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Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Opportunity for advancement, • Paid time off, • Training & development Location: Pennsauken / Westville, New Jersey Experience Required: 3–5 years in the insurance industry Crespo Insurance Agency, LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to work directly with the Agency Owner and support the daily operations and continued growth of our insurance agency. The ideal candidate will have 3–5 years of insurance industry experience, excellent computer and spreadsheet skills, strong written communication abilities, and experience managing emails, payroll administration, CRM systems, and employee performance reports. We are looking for someone who can anticipate needs, manage multiple priorities, maintain confidentiality, and ensure that important tasks are completed on time. This is an important position for someone who understands the insurance business and can help keep the Agency Owner and team organized, productive, and accountable. This is not an entry-level administrative position. Insurance industry experience is required. Key Responsibilities Executive & Administrative Support • Manage the Agency Owner’s emails, correspondence, calendar, appointments, and daily priorities., • Review incoming emails, identify urgent matters, and prepare or send responses as appropriate., • Follow up with insurance carriers, employees, vendors, and business partners., • Maintain organized electronic records and confidential business documents.Reporting & Spreadsheet Management, • Create and maintain Excel and Google Sheets reports., • Prepare daily, weekly, and monthly insurance production reports., • Track new business, renewals, premiums, commissions, and employee performance., • Monitor progress toward agency production goals and identify discrepancies., • Prepare reports that help management evaluate productivity and business growth.Meetings & Employee Accountability, • Prepare agendas and materials for daily morning meetings., • Record meeting minutes and distribute them to employees., • Track assignments, deadlines, and outstanding action items., • Follow up with team members to ensure commitments are completed., • Help monitor employee productivity and compliance with internal procedures.Insurance Agency Operations, • Understand personal and commercial insurance workflows, including quoting, binding, endorsements, renewals, and policy servicing., • Communicate with insurance carriers and assist with operational follow-ups., • Monitor CRM activity, lead follow-ups, pending quotes, and sales opportunities., • Help maintain accurate records in the agency management system., • Identify workflow improvements and assist with implementing efficient procedures.Business Growth & Operations, • Work closely with the Agency Owner to support business development and agency expansion., • Track production goals and employee performance metrics., • Assist with marketing initiatives, recruiting, onboarding, and training., • Help coordinate operations across the agency’s Pennsauken and Westville locations.Qualifications, • 3–5 years of experience in the insurance industry., • Previous experience in an independent insurance agency is strongly preferred., • Strong knowledge of personal and commercial insurance operations., • Experience with email management, reporting, and administrative coordination., • Experience with CRM software and agency management systems., • Strong organizational, communication, and problem-solving skills., • Ability to manage multiple priorities and meet deadlines without constant supervision., • Professional judgment and discretion when handling confidential information., • Reliable, detail-oriented, and comfortable working in a fast-paced environment.Preferred Qualifications, • Active Property & Casualty insurance license., • Experience with HawkSoft, AgencyZoom, or similar insurance software., • Previous experience supporting an agency owner, executive, or insurance office manager., • Bilingual English/Spanish is a plus.What We Are Looking For The successful candidate will be dependable, proactive, and comfortable taking ownership of responsibilities. We need someone who does not simply wait for instructions but anticipates problems, follows through on assignments, and helps ensure that daily operations run smoothly. The right person will be professional, organized, trustworthy, and committed to helping the agency improve productivity, accountability, and profitability. Compensation & Benefits • Competitive compensation based on experience and qualifications., • Opportunity for professional growth within an established insurance agency., • Collaborative work environment., • Opportunity to work directly with agency leadership and contribute to business growth.Specific compensation and benefits will be discussed during the hiring process. How to Apply Please submit your resume highlighting your insurance industry experience, Excel and reporting skills, payroll knowledge, and familiarity with CRM and insurance agency management systems. Candidates with relevant insurance experience and strong organizational skills are encouraged to apply. Crespo Insurance Agency, LLC is an Equal Opportunity Employer.

Job Description The Assistant Controller is a senior, hands-on corporate accounting position supporting GF Hotels & Resorts' multi-property hotel accounting organization. Building on the core responsibilities of the Staff Accountant role, the Assistant Controller independently manages more complex accounting assignments, reviews work, analyzes hotel financial results, supports Controllers and Regional Controllers, and helps drive accurate and timely completion of recurring deliverables. The ideal candidate has at least one to two years of hospitality-industry accounting or finance experience, understands the Uniform System of Accounts for the Lodging Industry, 12th Revised Edition (USALI 12), and wants to continue learning and growing toward a Controller role. The position requires strong accounting fundamentals, initiative, sound judgment, curiosity, clear communication, effective follow-through, and the ability to connect property operations to the general ledger, balance sheet, P&L, cash position, and financial reporting process. Responsibilities: Operational Accounting & Cash Management Own and review assigned property cash-flow forecast files, including actual activity, forecast assumptions, liquidity risks, and follow-up items. Review cash sheets, bank activity, accounts payable activity, check runs, and other cash-management schedules for completeness and accuracy. Prepare and review bank, cash, and credit-card reconciliations; ensure reconciling items are supported, assigned, and resolved promptly. Analyze AP aging reports, recommend follow-up, support check-run decisions, and coordinate outstanding items with Controllers. Support positive-pay, bank uploads, payment controls, and other banking processes as assigned. • Investigate discrepancies across source systems, banking activity, property reports, and accounting records; document conclusions and corrective actions. Provide guidance to Staff Accountants on recurring cash-management and reconciliation processes. General Ledger, Balance Sheet & Month-End Close Prepare and review journal entries, accruals, account analyses, roll-forwards, and supporting schedules. Prepare and review balance-sheet reconciliations, challenge aged or unsupported balances, and monitor resolution of open items. Own assigned sections of the month-end close and ensure checklist items are completed accurately and on time. Analyze P&L and balance-sheet results for unusual activity, classification issues, missing accruals, and period-over-period variances. Apply USALI 12 principles when reviewing account classification, departmental reporting, undistributed operating expenses, non-operating activity, and other hotel financial-statement presentation. Assist Controllers with month-end financial-statement review, variance analysis, and preparation of clear support for material items. Ensure workpapers contain sufficient support, reviewer notes, ownership, and next steps. Financial Analysis & Business Support Analyze hotel operating results and identify trends, risks, opportunities, inconsistencies, and items requiring operational or accounting follow-up. Prepare ad hoc analysis, schedules, and executive-ready summaries for the EVP of Finance, Vice Presidents, Regional Controllers, and Controllers. Help translate accounting results into practical information for Operations and property leadership. Support budgeting, forecasting, cash planning, and other financial-analysis initiatives as assigned. Corporate Accounting & Organizational Support Support senior Finance leadership with reporting, schedules, research, recurring corporate deliverables, and special projects. Review or oversee assigned property lists, P&L cover sheets, accounting organization materials, trackers, document workflows, and recurring billings. Support internal-audit billing and tracking, legal-invoice allocations, incentive schedules, check requests, management-fee or departmental billings, and property rebills as assigned. Ensure corporate schedules and trackers reconcile to supporting records and remain current. Payroll, Tax & Compliance Support Prepare or review payroll accounting, payroll-related reconciliations, supplemental-pay activity, and payroll-service rebills as assigned. Prepare or review sales, occupancy, and other tax-related schedules, checks, reconciliations, and trackers. Support tax filings, audits, internal reviews, and information requests with complete and accurate documentation. Reinforce approval, documentation, segregation-of-duties, and record-retention requirements. Identify control gaps or recurring process failures and recommend practical corrective action. Property Transitions, Exits & Special Projects Support accounting work for hotel transitions, openings, exits, wind-downs, and post-close properties. Review assigned exit-billing, BAF, LMS, IBA, legal, or other transition-related schedules and trackers. Coordinate open-bank-account activity, outstanding AP, cash activity, reconciliations, journal entries, and supporting documentation for exited properties as assigned. Provide temporary accounting coverage for vacancies, transitions, peak workloads, and other resource needs. Lead or participate in process-improvement, systems, automation, data-cleanup, and financial-research projects. Team Support, Review & Development Provide day-to-day technical assistance and coaching to Staff Accountants without replacing the accountability of the assigned Controller or manager. Review assigned Staff Accountant work for accuracy, completeness, support, and adherence to deadlines. Help develop process notes, standard operating procedures, templates, checklists, and training materials. Promote cross-training, knowledge sharing, consistent execution, and continuous improvement. Escalate higher-risk accounting, control, cash, deadline, or resource concerns promptly and with a recommended course of action. RECURRING DELIVERABLES & CADENCE: Property and functional assignments may change based on portfolio needs. Typical deliverables include: Daily/weekly: review cash and bank activity, cash sheets, cash-flow forecasts, AP aging and payment items, reconciliations, invoice or rebill tracking, and status of priority deliverables. Monthly: lead assigned close activities; prepare or review reconciliations, journal entries, account analyses, P&L and balance sheet reviews, checklist completion, recurring billings, and Controller follow-up. Quarterly/annual: incentive support, audit and tax documentation, annual allocations or rebills, forecasts, budget support, and other portfolio schedules. As needed: transition and exit-property support, vacancy coverage, technical accounting research, financial analysis, process improvement, systems work, coaching, and special projects. LEADERSHIP & ACCOUNTABILITY EXPECTATIONS Own outcomes. Take responsibility for assigned processes from planning through completion, review, follow-up, and resolution. Lead through expertise and example. Demonstrate accuracy, urgency, organization, professionalism, and a willingness to help others learn. Review thoughtfully. Do more than check completion; evaluate support, reasonableness, classification, controls, and the financial-statement impact. Communicate proactively. Acknowledge assignments, provide clear status updates, identify risks early, and tailor communication to the audience. Use judgment. Distinguish routine items from higher-risk matters and escalate with relevant facts, prior research, and a recommended next step. Deliver review-ready work. Ensure analyses, reconciliations, journal entries, check requests, and schedules are accurate, supported, organized, and understandable. Develop others. Share knowledge, provide constructive coaching, and reinforce consistent processes and documentation. Understand the business. Connect accounting activity to hotel operations, cash, internal controls, USALI 12 presentation, and property financial performance. Keep learning. Seek feedback, expand technical and hotel-operating knowledge, and prepare for progressively broader Controller responsibility. Qualifications: Bachelor's degree in Accounting, Finance, Hospitality Finance, or a related discipline preferred, or equivalent relevant experience. At least one to two years of accounting or finance experience in the hospitality industry required; hotel or multi-property experience strongly preferred. Working knowledge of USALI 12 and the ability to apply hotel account classifications and departmental reporting concepts. Experience with general-ledger accounting, journal entries, balance-sheet reconciliations, cash management, and month-end close. Strong Microsoft Excel and Microsoft 365 skills, including the ability to work accurately with large schedules, formulas, reconciliations, and recurring templates. Experience with M3, ProfitSword, hotel PMS platforms, AP systems, banking portals, or similar hotel-finance technology preferred. Strong analytical, organizational, documentation, communication, and time-management skills. Demonstrated desire to learn, accept coaching, grow technically, and progress toward a Controller role. CORE COMPETENCIES Hotel accounting and USALI 12 knowledge. Financial analysis and problem-solving. Accuracy, professional skepticism, and attention to detail. Ownership, accountability, and follow-through. Review capability and sound judgment. Organization and effective prioritization. Clear, proactive, and professional communication. Collaboration, coaching, and service orientation. Adaptability, resilience, and sense of urgency. Technology aptitude and continuous-improvement mindset. Curiosity, humility, and commitment to growth. WORKING EXPECTATIONS The position is based at the GF corporate office and follows the work-location schedule established by the Company for the role. The schedule may be adjusted based on training, collaboration, performance, or business needs. The standard workday is 9:00 AM to 5:00 PM. Availability, responsiveness, meetings, productivity, and deliverable expectations apply equally whether working in the office or remotely. Remote workdays, when authorized, are regular working days. Personal appointments and outside responsibilities must not interfere with working hours, meetings, responsiveness, or deliverables. Reliable attendance, punctuality, active participation in training, and timely communication are essential functions of the role. The position may periodically require extended hours during month-end close, transitions, audits, budgets, or other peak business periods. CAREER DEVELOPMENT: The Assistant Controller role is intended to deepen hotel accounting, financial analysis, review, leadership, and business partnership capabilities. Consistent success in the role, including mastery of assigned responsibilities, sound application of USALI 12, effective review and coaching, strong judgment, and the ability to assume broader ownership, may provide a development path toward a Controller position. JOB DESCRIPTION ACKNOWLEDGMENT: This job description describes the primary duties and expectations of the position. It is not intended to be an exhaustive list of every duty. Assignments and responsibilities may be adjusted based on business needs. Employment remains subject to applicable company policies and governing law. About Company GF Hotels and Resorts, based in Philadelphia, Pennsylvania, is a full-service hospitality ownership and management company that, through its operating affiliates, works on behalf of a variety of individual owners, real estate funds, and institutional lenders. GF believes in the enterprising spirit, with a promise of integrity and an overall passion for hospitality. At GF, we believe that people are the key to our success. We offer health insurance, paid time off, ongoing learning opportunities, competitive compensation, plus a great culture.

Join a dynamic venture capital-backed growth brand builder in South Germany, renowned for its innovative approach in the e-commerce sector.We are seeking a highly organized and tech-savvy Executive/Personal Assistant to support our leadership team.With a competitive salary of 42-54k/year, this full-

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Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond. Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals. The Executive Assistant I provides comprehensive administrative and operational support to the Chief of Staff and Deputy Chief of Staff and supports the day-to-day functions of the Office of the Chief of Staff & Partnerships. The position coordinates departmental systems and operations, schedules meetings and engagements, manages administrative processes, and serves as a liaison with internal departments and external partners. The Executive Assistant I also oversees the administrative processing and tracking of contracts and agreements, supports partnership coordination and related activities, and assists with projects and initiatives that advance the work of the department. The position provides administrative and operational support to the Office of the President and Office of Strategic Events, as needed. Works collaboratively across the College to ensure timely communication, effective coordination, accurate recordkeeping, and successful completion of departmental priorities. The Executive Assistant I is responsible not only for supporting an individual executive, but for coordinating the administrative infrastructure of the department; contracts, partnerships, meetings, records, workflows, financial documentation, projects, accountability, and cross-functional follow-up across among leadership team, campus partners and external affiliations. • Provide high-level administrative and operational support to the Deputy Chief of Staff, including calendar management, meeting coordination, correspondence, and follow-up on departmental priorities., • Coordinate meetings involving College leadership, internal departments, external partners, and community stakeholders, including scheduling, logistics, agendas, materials, and follow-up activities., • Serve as a central point of contact for the department, responding to inquiries and coordinating information, requests, and communication among internal and external stakeholders., • Oversee the administrative lifecycle of contracts, agreements, memoranda of understanding (MOUs), and related documents, including initiation, tracking, coordination of required documentation, and facilitation of review and approval processes., • Support partnership initiatives by coordinating meetings, maintaining records and documentation, tracking commitments and deliverables, and facilitating communication among College departments and external partners., • Develop, maintain, and improve departmental systems, workflows, records-management processes, and administrative procedures to enhance organization, efficiency, communication, accountability, and document retention., • Establish and maintain systems for tracking departmental projects, assignments, contracts, partnership activities, deadlines, and action items; monitor progress and provide follow-up to support timely completion., • Prepare, edit, proofread, and distribute correspondence, reports, presentations, briefing materials, meeting documents, and other communications on behalf of the department., • Assist with departmental financial and purchasing activities, including purchase requisitions, purchase orders, invoices, reconciliations, expense reports, payments, and budget-related documentation., • Coordinate travel arrangements, site visits, event logistics, and other operational activities as assigned., • Provide administrative and operational support for strategic initiatives, special projects, and activities led by the Office of the President, Office of Strategic Events, and Office of the Chief of Staff & Partnerships, as assigned., • Support College-wide events, partnership activities, and institutional initiatives by coordinating schedules, documentation, contracts, vendor information, facility-use processes, and related administrative requirements., • Exercise discretion and sound judgment in handling confidential, sensitive, and time-sensitive information., • Provide responsive, professional, and customer-focused service to students, employees, College leadership, external partners, and community stakeholders., • Perform other related duties as assigned., • High School diploma, or equivalent (e.g. GED) is required., • Six (6) years of work experience in a progressively responsible administrative support position is required., • Demonstrated proficiency with Microsoft Word, Excel and PowerPoint is required., • Strong attention to detail and data entry accuracy is required. Demonstrated ability to perform multiple tasks with changing priorities is required., • Excellent interpersonal, written and oral communication skills required. Strong planning and organizational skills required., • Demonstrated ability to collaborate well with others is required. Demonstrated professionalism and effective oral and written communication skills are required., • Excellent time management skills required., • Ability to maintain sensitivity, understanding and respect for a diverse academic environment inclusive of students, faculty and staff of varying social economic, cultural, ideological and ethnic backgrounds required., • Associate's degree preferred. If you are required to submit references in your application, please provide your current supervisor and two previous supervisor's contact information. Please note - CCP will not contact your references until a contingent offer has been made. You will have the opportunity to alert your references and current employer prior to the reference check process beginning. Thank you for your interest in opportunities at Community College of Philadelphia. Below is a summary of the comprehensive benefits package available to administrative employees. Classified and Confidential Full-Time employees receive a competitive benefits package that includes: • Medical, prescription, dental, and vision coverage at no cost (PPO buy-up plan available at a cost), • College-paid life insurance and long-term disability, • 403(b) retirement plan with a 10% College contribution when you contribute 5%, • Generous paid time off, including:, • Vacation time: prorated paid vacation in your first year, with accrual increasing based on length of servicefrom 10 days annually (6.25 hours/month) for 12 years, to 15 days (9.38 hours/month) for 34 years, and up to 20 days (12.5 hours/month) after 5 years, • Personal time: 30 hours annually (4 days - prorated based on hire date), • Sick time: paid at 100% with appropriate documentation, • Paid bereavement leave, • Paid holidays, • Tuition remission (100%) for employees and eligible dependents, • Forgivable Loan Program, • Employee Assistance Program (EAP), • Additional perks include winter break, spring break, and summer hours (4-day workweek) For additional details, please visit our benefits page.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking a Certified Occupational Therapist Aide to join our team in Philadelphia. Hours: Monday-Friday, 1st Shift (40 hours) with some flexibility needed. Pay: 30.46/hour + $2/hour with the selection of Enhanced Pay. This is a professional role in the field of occupational therapy, focused on the evaluation, planning, implementation, and supervision of therapeutic activities, specific to the Sensory Room for individuals with physical disabilities. The Certified Occupational Therapist Aide (COTA) is responsible for delivering prescribed treatments, monitoring progress, adjusting therapy plans as needed, and maintaining documentation. The COTA provides in-service education to aides and relevant staff, covering topics such as medical terminology, human anatomy, developmental milestones, intellectual disabilities, and therapeutic modalities. The role requires an associate degree of independent judgment, initiative, and problem-solving within established procedures and under the guidance of the Occupational Therapist and Executive Director. The therapist also oversees the work of the employee working in the sensory rooms. Job Functions of the role: • Participate in clinics by identifying individuals needing consultation, collaborating with the team and supporting follow-up care., • Implement and recommend treatment plans in accordance with the PA COTA and relevant federal and state regulations for ICF/MR facilities., • Provide training and in-service education for professional and non-professional staff and others responsible for individuals in care., • Collaborate and consult with other healthcare professionals employed or contracted by the facility., • Maintain a clean, organized, and safe work environment, ensuring all department equipment is in working order and reporting repair needs promptly., • Prepare periodic progress reports and participate in Interdisciplinary Team (IDT) meetings as needed. Perform other related duties as assigned., • Ensure the safety and well-being of all individuals during therapy sessions., • Plan, organize, and supervise prescribed Occupational Therapy sessions tailored to individual needs., • Contribute to the development and revision of departmental policies and procedures., • Co-sign documentation as required and outlined in facility policy., • Work collaboratively with facility staff to ensure continuity and consistency in therapy programs and techniques that support individual development and independence., • Conduct evaluations and re-evaluations of individuals, adjusting therapy programs based on progress and evolving needs Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: • Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support., • Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions., • DailyPay -- access your pay when you need it!, • On the Goga well-being platform, featuring self-care tools and resources., • Access Care.com for backup childcare, elder care, and household services., • Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP)., • Tuition reimbursement and educational partnerships., • Employee discounts and savings programs on entertainment, travel, and lifestyle., • Access to Pryor Online Learning for free online personal development classes. About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply! The ideal candidate will possess the following qualifications: • Must have an Associate Degree from an accredited Occupational Therapy Assistant program., • Must meet all certification and licensure requirements as established by the state and national board associations., • Active PA state license required. Excellent organizational and time management skills. Excellent written and verbal communication skills., • Knowledge of AOTA code of ethics and role delineation, including guidelines for supervision is preferred., • Exert up to 100lbs occasionally, and/or 50lbs frequently, and/or over 20lbs continuously.

Executive Personal Assistant A global venture capital / multi-family office is seeking an exceptional Executive Personal Assistant to support the President and Principal. The scope of the role will also handle a lot of Personal Assistant tasks, office management, and catering requests. Support pers

Job DescriptionAbout the company Futura Identities designs, manufactures, and installs custom signs for businesses across Pennsylvania. Our fabrication shop is Epic Craftings, and the broader brand is Signage.com. Every order moves from quote to production to installation, which means suppliers, schedules, and a lot of moving parts. The company is growing and adding structure and process, and this role is part of how that happens. The role You will report directly to the CEO and work mostly with the CEO and a small office team of [team size]. The job is half executive support, half keeping the office and shop administration running. Because we are still building our systems, you will help create and document them, not just maintain them. What you will do Executive support • Manage the CEO’s calendar and inbox, • Book travel and prepare for meetings, • Track follow-ups and keep projects and people on scheduleOffice and shop administration, • Order supplies and work with vendors, • Keep supply tracking current, • Document office processes as the company puts more structure in placeWhat the first 90 days look like, • Take over the CEO’s calendar and inbox fully, • Set up vendor ordering and supply tracking, • Document the first core office processesWho should apply We are open to entry-level candidates (0 to 2 years of experience) and mid-level candidates (3 to 5 years). Both are a fit. No signage experience needed. What matters is organization, calendar and inbox management, clear communication, discretion, and handling competing priorities. We will teach you the signage side: how custom orders move from quote to production to install, materials and fabrication basics, and working with sign suppliers and vendors. Sign-industry familiarity is a nice-to-have, not a requirement. Must-haves • Prior executive or administrative assistant experience (internships and part-time office work count), • Strong written communication, • Comfort with Google Workspace or Microsoft Office, • Ability to handle confidential information, • Reliable transportation to the officeLocation and hours This role is fully in-office at [street address], Philadelphia, PA. Hours are Monday to Friday, 9 to 5. Some days start early or run late. Some Saturdays are worked remotely; that is the only remote part of the role. Benefits • Insurance, • Paid holidays, • PTO, • Sick/personal daysHow to apply If this sounds like the right fit, apply through this listing.

Job DescriptionThe Executive Assistant to the President provides comprehensive administrative and operational support to the President of the African American Museum. This individual will play a crucial role in facilitating the President's daily activities, managing communications, coordinating events, and ensuring the smooth functioning of key museum initiatives. The ideal candidate will be highly organized, proactive, and committed to preserving the mission and values of the museum. PRINCIPAL DUTIES AND RESPONSIBILITIES: • Manage the President's calendar, including scheduling meetings, conference calls, travel, and events.• Prepare briefing materials, agendas, and presentations for meetings and engagements., • Monitor and prioritize the President's communications (email, phone, and in-person) and respond as needed., • Handle sensitive and confidential infonnation with discretion and professionalism., • Serve as a point of contact between the President and internal/external stakeholders, including museum board members, donors, patrons, and government officials.• Draft, proofread, and send communications on behalf of the President., • Represent the President in correspondence and meetings when needed, ensuring alignment with museum priorities and values., • Plan, coordinate, and execute special events hosted by the President or museum leadership, including VIP visits, museum openings, and donor events.• Assist with fundraising events and initiatives, coordinating with museum development teams., • Organize and maintain a filing system for important documents, contracts, and records related to the President's activities.• Assist in preparation of reports, presentations, and board materials as required., • Provide support in the preparation of grant proposals, funding requests, and strategic plans., • Monitor key deadlines and ensure timely follow-up on important tasks and projects., • Plan and coordinate complex travel arrangements, including flights, accommodations, and itineraries for both domestic and international travel., • Ensure the President's schedule is optimized during travel and that all logistics are handled seamlessly., • Maintain strict confidentiality regarding the President's personal and professional matters., • Handle sensitive information with the utmost care, understanding its implications for the museum's mission and public relation QUALIFICATIONS, SKILLS AND ABILITIES: Education/Experience Required: • Bachelor's degree or equivalent experience.• Proven experience as an executive assistant, personal assistant, or similar role, preferably within a cultural institution or nonprofit organization.• Strong understanding of African American history and culture is preferred.• Exceptional organizational, multitasking, and time management skills.• Excellent written and verbal communication skills, with the ability to represent the President indiverse settings.• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.• Ability to manage complex and high-pressure situations with grace and professionalism.• Strong interpersonal skills and ability to work collaboratively with museum staff, board members, donors, and community leaders. Skills & Abilities Required:• Excellent writing, verbal, organizational and communication skills.• Possess strong analytical, planning and problem-solving skills.• Detailed oriented.• Strong Microsoft Office (Microsoft Word, Excel, PowerPoint, Outlook, etc.), Past Perfect and FileMaker Pro skills.• Ability and willingness to develop an understanding of the Museum profession• Excellent interpersonal skills and able to work well with others in a team setting• Ability to work in non-profit environment; adhere to deadlines; demonstrate flexibility in meeting shifting demands and priorities. • Ability to establish and manage effective working relationships with staff, volunteers, and members of the public; exercise tact and diplomacy at all times; demonstrate an understanding of protocol and sensitivity to cultural diversity issues.• Ability to work some weekends and special event hours. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: Full-time, Monday through Friday, with occasional evening or weekend work required for museum events or travel. Some remote work may be possible as per organizational guidelines.

Legal Administrative Assistant – Am Law 100 Firm | Onsite | Philadelphia, PA This Jobot Job is hosted by: Megan Bastian Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $85,000 - $95,000 per year A bit about us: Am 100 Law firm founded more tha

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CCA CLINICAL ADMINISTRATIVE LEAD-PRN-MEDICAL ASSISTANT. Obtain and verify personal, demographic, and financial information for each patient and enter all necessary information into the practice management system.

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Mentor and develop other Account Executives on the team through coaching, knowledge sharing, and account strategy support, modeling the standards of judgment, preparation, and executive presence expected across the team. Demonstrated success building trusted relationships with senior executives (GC,

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We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.

Offer administrative and operational activity support for the US business in the areas of Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.Manage onboarding of new employees and

Seeking a high-level Senior Executive Administrative Assistant. Executive Presence: The confidence and professionalism required to represent the executive leadership in high-stakes interactions. You possess a "sixth sense" for executive needs, identifying potential scheduling conflicts, preparing br

This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for steady part-time work rather than a full-time role. Our office supports both the personal and household administrative needs of the family and the operatio

Develop personal workflows and processes that suit the CLO's work style. Prior administrative assistant experience. Executive assistance to CLO:.

Accurately forecast monthly and quarterly revenue results and use insights to continuously improve personal performance and influence company sales strategy. The Account Executive - South Atlantic must be based in one of the following States: Georgia, North Carolina, South Carolina, or Tennessee. Ac

Assistant Account Executive candidates should have relevant internship and/or minimum of one year practical work experience in advertising, marketing, or medical/health communications agency including responsibility in one or more of the following roles : Traffic, Project Management, or Account Mana

A minimum of 3 years of experience in an Executive Assistant or similar role. As an Executive Assistant, you will be eligible for a comprehensive benefits package that includes:. The role of an Executive Assistant at ServiceMaster by Best is a highly involved position that requires a specialized ski

Remote Personal Assistant | Entry-Level Welcome | Yes Communities. Position: Personal Assistant – Remote.

Airwallex is the AI-native financial operating system for a real-time, intelligent economy.More than 675,000 businesses, including McLaren Racing, Qantas, SHEIN, and TikTok, use us, directly or through our platform partners, to run their financial operations or build and monetize financial products

Strategic Account Executive based in New York. Outstanding communication and negotiation skills, with the ability to present to technical and executive audiences.

Working from a home office within South Carolina, the Executive Administrative Assistant provides high-level administrative support to school leadership and plays a key role in the daily operations of the school. The Executive Administrative Assistant will be responsible for, but not limited to, the

The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-

We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. Executive Assistant, ideally in real estate, property management, or a related field.

We’re in need of a Senior Account Executive, Workplace Technologies & Services (WTS), who can immediately impact the selling of Canon’s world-class hardware and software technology-based solutions to a dedicated marketplace while solving key business challenges to promote the Future of Work.

Executive Assistant support for senior leaders. The best Executive Assistant at MARA is someone who makes life easier for everyone around them. The Executive Assistant will serve as a trusted partner to MARA's leadership team, helping increase our effectiveness, capacity, and decision velocity by re

Half a year off! The rotational schedule provides approximately 6 months off each year, offering significant time for rest, travel and personal commitments.

Account Executive (Business Development Associate). Guidance in Personal Development Plan creation.

Chief of Staff / Executive Integrator. The company is expanding its services, launching new ventures, and building the CEO’s personal brand. RankBell is seeking a Chief of Staff / Executive Integrator to act as the CEO’s right hand and operational partner.

Account Executives build trust-based relationships with C-Level Executives and their teams. Account Executives will be given a territory of Large Enterprise clients. In our Large Enterprise segment, Account Executives work with clients who have ~+$1bil in annual revenue.

Hybrid is seeking a client-focused, highly organized Account Executive to support our higher education partners after the sale, ensuring successful delivery of digital media campaigns and a strong overall partner experience. The Account Executive manages ongoing partner relationships and the coordin