Secretary jobs in Teaneck, New JerseyCreate job alerts

Job Description Part-time or full time - Assistant bookkeeper/Secretary. Must be knowledgeable in Quick Books, and Excel. Position includes some clerical work. Full time, hours flexible. Email resume - LDUFF216@icloud.com Company DescriptionWe are a commercial laundry servicing all hotels and restaurants in the Tristate area and Westchester County.We are a commercial laundry servicing all hotels and restaurants in the Tristate area and Westchester County.

Temporary Paralegal – Real Estate (4-Month Contract) 3 Days a week/$40.00-50.00 Per Hour We are seeking an experienced Real Estate Paralegal to join our team on a 4-month temporary basis. This is a great opportunity for a detail-oriented legal professional looking to contribute to a fast-paced real estate practice. About the Role You will support our General Counsel in managing a variety of commercial real estate transactions from contract through closing. You'll play a key role in keeping deals on track, coordinating with clients, lenders, title companies, and other parties throughout the transaction process. Key Responsibilities • Prepare and review real estate transaction documents including contracts, deeds, title commitments, and closing packages, • Coordinate and manage closings, including scheduling and preparation of closing statements (HUD-1/ALTA), • Conduct title searches and review title reports for issues or encumbrances, • Communicate with clients, brokers, lenders, and municipalities to gather required documentation, • Perform due diligence, including zoning, lien, and UCC searches, • Maintain and organize transaction files and deadlines, • Draft correspondence and legal documents under attorney supervision Qualifications • 3–5 years of paralegal experience in real estate law required, • Paralegal certificate or Associate's/Bachelor's degree preferred, • Strong knowledge of residential and/or commercial real estate transactions, • Familiarity with title insurance, escrow procedures, and closing processes, • Proficiency in legal document management software and Microsoft Office, • Excellent organizational skills and the ability to manage multiple transactions simultaneously, • Strong written and verbal communication skills Details • Contract Duration: 4 months, • Location: Ridgewood, NJ | Hybrid

The Medical Center offers a full complement of specialty and subspecialty services including ambulatory, behavioral health, cardiovascular, emergency/trauma, internal medicine, neuroscience, oncology, orthopedic/spine, rehabilitation, surgical specialty, women's health, imaging and pediatrics. Serve

Joseph's University Medical Center is an academic tertiary care medical center and state designated trauma center, located on the Paterson campus, regularly accepts referrals of difficult or unusual cases from other hospitals and physicians and performs both complex and routine procedures. The Medic

Throughput Unit Secretary/Monitor Technician Float PT Nights.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supporti

The General Counsel's Office (GCO) in the New York County District Attorney's Office (DANY) has an immediate opening for a General Counsel's Office Secretary.In this position, the Office Secretary is responsible for providing secretarial and administrative support to the unit.Responsibilities includ

Assists the Unit Director/ Clinical Coordinator and/or Charge Nurse in the effective and efficient functioning of the nursing unit including coordination of information, unit organization and communication with other departments and physicians. Checks Unit Inventories, storeroom, and other supplies

Administrative Assistant to the Business Administrator/Board Secretary & Director of Facilities.Qualifications: Ability to use Word, Google, Excel, and Quickbooks applications.Possess strong organizational, communication, and interpersonal skills.Maintains strict confidentiality and high level of pr

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Front Desk-Main Office School Administrative Assistant. Preston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors. Serving as the primary point of contact at the front desk,

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We are looking for people nationwide to participate i

Throughput Unit Secretary/Monitor Technician Float FT Nights.

Pupil Accounting Secretary Job Description. Under the supervision of the Principal, the Pupil Accounting Secretary registers and discharges students and is responsible for the maintenance of student records and biographical data in ATS and PowerSchool and student record files.

Free & Reduced Meal Programs: Coordinate the annual application process for the National School Lunch Program (NSLP), determine eligibility according to federal guidelines, and manage parent notifications. Compliance & Safety: Ensure total compliance with NJDOE transportation regulations and New Jer

Responsibilities include, but not limited to: Assistance to School Secretary Answering Phone Calls Computer Use Student assistance in response to queries made to office Teacher assistance in response to queries made to office Lunch Day $16/hr.

Unit Secretary 8 Dean Med/Surg FT Days. Previous unit secretary hospital experience and/or clerical experience preferred.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to

Secretary (Full time or Per Diem) Needed for an Outpatient Facility in Bronx, NY!.Theradynamics is proud to be recognized as one of the leading contract rehabilitative therapy companies in the Tri-State area.For more than 16 years, we have been working closely with the patients in helping them achie

Provides administrative support for the Department Chairs and faculty including preparing letters, correspondence, photocopying, compiling reports, maintaining accurate records, processing travel reimbursements and ensuring the successful work flow for the departments.Responsibilities include but ar

Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. Job Summary: Performs general clerical duties by preparing, compiling and maintaining records in a h

Purpose Under the general supervision of the Director of Facilities, to ensure the safe transportation of students, staff, and others to and from school, residential neighborhoods, and field trips. Qualifications: • Ability to read, write and to perform assigned duties, • Minimum experience as determined by the board, • Knowledge of bus passenger safety and effective discipline procedures, • Required criminal history background check and proof of U.S. citizenship or legal resident alien status, • Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment Reports To: Busing Coordinator/Business Administrator Job Goal: To assist the bus driver in providing safe transportation of students. Performance Responsibilities: • Assists the bus driver in maintaining student conduct on the bus, • Assists young or disabled students in getting on and off the bus, • Assists the driver in observing the movements of passengers to be sure that none wander into the path of the vehicle, • Provides written records of violations of student conduct code to the building principal, • Collects personal items left on the bus and delivers them to the school secretary, • Provides instruction to students regarding passenger safety and ensures that students wear their seat belts when the bus is so equipped, • Participates in scheduled emergency bus exit drills, • Checks to be sure that all student-passengers are dropped off at their correct location and that no passengers remain on the bus at the end of the bus route Additional Duties: • Performs other related tasks as assigned Education: High School Diploma or GED. Bilingual ability (English/Spanish) a plus

Yonkers, NY, United States Or refer someone Job Openings Online Administrative Assistant - Remote Essential Function Plans, directs, and oversees the development, implementation, and maintenance of the District's comprehensive records management program to ensure compliance with established standards. Oversees and monitors the work schedules of the Administrative Assistant positions (I-III) to ensure adequate coverage at all times. Provides input on the annual performance evaluations of the Administrative Assistant (I-III) positions. Distinguishing Characteristics This is a records specialist classification with senior level administrative and functional supervisory duties. Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional supervision over Administrative Assistant positions (I-III). Primary Duties • Records Management and Information Center Administration:, • Utilizes records management software to monitor and manage the day-to-day activities of the Records Center(s)., • Drafts and implements District-wide Records Management Program and uniform filing procedures., • Follows procedures to properly create, code, catalog, identify, archive, maintain, relocate, and dispose of records and related information., • Retrieves, refiles, locates, and recovers missing records., • Directs, coordinates, and trains departmental records coordinators and other staff as needed in accessing materials, operating records retrieval software, and applying records management procedures to specific records., • Prepares reports of program activity and outstanding files; conducts records audit(s) as required., • Locates materials; checks in and out and retrieves as needed., • Drafts proposals for comprehensive new or revised policies and procedures to be applied in records management systems; distributes and coordinates review and approval process, • Analyzes records retrieval, access, storage, media, and disposal requirements; evaluates costs and operations of commercially available records management vendors., • Recommends vendors and services for purchase; coordinates installation of systems and/or activates and monitors service delivery., • Orders and maintains record center supplies and inventory levels., • Administrative Duties:, • May provide direction in coordinating and prioritizing the daily work of the Administrative Assistants. May instruct lower level personnel in the performance of assigned work projects or activities., • Develops work schedules and coordinates coverage for leaves and absences of Administrative Assistants. Reviews leave requests, and modified work schedules to ensure proper coverage prior to the Director's approval., • Assists in determining the training needs of the Administrative Assistants. Coordinates, schedules and provides necessary training and equipment, as needed., • Assists in providing guidance and training to lower level personnel to address performance and behavior problems. Makes recommendations on corrective or disciplinary action to the Directors/Department Heads, as needed., • Provides input on the performance evaluations of the Administrative Assistant (I-III) positions to the Directors/Department Heads, • Assists in the development and implementation of Administrative Procedures., • Receives, reviews pricing accuracy, and distributes Administrative invoices for processing. Monitors Administrative Purchase Order terms., • Serves as primary backup for Office Manager/Secretary to the Board position, including administrative support to the General Manager and Board of Directors. Duties may include meeting agenda preparation, attending meetings, and taking minutes or producing other Board of Directors meeting documentation. May participate in the recruitment process of temporary employees and regular administrative staff.

Unit Secretary/Monitor Technician.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Job Description Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ. This role is ideal for a highly organized legal professional with strong litigation support experience who thrives in a fast-paced environment. The successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality. Responsibilities • Provide comprehensive administrative support to attorneys within the Litigation & Family Law practice., • Manage complex calendars, schedule meetings, court appearances, depositions, and client appointments., • Draft, proofread, edit, and format legal documents, correspondence, pleadings, and court filings., • Prepare, file, and serve legal documents through state and federal e-filing systems and coordinate physical filings when necessary., • Coordinate new client and matter intake, including opening files and maintaining accurate client records., • Organize and maintain electronic and physical case files, pleadings, discovery, and trial binders., • Monitor case deadlines, court dates, and attorney calendars to ensure timely completion of all matters., • Communicate professionally with clients, opposing counsel, court personnel, and vendors., • Assist with litigation case management, trial preparation, and document organization., • Process expense reports, reimbursements, and other administrative requests., • Provide reception and administrative backup support as needed., • Maintain confidentiality of all client and firm information., • Perform additional administrative duties to support attorneys and the overall practice group.Qualifications, • Bachelor's degree or equivalent combination of education and experience., • 3+ years of legal administrative assistant or legal secretary experience within a law firm or professional services environment., • Prior experience supporting Litigation and/or Family Law attorneys strongly preferred., • Experience preparing, formatting, proofreading, and filing legal documents., • Knowledge of state and federal court filing procedures., • Strong organizational skills with the ability to manage multiple priorities and deadlines., • Excellent written and verbal communication skills with exceptional attention to detail., • Strong client service skills and the ability to build professional relationships with clients and colleagues., • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)., • Experience using document management and client management systems., • Ability to work independently while collaborating effectively within a team-oriented environment. Compensation commensurate with experience. Apply now for consideration.

Job Description Position: Legal Administrative Assistant/Paralegal (National Law Firm) Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff Powered by JazzHR l9iruZrM7G

Job Description About the Role: The Medical Secretary specializing in Worker's Compensation plays a critical role in supporting healthcare providers and injured employees by managing all administrative aspects related to worker's compensation cases. This position ensures accurate and timely documentation, communication, and coordination between medical staff, insurance companies, employers, and patients. The role demands meticulous attention to detail to handle sensitive medical and legal information while maintaining compliance with relevant regulations. The Medical Secretary facilitates the smooth processing of claims, appointments, and medical records, contributing to efficient case management and positive patient outcomes. Ultimately, this role serves as a vital link that supports both clinical and administrative functions within the worker's compensation framework. Minimum Qualifications: • High school diploma or equivalent required; associate degree or certification in medical administration preferred., • Minimum of 2 years experience in a medical office or administrative role, preferably with exposure to worker's compensation processes., • Proficiency in medical terminology, especially related to worker's compensation and occupational health., • Strong knowledge of HIPAA regulations and patient confidentiality standards., • Experience with electronic health records (EHR) systems and medical billing software. Preferred Qualifications: • Certification as a Medical Secretary or Medical Administrative Assistant (e.g., CMAA)., • Experience working directly with worker's compensation insurance carriers and claims management., • Familiarity with state-specific worker's compensation laws and regulations., • Advanced skills in Microsoft Office Suite, particularly Excel and Word., • Excellent written and verbal communication skills tailored to medical and insurance contexts., • Epic experience a plus Responsibilities: • Manage and organize worker's compensation case files, including medical records, claim forms, and correspondence., • Coordinate communication between healthcare providers, insurance adjusters, employers, and patients to ensure timely information exchange., • Schedule and confirm appointments related to worker's compensation evaluations and treatments., • Prepare and submit accurate documentation and reports required for worker's compensation claims and audits., • Maintain confidentiality and compliance with HIPAA and other relevant regulations while handling sensitive patient and claim information., • Assist in billing and coding processes specific to worker's compensation cases, ensuring proper claim submission., • Track and follow up on outstanding claims, authorizations, and approvals to facilitate prompt case resolution., • Provide administrative support to medical staff by managing correspondence, answering inquiries, and maintaining organized records. Skills: The required skills enable the Medical Secretary to efficiently manage complex documentation and communication workflows essential to worker's compensation cases. Proficiency in medical terminology and billing software ensures accurate claim preparation and submission, reducing errors and delays. Strong organizational skills are applied daily to maintain comprehensive and compliant records, facilitating quick retrieval and audit readiness. Communication skills are critical for liaising effectively with diverse stakeholders, including medical professionals, insurers, and patients, ensuring clarity and professionalism. Preferred skills such as certification and knowledge of specific regulations enhance the ability to navigate the nuances of worker's compensation, improving overall case management and administrative support.

Business Administrator/Board Secretary. Under the general supervision of the superintendent of schools, manage the business services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, custodial, and related areas.

Job Description Pre-Litigation/Litigation Secretary Law Firm seeks individual with experience in Personal Injury Pre-Litigation and Litigation. Must have excellent computer, typing and organizational skills. The applicant should be skilled in MS Word , detail oriented, possess the ability to multitask. Experience with Needles and Needles Neos software is a plus. Bilingual English/Spanish is a plus. 401K, Pension Plan, Disability Insurance, Life Insurance and Health Insurance available

Job Description About the Role: The Medical Secretary plays a crucial role in ensuring the smooth operation of the healthcare facility by providing comprehensive administrative support to the Medical Physicians This position is responsible for managing provider's schedule, coordinating meetings, and handling correspondence, which directly impacts the efficiency of the healthcare services provided. The Secretary will also be tasked with maintaining confidential patient records and ensuring compliance with healthcare regulations, thereby contributing to the overall quality of care. By facilitating communication between the provider and other staff members, patients, and external stakeholders, the Secretary helps to foster a collaborative work environment. Ultimately, this role is essential in enabling the providers to focus on strategic decision-making and patient care initiatives. Minimum Qualifications: • High school diploma or equivalent; associate's or bachelor's degree in a related field preferred., • Proven experience as a secretary or administrative assistant, preferably in a healthcare setting., • Strong organizational skills and attention to detail. Preferred Qualifications: • Experience with medical terminology and healthcare regulations., • Proficiency electronic health record systems such as EPIC and ATHENA, • Ability to handle sensitive information with discretion. Responsibilities: • Answer heavy volume of incoming calls., • Respond to and document all messages received., • Clear all messages before end of workday., • Schedule patient appointments as appropriate., • Discuss patient responsibility upon appointment arrival, co-pays, deductibles, etc., • Respond to questions from patients and other third-party individuals (e.g. attorneys, case managers, etc)., • Confirm new patient and IME appointments twenty-four (24) hours before scheduled appointment., • Document all add-on requests., • Prepare documentation as requested by a physician, including, but not limited to:, • Third party forms (e.g. disability, FMLA, return to school, etc.), • IME reports and other correspondence., • Direct patients, as appropriate., • Maintain physician office schedules and time off schedules, notifying appropriate parties (administration, clinical, etc) of all changes in the physician schedule., • Process incoming mail for assigned physician(s)., • Advise requesting attorneys of cost for narrative reports and other special services:, • Bill the fees for these special services, • Track payment and completion of special reports., • Follow all written protocols and procedures of the practice., • Demonstrate courtesy and helpfulness toward patients and their families., • Team player is a key for this role., • Work as a team member within the patient services department and all other departments., • Must be able to recognize and respond appropriately to urgent/emergent situations., • Establish and maintain effective working relationships., • Effectively cope with typical job stress., • Document work processes as required., • Other duties as assigned.

The Unit Secretary performs duties appropriate to the area of clinical practice.

Job Description We are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. The Assistant is responsible for fulfilling clerical, accounting, and EOF event planning duties in accordance with the Office of the Secretary of Higher Education/EOF Program regulations and guidelines and college policy. This is a part-time, hourly position. Examples of Duties: • Professionally greet all visitors as they enter the EOF Suite., • Maintain a log of all program expenditures, purchase requisitions, and supply inventory., • Maintain database of student profile, academic, and engagement data., • Complete various tasks associated with EOF event preparation., • Develop EOF Program promotional material for events and student recruitment., • Liaise with internal and external stakeholders as directed., • Contact students as needed on behalf of the EOF director., • Schedule group meetings with students, staff, and community stakeholders as directed., • Organize and maintain the EOF Program’s physical and virtual space., • Train, schedule, and delegate administrative and programming duties to part-time office staff., • Take minutes at staff and other college meetings as needed., • Complete duties as assigned by the EOF Director or designee. Qualifications: • Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred., • Must be highly proficient with the Microsoft Office suite., • Experience managing a database is a plus., • Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team., • Must be sensitive to the needs of the student population of an urban area community college., • Must be very organized and detail oriented. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $16-$17. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description Admin Assistant needed for office work (i.e filing, printing, mailings, etc). Must be able to use social media (i.e Instagram, Facebook, Tik Tok, and Twitter). Computer skills required (Word, and Excel) Must drive to run errands. Self starter is necessary. Please email resume to LDUFF216@icloud.com Company DescriptionWe are a commercial laundry servicing all hotels and restaurants in the Tristate area and Westchester County.We are a commercial laundry servicing all hotels and restaurants in the Tristate area and Westchester County.

Month Position 12 Month Secretarial Salary Guide: $45,900.Entitled to benefits consistent with the NAEA contract.

When you join the CCBQ Team, you will have an impact on the lives of many.For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults

The Emergency Management Service Department (EMSD) is seeking to hire a Secretary Level 4 to provide administrative and clerical support to EMSD. Note: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Secretary or Clerical Associate to

The Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Offsite Medical Secretary-Multispecialty-Jackson Heights, NY-Full Time-Day.

Transitional Services for New York, Inc.We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence.Transitional Services for New York Staff will deliver effective programs with comp

Elementary School Secretary Part Time Position.

The Secretary will provide essential administrative support to ensure the smooth operation of The Salvation Army's programs and services.

Secretary III Intermediate School. Jefferson Township Public Schools Secretary III Intermediate School 10-MONTH, PART-TIME, TENURE TRACK POSITION.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Previous unit secretary hospital experience and/or clerical experience preferred.

Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; s