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Financial Administrative Assistant Location: White Plains, NY Industry: Financial Services Pay: $65,000 Job Type: Full Time Years of Experience: 2+ years We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Partners, Financial advisors and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a secretary or administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Complete new account paperwork, process transfer requests, contribution and distribution requests and general client account maintenance., • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Perform other duties as required Skills • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Ability to work independently and as part of team., • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task, • Undergraduate degree; additional qualification as an administrative assistant or Secretary will be a plus Job Types: Contract, Full-time Benefits: • 401(k), • Health insurance, • Microsoft Office: 5 years (Required), • 25% (Preferred) Work Location: In person

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. This can be full time or part time. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Strong attention to detail, • Strong organizational skills

Job Description A private, co-educational international high school in New York is seeking a full-time Development (Fundraising) & Head of School Office Manager. Set on a beautiful, green campus, this role offers the opportunity to play a central part in school operations and leadership support. Start Date: August 1, 2026 Location: On-campus (New York) Key Responsibilities • Plan and execute fundraising strategies, • Organize and manage fundraising events, • Oversee donation management and donor relations, • Maintain donor database, • Plan and host donor receptions, • Provide executive support to the Head of School (calendar and administrative support), • Prepare Board of Directors meetings (agenda, minutes, attendance tracking), • Serve as corporate secretary, • Oversee administrative office operations Requirements • Relevant professional experience, including management experience, • Native-level proficiency in Japanese and English (Japanese preferred), • Strong PC skills (Word, Excel) and database management experience, • Bachelor’s degree or equivalent, • Ability to travel internationally, • Excellent communication and relationship-building skills, • Strong teamwork and collaboration skills, • Experience in fundraising, investor relations, external relations, or sales is a plus Benefits • Comprehensive benefits package (medical, dental, vision, life insurance, retirement plan, FSA/DCA), • Paid time off and parental leave, • Child allowance and tuition assistance program, • Complimentary lunch during school terms, • Winter break (2–3 weeks) and spring break (1 week in April)

Job Description Job Summary The Field Operations Manager of the Rental Business is the equivalent of a General Superintendent in the mechanical contractor and steamfitter industries. This role carries full ownership of every job from initial quote through successful commissioning and is the single point of accountability for field execution, project delivery, and customer satisfaction across all active jobs. This is a senior leadership position with a defined advancement path to President & Sales Director. Overall Responsibility The Field Operations Manager serves as the operational hub between the President and the field operations. They own the complete job lifecycle including quoting, installation planning, vendor and subcontractor coordination, emergency response, and new asset build projects. They work in close partnership with the Asset Manager to deploy the right personnel and equipment to every job and serve as the primary customer-facing contact from contract execution through project closeout. The President remains actively available to the Field Operations Manager as a resource on major accounts, complex customer situations, and strategic decisions. The Field Operations Manager is expected to operate with a high degree of independence and ownership on day-to-day job execution, engaging the President when the situation warrants senior relationship involvement or strategic direction. This role requires deep hands-on technical knowledge of boiler and steam systems, the credibility to direct mechanics, fabricators, and installation crews in the field, and the organizational ability to manage multiple concurrent projects across the NYC, Metro, and Tri-State area. Duties and Responsibilities Quoting & Estimating • Prepare detailed, accurate quotes for emergency rental jobs, planned installations, and new construction projects., • Conduct site surveys and assessments to inform scope, labor, and material estimates., • Collaborate with the President on pricing strategy and margin targets., • Maintain a working knowledge of current material, labor, and subcontractor costs in the NYC Metro market. Installation & Field Coordination • Plan and coordinate all boiler installations, de-installations, and commissioning activities., • Manage and direct installation vendors and subcontractors, ensuring work is performed safely, on schedule, and to Mobile Steam's quality standards., • Work with the Asset Manager to schedule mechanics, fabricators, and crew members for active jobs., • Serve as the senior technical authority on site when required., • Ensure all field work complies with applicable NYC, NYS, and Tri-State area codes and safety regulations. Emergency Response • Serve as the primary coordinator for emergency boiler rental requests, ensuring rapid mobilization of equipment and personnel., • Maintain readiness protocols and on-call coordination with the asset and field teams., • Communicate proactively with customers during emergency situations, managing expectations and providing regular updates. New Asset Build Projects • Lead the planning, coordination, and execution of new trailer boiler room build projects from specification through completion., • Manage vendors, fabricators, and internal resources across all phases of new asset construction., • Track project budgets, timelines, and milestones; report progress to the President., • Ensure new assets meet all regulatory, safety, and operational standards prior to fleet entry. Permitting & Compliance (Job-Level) • Coordinate with the Operations Manager / VP of Operations on job specific permitting; including DoB, DoT, and other applicable authorities., • Coordinate with the Operations Manager / VP of Operations on fleet-wide permitting and compliance matters., • Ensure all active job sites are operating within regulatory requirements at all times. Customer & Stakeholder Management • Act as the primary point of contact for customers from job award through project closeout., • Maintain a professional, service-oriented presence that reflects Mobile Steam's reputation for quality and reliability., • Address and resolve customer concerns promptly and effectively., • Engage the President on major account relationships, high-stakes situations, and new business development conversations as appropriate., • Support the President with site walk-throughs and pre-sales technical consultations as needed. Reporting & Administration • Maintain accurate job records, installation documentation, and project files., • Provide regular project status updates to the President., • Collaborate with the Operations Manager / VP of Operations on contract administration and billing accuracy for active jobs., • Work with the Administrative Secretary on job folder management, permit documentation, and customer correspondence. Qualifications • Minimum 5 years of hands-on experience in boiler maintenance, steam systems, or a closely related mechanical trade; steam-fitting, HVAC, or industrial piping backgrounds considered., • Demonstrated field experience with both high and low pressure steam boilers and associated auxiliary systems., • Proven experience managing installations, coordinating subcontractors, and overseeing field crews., • Experience in estimating and quoting mechanical contracting preferred., • Strong working knowledge of NYC and NYS boiler codes, safety regulations, and permitting requirements., • OSHA 30 required, • Valid driver's license; ability to travel to job sites throughout the NYC Metro / Tri-State area., • Must maintain personal vehicle insurance meeting company requirements., • Proficiency in Microsoft Office; familiarity with project management or ERP tools a plus., • Physical Requirements, • Ability to access and inspect boiler rooms, mechanical spaces, and active job sites., • Able to work in confined spaces and climb ladders., • Must be able to lift 50 pounds., • Must pass a drug screening and background check prior to employment (at company's expense). Compensation & Benefits • Base salary: $110,000 – $130,000 depending on experience and qualifications., • Performance bonus tied to job margin, on-time delivery, and customer satisfaction metrics., • Health, dental, vision, and life insurance., • 401(k) with 2% company match., • Paid time off and company holidays., • Professional development and certification support., • ESOP benefits through 2Hudson as per company plan - typically between 15% and 30% of base pay.Company DescriptionSince 1969, Mobile Steam Boiler Rental Corp has been dedicated to helping our customers to reduce the impact of boiler downtime for their tenants or industrial applications. We are a trusted vendor to many Fortune 500 companies, federal, state and local government agencies, dry docks, hospital networks, utilities, school systems, special events companies, universities and leading real estate management firms. Let our knowledge, earned by providing over ten million hours of steam and hot water service to our diverse customer base of thousands work for you in providing you a full career. We are part of the 2Hudson and Miller Proctor Nickolas, Inc. family of businesses focusing on heating in the greater NYC Metro area. Joining MSBRC is more than a finding a job, it's becoming part of the ownership family.Since 1969, Mobile Steam Boiler Rental Corp has been dedicated to helping our customers to reduce the impact of boiler downtime for their tenants or industrial applications. We are a trusted vendor to many Fortune 500 companies, federal, state and local government agencies, dry docks, hospital networks, utilities, school systems, special events companies, universities and leading real estate management firms.\n\nLet our knowledge, earned by providing over ten million hours of steam and hot water service to our diverse customer base of thousands work for you in providing you a full career. We are part of the 2Hudson and Miller Proctor Nickolas, Inc. family of businesses focusing on heating in the greater NYC Metro area. Joining MSBRC is more than a finding a job, it's becoming part of the ownership family.

Performs diversified secretarial duties supporting management and/or a physician.Schedule face-to-face appointments for patients prior to discharge.Thrive in a fast-paced environment, ensuring timely and accurate appointment coordination.Utilize multiple applications to streamline and enhance the sc

Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms). Medical Secretary-Multispecialty-Scarsdale, NY-Full Time-Day-Offsite. Certified Medical Assistant required if performing Medical Assistant duties.

Performs executive secretarial functions for school administrators in a fast-paced collaborative work environment. Relieves administrator of duties that do not require their personal attention. Makes appointments and schedules meetings for administrators as directed.

Administrative Support Position.Performs diversified secretarial duties supporting management and/or a physician.Schedule face-to-face appointments for patients prior to discharge.Thrive in a fast-paced environment, ensuring timely and accurate appointment coordination.Utilize multiple applications

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 States, has an immediate opening for a Legal Secretary in its Westchester (NY) Office.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age

Performs executive secretarial functions for school administrators in a fast-paced collaborative work environment. Relieves administrator of duties that do not require their personal attention. Makes appointments and schedules meetings for administrators as directed.

Mount Sinai - 341 Central Park Avenue - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physician or advanced allied healthcare provider; Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests; Maintain log

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Performs diversified secretarial duties supporting management and/or a physician.Schedule face-to-face appointments for patients prior to discharge.Thrive in a fast-paced environment, ensuring timely and accurate appointment coordination.Utilize multiple applications to streamline and enhance the sc

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Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age

Westchester Medical Center Health Network - JobID: 600-276846383 [Medical Office / Unit Secretary] As a Hospital Clerk at WMC Health, you'll: Manage patient records and ensure accurate data entry; Coordinate appointment scheduling and maintain calendars for medical staff; Assist in patient check-in

Performs executive secretarial functions for school administrators in a fast-paced collaborative work environment. Relieves administrator of duties that do not require their personal attention. Make appointments and schedules meetings for administrators as directed.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Conserves attorneys time by reading, researching, reviewi

A prominent multinational company seeks a Vice President, General Counsel, and Secretary to provide strategic legal guidance for operations across the Americas.

Reporting to the President of FUJIFILM Holdings America Corporation and serving as a member of the Executive Leadership Team, the Vice President, General Counsel, and Secretary will provide strategic guidance and counsel for FUJIFILM Americas Headquarters and its subsidiaries and affiliates in suppo

The Unit Secretary performs duties appropriate to the area of clinical practice. The Unit Secretary performs duties appropriate to the area of clinical practice.

The Medical Secretary's responsibilities are to perform clerical and receptionist duties. The Medical Secretary is responsible to log patient demographic information into EMR per designated workflow and obtain necessary treatment, billing and consent signatures.

This class differs from that of Secretary II by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities.

This class differs from that of Secretary II by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities.

The North Rockland (Haverstraw-Stony Point) Central School District is seeking candidates for a full time 12-Month Secretary II - Confidential position.

Candidates will not have to take an exam for this title.This is a Hiring Emergency Limited Placement (HELP) Program-designated title.The HELP Program is a temporary program designed to help local government employers address current staffing issues.Traditionally, the titles filled under the HELP Pro

Room patients, obtain vital signs, and prepare examination rooms.Maintain accurate and timely documentation in patient records.Support overall clinic flow for a high-volume orthopedic practice.Ensure exam rooms are cleaned, stocked, and ready between patient visits.Follow clinical protocols, safety

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California.Schweiger provides medical, cosmetic, and surgical dermatology and

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SportsCare Physical Therapy is a leading provider of physical therapy and rehabilitation services, committed to helping individuals achieve their health and fitness goals.We are currently seeking a motivated and friendly Medical Receptionist to join our team and contribute to our mission of providin

We are seeking a professional and reliable Front Office Specialist to join our team in the Yonkers, NY area.The ideal candidate will be bilingual in English and Spanish, have strong communication skills, and possess prior experience supporting front office operations.Experience in a medical or healt

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