Personal assistant jobs in Boulder, ColoradoCreate job alerts

Description Click here to connect with a Recruiter to learn more. Location: UCHealth UCHlth Boulder Eye Clinic, US:CO:Boulder Department: UCHealth Eye Center Boulder FTE: Full Time, 1.0, 80.00 hours per pay period (2 weeks) Pay: $22.14 - $28.78 / hour. Pay is dependent on applicant's relevant experience Summary: Operates specialized ophthalmic equipment at a novice level (assessed by unit). Performs ophthalmic imaging procedures at a novice level (assessed by unit). Responsibilities: • Under direct supervision of an eye care provider, assists with performing patient care and patient flow., • Under direct supervision of an eye care provider: Performs diagnostic imaging and testing. Administers intravenous agents in preparation for retinal angiography. Performs clinical and administrative duties in support of assigned area., • Provides documentation, patient education and enters charges., • Performs clinical and administrative duties in support of assigned area., • Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a fast-paced environment and take appropriate action. Requirements: • High School diploma or GED., • Ophthalmic Scribe Certification (OSC) within 30 days of hire or Certified Ophthalmic Assistant certification., • Completion of the Ophthalmic Assistant Home Study Course within 1 year of hire (tracked by unit) or Certified Ophthalmic Assistant Certification., • Basic Life Support (BLS) healthcare provider; BLS through the American Heart Association or the American Red Cross CPR for the Professional Rescuer with card in-hand before start date. BLS or CPR card must be good through sixty days of hire. UCHealth invests in its Workforce. UCHealth offers a Three Year Incentive Bonus to recognize employee's contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of three years' employment. UCHealth offers their employees a competitive and comprehensive total rewards package (benefit eligibility is based off of FTE status): • Medical, dental and vision coverage including coverage for eligible dependents, • 403(b) with employer matching contributions, • Time away from work: paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence; start your employment at UCHealth with PTO in your bank, • Employer-paid basic life and accidental death and dismemberment coverage with buy-up coverage options, • Employer paid short term disability and long-term disability with buy-up coverage options, • Wellness benefits, • Full suite of voluntary benefits such as flexible spending accounts for health care and dependent care, health savings accounts (available with HD/HSA medical plan only), identity theft protection, pet insurance, and employee discount programs UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization. Who We Are (uchealth.org)

Job Description Midwest Trust Company is a full-service wealth management institution offering complete trust services in the areas of personal trust administration, estate planning, investment management, retirement and investment planning, and profit sharing and 401(k) programs. If you are dedicated, disciplined, and client-focused, we have an opportunity for you to join our firm as a Trust Administrative Assistant. You will support one or more Personal Trust Administrators in the management of trust accounts. Key Responsibilities: Client Support: • Assist clients with inquiries, request and account maintenance., • Coordinate client meetings, prepare meeting materials, and assist with follow-up tasks as needed., • Assist Trust Officers with administrative tasks related to trust account administration, including opening and closing accounts, processing transactions, and maintaining account files., • Prepare account paperwork and documentation, ensuring compliance with regulatory requirements and internal policies, • Organize and maintain electronic and physical filing systems for trust documents, correspondence, and other records., • Provide general administrative support to the trust department, including answering phones, managing calendars, scheduling appointments, and ordering supplies., • Assist with special projects and initiatives assigned by management. Qualifications: • High School diploma or equivalent; associate or bachelor degree preferred in business related field, • Previous experience in administrative support roles, preferably 1 to 3 years of trust, • Strong organizational skills with ability to prioritize tasks and manage multiple deadlines, • Excellent attention to detail and accuracy in data entry and document preparation, • Proficiency in Microsoft Office Suite (Word, Excel and Outlook) and experience with data based management systems (SunGuard Addvantage is a plus), • Excellent verbal and written communication skills, • Ability to maintain confidentiality and handle sensitive information with discretion, • Knowledge of trust administration processes and regulations is preferred, • Experience with Life Insurance a plus PI00884882405c-25405-39218358

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

Job DescriptionSalary: $25.50 per hour ($19/hr + $6.50/hr average in tips). Bonus opportunities. 50% employer-paid health benefits and 401K with 4% employer match. 2 weeks PTO Assistant Manager Discover your Purpose, Seize Opportunity and Build a Vibrant Community with Sweet Cow! We value bright, adaptable, energetic team players with a strong desire to contribute and lead. If you possess an insatiable curiosity and an eagerness to learn, we want you on our team. We are an evolving company with a focus on four values: community, kindness, contribution, and growth. Our mission is simple: At Sweet Cow, we are committed to making the best-tasting ice cream, served by the friendliest scoopers, in the cleanest shop on the planet. Let's scoop smiles together! Your role: The Assistant Manager provides direction, maintains operations, and drives results through people development, sales, and growth. Assistant Managers hire, train, and coach through company values to uphold standards and achieve the company mission. If you thrive on challenges and are eager to explore opportunities for personal and professional growth, this role is designed for someone like you. A natural leader with exceptional delegation skills and a keen ability to adapt to evolving landscapes, you are dedicated to ensuring customer satisfaction and fostering connections within the community. Your friendly, positive, and enthusiastic demeanor makes you an ideal addition to our team, and we look forward to welcoming you on board! Your Contribution and Responsibilities: Focus on Customers and Community • Provide consistent, positive, and engaging customer experiences rooted in company values, • Create and foster a customer-centric shop culture, • Address customer needs and concerns through genuine care and authentic human connection, • Embrace, share, and coach customer feedback, • Cultivate and nurture a lively and spirited shop vibe for the team and customers Build Effective Teams • Assist the General Manager in identifying, screening and hiring the right talent, • Lead and coach shop trainers in effective training to ensure retention and minimize employee turnover, • Foster a growth-oriented environment through continuous team development, coaching, and feedback, • Plan and execute company training programs, • Supervise and address team performance Execution • Ensure effective execution of daily operations, • Maintain oversight of all hourly positions to ensure all company standards are being met, • Navigate ambiguity, embrace and lead change, and make intentional and strategic decisions, • Clearly detail and communicate shop performance to the General Manager, • Utilize and oversee established systems, tools, and procedures, • Uphold company standards and norms, • Coach and uphold Sweet Cows standard of cleanliness, • Ensure optimal product and supply levels through accurate inventory-taking, • Delegate tasks based on customer flow and necessary action items, • Thrive in a fast-paced environment with a positive attitude Communicate with Impact • Utilize open and direct communication, • Engage, connect, coach, and lead teams with clarity, positivity, and kindness, • Train, coach, and provide feedback creating an understanding of our company, shop priorities, and menu, • Develop teams through sharing the company's mission, values, history, and purpose, • Clearly, directly, and with vision deliver team messaging, creating a culture of comprehension and enthusiasm for all things Sweet Cow, • Maintain weekly communication to the team with pertinent information and upcoming changes, • Communicate with precision and influence across various communication channels while articulating knowledge and desired outcomes with clarity & positivity, • Embrace feedback and communicate in a timely, considerate, and detailed manner, • Create and foster a challenging and rewarding culture through meaningful contribution and a sense of team pride, • Create, foster, and maintain a shop culture of accountability, purpose, and pride around meeting performance expectations Core Responsibilities: • Weekly and Daily Planning & Execution: Develop and implement weekly and daily plans, ensuring successful execution and necessary adjustments., • Team Development: Lead approved team development initiatives and provide oversight to ensure continuous growth and improvement., • Observation & Improvement: Conduct regular observations, identify areas for improvement, and implement effective change., • Training & Validation: Lead training and validation processes for the shop, serve as the primary coach and mentor for Shift Leads (SLs), Ice Cream Makers, Production Team members, Trainers, and Scoopers., • Team Communication: Facilitate weekly team communication through the weekly scoop and in person., • Attendance Management: Uphold the attendance policy by coaching the team and ensuring consistent compliance., • Performance Documentation: Prepare and deliver write-ups as needed to address performance issues., • Interviewing: Conduct phone screens and initial interviews for prospective new hires., • Support to General Manager (GM): Assist the GM with tasks such as roster management, employee orientation, production orders, conducting 1:1 meetings with SLs, Individual Performance Reviews (IPRs), and clock-in audits. Shift Requirements: • 5 shifts/week (35-38 hours), • 3 high revenue shifts (Thursday-Sunday), • Weekly: 1 opening shift, 2 mid shifts (one on Fri/Sat/Sun), 2 closing shifts (including one on Fri/Sat) Eligibility Requirements • High school diploma or GED required, • Have at least two years of experience in a related service industry, • Have at least one year of experience delegating tasks to other employees and/or coordinating the tasks of two or more employees, • Must be a minimum of 21 years of age, • Able to lift up to 50 lbs, • Ability to stand for the entirety of a shift, • Adhere to the written schedule and maintain consistent attendance and punctuality, • Maintain a weekly schedule of 35-38 in-shop hours scheduled based on shop and team needs Compensation • Health insurance benefits (50% employer paid), • 401(K) Plan with a 4% employer match, • Dental Plan (employee paid), • Opportunities for career growth and development, • Discounted employee store, • Friends & family ice cream discount, • Free ice cream daily

Who we are: At ___, we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry. With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination. Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events. 📱 Follow us: ___ About this role: The Executive Assistant’s core mission is to enhance the executive team's effectiveness, clarity, and peace of mind by expertly managing a complex multi-time-zone calendar, creating structure, reducing friction, and ensuring the right priorities stay front and center. This includes: • Managing time for strategic and creative work., • Ensuring the Nova team feels supported, heard, and respected., • Facilitating meaningful collaboration with internal partners., • This is a company-focused role dedicated to helping the executive team contribute at the highest level and help the organization operate at its best. As an Executive Assistant, you will be responsible for: Executive Support & Operations • Provide proactive administrative support to the executive team, ensuring company goals are met and operations run efficiently., • Serve as the executive’s primary operational partner, anticipating needs, identifying solutions, and resolving issues in real time to create stability., • Act as a liaison between executives and internal teams, ensuring clear, consistent communication across the organization., • Maintain a database of key corporate documents, contacts, and other essential information. Scheduling, Calendar Strategy & Communication • Manage complex professional and personal scheduling, including agendas, email, calls, client interactions, and other logistics., • Build and maintain a strategic calendar that protects time for high-value activities—strategic discussions, creative work, team engagement—while supporting business needs and flexibility., • Facilitate strong, respectful collaboration with internal teams by managing priorities and schedules in a way that supports both the executives and the broader organization., • Maintain a deep understanding of team and company priorities to ensure smooth communication and alignment. Travel & Logistics • Coordinate domestic and international travel, creating seamless itineraries that integrate business and personal needs., • Work with the aviation team to manage flight planning and operational requirements. Systems, Planning & Growth Support • Lead administrative tasks related to client management, new geographic expansion, and other growth initiatives., • Build and refine systems that improve consistency, reliability, and predictability in the executive’s workflow., • Anticipate needs, remove obstacles, and create peace of mind through meticulous planning and follow-through. Responsiveness & Adaptability • Manage a dynamic calendar with frequent changes while minimizing disruption., • Provide consistent, high-quality support regardless of location and maintain responsiveness in a fast-paced, 24/7 environment. You’ll need to have: • 4-6 years of experience supporting senior executives or founders in fast-paced, high-performance environments; experience within Fortune 500 or high-growth companies strongly preferred., • Proven success in roles requiring complex logistical coordination and 24/7 availability., • Exceptional written and verbal communication skills, with the ability to build trust and collaborate effectively across all levels of the organization., • Strong organizational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities., • Proficiency with office productivity tools and a demonstrated ability to quickly learn new software and systems., • Warm, grounded, and solutions-oriented presence, able to remain calm and effective in high-pressure situations., • Strong relationship-building skills and a “collaboration-first” mindset that balances the executives needs with those of the broader team., • Ability to serve as a trusted partner to senior leaders while also supporting cross-functional teams., • Unwavering commitment to confidentiality and professionalism., • Flexible, adaptable, and unafraid to take on new challenges in a dynamic, evolving environment., • Willingness to travel frequently—nationally and internationally—as well as undergo an extensive background check. Why This Role Is Unique • Your work directly strengthens the organization’s success by enabling the executive team to operate at their highest level., • Opportunity for global travel and exposure to a world-class network., • Involvement in an elite, high-performance environment where excellence is the standard., • Significant opportunity for growth and impact for someone with ambition and initiative., • A chance to work closely with a visionary team whose time, focus, and creative energy directly drive the company’s trajectory. If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we’d love to hear from you. Apply now to help keep Nova Sky Stories flying high.

Personal Assistant & House Manager Location: Boulder, CO (in home and remote position) About Us: We are excited to offer a unique opportunity for a Personal Assistant and House Manager. This role involves assisting both of us and our teenage children, with a commitment of 15-20 hours per week. It will include driving responsibilities for the children, so a clean driving record is essential (driving compensation will be provided). The ideal candidate is highly organized, self-motivated, and capable of taking initiative to enhance and streamline our home systems. Given our busy schedules, we need someone who can anticipate our needs, work independently, and handle tasks with confidence and efficiency. While the primary focus will be on personal and home-related duties, there is potential for this role to transition into a business assistant position at our current business for the right candidate. We are looking for the right fit to start as soon as possible. Role Overview: As our Personal Assistant and House Manager, you will play a key role in maintaining household harmony and supporting our family’s daily and business activities. This role involves working closely with the family. Your responsibilities will include delivering on projects weekly, creating effective systems for home management, and initiating improvements to enhance our living space and overall quality of life. Key Responsibilities: • Home Maintenance: Oversee and organize home maintenance tasks, schedule appointments with trusted contractors, and ensure the efficient operation of household systems., • Driving/Commuting Children from Boulder to Thornton Monday -Tuesday (morning and afternoon, Wednesday morning only, • Personal Scheduling: Manage personal appointments and maintain calendars for health and home maintenance., • Business Support: Assist with various tasks related to our family businesses., • Efficiency and Organization: Track finances and health trends using spreadsheets and graphs, and identify opportunities for financial efficiency., • Disaster Recovery: Develop and manage a comprehensive disaster recovery plan for various aspects of life., • Family Support: Transport our two children to school three days a week (gas compensation included) and manage other daily responsibilities., • Project Completion: Deliver weekly on the completion of projects, create and implement systems for home maintenance, and take the initiative in improving our living space and quality of life., • Innovation: Demonstrate strong initiative by thinking outside the box, solving problems proactively, and handling tasks independently without relying on detailed instructions or micromanagement., • Collaboration: Work closely with our family, showing a high level of consciousness, intention, and personal drive in all aspects of the role. Requirements: • Values Alignment: Strong alignment with our values and a commitment to conscious living., • Integrity: High integrity, transparency, and clear communication., • Self-Starter: Exceptional initiative, with the ability to manage tasks independently and drive improvements., • Resourceful: Skilled in finding creative solutions and utilizing resources efficiently., • Strategic Mind: Strong critical thinking, intuitive decision-making, and creative problem-solving skills., • Energy and Focus: Sharp, quick, and energetic, with a focus on simplicity, efficiency, and effectiveness., • Driving: Clean driving record required for transportation duties. How to Apply: If you are excited about this opportunity and believe you have the initiative to excel in this role, PLEASE EMAIL your resume to . We are eager to learn more about you and how your proactive approach can contribute to our family’s success. Position Details: • Starting Pay: $30-32 starting per hour depending on experience level, with potential for growth in both compensation and responsibilities after the trial period. There is room for increase with time., • Hours: 15-20 flexible hours per week - with option to increase hours in the future (please do not apply if you are looking for FT), • Start Date: We do not have a set start date and are flexible, waiting for the right fit., • Background Check Required: Yes, • Driving Record: Excellent driving record required, • Hybrid: Most tasks will be in the home, but some work can be done remotely. Join us on this extraordinary journey of personal and professional growth, where your proactive contributions will be highly valued and supported. We look forward to finding the perfect fit for this rewarding role!

Job Description The Role: Medical Assistant We are looking for a Medical Assistant to help ensure that Cloud Medical patients receive timely, accurate, and compassionate support throughout their care journey. This role addresses common pain points in traditional healthcare (slow responses, unclear next steps, difficulty accessing answers or real help) by offering fast, knowledgeable support both remotely and at our office. From clinical triage and patient outreach to managing orders, referrals, and in-person procedures, our Medical Assistants create a smooth and dependable experience for every patient. By blending administrative coordination with hands-on clinical work, our Medical Assistants strengthen patient trust, supports providers, and helps Cloud Medical deliver responsive, relationship-centered care. Key Responsibilities: • Perform in-clinic procedures such as phlebotomy, specimen collection, injections, EKGs, Wavi scans, ear flushes, and suture removal., • Record vital signs and histories; prepare and sanitize exam rooms; maintain clinical equipment and supplies., • Respond to patient messages quickly and warmly., • Provide guidance on clinical questions, medication refills, lab timelines, and upcoming preventive needs., • Triage symptoms within scope and escalate appropriately to providers., • Process and manage lab orders, imaging orders, prescriptions, referrals, and documentation with same-day completion., • Assist with scheduling, payments, demographic updates, and patient education., • Proactively help patients understand what they’re due for next and close care gaps efficiently., • Support providers during patient visits and ensure accurate EMR documentation., • Collaborate closely with clinicians and staff to maintain a seamless patient experience., • Identify workflow improvements and proactively assist teammates., • Participate in team meetings, trainings, and process updates. About Our Ideal Candidate: * You have prior experience as a medical assistant in a clinical setting * You’re friendly, grounded, and able to juggle multiple tasks without dropping the ball * You enjoy learning new skills and tasks and value teamwork * You’re comfortable with EMRs, digital communications, and learning new technologies * You value compassion, trust, and growth, and want a workplace that reciprocates * You like rotating through tasks to prevent repetition fatigue * You enjoy creating high-value experiences for patients and getting to know them on a personal level Requirements: * Must be available at our Boulder office Monday - Thursday 8am - 5pm, Fridays 8am - 2pm MT. * 2 Years Medical Assistant experience (Required) * Located in or near Boulder County, CO Compensation: * Competitive Hourly Wage (commensurate with experience) * PTO * 401k opportunity * Paid Holidays * Paid Sick Leave * Dedicated professional, financial, and personal growth assistance Company DescriptionCloud Medical is a modern direct primary care (DPC) clinic rooted in relationship-driven, data-informed, and prevention-focused care. We operate outside of traditional insurance to give patients real access to their care team and a proactive approach to long-term health. Our model combines advanced diagnostics, lifestyle medicine, and cutting-edge health optimization—while staying grounded in compassionate, personalized care. We’re building a healthcare experience that’s efficient, grounded in human connection, and aligned with the future of medicine. And we’re looking for team members who share that vision!Cloud Medical is a modern direct primary care (DPC) clinic rooted in relationship-driven, data-informed, and prevention-focused care. We operate outside of traditional insurance to give patients real access to their care team and a proactive approach to long-term health.\r\n\r\nOur model combines advanced diagnostics, lifestyle medicine, and cutting-edge health optimization—while staying grounded in compassionate, personalized care. We’re building a healthcare experience that’s efficient, grounded in human connection, and aligned with the future of medicine. And we’re looking for team members who share that vision!

Manage complex professional and personal scheduling, including agendas, email, calls, client interactions, and other logistics. Coordinate domestic and international travel, creating seamless itineraries that integrate business and personal needs. As an Executive Assistant, you will be responsible f

Personal Assistant & House Manager. We are excited to offer a unique opportunity for a Personal Assistant and House Manager. While the primary focus will be on personal and home-related duties, there is potential for this role to transition into a business assistant position at our current business

Job Description • We have an opening for full time JANITOR positions., • Location: Novo Nordisk - 4949 Pearl East Circle, Boulder, CO 80301. Note: online applications accepted only., • Schedule: Full time schedule; Monday through Friday, 4:30 pm to 1:00 am. More details upon interview., • Requirement: Prior janitorial experience is preferred., • Perks: Willing to train, weekends off, union position, health benefits!, • Pay Range: $19.25 per hour to $20.25 per hour ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1481166. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Keeps buildings clean and orderly. Performs heavy cleaning duties, including cleaning floors, shampooing rugs, washing walls and glass, and removing rubbish. Essential Duties and Responsibilities: • Collects and disposes of trash following approved procedures and infection control plans., • Dusts and damp mops floors following approved procedures., • Moves equipment and furniture for proper cleaning and place furniture back in correct placement., • Cleans assigned areas with the use of assigned materials and equipment. Sanitize all surfaces. Follows the eight-step cleaning procedure., • Washes walls, windows, furniture, baseboards and other items to maintain a clean, safe environment for patients, visitors and staff., • Seeks out areas requiring cleaning; takes initiative to complete the task., • Completes all tasks assigned by supervisor., • Performs tasks in accordance with all federal, state and county guidelines., • Strips, scrubs, buffs and refinishes floors; shampoos carpet., • Contributes to the team; exhibits professionalism with customers, fellow employees and others. Full-time and part-time positions offer the following benefits to associates: Colorado Paid Sick Leave, Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Paid Time Off, Personal Day(s), Holidays Off, Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace. ESFM

Job DescriptionThis opportunity is a hybrid role at JumpCloud®, requiring that you are able to work both on site and remotely in the location specified in the Job Description. About JumpCloud®JumpCloud® delivers a unified open directory platform that makes it easy to securely manage identities, devices, and access across your organization. With JumpCloud®, IT teams and MSPs enable users to work securely from anywhere and manage their Windows, Apple, Linux, and Android devices from a single platform. JumpCloud® is IT Simplified. This opportunity role is considered a non-exempt role under applicable law and is eligible for overtime pay. About the Role: JumpCloud is seeking an experienced, proactive, and versatile Office Administrator to join our team in the Denver/Boulder, Colorado area. This hybrid role provides essential executive-level support to key functional leaders—specifically the Chief People Officer, VP of Finance, and General Counsel—while also managing the daily operations, logistics, and vendor relations for our office location in Louisville, CO. The ideal candidate thrives on organization and can seamlessly transition between high-level scheduling and hands-on office management. This role requires an in-office presence three days per week (3x/week) to ensure effective office management and in-person support. This person will serve as a professional and courteous first point of contact, screening and directing communications as appropriate. They will have excellent time management and prioritization skills, as well as the ability to anticipate needs and operate with the appropriate levels of discretion. Primary Responsibilities: • Executive Calendar Management: Manage complex, dynamic calendars for the Chief People Officer, VP of Finance, and General Counsel, strategically prioritizing meetings, proactively resolving scheduling conflicts across multiple global time zones, and ensuring leaders' time is optimized., • Meeting Logistics: Schedule and organize sensitive and high-stakes meetings, including Board meetings, leadership planning sessions, and all-hands gatherings. This includes coordinating cross-functional attendance, reserving conference rooms, and managing A/V and technology setup., • Travel & Expenses: Manage end-to-end domestic and international travel logistics (flights, accommodations, ground transportation, etc) and process detailed expense reports and invoices in a timely manner., • Communication: Prepare, proofread, and format confidential presentations, reports, and correspondence on behalf of the supported executives., • Confidentiality: Handle highly sensitive information related to People/HR, Finance, and Legal with the utmost discretion and professionalism., • Prioritization: Proactively review, prioritize, and manage scheduling conflicts, ensuring critical meetings and objectives are consistently met., • Office Operations: Oversee the daily functioning of the Louisville, CO office, ensuring a clean, safe, and productive work environment for all employees., • Vendor Management: Serve as the primary point of contact for all office vendors (e.g., catering, janitorial, maintenance, security, supplies). Manage contracts, service schedules, and coordinate maintenance/repair activities., • Security & Access: Manage office access control systems and key distribution for employees and external visitors/contractors adhering to JumpClouds strict security & access protocol., • Office Aesthetics & Organization: Manage all office supplies, kitchen stock, and equipment inventory. Ensure common areas, conference rooms, and workspaces are consistently organized, presentable, and functional., • In-Office Events & Logistics: Plan and execute internal employee events, team gatherings, and office morale activities, handling all logistical details from initial concept to budget tracking and execution., • Onboarding Support: Collaborate with the People team to manage new hire physical setup (desk assignment, equipment placement, welcome materials).Required Qualifications:, • Based in the Denver/Boulder area and able to be in our Louisville, CO office 3x per week., • 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar support role, preferably within a fast-growing, international technology company., • Expertise with Google Workspace (G-Suite), particularly Google Calendar for complex, multi-time zone scheduling as well as travel booking (Egencia etc), expense reporting software (Expensify etc) and video conferencing platforms ( Google Meet, Zoom etc)., • Exceptional organizational and time management skills with an acute attention to detail and a high degree of accuracy., • Excellent written and verbal communication skills in English, with the ability to interact professionally with all levels of global staff and external partners/customers, including Executives and Board Members., • JumpCloud is a global company with team members in 15+ countries. This role may require flexible working hours when necessary for meetings or events., • Physical Requirements: Ability to handle light physical tasks related to facilities and event setup (e.g., carrying supplies, arranging furniture) up to 50lbs.In accordance with the Colorado Equal Pay for Equal Work Act, the approximate annual compensation range for this role, depending on individual candidate level and experience, is $60,000 - $70,000, including base salary and any related bonuses or commissions. In the US, JumpCloud® provides a comprehensive benefits package, with several medical plans to choose from including a high deductible HSA plan with employer contribution, two dental plans, vision insurance, flexible spending account (FSA), employee assistance program (EAP), short- and long-term disability, life insurance and a 401k savings plan with match. We have a flexible paid time off policy. #LI-MH1 Where you’ll be working/Location: This role is hybrid in United States of America. You must be located in and authorized to work in the United States of America to be considered for this role. This hybrid role is based in the Denver / Boulder metro area. You will be required to work onsite in our Louisville, Colorado office. During the first month of your onboarding, you’ll be in the office 5 days a week. After onboarding is complete, you’ll have the opportunity to work remotely 1-2 days per week (subject to performance). Language:JumpCloud® has teams in 15+ countries around the world and conducts our internal business in English. The interview and any additional screening process will take place primarily in English. To be considered for a role at JumpCloud®, you will be required to speak and write in English fluently. Any additional language requirements will be included in the details of the job description. Why JumpCloud®? If you thrive working in a fast, SaaS-based environment and you are passionate about solving challenging technical problems, we look forward to hearing from you! JumpCloud® is an incredible place to share and grow your expertise! You’ll work with amazing talent across each department who are passionate about our mission. We’re out of the box thinkers, so your unique ideas and approaches for conceiving a product and/or feature will be welcome. You’ll have a voice in the organization as you work with a seasoned executive team, a supportive board and in a proven market that our customers are excited about. One of JumpCloud®'s three core values is to “Build Connections.” To us that means creating " human connection with each other regardless of our backgrounds, orientations, geographies, religions, languages, gender, race, etc. We care deeply about the people that we work with and want to see everyone succeed." - Rajat Bhargava, CEO Please submit your résumé and brief explanation about yourself and why you would be a good fit for JumpCloud®. Please note JumpCloud® is not accepting third party resumes at this time. JumpCloud® is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Scam Notice:Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of JumpCloud. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Please note that JumpCloud will never ask for any personal account information, such as credit card details or bank account numbers, during the recruitment process. Additionally, JumpCloud will never send you a check for any equipment prior to employment. All communication related to interviews and offers from our recruiters and hiring managers will come from official company email addresses (@jumpcloud.com) and will never ask for any payment, fee to be paid or purchases to be made by the job seeker. If you are contacted by anyone claiming to represent JumpCloud and you are unsure of their authenticity, please do not provide any personal/financial information and contact us immediately at with the subject line "Scam Notice" #LI-Remote #BI-Remote We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.