Trabajos Office & Admin en NJJornada completa

Checking In and Checking Out patients Verifying patient insurance Collecting copays, referrals and deductibles Scheduling follow up and new patient appointments Assist when necessary with Phone Operator and Phone Scheduler department Other clerical duties End of day financial reports

The William Team at Keller Williams Realty is looking for a talented Executive Assistant to join the team! Are you learning based, hard working, demonstrate a great "can-do" problem solving attitude and seeking the opportunity to grow personally and professionally? Let’s see if we are a good fit. Desired Qualifications: Proficient in English & Spanish Real Estate Transaction Coordinator experience. Ethical, systematic, organized, and a team player Clear and Graceful on the phone, Responsibilities include but not limited to: 1. Coordinate closings with title and other agents in the transaction 2. Fill in contract/offers/other real estate paperwork related to the transaction 3. Upload documents in a timely fashion and ensure all disclosures are completed signed and uploaded to the MLS 4. Monitor contract deadlines 5. Help buyers schedule inspections, walk-through, closings, and any other appointments as needed 6. Manage a check list of tasks to ensure that each transaction (Buyer or Seller) is moving along the buying process until closing. 7. Follow-up with Loan Officer and lenders to check status of the loan in process. 8. Install/ Remove For sale signs 9. Be present at home/City Hall/ Appraisals inspections 10.Pick up checks and documents from title companies, attorney office, City Halls

Key Responsibilities · Own and manage the full-cycle recruitment process for roles across functional verticals. 2 / 2 · Partner with hiring managers and senior leadership to understand client needs, hiring objectives, and organizational culture. · Develop and execute proactive sourcing strategies (LinkedIn Recruiter, referrals, headhunting, networking, etc.) to attract top talent. · Conduct engaging outreach and effectively pitch roles and clients to passive candidates. · Provide thorough screening and candidate assessments, including detailed evaluation reports for client submission. · Lead and coordinate all interview logistics, debriefs, feedback loops, and offer negotiation processes. · Manage candidate pipelines and activity in our ATS system, ensuring accurate and timely documentation. · Share insights on market intelligence, compensation trends, and talent availability with clients. · Foster long-term client relationships and identify opportunities for additional staffing support. Qualifications & Skills · Bachelor’s degree required. · Minimum 3+ years of experience in full-cycle recruitment. · Background in staffing, consulting, or professional services is strongly preferred. · Deep understanding of the U.S. talent marketplace, with the ability to assess cultural fit and connect authentically with U.S.-based candidates. · Proven ability to read candidate motivations and personalities as well as build emotional rapport during high-stakes conversations. · Strong stakeholder management and consultative communication skills. · Highly organized and able to manage multiple, high-priority searches simultaneously.

Executive Ass. needed for small construction company. Must have computer skills, and experience invoicing. Must have a degree in business Management.

An immigration law firm is seeking a professional and organized Receptionist to serve as the first point of contact for clients. The ideal candidate will have excellent communication skills in English and Spanish, a friendly demeanor, and the ability to handle a fast-paced environment with compassion and discretion. Responsibilities include answering and directing calls, scheduling appointments, greeting clients, managing mail and office supplies, and supporting attorneys and staff with administrative tasks. Prior experience in a legal or immigration setting is a plus.

Job Title: Korean-Speaking Medical Receptionist Job Type: [Full-Time / Part-Time] About the Position: We are currently seeking a professional, personable, and bilingual Medical Receptionist fluent in Korean and English to join our healthcare team. As the first point of contact for our patients, you will play a key role in creating a welcoming, organized, and efficient front office experience. Responsibilities: - Welcome and assist patients in-person, by phone, and via email - Schedule, confirm, and manage patient appointments - Handle patient check-in and check-out procedures - Communicate clearly and compassionately with patients in both Korean and English - Maintain and update patient records and documentation with accuracy and confidentiality - Process payments and manage billing inquiries - Coordinate with doctors, nurses, and other clinic staff to ensure smooth daily operations - Respond to patient inquiries about services, appointment availability, and clinic procedures Qualifications: - Fluency in Korean and English (both spoken and written) - Previous experience in a medical office, customer service, or receptionist role preferred - Strong communication and interpersonal skills - Excellent organizational and multitasking abilities - Basic computer skills and familiarity with medical scheduling software is a plus - Friendly, professional, and patient-focused demeanor Why Join Our Team? - Supportive and collaborative work environment - Opportunity to engage with a diverse patient community - Career growth and training opportunities -

Job Title: Administrative Assistant 📌 Company: Union County Seating and Supply Inc. 📌 Employment Type: [Full-Time/Part-Time] LOCATION: Union, Essex, Middlesex Counties About Us: Union County Seating and Supply Inc. is a trusted name in providing quality seating solutions and supply products to a diverse range of clients. We pride ourselves on excellent customer service, reliable products, and a supportive workplace environment. We’re currently looking for a proactive and organized Administrative Assistant to join our growing team. Job Responsibilities: Provide general administrative and clerical support to management and staff Answer phone calls, respond to emails, and manage incoming correspondence Maintain and organize company files, records, and documentation Prepare invoices, purchase orders, and other business forms as needed Assist with scheduling appointments, meetings, and deliveries Help coordinate supply orders and inventory tracking Welcome and assist clients and visitors in a professional manner Perform data entry and basic reporting tasks Ensure the smooth day-to-day operation of the office Qualifications: High school diploma or equivalent; additional office management or administrative certification is a plus Quickbooks knowledge is a PLUS! Previous experience in an administrative or office assistant role preferred Strong organizational skills with the ability to multitask and prioritize work Excellent written and verbal communication skills Proficient in MS Office (Word, Excel, Outlook) and basic computer operations Professional, friendly, and dependable attitude Attention to detail and problem-solving skills Why Join Us? Competitive pay and benefits Supportive and collaborative work environment Opportunity to work with a reputable and growing company Room for professional growth and advancement

Are you a detail-driven professional with a solid background in Accounts Payable? Do you thrive in dynamic environments and have experience managing multi-faceted AP functions? Fleet Equipment is seeking a seasoned Accounts Payable Specialist to take ownership of a three-part AP process that is critical to our financial operations. 💼 Key Responsibilities: You’ll be responsible for managing and optimizing our AP function in three core areas: Vendor Invoice Processing – Accurately review, verify, and code a high volume of invoices. Ensure timely approvals and resolve discrepancies. Payment Execution & Reporting – Prepare payment runs, maintain compliance with internal controls, and generate payment reports. Vendor Management & Reconciliation – Maintain vendor records, handle inquiries, and reconcile vendor accounts and statements.

-Respond to phone calls -Respond to emails -Greet clients when they come in Call two zero one, seven zero five, seven two zero six if interested

APL Associates is a private agency focused on vocational rehabilitation and developing employment opportunities for its clients through programs administered by the New Jersey Department of Vocational Rehabilitation, Commission for the Blind and Visually Impaired and the Department of Developmental Disabilities. Join our friendly team as a Date Entry Specialist, where you'll help maintain accurate and clear records. Your detail-oriented work ensures that crucial data stays organized and easily accessible, contributing to a seamless workflow. Enjoy a supportive environment that values communication and teamwork, making every day a rewarding experience. Responsibilities • Provide accurate and timely data for our team, ensuring every entry shines with precision. • Greet each day's tasks with enthusiasm and a keen eye for detail. • Collaborate harmoniously with colleagues to keep our records in tip-top shape. • Enjoy the challenge of verifying and balancing data entries to support smooth operations. • Explore ways to streamline processes and keep our digital files happy. • Embrace feedback as a stepping stone to personal and team growth. • Keep communication friendly and clear, making every workday a positive experience. Qualifications • Brings great attention to detail, ensuring every date is entered accurately and on time. • Enjoys working with data management tools and can quickly adapt to new software. • Loves maintaining organized records, making it easier for everyone to follow along. • Thrives in a friendly team environment, always ready to lend a hand and share insights. • Comfortable with fast-paced settings, yet never rushes at the expense of quality. • Proud of a strong work ethic that shines through in every task completed. • Committed to continuous improvement, always looking for ways to make data entry more efficient and fun! Benefits 401k contribution Flexible working hours Health insurance Overtime pay Work-from-home options

Company Description Bestmark National is a premier design-build firm specializing in commercial, retail, and hospitality environments. The company values passionate leadership and delivers high-quality results tailored to each client's needs. With a state-of-art facility and a versatile team, Bestmark National ensures safe, well-executed, and timely project delivery across America. Role Description This is a full-time on-site role located in Irvington, NJ for an Accounts Receivable Specialist. The Accounts Receivable Specialist will be responsible for tasks related to finance, communication, debt collection, and invoicing to ensure accurate and timely payments. Essential Duties and Responsibilities: Create and send accurate invoices to customers based on signed contracts including detailed itemization of products, quantities, and pricing in compliance with state, country or city taxation, using but not limited to standardized AIA billing. Record incoming payments from customers across various channels like checks, ACH transfers, and credit cards, and applying them to the correct accounts. Monitor and follow up with customers regarding outstanding invoices, payment due dates, and resolving any billing inquiries or disputes. Conduct thorough reviews of all customer accounts to identify discrepancies, investigate issues, and ensure accurate balances. Generate reports on accounts receivable aging, sales trends, and other key metrics to monitor financial performance and identify potential issues. Facilitate and support month-end and year-end closing; including preparation, review and approval of general ledge entries and balance sheet. Update customer information, including contact details and shipping addresses, within the accounting system. Ensure compliance with all relevant accounting standards and billing regulations. Perform special projects and other functions as assigned by management. Qualifications 5 years' experience in the construction industry. Bachelor's Degree in Accounting Analytical Skills and Finance knowledge Strong Communication skills Experience in Debt Collection Invoicing proficiency Attention to detail and organizational skills Knowledge of accounting principles and practices Ability to work effectively in a team environment ** Benefits:** 401(k) Dental insurance Health insurance Paid time off Vision insurance

Office help needed for a moving company looking for someone to file contracts answer phones, and assist with office duties