Contracts Manager, Commercial Business
1 day ago
Pompano Beach
Job Description Key Responsibilities: o Maintain detailed records of contract terms, modifications, deliverables, and reporting obligations. o Prepare and submit required reports, including NASPO ValuePoint reporting and other state-mandated contract reports. • Support contract negotiations, amendments, and renewals in coordination with internal stakeholders., • Bid Preparation & Proposal Management:, • Prepare bids, process specifications, test and progress reports, and other exhibits as required for RFP responses., • Work closely with sales teams and external distributors to ensure comprehensive and competitive bid submissions., • Receive daily bid opportunities and Requests for Proposals (RFPs), review the requirements, and distribute to the appropriate sales representatives., • Discuss and evaluate the ability to participate in suitable bidding opportunities., • Contract Analysis & Compliance:, • Perform advanced analysis and reporting using Microsoft Excel to track financial performance, compliance metrics, and deliverable schedules., • Review contracts for potential disputes and financial risks, analyzing contract clauses, stipulations, obligations, and liabilities., • Ensure adherence to FAR, DFARS, and state procurement regulations applicable to body armor and personal protection contracts., • Recommend and draft contract provisions and amendments in collaboration with legal teams., • Review supplier contract terms and conditions and ensure alignment with internal policies and legal requirements., • Negotiation & Contract Management:, • Ensure compliance with legal requirements, policies, and government regulations throughout the contract lifecycle., • Coordinate, organize, and administer all phases of contract management, ensuring accuracy and timeliness of deliverables., • Maintain an updated contracts repository with original agreements, amendments, and related documentation., • Pricing & Special Requests:, • Assist in preparing cost and pricing data for bids, proposals, and contract modifications., • Maintain updated price lists for every active contract and revise pricing annually based on contractual requirements., • Process special price requests and issue manual quotes as needed to meet client demands., • Evaluate insurance requirements for contracts and company events, and request/provide Certificates of Insurance as required., • Reporting & Performance Tracking:, • Perform monthly and quarterly usage reporting for each contract, ensuring all deadlines are met and usage fee payments are issued., • Generate detailed reports using Excel and other reporting tools for internal teams and external clients., • Collaborate with team members to collect and analyze data, providing insights into contract performance and compliance., • Facilitate contract-related meetings, ensuring that all stakeholders are informed of contract status and updates., • Prepare and disseminate contract status updates to appropriate employees, helping to streamline communication across departments., • Bachelor’s degree in Business Administration, Contracts Management, or related field (or equivalent experience)., • 3–5 years of contract administration experience with a federal contractor; experience in body armor, defense, or personal protection gear industry preferred., • Strong knowledge of state procurement processes, contract compliance, and NASPO ValuePoint contract administration., • Proficiency in contract reporting, compliance tracking, and financial reconciliation., • Knowledge of FAR/DFARS and government contracting requirements., • Advanced proficiency with Excel (including Data, Power Query, Tables & Formatting, Conditional Formatting, Advanced Charting, Pivot Tables & Pivot Reporting)., • Experience with VBA & Macros, Data Tables, Simulations, and Solver., • Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously., • Strong written and verbal communication skills for interaction with internal stakeholders and government agencies., • Legal Requirement: Must be a U.S. person (U.S. citizen or lawful permanent resident) to comply with federal contracting regulations. Must be a US person as defined by ITAR., • Language Proficiency: All candidates must be fluent in English, with the ability to speak, read, and write at a professional level. Preferred Certifications: • NCMA (National Contract Management Association) certification (CPCM, CFCM, or CCCM) preferred. Ability to work in an office environment, with occasional travel required for meetings or contract negotiations.