Real Estate Executive Assistant To Broker (Russian Speaking Required)
hace 14 días
City of Hallandale Beach
Job Description We are a boutique real estate brokerage seeking a talented, motivated Executive Assistant to support our Broker and team. Russian fluency is required. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, takes initiative, and is passionate about real estate. Key Responsibilities: • Manage complex calendars, scheduling, and communications for the Broker, • Oversee multiple real estate transactions and the escrow process simultaneously, • Support day-to-day office management and operational tasks, • Provide outstanding service and communication to clients, agents, and partners, • Maintain organized systems for contracts, listings, and transaction files, • Assist with leasing and property management tasks as needed Who You Are: • Experienced in real estate administration, leasing, or property management (preferred), • Exceptionally organized, proactive, and able to prioritize without constant supervision, • Professional, polished, and committed to providing an elevated client experience, • Excellent written and verbal communication skills in both English and Russian, • Strong sense of urgency, attention to detail, and the ability to manage multiple priorities gracefully, • Passionate about real estate and contributing to a growing, dynamic company, • Positive, solutions-oriented, and collaborative Why Join Us: If you love being the behind-the-scenes "glue" that keeps a business running at a high level — and you're passionate about creating a fantastic client experience — we want to meet you! Our mission is to deliver every client a first-class buying, selling, and leasing experience. We are seeking someone who shares our commitment to excellence and who is excited to grow alongside a thriving brokerage. As we expand, this role offers tremendous potential for career and income growth. Compensation: • $2,500/month (based on a full-time position) + bonuses, • Full-time or part-time for the right candidate Please upload your resume, including your contact information, and fill out the assessment. Compensation: $2,500 monthly salary Responsibilities: Key Responsibilities: • Provide seamless day-to-day office management to ensure the brokerage operates efficiently., • Manage the full contract-to-close process for multiple real estate transactions with precision and care., • Create, implement, and continuously improve an Operations Manual documenting all company systems, procedures, and standards., • Build, implement, and manage systems for lead generation, client communications, database management, and back-office support., • Act as the primary liaison between clients, agents, vendors, and service providers to ensure a white-glove experience., • Participate actively in company-provided training and professional development sessions to enhance your skills and career growth., • Prepare and distribute weekly and monthly client update reports (for buyers and sellers) to maintain transparent communication., • Create and maintain a lead follow-up system, ensuring that every potential client receives timely, personalized attention., • Keep the Broker informed of important issues, challenges, and opportunities to maintain smooth operations., • Deliver concierge-level service to clients, providing proactive support throughout the buying, selling, or leasing process., • Coordinate with preferred vendors, including professional photographers, marketing partners, contractors, and inspectors., • Manage critical dates related to property sales, inputting them into shared calendars and sending timely reminders to all parties., • Serve as a secondary liaison with title companies to assist in gathering necessary documents and facilitating closings., • Coordinate the installation and removal of "For Sale" signs and marketing materials at appropriate times., • Schedule and oversee property photography and marketing materials for new listings., • Take ownership of administrative workflows, continuously seeking ways to streamline processes, improve efficiency, and free up the Broker’s time., • Contribute ideas and initiatives to improve the client experience, marketing efforts, and internal operations., • Assist with light social media support, listing marketing, and client communication projects as needed., • Assist with light event planning for client appreciation events and company celebrations., • Help brainstorm marketing content ideas (posts, mailers, newsletters) to promote listings and brand presence., • Fluent in Russian (Required), • Self-motivated with a positive, can-do attitude and eagerness to learn new systems and processes, • Highly goal-driven, organized, and able to prioritize shifting daily responsibilities with minimal oversight, • Calm under pressure, flexible in a fast-paced environment, and able to manage the emotional ups and downs common in real estate transactions, • Excellent communicator, both written and verbal — professional grammar, spelling, and proofreading are a must, • Outstanding customer service skills with the ability to empathize, build rapport, and maintain strong client relationships, • Strong problem-solving skills and the ability to assess, prioritize, and act quickly, • Exceptionally detail-oriented and deadline-driven, with a commitment to producing high-quality, accurate work, • Team player who thrives in a collaborative environment and is passionate about supporting the Broker and broader team goals, • Past real estate experience (preferred but not required — we will train the right candidate), • Knowledge of real estate contracts, escrow processes, and transaction timelines is a plus, • Technologically savvy and quick to learn new programs; ability to troubleshoot common issues independently, • Proficient with:, • Microsoft Office (Word, Excel, PowerPoint, Outlook), • Google Workspace (Drive, Calendar, Docs, Sheets), • CRM databases (experience preferred), • DocuSign, • ZipForms Plus (preferred), • MLS Systems (preferred), • Social Media platforms (Facebook, Instagram, LinkedIn) and basic marketing tasks, • Reliable, presentable vehicle, valid driver’s license, and insurance, • Have experience supporting a busy real estate office or team (or a similar fast-paced client service business), • Have experience with marketing support, listing coordination, or client onboarding, • Be passionate about building a career in real estate administration or client relations, • Love systems, organization, and creating efficient workflows that make life easier for everyone around them, • Feel a strong personal pride in providing an elevated, concierge-level service experienceAbout Company At Raydiant Realty, we’re more than just a boutique residential real estate firm — we’re a client-centered team passionate about elevating the real estate experience. We combine local expertise, innovative marketing strategies, and a technology-driven approach to help our clients buy, sell, and lease homes with ease and confidence. Our mission is to create exceptional real estate experiences through a commitment to service, integrity, and innovation. Our vision is to be recognized as the most trusted, forward-thinking real estate team in South Florida, known for delivering outstanding results while maintaining a highly personalized, boutique feel. At Raydiant Realty, we embrace continuous learning, professional development, and creating meaningful relationships within our team and with our clients. We’re not just helping people move — we’re helping them create their best lives. If that excites you, you’ll fit right in with us!