • Effectively applies knowledge of job and company policies and procedures to complete a variety of assignments, • Knowledge of Microsoft applications (i.e. Word, Excel, Access, PowerPoint)., • Working knowledge of U.S. Customs and other government agency regulations is a plus., • Excellent interpersonal skills in working and communicating with diverse employees at all levels of the organization., • Skills in keyboarding and the use of word processing, spreadsheet, and database management computer software packages., • Effective communication skills internally and externally via phone, email, and in person., • Assemble, sort, and distribute documents, supplies, and/or materials/items., • Deals with people in a manner that shows sensitivity, tact, and professionalism., • Follow written and/or oral instructions., • Speak, concisely, and effectively., • Ability to use Oracle ERP system., • Ability to organize and prioritize numerous tasks and complete them under various time constraints; principles, practices, and procedures of an office environment., • Ability to use the telephone professionally and courteously., • Ability to speak, write, and read English., • Ability to speak, concisely, and effectively. Usually works 40 hours a week in an office setting; however, some work shifts may vary or ask to work overtime during busy periods. May spend time in the warehouse to see if products have arrived from vendors. May be required to visit customer broker or outside commercial warehouse location, which may be off-site on occasions. Benefits*: Our client offers competitive benefits, which include: • Health Insurance, • Vision Insurance, • Dental Insurance, • Life & accident insurance, • Pet Insurance, • 401(k) with company matching, • 19 days of paid time off, • Wellness program and EAP assistance Pre-employment Drug testing is required. Must be authorized to work in the United States on a full-time basis for any employer. Principals only. Recruiters, please do not contact this job posting. NO VISA SPONSORSHIP and NO OPT Candidates. Company DescriptionOn Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!On Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!

Job Description Executive Assistant /Coordinator BOUTIQUE HEDGE FUND Base Salary Range is 80K to $100k K (based upon candidate and experience) 100% Paid Benefits; Four (4) Weeks’ Vacation; and Large Bonus Potential This is a place to call home. Very motivated office to perform to the highest standards. They offer a very professional and supportive environment. Solidly established Boutique Hedge Fund is looking for an experienced, detail-oriented, proactive, and resourceful individual with well-developed Executive Assistant supporting Executives QUALIFICATIONS AND SKILLS • Bachelor’s Degree required., • Minimum of (2 -4 years of Full-time Experience in a Professional Office Environment; Out of Financial Experience preferred., • Proficiency in Microsoft Office. RESPONSIBILITIES AND DUTIES • Greet Clients cordially., • Responsible for answering phone lines and overflow lines., • Manage office pantry, supplies, and facilities., • Facilitate messenger/courier services., • Coordinate conference room requests and confirmations., • Organize conference room and general office catering when needed., • Process expense reports using Concur., • Collaborate effectively and form strong partnerships with the administrative team. Five (5) Days in the Office Hours are 9-5 with Flexibility to Start Earlier or Stay Later as Needed. Bachelor’s Degree required. Minimum of Three (3) years of Full-time Experience in a Professional Office Environment; Finance Experience preferred. Proficiency in Microsoft Office. Office located in Midtown East Manhattan in the 50's.

Job Description Top International Investment Bank seeks an Executive Assistant to support the Investment Banking and team. Must have 5 years plus of financial services (Investment Banking) assistant experience. Must have Concur and Salesforce a plus! Responsibilities • Manage complex calendar(s) via Outlook. Confirm internal and external meetings., • Schedule meetings and coordinate details such as catering needs, guest registration, conference room booking, and video connectivity if applicable., • Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status., • Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages., • Assist with communications amongst management and banking division., • Administer client data in salesforce database (OneBanker and BoardEx), • Participate in business unit projects as assigned by management., • Partner, collaborate and coordinate with administrative team; provide back up as needed., • Oversee general office needs such as ordering supplies and mail distribution., • Revise, print and bind PowerPoint presentations., • Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes. Requirements • Minimum of 5 years of administrative experience within financial services/investment banking, • Must have Concur, prior experiences with managing travel and expenses., • Microsoft Word, Excel, Outlook proficiency., • Exceptional interpersonal and written / verbal communication skills.

Job Description Title: Administrative Assistant Department: Administration Reports: Chief Executive Officer FLSA Classification: Exempt Position Summary: The ideal candidate will provide administrative support to senior management, ensuring the smooth operation of the office. This role requires a high level of professionalism, attention to detail, proactive problem solving and strong organizational skills. Essential Responsibilities: • Provide exceptional administrative support to senior management, including preparing documents, reports, and presentations, as needed., • Provide administrative assistance, such as writing and editing e-mails, drafting memos, faxing, photocopying, transcribing meeting notes, handling incoming and outgoing mail, and preparing communications on management’s behalf., • Organize meetings, including PowerPoint presentations, spreadsheets, and narrative reports, scheduling, sending reminders, and organizing catering. when necessary, • Handle sensitive and confidential documents, ensuring their secure storage and retrieval • Schedule quarterly and ad/hoc Board meetings and take minutes at Board meetings, as required, • Oversee timely processing of management’s expenses, as needed, • Create and maintain a filing system for contracts, legal documents such as leases and deeds for all properties, • Maintain confidentiality at all times in every aspect of communications • Ability to collaborate with inter-department teams, and support other executives, as needed., • Anticipate and meet deadlines, complete assignments with consistent accuracy, • Must have strong organizational skills and be able to multitask efficiently., • Ensure deadlines for annual State certifications filings are met., • Perform other duties as assigned by management Qualifications: • Bachelor’s Degree required, • Time management and ability to meet deadlines, • Must have excellent verbal and written communication skills, • Strong organizational skills, detailed oriented and has the ability to multitask, • Ability to work well under pressure and to prioritize tasks is absolutely essential, • Problem-solving and decision making, • Proactivity with ability to work with minimal direction, taking ownership of multiple projects and deliverables, while providing leadership to other administrative staff, • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook), Minimum of 3 years experience supporting senior management level, and Authorization to work in the US are necessary. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee will be required to sit, perform repetitive physical and mental activities, have face-to-face and telephone contact with individuals or teams, have telephone conversations, write letters and memos, use electronic mail, meet strict deadlines, work with others in a group or team, and work with external customers or the public. Job tasks are performed in close physical proximity to other people. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Company DescriptionEIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving children and adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.EIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving children and adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.

Job Description The Atlantic Group has partnered with an investment firm in the New York City area. They have an immediate need for an Executive Assistant to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance. Schedule: 5 days a week in the office. Anticipated hours to be 9am – 6pm, however, hours may change based on team needs Core Responsibilities • Support approximately 12-15 team members of varying levels of seniority in the NY office, • General administrative assistant duties as follows:, • calendar administration and coordinating meetings/interviews across multiple time zones, • travel management (domestic and international), • phone coverage, • expense reporting for team, • inbox cover for EA teammates when necessary, • Liaising with external vendors and business contacts, • Coordination of various office events, • Handling sensitive documents such as legal documents, invoices, presentations and more, • Highly motivated, entrepreneurial, and team-oriented candidates, • High Trust and Integrity, • Strong combination of organizational and interpersonal/communication skills, • A team player with a positive attitude and the ability to work independently, • Possess a strong work ethic and a “can-do” attitude, • 4+ years of pertinent office experience required, • Financial services industry experience required, • Mastery of Microsoft Office suite of software products (Excel, Word, Outlook, PowerPoint, etc.), • Proficient in the use of common office equipment and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form, • Strong written, grammatical, and oral communication skills, • Strong organizational skills, • Demonstrated history of working with integrity, discretion and a high level of competency, • Ability to multi-task and prioritize while working with different team members ID: 37550

Job Description We are in search of an Administrative Assistant for our client. This is a 6-month temporary opportunity, located on the Upper West Side in Manhattan. The Administrative Assistant would serve as the primary point of contact to support 2 Executives, manage calendars, schedule meetings and coordinate travel. Additional duties will include: • Greeting visitors/staff and maintaining a positive/collaborative work environment, • Preparing correspondence, meeting minutes, reports and presentations, • Excellent written/verbal communication skills, • MS Office proficiency, • Great organization skills with an ability to multi-task

Job Description Executive Assistant Contract Role (6-12 Months), possible to extend or convert | $36-$42/hour | Banking & Financial Industry • C-Level Support is preferred!, • Possible to convert to FTE. Compensation might be renegotiated in case converted to Perm., • Eligible for OT., • Eligible for benefits during the contract (after 60 days). Location: NYC, NY We’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a temporary role (6-12 months) with potential for permanent placement. Key Responsibilities: • Manage calendars, coordinate meetings, and resolve scheduling conflicts., • Handle phone calls with professionalism and discretion., • Plan events, arrange travel (domestic/international), and process expense reports., • Assist with onboarding/offboarding, team platforms, and office support., • Create and format documents using Microsoft Office Suite and Adobe Pro., • Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: • 5+ years’ experience supporting C-level executives (financial services/banking or corporate is a must)., • Bachelor’s degree preferred, or 5+ years of relevant experience., • Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus., • Strong organizational, communication, and multitasking skills. Apply today! Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionPrestigious and growing PE firmPrestigious and growing PE firm

Job Description Executive Assistant to General Counsel – Exceptional Entertainment Firm $90–120K DOE + bonus eligible + comprehensive benefits Hours: 9am –6pm ET, onsite 5 days/week in Lower Manhattan An exciting opportunity for a polished, proactive, and highly organized Executive Assistant to support the General Counsel and a small legal team within a fast-paced, globally recognized organization within entertainment. This role calls for a sharp, resourceful professional who thrives in a dynamic environment with minimal supervision and understands the importance of confidentiality, precision, and responsiveness. What You’ll Do: • Provide high-level administrative support to the General Counsel and a few members of the legal team, • Manage complex and ever-changing calendars across multiple time zones, • Coordinate extensive domestic and international travel; arrange flights, accommodations, car services, and prepare detailed itineraries, • Handle expense management and ensure timely submission of reports and reimbursements, • Print, prepare, and track signature documents; scan and distribute fully executed materials, • Coordinate meetings with internal and external stakeholders; handle logistics, room bookings, and materials, • Serve as the first point of contact for internal and external communications with utmost professionalism and discretion, • Support light personal tasks such as scheduling appointments and processing invoices when needed, • Anticipate needs and proactively stay several steps ahead to ensure smooth daily operations What We’re Looking For: • Minimum of 4+ years of experience supporting senior executives—preferably within Legal, Financial Services, or Entertainment, • Exceptional communication and interpersonal skills, both written and verbal, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Strong attention to detail and organizational excellence in a fast-paced environment, • Proven ability to manage competing priorities with grace and efficiency, • Highly responsive, dependable, and solutions-oriented; calm under pressure, • Team player with a service-driven mindset and a “no task too small” attitude, • Maintains strict confidentiality and exercises sound judgment with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Company name : Skyfree Job Summary Sky Free is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong administrative skills and have a keen eye for detail. This role requires effective communication, multitasking abilities, and proficiency in various office management tasks. The Office Manager will ensure that the office runs smoothly and efficiently while providing support to staff and management. Duties • Manage day-to-day office operations, ensuring a productive work environment., • Perform data entry tasks accurately and efficiently., • Assist with proofreading documents to maintain high-quality standards., • Handle scheduling and coordination of meetings, appointments, and travel arrangements as a personal assistant., • Maintain office supplies inventory and place orders when necessary., • Utilize QuickBooks for basic accounting tasks and financial record keeping., • Serve as the primary point of contact for visitors, clients, and vendors., • Support administrative tasks such as filing, clerical duties, and correspondence management., • Oversee office management functions including maintaining office equipment and facilities., • Proven experience in an office management or administrative role is preferred., • Proficiency in data entry with attention to detail is essential., • Strong proofreading skills to ensure accuracy in documentation., • Familiarity with QuickBooks or similar accounting software is a plus., • Previous experience as a medical receptionist or in a healthcare setting is advantageous but not required., • Excellent organizational skills with the ability to prioritize tasks effectively., • Strong communication skills, both written and verbal., • Ability to work independently as well as part of a team in a fast-paced environment. Job Type: Full-time Pay: $60,337.00 - $64,627.00 per year Benefits: • Paid time off Schedule: • 8 hour shift, • Monday to Friday

Job Description Top-tier Executive Assistant A well-established investment firm based in New York City is seeking an Executive Assistant to support the Executive Office of the Chair and Vice Chair. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year, a sign-on bonus, and a generous benefits package. Compensation will be commensurate with credentials and experience. Requirements: • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction, • Ability to communicate clearly and concisely, both verbally and in writing, • Strong research and analytical skills, • Willingness to enthusiastically complete both high-level and low-level tasks The company is an equal opportunity employer. Company DescriptionA well-established New York firm is seeking a top-notch candidate.A well-established New York firm is seeking a top-notch candidate.

Job Description $125–150k base + performance-based bonus + comprehensive benefits Hybrid schedule | 1 day IN OFFICE in SOHO/4 days Remote Hours: 9:00am–5:00/6:00pm ET (occasional flexibility) Seeking a polished, discreet, and highly organized Executive Assistant to support a fantastic Vice President in a 1:1 capacity. This individual will play a critical role in ensuring seamless daily operations, managing complex logistics, and serving as a professional liaison to clients and partners in the UHNW space. This is an excellent opportunity for a career Executive Assistant who values professionalism, autonomy, and exposure to a refined client base within the financial and insurance sectors. What You’ll Do: • Provide comprehensive 1:1 support to the Vice President, managing a complex and fast-paced calendar, • Coordinate meetings and act as a professional liaison with clients, advisors, and business partners, • Book detailed domestic and international travel, • Assist with client events — overseeing logistics, vendors, and onsite coordination, • Handle light personal assistance such as reservations, gifts, and occasional travel arrangements, • Manage administrative tasks including maintaining Salesforce data, and preparing presentations in PowerPoint and Excel, • Collaborate with design and marketing teams on client materials, event coordination, and special projects, • Leverage technology (Outlook, Salesforce, ChatGPT, Excel, PowerPoint) to improve efficiency and organization, • Represent the VP professionally in meetings, taking notes, ensuring follow-through, and maintaining confidentiality What We’re Looking For: • 5+ years of experience supporting senior-level executives, ideally within financial services, life insurance, or UHNW client-facing industries, • Impeccable discretion, judgment, and attention to detail, • Exceptional written and verbal communication skills, • Strong organizational and project management abilities, • Proactive mindset with the ability to anticipate needs and operate independently, • Professional polish and the ability to confidently engage with high-level clients and partners, • Proficiency in Microsoft Office Suite; Salesforce experience a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Executive Assistant – Global Private Equity Firm $100- 115K DOE + discretionary bonus + comprehensive benefits Onsite | Midtown East Hours: 9:00am–5:00pm ET (with flexibility as needed) Seeking a polished, proactive, and highly organized Executive Assistant to support a dynamic team within a leading Global Private Equity Firm. This is an outstanding opportunity for a polished, resourceful Executive Assistant who values professionalism, autonomy, and being part of a tight-knit, globally connected team. What You’ll Do: • Provide comprehensive administrative support to a Partner, SVP and the small team, • Manage dynamic and complex calendars across multiple time zones, • Coordinate domestic and international travel, including flights, accommodations, and visa arrangements, • Prepare detailed itineraries and ensure smooth day-to-day logistics, • Handle expense reports and reimbursement processing in a timely manner, • Greet clients, investors, and guests with professionalism; coordinate meeting rooms and catering needs, • Partner closely with the Office Manager to ensure office and kitchen supplies are well stocked, • Proactively manage correspondence and ensure timely communication flow, • Maintain discretion and professionalism at all times, handling sensitive information with care, • Occasionally assist with light personal tasks or ad hoc projects What We’re Looking For: • Minimum of 4+ years of experience as an Executive Assistant within Private Equity, Financial Services, or Professional Services, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Exceptional organizational skills and attention to detail, • Professional demeanor and excellent verbal and written communication skills, • Ability to manage shifting priorities and deadlines, • Proactive, self-starter attitude with the ability to anticipate needs and operate independently You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description We are seeking a skilled and professional Medical Assistant to join our team. The ideal candidate will have excellent patient service skills, be knowledgeable in medical office, and have experience working with a fast-paced office. Be a team player. Duties: • Greet patients and visitors in a friendly and professional manner, • Answer phone calls and direct them to the appropriate department or individual, • Schedule patient appointments using medical scheduling software, • Verify patient insurance information and collect necessary co-pays or fees, • Maintain patient records and ensure they are accurate and up to date, • Assist with administrative tasks such as faxing, and scanning documents, • Follow HIPAA guidelines to ensure patient privacy and confidentiality, • Coordinate referrals to other healthcare providers as needed, • Collaborate with the medical team to ensure smooth operations of the office, • Assist physicians with patients, • Triage patients, • Perform finger sticks, perform nerve testing, assist in biopsies Requirements: • Proficient in Spanish, • Previous experience in the medical field preferred, • Proficient in using office equipment such as computers, printers, and phone systems, • Familiarity with medical terminology and procedures, • Knowledge of electronic health record systems (Medics Elite, Premiere & Cloud) is a plus, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills

Job DescriptionJob Title: Experienced Medical Assistant – Luxury Facial Plastic Surgery Clinic Location: Columbus Circle, NYC Employment Type: Full-time About the Practice: We are a boutique facial plastic surgery clinic led by a double board-certified surgeon, known for advanced rhinoplasty and facial rejuvenation. Our care is elevated, discreet, and deeply personalized. We serve a discerning clientele and hold ourselves to the highest standards in both results and experience. Every team member plays an essential role in maintaining a smooth, exceptional environment for our patients. Position Overview: We are seeking an experienced, polished, and warm Medical Assistant who understands the unique expectations of a luxury aesthetic practice. This role involves direct support in surgical and nonsurgical procedures, maintaining impeccable sterile technique, assisting with injections, and building genuine connections with patients. You must also be comfortable with administrative responsibilities and eager to contribute to the overall success and flow of the office. Key Responsibilities: • Assist during surgical and nonsurgical procedures, • Prepare rooms and maintain sterile fields with precision, • Support postoperative care and treatments such as LED, PRFM, and injectables, • Educate and guide patients throughout their aesthetic journey, • Handle front desk duties including scheduling, phones, and patient coordination, • Help manage inventory and ensure the office runs efficiently, • Maintain accurate and professional documentation in the EMR, • Represent the practice with grace, discretion, and warmth Ideal Candidate: • Minimum 2 years of experience as a medical assistant, preferably in aesthetics or surgery, • Strong knowledge of sterile technique and procedural setup, • Comfortable in a high-end setting and confident interacting with VIP patients, • Polished, professional, and emotionally intelligent, • Team-oriented, proactive, and willing to handle both clinical and administrative tasks, • Organized and detail-driven, with excellent communication skills, • Familiar with EMR systems and patient coordination workflows Benefits: • Health insurance starting after 60 days, • 401(k) with employer match starting after 60 days, • Employee discounts on services and products, • Ongoing learning opportunities and professional development, • A beautiful work environment with a collaborative, supportive team

Job Description Title: Medical Assistant Status: Non-Exempt/FT Location: New York, NY 10022 (1 Location) Reports to: Business Manager Time: 8:30 am - 5:30 pm Monday- Friday SUMMARY The Medical Assistant is responsible for assisting with the day to day delivery of patient care management. This position will report directly to the Business Manager. The Medical Assistant is a versatile team player who is able to maintain positive and effective relationships with providers, co-workers, while emphasizing patient-centered care and ensuring positive patient experiences. They will work closely with the MD and another medical assistant with administrative, clerical and clinical duties associated with a dermatology office. PRINCIPAL DUTIES AND RESPONSIBILITIES Clinical ● Take and update patient medical history into electronic medical record applications. ● Prepare patients for examination, and assist MD during the examination. ● Transcribe medical record documentation utilizing electronic medical record applications. ● Explain treatment procedures to patients. ● Collect and prepare laboratory specimens. ● Dispose of contaminated supplies, and sterilize medical instruments. ● Arrange examining-room instruments and equipment. ● Maintain inventory by placing orders, verifying receipt and auditing stock. ● Conduct sterilization of surgical instruments by use of autoclave. ● Keep waiting and examining rooms neat and clean. ● Ensures medical record compliance by self-documentation attestation. ● Performs other clerical duties and tasks to improve provider productivity and clinic workflow as assigned. Administrative ● Answer incoming calls and respond to voicemails. ● Schedule and confirm patient appointments. ● Greet and check in patients while confirming insurance status and visit purpose. ● Update and file patient medical records as required. ● Handle correspondence. ● Respond to inquiries made to email, patient portals and schedulers. ● Record billing information of services rendered, completing insurance forms and responding to insurance and other third-party inquiries. ● Collect patient payments. MINIMUM QUALIFICATIONS ● High School diploma or High School equivalent. ● CMA from an accredited school. ● Minimum 1 year in a medical environment as a Medical Assistant. ● Must demonstrate a high level of competency in the management of clinic patients. ● Exceptional verbal and written communication skills. ● Excellent organization, interpersonal and customer service skills. Proficient in Microsoft Office applications. ● Ability to work effectively in high-pressure situations that involve confidential and sensitive matters. ● Excellent attention to detail. ● Experience as a Medical Assistant in a dermatology setting is preferred. WORKING STANDARDS AND CONDITIONS Proficiency in the operation of a computer keyboard, iPad, printer, and office phone. Ability to read, write and communicate effectively orally and in writing. Knowledge of basic arithmetic and medical terminology. Proficiency in the operation of a computer keyboard, iPad, printer, and office phone.

Job Description Become nationally credentialed as a Certified Medical Assistant - On us! The Certified Medical Assistant (CMA) will serve as a key member of the patient care team in an ambulatory setting. This position will work closely with providers across multiple specialties as well as with other clinical and administrative staff to deliver an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of service orientation, trust, empathy, safety, and inclusion. Clinical Duties • Greet and interact with patients, visitors, vendors, and all faculty and staff in a courteous, helpful, professional, and ethical manner., • Prepare patients for their visit including:, • Pre-visit organization of information required for an efficient in-office experience, performing patient escort and rooming functions (taking vital signs, medication reconciliation, accurate documentation of chief complaint, updating history as requested, updating EMR (Epic) as required)., • Providing instructions to patients in a manner that facilitates efficient patient safety and standard operations for the practice., • Assisting patients as needed with walking, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Serving as a chaperone in the exam room as requested., • Assisting physicians or other clinical staff with examinations, procedures, and department-specific therapies as requested., • Performing phlebotomy duties and point-of-care tests such as urinalysis and pregnancy tests., • Preparing and labeling collected specimens and ensuring timely delivery of specimens to appropriate designation., • Ensuring that proper labs are drawn and documented via Epic. Assisting in troubleshooting missing labs from Epic as instructed by supervisor., • Entering orders in Epic as required., • Managing a smooth clinic flow by assessing and anticipating physician schedules and using clinical space effectively., • Collaborate with Front Desk staff to expedite the delivery of quality patient care, provide an excellent patient experience and promote patient flow. Duties include:, • Managing and tracking the patient flow from arrival until exam room departure using an EMR system, including welcoming and informing patients of any delays., • Serving as a liaison between physicians and other individuals such as patients., • Preparing and maintaining medical charts., • Copying and mailing requests for medical records, ensuring HIPAA compliance., • Performing additional check-out functions such as scheduling, referrals, and additional tasks as needed., • High school graduate or equivalency and graduated from an accredited Medical Assistant program, plus specialized certifications as needed., • CMA must be certified by a credentialing body., • Current BCLS/AED certification required., • Strong commitment to fostering diversity and equity., • Must have excellent communication skills, interpersonal skills, and a strong ability to deescalate stressful situations., • Must be an engaged team member, demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations., • Basic proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, email systems, etc., • Must be a motivated individual with a positive mindset and exceptional work ethic. Company DescriptionAt 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.At 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle.\r\n\r\nWe are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Job DescriptionJob Title: Medical AssistantJob Description We are seeking a dedicated and experienced Medical Assistant to join our team in a high-end plastic surgery office located in midtown Manhattan. The ideal candidate will exhibit proficiency in multi-level scheduling and exceptional customer care while managing appointments for doctors and patients across various platforms. This role requires both administrative and clinical experience, and offers the opportunity to manage and train a team of medical assistants. Responsibilities • Coordinate and manage appointments for doctors and patients concurrently across multiple platforms., • Assist in scheduling calls and maintaining task focus., • Provide personalized and exceptional customer care for each patient., • Facilitate patient arrangements to ensure a smooth and seamless process., • Manage a team of medical assistants, ensuring efficient operation., • Train and support staff to maintain a well-oiled team., • Perform typical medical assistant duties and tasks.Essential Skills, • Medical assisting, • Patient care, • Phlebotomy, • Customer service, • MA diploma, • 8+ years of experience, • Experience managing a team of medical assistants, • Administrative and clinical experienceAdditional Skills & Qualifications, • Experience in plastic surgery, dermatology, or medical spa settings, • Experience in performing blood draws, • Bubbly personality, • Fluent English communication skills, • Ability to deal with high-end clients, • Team player Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Dec 23, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.

Job Description Certified Medical Assistant (CMA) – $22–$25/hour | Full-Time Contract | All NYC Boroughs Location: All NYC Boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island) Pay: $22–$25/hour (based on experience) Schedule: Mon-Fri 5x8 Employment Type: Full-Time Contract Job Overview We’re seeking reliable and professional Certified Medical Assistants (CMAs) for full-time contract positions across multiple healthcare facilities in New York City. These roles offer the opportunity to support physicians and clinical teams in providing quality patient care in fast-paced environments ranging from outpatient clinics to hospital departments. Duties Include: • Preparing patients for exams and assisting physicians during procedures, • Taking vital signs, performing EKGs, and collecting lab specimens, • Managing patient records and updating EMR systems accurately, • Scheduling appointments and coordinating patient flow, • Performing administrative tasks such as filing, faxing, and handling phone calls, • Maintaining exam rooms, supplies, and clinical equipment Qualifications: • Active Certified Medical Assistant (CMA) credential (NHA preferred), • High school diploma or GED required; completion of accredited medical assistant program preferred, • Minimum 2 years of recent clinical experience (outpatient or hospital setting), • Proficiency with EMR systems, • BLS certification required Why Join Us: • Competitive weekly pay, • Full-time hours with potential for long-term contracts, • Opportunities available across all five NYC boroughs Apply Now If you’re a motivated CMA ready to make a difference in patient care, we’d love to connect you with one of our recruiters to discuss current openings. Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

A company is looking for an Office Assistant responsible for providing administrative and operational support for a team. Key Responsibilities Provide customer service to internal and external customers via phone and email Coordinate day-to-day operations, including calendar management and data e

Job Description Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit Location Address: Department: Clinical Work Schedule: Monday - Friday (8:00am – 2:00pm) What We Offer Our Team Members: • Generous Paid time-off (PTO) and paid holidays, • Medical, Dental, and Vision Insurance, • Health benefits eligible the first day of the month following your start date., • 401(k) Plan with Company Match (first of the month following 2 months of service, • Basic & Supplement Life Insurance, • Employee Assistance Program (EAP), • Short-Term Disability, • Flexible spending including Dependent Care and Commuter benefits, • Health Savings Account, • CCRM Paid Family Medical Leave (eligible after 1 year), • Supplemental Options (Critical Illness, Hospital Indemnity, Accident), • Professional Development, Job Training, and Cross Training Opportunities, • Bonus Potential, • 401(k) Plan with Company Match (first of the month following 2 months of service), • Professional Development, Job Training, and Cross Training Opportunities, • Potential for Over-time Pay (Time and a half), • Holiday Differential Pay (Time and a half) What You Will Do: The Medical Assistant is responsible for the daily management of patients through administrative and clinical tasks to support the smooth operation of the Care Centers, Surgery Centers, and Laboratories. This position will coordinate with physicians, nurses, and other healthcare professionals to provide the essential services needed. The Medical Assistant reports directly to the Practice Administrator. • Prepare patients for examination, including TPR, weight, blood pressure, update health information, allergies, and current medication., • Document patient vitals, assessment, encounter type, and provider into EMR., • Communicate with physician and/or nurse practitioner, changes in patient condition, abnormal vitals, lab results, and abnormal patient response during testing/exam., • Prepare minor procedure trays and assist with procedures (i.e., hysteroscopy, endometrial and/or punch biopsy, cyst aspiration, Pap smears, GC/chlamydia testing, HSG testing, etc.)., • Prep exam room respective to patient appointment and testing., • Educate patient on procedure(s) and provide answers prior to procedure., • Assist physician and/or nurse practitioner with patient examinations., • Maintain patient workflow to meet physician/nurse practitioner scheduling requirements., • Order and schedule lab tests as directed; review results and annotate appropriate disposition., • Order prescriptions/refills for patients prior to procedure; notify patient upon completion., • Disinfect room after each exam/appointment re-prep for next patient., • Equipment maintenance and sterilization; identify any need for supplies/parts/repair and notify Practice Administrator., • Order and maintain back-office supplies and reconcile monthly receipts/packing slips for submission to the business office., • Scan signed consents, office appointment forms, laboratory, and pathology reports into EMR., • Monitor medicine cabinet/refrigerator and order medications, as needed., • Perform urine pregnancy test, document results in EMR, and communicate with physician, nurse practitioner, or rad technician prior to exam/procedure., • Autoclave all used instruments, document size and type of instrument on package, change sterile/cleaning solution, and document in the soak-log., • Clean stationary room equipment, underside of exam tables, and provide clean/linens/supplies for all patient rooms’ weekly minimum, or as needed., • Maintain HIPAA and Confidentiality for all patient and clinic information, HIV confidentiality., • Understand and assess potential domestic violence and child abuse issues and report concerns to Medical Director or Practice Administrator., • High School Diploma Required., • Medical Assistant (MA) -or- Licensed Practical Nursing (LPN) credential required., • BCLS certification required., • Phlebotomy certification preferred., • 1+ year Medical Assistant -or- Licensed Practical Nursing experience preferred. CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits. Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees. Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Job Description Role Title: Medical Assistant Reporting to: Regional Clinic Manager Location: Tia Williamburg Schedule: Four 10-hour shifts per week, including rotating Saturdays. Opening or Closing shift. Compensation: $24 - $28/hr Role Summary: As one of Tia's Medical Assistants you perform routine administrative and clinical tasks to keep the clinic running smoothly. Core functions of your role will include rooming patients, collecting patient health information, messaging with patients, ensuring all rooms are properly prepared throughout the day, managing supply inventory, collecting & preparing blood and other samples, running front office operations, such as scheduling and billing, from time-to-time. You'll also receive training as a Front Desk Associate. Tia Company values you "spike" on: • Probing deeply to understand, • Asking why then why again, • Act as a pack not as a lone wolf, • Finds joy and gratitude every day, • Highly organized, • Ability to multitask, • Strong process orientation, • Excellent patient service orientation, • Detail-oriented, • Phlebotomy, • Experience supporting OB/GYN procedures, • Lab review, • Vitals documentation, • Autoclaving + disinfecting, • Supply expiry review, • Ask why and probe deeply to understand the reason for the patient's visit., • Ask questions to collect background story -- leaving notes for providers, • Review health summary with patient, ensure all the info is accurate, • Take the patient's vitals and record, • Close the loop and ensure that all follow ups are handled per clinical process and in a timely manner., • Confirm patients current pharmacy preference and update in TiaMD and DrChrono, • Process any Rx, • Order Labs and imaging, • Ensure all Dx codes are properly added to lab and imaging orders, • Act as a pack with fellow MAs, front of house staff and NPs/MDs to ensure the proper "air traffic controlling" in the clinic, • Ensure that patients are moved from front of house to back of house- "room patients", • Leverage providers with signals if they are running behind / clinic is backed up, • Monitor the schedule to know who has checked in, • Perform review of the schedule the night before, brief providers on the day + think through "air trafficking" requirements for the day, • Practice Personalized care, • Review health records of next day patients every day -- ensure providers are briefed on the patients coming in, • Remember the nuances of each patient, remind providers of these nuances, • Work to capture nuances and personal needs of each patient in your time with them to help providers and all Tia care professionals better serve the patient, • Communicate and document these nuances when appropriate, • Perform phlebotomy on patients as needed, • Uphold the clinical guidelines for Phlebotomy, • Leverage providers have reviewed labs, and leverage providers in delivering results to patient, • Follow the system for Lab review as established by the Medical Director, • Ensure that all labs are closed out each day, • As a clinic that seeks to create an environment for all women to feel safe, heard, recognized and avowed in their health, bodies and lives, we are consistently seeking providers with backgrounds that are meaningfully different from those already forming our team. You bring a diverse background, a range of care experiences in different communities or various modalities, • Former positions in delivering care for women in the following situations is a plus: women for battered or abused women, decision making support for low-income women, care delivery for LGBTQ, care delivery for immigrant or migrant or english-as-a-second-language support populations, • You have experience running data security protocols and have a strong understanding of HIPAA, • You're willing to work nights & weekends, if needed, • You're authorized to work in the US This position may require attendance at company and team off-sites and is subject the Company's vaccine requirement, as permitted by law and subject to reasonable accommodation. Tia is an equal opportunity employer. We believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply. If you are committed to collaborative problem solving, creating high-quality and user-centric products, and want to make waves in women's healthcare, join us! About Us: Founded in 2017 by Carolyn Witte and Felicity Yost, Tia is the modern medical home for women. We are trailblazing a new paradigm for women's healthcare that treats women as whole people vs. parts or life stages. Blending in-person and virtual care services, Tia's "Whole Woman, Whole Life" care model fuses gynecology, primary care, mental health and evidence-based wellness services to treat women comprehensively. By making women's health higher quality and lower cost, Tia makes women healthier, providers happier, and the business of care delivery stronger — setting a new standard of care for women everywhere. Tia has raised more than $132 Million in venture capital funding to date, including a recent $100 Million Series B investment, one of the largest early-stage rounds ever for a healthcare company focused on women. Tia has ambitious plans to scale its "whole-woman, whole-life" model to more than 100,000 women by 2023. We'll do this by growing virtual and in-person operations in existing and new markets while expanding its service lines to care for women throughout their entire lives -- from puberty to menopause. Since launching in 2017, Tia has grown to serve thousands of women aged 18-80 with blended in-person and virtual care in New York City, Los Angeles, Phoenix and soon San Francisco. We're building a world class team to reimagine women's healthcare. We're an interdisciplinary team of clinicians, researchers, designers, technologists and operators who have seen firsthand how broken the healthcare system is for women. We're united by a powerful mission to enable every woman to achieve optimal health, as defined by herself, as well as a shared set of values and principles that define our business, products, and culture. Tia is building a culture of excellence — in people, process and product. This is our northstar value; What is excellence, exactly? Excellence about constantly elevating yourself, it is the process of constantly striving to perform to the best of your abilities, and identifying your top potential through constant learning, experimentation and evolution. Excellence is not about achieving perfection, as that insinuates a pinnacle. Instead, in our terms, excellence is about the pursuit of constant improvement. We're looking for people who want to go on that hard journey of constantly setting new personal records, and organizational records. We practice excellence at Tia by demonstrating the following types of behaviors: We chose (and actively choose) excellence as Tia's highest order value because it crystalizes into one word several behaviors that we hold dear, specifically: • A drive to constantly improve through experimentation, reflection. and an insatiable growth mindset — said another way, we're energized by the possibility of invention, innovation, and iteration, • Being present in and grateful for the journey — not just the goal line. Perfection is static. Excellence is a process (more on this important distinction below), • Asking why, then why again — because accepting "this is just the way it is" is not good enough, • Grit & perseverance — a maker mentality that involves "rolling up your sleeves", but also deep care for oneself and for others, • Free Tia Membership: Enjoy complimentary access to Tia's premium services., • Comprehensive Health Coverage: Full-time employees receive medical, dental, and vision benefits, along with access to additional support for infertility services., • Insurance Package: Gain coverage with life, AD&D, STD, and LTD insurance, and explore voluntary options for Critical Illness, Accident Insurance, and Life coverage for you and your family., • Financial Flexibility: Take advantage of Health Spending Account, Flexible Spending Account, and Dependent Care Spending Account options., • Emotional Well-being Support: Access Ginger+ (Headspace+) for Emotional Health Coaching and 8 Virtual Therapy Sessions for both you and eligible dependents aged 13 and above., • Retirement Planning: Participate in our 401k program (no matching currently) to secure your financial future., • Team Bonding Opportunities: Enjoy a travel stipend for team off-sites, complementing our commuter benefits program., • Time Off Flexibility: Tia's comprehensive benefits extend to our Paid Time Off (PTO) program, providing employees with paid time off for vacations, personal needs, or as supplemental sick time., • Tech Excellence: Depending on your role, access top-tier technology, including a 13" MacBook Pro, iPad, or other Apple devices. Said another way, Tia's mission is NOT to make healthcare incrementally better for women. Instead, we've intentionally set out to create a fundamentally new paradigm for modern women's healthcare that's truly excellent. We believe that creating a company that operates in a culture of excellence will manifest in our product. Reaching this goal is not an overnight pursuit or a "one and done." We have not and will not "get it right" with the first swing. Rather, this higher order goal is a moving target — one we have not and will not ever fully "achieve." By design, we will never be "done" with this work, but instead, we will be continuously in pursuit of our mission. It is this continuous pursuit — the journey, not the finish line — that truly embodies excellence.

Job DescriptionPurpose: As the front desk manager, you are the first and last impression a patient has of our office. Your job is paramount to the success of our practice. Your interactions need to highlight our office core values from the initial telephone contact until the patient comes into the office. Your job is to ensure the patient experiences VIP care throughout their entire experience with our practice. Administrative: • Register new patients according to established office protocols., • Verify and update patient information., • Schedule new patients and guide through appointments,, • Answer and manage all new patient calls and e-mails., • Mark and signal in the schedule upon patient arrival using the blue note system to communicate room-readiness., • Monitor the schedule proactively, adjusting to minimize patient wait times and ensure smooth workflow., • Manage external doctor care with follow up and follow through., • Coordinate hygiene appointments and keep 90% of patients active., • Maintain a 1.5-month waitlist for patient appointments., • Have a running list of “ASAP” patients to fill in cancellations to always keep the schedule capacity at 95-100%. Coordinate hygiene appointments and actively manage them., • Schedule follow-up appointments for each patient before they leave the office., • Collect payments from patients at time of treatment and be familiar with Accounts Receivable and Dentrix Ascend., • Safeguard patient privacy and confidentiality. Responsibilities:, • Oversee front desk staff, holding team accountable for daily KPI's, • Manage flow of the office and schedule for the day, • Always have a clear understanding of each patient's scheduled procedure, what room they are in, and provide appropriate support, • Manage patient experience and oversee team performance, • Ensure patient rooms are prepared and offer refreshments. Make note of comfort list preferences., • Assist in the tracking, monitoring, and communication of patients throughout the entire Apa Experience journey., • Be informed of all activity in operatory rooms throughout the day, what patient is in, individual treatment plan, all operatory room needs., • Day prior ensure all LAB items needed are in and any parts needed for procedures., • Ensure all lab prescriptions are complete and address any work that needs to be sent out., • Ensure all client comforts are available for the Dental Assistant prior to appointment., • Continue to develop personal sales techniques to maximize patient conversion., • Demonstrate an in-depth knowledge of the process and treatment plans for each patient.

A company is looking for an Administrative Assistant to manage day-to-day office operations and provide administrative support.Key Responsibilities Data entry, job scheduling, and supply orders management Provide exceptional customer service and manage client feedback Assist with payroll process

A company is looking for a NASCAR Partnership Administrative Assistant (Part-Time).Key Responsibilities Manage calendars, travel, and speaking engagements for senior leadership Plan and execute major events and oversee office operations for efficient workflows Prepare executive-level reports and

Early Options is seeking a caring, compassionate, and motivated clinical assistant to join our team. We are a private medical office located in Midtown Manhattan providing safe, simple, and personalized early abortion services. As CA you will be the main person helping women navigate their medical experience at Early Options from start to finish and supporting the doctor to provide primary care-based abortion care. You will positively greet our patients as they walk in the door, speak with them before they see the doctor and be in the exam room at the patient's bedside offering general support as they go through the process. You will be responsible for vitals, after care instructions, medical abortion counseling, birth control counseling, consents, and accurate charting. You will need to be diligent and thorough with the daily clinical operations, including preparing the room before and after each patient. We need our CA to be attentive to the overall environment, optimizing patient (and companion) comfort. You will also work with other staff members on the administrative tasks that come with running a small private office, on non-clinical days these can include – keeping on top of office billing, organizing staff linens, documenting calls, email responses, restocking rooms, ensuring medical accounts (including licenses and insurance) are up to date and correspondence with outside accounts. As well as working with the National Abortion Federation on pledges for our patients and the Medicaid office to ensure our Medicaid patients can be seen. The CA also offers phone support by answering the office phone and speaking with and scheduling patients. Our goal is for our patients to always have a positive medical experience emotionally, and physically. QUALIFICATIONS: · Capable of handling the emotional complexity of patient care as it pertains to women from varying backgrounds and situations during a vulnerable time of their lives · Able to navigate sensitive situations and work as a team with the doctor and fellow staff members · Exceptional listening skills during patient care, phone calls and staff interactions · Able to adjust demeanor and attitude to always convey a positive working environment · Medical assistant degree (AAS) or previous medical office experience preferred · Understands medical language, CPT and ICD9/10 coding and procedures · Has a working computer knowledge and is able to easily navigate programs · Previous customer service experience in the medical field preferred · Understands lab testing & lab ordering including lab draw protocols · Has knowledge of abortion services and birth control · Has working knowledge of EMR’s · Can triage calls appropriately and efficiently with appropriate listening and communication skills and have an emotionally sensitive demeanor JOB DUTIES INCLUDE: · Taking patient vitals (finger prick, bp, temp) and conducting UPT tests · Reviewing aftercare and birth control with patients · Setting up ultrasound, readying sterile packs, organizing room for efficiency, handing doctor tools as needed · Reviewing privacy policies with patients and following both HIPPA and OSHA rules and having patient sign forms where necessary · Ensuring we maintain patient confidence and protect operations by keeping patient care information confidential · Maintain and coordinate patient follow up care deemed necessary by the doctor (e.g. following up with patients for pregnancy test results, contacting patients with positive GC results, etc.) · Ensuring all equipment is and are properly maintained · Stocking office supplies and inventory · Updates job knowledge by participating in educational opportunities; reads professional publications and relevant newsworthy material; maintains personal networks; participates in professional organizations · Completes various special projects and duties as assigned · Maintain a safe, secure, and healthy work environment Employment Term: The position is part-time/per diem with a possible transition to full time (and Saturday's will become a mandatory day in the near future) A cover letter will be requested if there is interest of hiring.