Facilities Coordinator
hace 6 días
Austin
Job DescriptionDescription: We are hiring for a Facilities Coordinator! This role will assist in matters surrounding vendors, leases, budgeting, safety, and other operational items throughout the business. Title: Facilities Coordinator Hours: M-F, business hours Job Type: Full-time, Permanent Location: Onsite in our Austin, TX facility Travel: Anticipated to be 10-20% Duties • Coordinate all in-person facilities business for Austin, TX., • Assist with administrative duties as needed (postage, mailing, etc.)., • Develop and implement a proactive facilities management strategy for all 12 locations, including maintenance schedules, inspections, vendor management, and capital planning., • Development, execution and oversite of business continuity planning for the organization., • Implementation and maintenance of security systems across the organization., • Development and maintenance of security systems playbook based on current enterprise standards., • Oversee vendor contracts (HVAC, electrical, plumbing, cleaning, landscaping, security systems), negotiate terms, monitor performance, and ensure SLAs are met., • Monitor facilities budgets (repairs & maintenance, utilities, capital projects), identify cost savings opportunities, and report variances to senior leadership., • Ensure all facilities comply with regulatory requirements (OSHA, life safety codes, fire codes, FDA/Pharmacy/State Board of Pharmacy facility standards where applicable), and internal policies., • Lead and coordinate site inspections, audits, safety reviews, and facility condition assessments. Develop remediation plans as needed., • Plan, coordinate and oversee capital projects and minor renovations/upgrades at sites (e.g., expansion of pharmacy footprint, equipment relocation, automation infrastructure upgrades). Oversee contractors, obtain bids, manage timelines, and track costs., • Serve as the point of escalation for facility emergencies (e.g., HVAC failures, utility outages, environmental issues). Coordinate rapid response, root cause, remediation and documentation., • Foster standardization of best-practice facilities processes across sites: facility maintenance logs, service records, budget templates, vendor scorecards., • Provide regular reporting (monthly/quarterly) on site condition metrics, maintenance backlog, capital spend, energy/utilities usage, vendor performance and risk assessment., • Work cross-functionally with operations/site managers, IT/automation teams (since your business has automation equipment like the MTS 350/E3), pharmacy leadership, and real estate/facilities procurement., • Travel periodically to visit locations, conduct inspections, meet vendors, support projects and build site-level relationships. Requirements: • Demonstrated experience managing vendor contracts, capital project execution, preventive maintenance programs, and budget responsibility., • Strong project management skills with ability to drive multiple initiatives across sites., • Excellent communication, collaboration and influencing skills (working remotely + on-site)., • Ability to analyze facilities data (costs, utilities, condition assessments), generate actionable insights, and present to leadership., • Knowledge of relevant regulatory/compliance requirements (OSHA, fire/life safety, environmental, building codes)., • Willingness to travel regularly (~20%) to site locations., • Proficiency in using facilities management software or CMMS (computerized maintenance management system) preferred., • Strong sense of urgency, problem-solving mindset, ability to handle emergencies and high-stakes infrastructure issues. Preferred Qualifications • Experience with multi-site facilities management preferred., • Bachelor’s degree preferred., • Certified Facility Manager (CFM) or other facilities/asset-management credential., • Experience in pharmacy or healthcare facility operations (or experience supporting highly-automated manufacturing/packaging operations) preferred., • Familiarity with multi-state operations and managing standardized processes across disparate geographies. Physical Requirements • Sitting, standing, walking, lifting, pulling, speaking, listening Tarrytown Expocare is an equal-opportunity employer and values diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.