Law Firm Administrator
20 days ago
Salem
Job Description Job Title: Law Firm Administrator Company: Law Office of Eden Rose Brown, LLC Location: In-Office Preferred (Hybrid Considered). Candidate must be amenable to work in either location: • 1011 Liberty St. SE, Salem, Oregon 97302 Salary: Starting rate at $80,000, could be higher depending on experience. Benefits: • Full medical, dental, and vision options, • Retirement: SIMPLE IRA with 3% employer match (after 1 year)., • Paid Time Off: PTO, sick leave, and 11 holidays. PTO accrues 80–120 hours/year depending on tenure., • Charity Day: One paid day per year to volunteer at a 501(c)(3) organization., • Leaves: Bereavement, military, jury duty, lactation support, and unpaid parental leave available., • Office Closures: Paid if closed for extreme weather; otherwise, PTO may be used., • Continuing education and career development opportunities (paid when appropriate) About Us: At the Law Office of Eden Rose Brown, LLC, we are guided by an innovative, values-driven mission: helping clients create thoughtful legacies for themselves and their loved ones. Our work is meaningful, relationship-focused, and deeply rewarding. We foster a supportive, collaborative culture where flexibility, professional growth, and mentorship are encouraged. Our leadership is approachable, we invest in cutting-edge technology, and we prioritize building long-term relationships with clients and colleagues alike. Position Overview: We are seeking a highly skilled Law Firm Administrator (PLA) to lead and manage the administrative and HR functions of our office. The ideal candidate will be a seasoned professional with proven leadership experience, high moral character, and a passion for creating a compassionate and efficient workplace. You will oversee all staff, including attorneys, and ensure that our operations run smoothly while upholding the firm’s values and mission. Key Responsibilities: Leadership & Strategic Planning • Collaborate with the Owner on the Business Plan, Budget, and Strategic Calendar, with direct responsibility for staffing, systems, and facilities., • Stay informed on trends and changes in the legal industry., • Lead, supervise, coach, and train all non-attorney staff (marketing, finance, paralegals, assistants, and middle managers)., • Manage performance evaluations, discipline, promotions, and compensation plans., • Oversee HR functions, ensuring compliance with federal and state regulations., • Lead recruitment, onboarding, training, and performance management of non-attorney staff., • Maintain organizational charts, personnel records, and HR policies., • Administer payroll and benefits, liaising with vendors as needed., • Drive creation, documentation, and optimization of key firm systems:, • Marketing, Sales, Case Intake, Workflow, Billing, Finance, HR, IT, Risk Management, Facilities., • Audit and monitor workflows to ensure compliance, efficiency, and profitability., • Implement solutions for process, technology, or personnel issues., • Oversee billing, accounts receivable, collections, and cash flow (delegated to Controller if applicable)., • Review budgets, financial reports, and trends., • Manage trust deposits, vendor payments, and financial systems., • Supervise marketing and sales teams in collaboration with the Owner., • Ensure campaigns, lead tracking, and conversion metrics are monitored and optimized., • Assess ROI of marketing initiatives and refine strategies., • Supervise office management, facilities, and IT systems., • Maintain disaster recovery protocols, furniture and equipment inventory, and operational tools., • Ensure compliance with Bar requirements and continuing education for attorneys. Qualifications & Experience: • Bachelor’s degree in Business, Accounting, or related field (or equivalent experience)., • Minimum 3–5 years of leadership experience in law firm administration., • Strong knowledge of HR, finance, operational systems, and technology trends., • Proven ability to supervise, train, and lead teams to meet KPIs and organizational goals., • Familiarity with law office management software and operational best practices. Core Values We Uphold: • Compassion & Empathy, • Trust & Confidentiality, • Clarity & Education, • Accuracy & Attention to Detail, • Long-Term Relationship Building Why Join Us: • Engage in meaningful work that positively impacts clients’ lives., • Work in a supportive, collaborative, and flexible environment., • Access continuing education and career development opportunities., • Be part of a team that values innovation, creativity, and open communication., • Enjoy predictable work hours with a culture that prioritizes work-life balance. How to Apply: If you are a principled, experienced law firm administrator who thrives in a collaborative, values-driven environment, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant experience and why this opportunity aligns with your career goals.