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Job Description We are in search of a Dental office receptionist, dental office receptionist, dental office coordinator. Company DescriptionThe company focues on providing dental care to the under-served community. We provide dental care to children and adults.The company focues on providing dental care to the under-served community. We provide dental care to children and adults.

Job Description Smile L.A. Downtown Modern Dentistry is seeking an energetic, organized, and friendly New Patient Coordinator / Front Desk Specialist to join our team! If you love connecting with people, thrive in a fast-paced environment, and enjoy being the welcoming voice and face of an office, we’d love to meet you. This role is ideal for someone who can bring positivity, professionalism, and teamwork every day while helping our patients feel at ease from their very first phone call to their visit in the office. Impeccable phone skills are a must—you will often be the first impression patients have of our practice. Responsibilities include, but are not limited to: * Greeting patients with warmth, professionalism, and a friendly attitude * Managing check-in and check-out processes efficiently * Answering phones with confidence and professionalism; scheduling and confirming appointments * Serving as the primary point of contact for new patients—welcoming them, gathering key information, and guiding them through their first visit * Building trust over the phone and converting inquiries into scheduled appointments * Following up with leads and ensuring no new patient opportunity is missed * Assisting patients with paperwork, insurance information, and treatment coordination * Verifying dental insurance benefits and helping patients understand coverage options * Coordinating care between patients and clinical staff for a smooth onboarding experience * Promoting the practice by delivering excellent service and strong communication with new and returning patients * Keeping the front desk area organized, clean, and presentable Qualifications * Prior front desk, receptionist, or customer service experience (dental/medical office experience is a plus, but not required) * Outstanding phone etiquette and communication skills—clear, confident, and professional * Proven ability to build rapport quickly and convert phone inquiries into booked appointments * Familiarity with dental or medical insurance verification strongly preferred * Excellent verbal and written communication skills * Strong organizational skills and attention to detail * Positive, outgoing personality with excellent interpersonal skills * Ability to multitask in a fast-paced environment * Tech-savvy; experience with dental or medical software is a bonus Compensation & Benefits * Pay range: $25 – $35 per hour (based on experience) * Full-time schedule with opportunities for growth * Supportive team environment where your role truly matters * Training and development to help you succeed Company DescriptionSmile L.A. Downtown Modern Dentistry provides high-quality, patient-focused dental care in a friendly and professional environment. We combine advanced technology with compassionate service to ensure every patient feels comfortable, informed, and confident in their smile. Our team values teamwork, growth, and creating a positive experience for every patient.Smile L.A. Downtown Modern Dentistry provides high-quality, patient-focused dental care in a friendly and professional environment. We combine advanced technology with compassionate service to ensure every patient feels comfortable, informed, and confident in their smile. Our team values teamwork, growth, and creating a positive experience for every patient.

Job Description Here we grow again! We are a small medical practice in Van Nuys looking to add an additional administrative support person to our team. Daily functions include faxing, scanning, phone, patient records management, and basic customer service skills. We are looking for attention to detail as you learn our systems and execute the functions of an administrative receptionist for the practice. This is a full time 40 hour a week position with opportunity for occasional overtime hours. The office sees patients 3 days a week however, the group has 3 doctors and 5 Nurse Practitioners that we provide administrative and patient services support for. Customer services skills are a must!

Job Description Our firm is looking for an experienced Front Office Assistant to join Our Team! Responsibilities: * Assist attorneys with the preparation of legal documents, including contracts, pleadings, and correspondence. * Review, proofread, and edit legal documents to ensure accuracy and compliance with applicable legal standards. * Organize and maintain case files and records, ensuring timely updates and easy accessibility. * Provide administrative support, including scheduling appointments, managing calendars, and opening new cases. * Serve as a point of contact for clients, providing updates on case status and answering general inquiries. * Conduct intake interviews with potential new clients and collect relevant documentation for attorney review. * Request and follow up on medical records and billing statements as needed. * Collaborate with clients to gather essential information for case preparation. * Support attorneys and staff with general administrative tasks and special projects as needed. * File and serve pleadings and other legal documents in accordance with court rules and deadlines. Litigation experience is a plus! You must possess the following qualifications: · Must be pleasant, kind and compassionate. · Be able to prioritize and have good follow-up skills. · Strong communication skills and customer service skills. · Be a team player. · Attention to detail. · Punctual. Bilingual in Spanish is a plus! Computer Skills: You must have at least the basic knowledge to use the following: Microsoft Word, Microsoft Excel, Outlook, Adobe Pro, and DocuSign. * This position is full-time Monday through Friday 9:00 am to 5:30 pm. Hourly rate will depend on experience, plus retirement benefits, sick pay, and bonuses. Please email your resume and your desired pay. Thank you for inquiring! Company DescriptionIf you thrive in a fast-paced environment and are passionate about workers' compensation law, we’d love to hear from you!If you thrive in a fast-paced environment and are passionate about workers' compensation law, we’d love to hear from you!

Job Description JOB SUMMARY Client is seeking a professional and customer-focused Legal Receptionist & Switchboard for a temp-to-perm opportunity. This role provides front-line support in a fast-paced office environment, including reception duties, mail and shipping services, conference room setup, and facilities coordination. The ideal candidate will be technically savvy, have strong communication skills, and the flexibility to adjust hours as needed. This is an on-site role with parking provided. KEY RESPONSIBILITIES • Answer and route inbound calls; greet and log guests/visitors using the building portal., • Set up and maintain conference rooms for meetings, including video conference setup., • Support print projects, including trial binder creation., • Handle incoming and outgoing mail and shipping., • Act as point of contact for building and facilities needs., • Demonstrated experience in an office environment., • Strong verbal and written communication skills., • Proficiency with computers, office software, and video conferencing tools., • Ability to lift up to 50 lbs. and walk the office throughout the day. We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.

Job Description Job Purpose Our client, a leading provider of funeral, cremation, and cemetery services, is seeking a detail-oriented Receptionist to join our team. The ideal candidate will provide administrative support to our funeral home or cemetery location, assisting with various tasks to ensure smooth operations and exceptional customer service. Job Description · Greet and assist visitors in a professional and courteous manner. · Answer incoming calls, take messages, and route calls appropriately. · Handle correspondence, including emails, letters, and packages. · Assist with funeral arrangements, including scheduling services and coordinating logistics. · Maintain and update records, databases, and filing systems accurately. · Prepare documents, reports, and presentations as needed. · Coordinate meetings and appointments, including scheduling and arranging facilities. · Assist with inventory management, ordering supplies, and maintaining office equipment. · Provide support to other staff members and departments as required. · Uphold confidentiality and discretion in handling sensitive information. Qualifications · High school diploma or equivalent; additional education or training is a plus. · Proven experience as an administrative assistant or in a similar role. · Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). · Excellent communication skills, both verbal and written. · Strong organizational skills with the ability to multitask and prioritize tasks effectively. · Attention to detail and accuracy in data entry and record-keeping. · Ability to work independently and as part of a team in a fast-paced environment. · Previous experience in the funeral service industry is preferred but not required. Position Benefits Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. Take advantage of the opportunity for career growth and advancement within the company once you join. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself! Working Environment: ONSITE ONLY Employment type: Contract to Hire/Full Time Compensation: $1 HR About us Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We help in refining your resume and social media presence to better highlight your talents and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met. Fill out an application today!

Job Description We are a well-established Orthodontic practice seeking a professional, outgoing, front office receptionist. We are growing and in need of more team members! The position is full-time and responsibilities include patient treatment coordination, greeting, scheduling, payments processing, etc. Experience is preferable; however, we are open to train a driven and committed individual. Our practice has three fantastic oral specialists and surgeons and several outgoing warm nurses. The office has a large staff so the applicant must be a team player. The applicant must have a track record of punctuality as well dependability. The office is located in a beautiful medical / dental office building in Pacific Palisades.

Job Description We are a growing Beverly Hills personal injury law firm. We need a qualified bilingual Receptionist that can stay on top of tasks at all times and complete tasks in a quick and efficient manner. Personal injury experience is a plus, but we will train the right person. Job duties include (but are not limited to): • Answer phone calls, • Screen calls and transfer the call to the right individual, • Able to perform a brief intake on potential clients and cases, • Greet clients and potential clients that walk into the office, • Sort incoming mail - Send mail FedEx, UPS, • Filing away paperwork, • Receiving and sending faxes, • Scanning incoming mail, • Labeling electronic files, • Data Entry in our Legal Software (Abacus or Filevine), • Prepare Letters, Documents and Spreadsheets, • Keeping a clean work space, • Bachelor's Degree, • Bilingual (Spanish & English) a Must, • Provide clients great service, • Type 45 wpm or more, • Computer literate (MS Word, Excel, Adobe Acrobat), • Great work ethic, • Positive attitude, • Punctual, • Great phone voice, • Strong Organizational Skills, • Able to multitask, • Strong TEAM player, • Group plans for employee health insurance, including medical, dental, and vision coverage, • Life insurance coverage, • 401k options, including personal funding or investing opportunities, • Paid time off and holidays, • Employee Assistance Program, • Flexible spending account, • Exclusive discounts, • Monday through Friday (8:30am - 5:30pm) Pay: $20.00 - $25.00 per hour

Job Description Thank you for applying! We are looking for a motivated and enthusiastic front office receptionist to check patients in and out, scheduling, billing, and amazing customer service. Able to multitask and have strong work ethic. Company DescriptionWe are a Cosmetic and Family Dental Office looking for a motivated and enthusiastic Dental Assistant to join our team.We are a Cosmetic and Family Dental Office looking for a motivated and enthusiastic Dental Assistant to join our team.

Job Description Temporary Receptionist (Woodland Hills) Temporary Receptionist Commercial Real Estate company located in Woodland Hills, CA. We are looking for a temporary Receptionist to start mid October and cover for 2 a week assignment. Receptionist Job Responsibilities Include: • Answer phone calls., • Coordinate tenant repairs with maintenance manager and vendors., • Handle tenant requests., • Assist President with certain tasks., • Run day to day office operations., • Manage a calendar and oversee all appointments, meetings, and deadlines. Requirements: • Strong computer skills, including Microsoft Outlook, Word and Excel & Internet., • Organizational and multi-tasking skills., • Ability to work independently., • Friendly and professional. Please submit all confidential resumes for immediate consideration.

Job Description We are seeking a Receptionist to become a part of our team! Responsibilities: • Answer calls, gives updates to clients, • Handle heavy incoming calls, • Must be bilingual English and Spanish, • Pay based on experience

Job Description Looking for self motivated Dental Office Receptionist to join our high-energy pediatric dental office team. We specialize in dental care of children from infancy into early adolescence. Our opening is for a team player who can perform with self-initiative. Must be bilingual (English and Spanish), able to handle multi-line phones, process transactions, check in and check out patient, data entry, eligibility verification, claim processing. One year experience preferred. Available benefits (after a 3 month period) include full-time hours, paid vacations, paid holidays, paid sick pay, potential bonuses and health plan. Must email us your resume and phone number AND the best time to call you (in morning, afternoon, or evening time). Monday to Friday from 9-5. Must be available full time

Job Description LA County and Ventura County applicants only We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities · Greet and welcome guests as soon as they arrive at the office · Direct visitors to the appropriate person and office · Answer, screen and forward incoming phone calls · Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) · Provide basic and accurate information in-person and via phone/email · Receive, sort and distribute daily mail/deliveries · Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) · Order front office supplies and keep inventory of stock · Update calendars and schedule meetings · Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Requirements and skills · Proven work experience as a Receptionist, Front Office Representative or similar role · Proficiency in Microsoft Office Suite · Hands-on experience with office equipment (e.g. fax machines and printers) · Professional attitude and appearance · Solid written and verbal communication skills · Ability to be resourceful and proactive when issues arise · Excellent organizational skills · Multitasking and time-management skills, with the ability to prioritize tasks · Customer service attitude · High school degree; additional certification in Office Management is a plus Job Type: Full-time Benefits: • 401(k), • Health insurance, • Paid time off Schedule: • 8 hour shift Ability to commute/relocate: • West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required) Experience: • Microsoft Excel: 3 years (Required), • Microsoft Powerpoint: 1 year (Preferred)Company DescriptionAt Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements. We pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.At Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements.\r\n\r\nWe pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.

Job Description Thriving Primary Care Practice in Beverly Hills is searching for an experienced medical office receptionist to join our team. To begin, the first responsibility or duty is to enjoy your job. Being dedicated to your responsibilities knowing your role is vital in the daily operations of our office. Taking pride in what you do and doing so in a manner that is recognized by other staff and more importantly by patients is encouraged and creates an enjoyable work environment for all. Medical Receptionist Job Responsibilities: • Serves patients by greeting, scheduling appointments, and maintaining medical records and accounts., • Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries., • Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone., • Keeps patient appointments on schedule by notifying provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays., • Comforts patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining the reception area., • Ensures availability of treatment information by filing and retrieving patient records., • Maintains patient accounts by obtaining, recording, and updating personal and financial information., • Obtains revenue by recording and updating financial information, recording and collecting patient charges, • Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information., • Maintains operations by following policies and procedures, reporting needed changes., • Multi-tasking, • Flexibility, • Telephone skills, • Customer service, • Time management, • Organization, • Attention to detail, • Scheduling, • Word processing, • Professionalism

Job Description SUMMARY OF POSITION: The Office Coordinator position is responsible for oversight of the Western staff telecommute site. The role is responsible for managing the daily operations including opening and closing the office, ensuring the office has sufficient office and kitchen supplies, answering the phones, and assisting staff as needed. The position may require local travel during work schedule and overtime as needed. Responsibilities Overview: • Responsible for opening the 2221 Western Office at 7:45am, which includes turning off the security alarm, and preparing for staff arrivals., • Responsible for closing the facility at 5pm which includes turning off lights and closing blinds and activating the alarm system for the facility. It’s possible a Program Manager will close the office if their staff work late., • Responsible for greeting staff members and being mindful of who is in the building., • Responsible for participating in the receptionist pool to answer and route calls between the main offices and the satellite offices., • Responsible for submitting kitchen supply orders to Purchasing Coordinator. Duties to include, receiving and stocking of supplies when received from external vendors. Inter-office supplies coordination will be required as warranted., • Responsible for receiving all shipments to the office and ensuring they are delivered to the appropriate staff or location. Duties include maintaining copies of office supply packing slips and submitting them to the Purchasing Coordinator., • Responsible for receiving, sorting, and delivering inter-office mail and US postal incoming mail. Also, ensure outgoing mail has postage and ensure the meter has an ample balance., • Responsible for reporting maintenance issues ( work order tracking system) to the appropriate parties responsible to coordinating the repairs) EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED), plus four years of related experience and/or training including public contact; or equivalent combination of education and experience. Must be able to type 35-45 wpm; read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. MUST BE BILINGUAL (ENGLISH/SPANISH). LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations. MATHEMATICAL SKILLS: Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s . Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds or more when warranted through the use of approved safety measures. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Job DescriptionDescription: We are looking for an individual who shares our core values with a passion for property management and enjoys the fast pace, grow or die work environment! This self-motivated individual will make the team excel and have a strong desire to learn. This individual will also communicate with radical transparency while ensuring the customer comes first, always. Description: The Administrative Assistant provides administrative support to the Regional Property Supervisor a to ensure efficient operation of the assigned portfolio. Reports to: Regional Property Supervisor Position Type: Full-Time, Non-exempt The Essential Functions for this Position are as follows: • Assist Regional Property Supervisors with day-to-day property management duties., • Be able to work under pressure and in a fast-paced environment., • Making Bank Deposits, • Processing bills, • Be a Back-up Receptionist, • Interact with residents, onsite managers, supervisors, and office staff., • Organize and schedule meetings and appointments as directed by the Supervisor., • Maintain confidential and sensitive information per company policy to ensure privacy is secured., • Screen calls from Residents, Vendors, and Managers., • Work with PATH and 3rd party lease contracted units., • Assist with the portfolio’s leasing process., • Assist with the compliance department., • Microsoft Office Applications (Outlook, Excel, Word, Teams, etc.), • Office devices (printer, telephone, check scan, etc.), • Must have good communication and writing skills., • Customer service oriented, • Detail-oriented, • Must be able to multi-task., • Resourcefulness, • Be able to work in a fast-paced environment., • Yardi Voyager software experience is a plus. Physical Requirements: Require person in this position to lift up to 35lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you are an experienced Administrative Assistant, we encourage you to apply. We offer a competitive salary, comprehensive benefits package, and opportunities for career growth and development. Beach Front Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Beach Front Property Management, Inc. does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex

Job Description Wolcott Architecture is seeking a Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key ResponsibilitiesOffice Management * Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. * Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. * Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). * Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. * Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). * Maintain vendor relationships and ensure timely payment coordination. Administrative Support * Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). * Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. * Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. * Maintain weekly PTO snapshot alerts for Project Managers. * Stay informed on active projects and assigned teams; assist with submittal photography and sample management. * Update the internal staffing sheet weekly and track key scheduling changes. * Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. * Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support * Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). * Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. * Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support * Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. * Track award submission deadlines, assist with editing, and upload final materials. * Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support * Support the Accounting Director with filing, check processing, and invoice tracking. * Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. * Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: * 1–3 years of administrative, receptionist, or office coordination experience preferred. * Friendly, detail-oriented, and calm under pressure. * Excellent verbal and written communication skills. * Ability to juggle multiple priorities and deadlines across departments. * Comfortable working with all levels of staff, vendors, and clients. * Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR Fw1VtmTWcv

Job Description POSITION: OPERATIONS MANAGER We are seeking an Operations Manager to become an integral part of our team. The Operations manager should possess strong knowledge of equipment leasing and documentation, multitasking and decision-making skills to address risks and have the ability to implement proactive solutions. Robust organizational, project management, and problem-solving skills are expected. JOB RESPONSIBILITIES · Developing and implementing initiatives and solutions to improve productivity and enhance profitability. · Monitor workflow to meet customer and vendor timelines for funding lease transactions · Hiring, supervising and training employees to meet the goals of the department · Provide resolution and troubleshooting on deals in the documentation and funding process to ensure compliance with credit requirements and documentation guidelines and procedures · Work with senior sales personnel to provide resolutions on documentation issues. · Review transactions to outline documentation requirements and urgencies. · Prepare legal documents and amendments required by funding sources. · Review changes to lease documents requested by customers and prepare Addendums to present to debt sources for approval. Negotiate with all parties to come to mutual agreement and final documents and ability to work with outside counsel. · Work with customers to resolve delinquencies, assumption of lease process and changes of ownership · Oversee proper handling and tracking of vehicle titles and insurance · Calculate and confirm early payoffs to send to customers and handle requests for disbursement of funds to debt sources, delegate tasks to administrative staff. · Prepare documentation packages on complex transactions and draft Resolutions for various types of form of organization. · Assist with setting up new funding sources including written program guidelines for documentation as well as negotiating terms for discounting agreements. · Liaison between the company and funding sources to maintain good funding relationships · Maintain UCC-1 database to maintain perfected security interest on all active leases · Prepare Credit extension notices, Demand Letters, and wires as needed. · Execute lease documents, POA’s and all other documents as required. **The job duties listed above are not an exhaustive list of every task the Receptionist/Office Administrator will perform but are intended to provide a representative summary of the major duties and responsibilities. They may be required to perform additional, position-specific duties. EXPERIENCE/SKILLS · A highly professional appearance and demeanor. · Minimum of 5 years’ experience in management and operations in a financial and/or equipment leasing institution · Intermediate skills in Microsoft Office (Word, Excel, PowerPoint). · Intermediate skills in MS Outlook and Internet navigation. · The ability to prioritize and handle multiple tasks. · The ability to type a minimum of 40 wpm. · Excellent verbal and written communication, including excellent phone etiquette. · Effective project management to meet all deadlines. · Effectively handles confidential and sensitive information and materials. · Professional - interacts with high-level contacts internally and externally. · High degree of tact, diplomacy, discretion and judgment. EDUCATION /QUALIFICATIONS · BA (in business preferred) · Relevant experience and training with operations BENEFITS Jules and Associates, Inc. offers competitive benefits which include: · Vacation and Sick Time, · Paid Holidays, · Medical, Dental, Paid Life Insurance, · 401(k). Company DescriptionFounded in 1989, Jules and Associates is one of the nation’s fastest growing, privately-held equipment financing corporations. Since inception, we have originated over $2.0 billion in assets and have established a strong history of working closely with companies of all sizes. Our decades of experience has allowed us to service the industries that fuel the country’s economy, including the Medical, Manufacturing, Distribution, Transportation, Construction and Food Service sectors. Jules and Associates main focus is to provide each of our clients with customized finance options that meet their respective, unique needs. Our top-rated customer service and overall formula for success have propelled us to be consistently ranked within the top 20 independent leasing companies in the nation. Headquartered in Los Angeles with an additional office in Costa Mesa, Jules and Associates has proudly maintained the same ownership and management for over 30 years.Founded in 1989, Jules and Associates is one of the nation’s fastest growing, privately-held equipment financing corporations. Since inception, we have originated over $2.0 billion in assets and have established a strong history of working closely with companies of all sizes. Our decades of experience has allowed us to service the industries that fuel the country’s economy, including the Medical, Manufacturing, Distribution, Transportation, Construction and Food Service sectors. Jules and Associates main focus is to provide each of our clients with customized finance options that meet their respective, unique needs. Our top-rated customer service and overall formula for success have propelled us to be consistently ranked within the top 20 independent leasing companies in the nation. Headquartered in Los Angeles with an additional office in Costa Mesa, Jules and Associates has proudly maintained the same ownership and management for over 30 years.

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $25.85 - $27.21 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst II provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties • Filing and assisting other office staff when required., • Prepares client and worker folders, record files, and general filing of records and documents., • Coordinates staff training and administrative events., • Maintain, track, and order inventory for office supplies., • Monitor and maintain office equipment., • Schedules and coordinates meetings, travel, and other group activities when required., • Answers telephone, e-mails, letters, and replies to questions accordingly., • Take and relay messages., • Monitor visitor access and maintain security awareness., • Receive and sort mail and deliveries., • Participates in organizational functions and maintains informational and/or operational records., • Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public., • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Special projects, • Coordinates staff training and administrative events REQUIREMENTS: • Associates Degree in Business Administration, Management, or related field;, • Bachelor’s Degree in Business Administration, Management, or related field., • Current California driver's license and clean driving record, • Access or Service Point software. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description SUMMARY Adheres to Bank policies and procedures and complies with all State and Federal banking regulatory requirements, including but not limited to Sarbanes-Oxley Act, Bank Secrecy Act, Anti-Money Laundering, OFAC, Customers Right to Privacy Act, Regulation D, Regulation DD/Truth in savings, USA Patriot Act, CIP, Elder Care, Sexual Harassment, Information Security and Privacy requirements as they pertain to this position. This position is responsible for escalating suspicious activity to the BSA. POSITION OVERVIEW This incumbent is the first point-of-contact in the Bank’s Headquarter office and is responsible to carry out all receptionist duties. POSITION RESPONSIBILITIES • Receives, greets, and provides assistance to all visitors., • Answers incoming phone calls, screens and transfer calls to appropriate party or takes messages as required., • Sorts incoming mail, screens and distributes to appropriate parties., • Sorts and prepares outgoing mail and shipments., • Updates the bank directory when there is a change in employees., • Distributes the hang tag for monthly parking to the HQ employees., • Orders printed supplies for branches and depts., • Performs filing duties., • Oversees preparation and processing of purchase orders from branches and departments., • Comply fully with all Bank policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Anti Money Laundering, Code of Conduct, and etc.). Must complete all required training., • Back up Operations administrator’s review functions., • Back up for Signature reviews., • Back up for review new debit card report. SKILLS / QUALIFICATIONS • Above average degree of accuracy in all work performed, • Capable of operating various business office machines, • Must have excellent interpersonal and communication skills, • Must be able to exercise considerable use of tact and judgment, • Bilingual in English and Korean preferred, • Working knowledge of MS Outlook and MS Office EDUCATION / EXPERIENCE • High School Diploma required, • College Degree, AA, BA, BS preferred We offer a competitive total rewards package, including but not limited to Medical, Dental, Vision, and Life Insurance, 401k retirement savings plan, and paid federal holidays, for this full-time position within the hourly range of $20.00 - $24.00. Hourly ranges are determined based on qualifications, level, and location. Exact compensation may vary based on your skills and experience. Must be authorized to work in the US. We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, genetic information, or military or Veteran status, or any other characteristic protected by law.

Job Description VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $17.70 - $18.63 PER HOUR BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. HEAD START/EARLY HEAD START Through our Head Start and Early Head Start programs, we work with children (ages 0 – 5) and their families to provide the skills, confidence, and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services, including screenings and referrals, maintenance of immunization schedules, nutrition assessments and follow-ups, mental health assessments as part of initial screenings, and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals, along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children. Cities served include: Carson, Commerce, Compton, Culver City, Del Rey, East Los Angeles, El Segundo, Harbor City, Hawthorne, South Central Los Angeles, Lomita, Lynwood, Mar Vista, Newhall, North Hollywood, Pacoima, Palms, Paramount, Rancho Palos Verdes, San Fernando, San Pedro, Santa Clarita, Shadow Hills, South Central Los Angeles, South LA, Studio City, Sun Valley, Sunland, Sylmar, Torrance, Tujunga, Val Verde, Valencia, Valley Village, Wilmington. JOB SUMMARY AND PURPOSE The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public. Specific duties include: • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;, • Answer phones and take messages., • Compute, record, and/or proofread data and other information, as directed;, • Limited data entry from compiled information/records; REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Proof at the time of hire, • TB clearance within 6 months prior, • Annual Influenza vaccination (between Aug 1 – Dec 1), • Pertussis (whooping cough) and measles immunization, • Health screening at the time of employment, • Requires ability to interact with children in a busy environment including, but not limited to:, • Able to lift up to 50 lbs., • Frequently kneel and squat, • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications, • Compute, record, and/or proofread data and other information, as directed, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $20.70 - $21.79 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties • Filing and assisting other office staff when required., • Prepares client and worker folders, record files, and general filing of records and documents., • Coordinates staff training and administrative events., • Participate and assist in organizational functions and events., • Database entry as directed., • Answers telephone, e-mails, and replies to questions accordingly., • Maintains informational and/or operational documents., • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Assists with service hour billing, • Coordinates staff training and administrative events REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Current TB screening and Immunization Records (within 5 days of hire), • Current BLS Certification (within 15 days of hire), • State-issued identification, • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Assists with service hour billing, • Coordinates staff training and administrative events, • Working towards a Bachelor’s Degree in Business Administration, Management, or related field., • Access or Service Point software. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description Located in the heart of Canoga Park, CA, Monaco Motors is seeking a dynamic and organized Secretary - Office Manager to join our administrative team full-time. With a competitive pay of $60,000/year (hourly base + commission) and bi-weekly bonuses based on performance, this is your chance to step into a pivotal administrative role! We also offer our team a Christmas bonus plan every year where we pay $100 for each year you've worked at Monaco Motors! You'll work onsite, Monday through Friday, from 8:00 AM to 5:00 PM. This consistent, predictable schedule ensures a healthy work-life balance while still enjoying the excitement of a fast-moving office environment. YOUR DAY-TO-DAY AS OUR SECRETARY - OFFICE MANAGER As a Secretary - Office Manager, you will step into a role filled with variety and purpose. You will juggle up to five phone lines with ease, ensuring every caller feels heard and supported. Your responsibilities will include managing payroll, processing bills, sorting mail, and maintaining a well-organized filing system. From the moment the office opens, you will create a welcoming atmosphere for clients and staff, ensuring that daily operations run seamlessly. . Here's what we need from you: • Strong interpersonal and communication skills, • Clean driving record, • Passion for helping people WHY CHOOSE US? Since 1991, our automotive repair shop has been providing customers with honest, top-rate services for their German vehicles. There's no job our skilled team can't handle, and they'll do whatever it takes to get our customers' cars safely back on the road. When it comes to friendly, high-quality repairs, nobody beats Monaco Motors! As a small business, every employee makes a huge impact on our success. Our passion for German vehicles, respectful company culture, and cool-headed owner encourage team members to build long-term careers here! The excellent pay and bonuses don't hurt either. Join us today so you can finally love where you work! If you're ready to step into this important administrative role and help us continue its legacy of excellence, we'd love to meet you! Start our 3-minute, mobile-friendly initial application today and take the first step toward your new career with us. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro