Group Administrator - ISR and Targeting Applications
hace 2 días
Laurel
Are you a diligent, reliable office administrator with excellent organizational and communication skills? Do you desire a career supporting engineers and scientists as they solve the most critical challenges facing our nation today? If so, we are looking for someone like you to join our team of highly dedicated professionals! The KAT group's mission is "To transform cutting-edge ISRT and BMC2 solutions into combat-ready kill-chain and counter kill-chain capabilities by integrating high-fidelity modeling & simulation, threat characterization, rapid prototyping, test, evaluation and field experimentation leading to deployment and successful technology transition." Your administrative support partner will ensure the organizational and operational efficiency needed to accomplish this mission. We look forward to welcoming you into our innovative and collaborative team! As the KAT Group's Office Administrator, you will • Provide administrative and operational support to the Group Supervisor (GS) and Assistant Group Supervisor (AGS), and group leadership team in managing a group of 40+ technical professionals in accordance with APL Policies and Procedures., • Proactively contribute to maintaining and improving the group's efficiency, productivity, morale, and professional workplace environment by identifying and implementing new or improved administrative procedures, incorporating best practices shared by administrators in other units, and developing and maintaining group processes and resources that improve communication, consistency, and operational efficiency., • Assist the GS and AGS with preparing and submitting quarterly group labor plans; Prepare monthly reports on labor allocation (staff tasking), overhead and capital expenditures, staff clearance status, new educational degrees, new publications, and new intellectual property disclosures; Monitor group expenditures, reconcile spending against plans, identify discrepancies or trends, and support leadership with budget and resource planning; Prepare and update spreadsheets and interface with APL enterprise administration systems., • Prepare, submit, and maintain records of requests, reports, logs, and other administrative correspondence, including recurring trackers, leadership materials, presentations, and other resources used to support group operations and decision-making., • Assist the hiring team with writing and publishing job requisitions, compiling candidate application packages, coordinating phone screens and candidate visits, scheduling interviews, coordinating interview logistics and escorts, and submitting interview evaluations., • Lead onboarding activities for new staff and interns, ensuring they are set up for success by coordinating office space, furniture, IT resources, administrative and system access, group resources, and new-hire communications., • Serve as the group property manager, responsible for inspecting and reporting accountability of items such as computers, lab equipment, and government property; Coordinate equipment tracking and loans, laptop and technology refreshes, office moves, furniture needs, surplus actions, and other group facilities and workspace requirements., • Inventory and order office supplies and other items approved by the Group Supervisor, and coordinate group purchasing, procurement, shipping, and other logistical requests as needed., • Plan and execute meetings, including reserving meeting spaces, coordinating logistical needs and personnel attendance, and verifying receipt of clearance information; Prepare agendas and presentation materials, coordinate virtual meeting support, visitor access and escorts, maintain meeting resources, and track follow-up actions as needed., • Assist group staff with travel itineraries, visit requests, travel claims, expense reports, and timesheet entry as needed., • Monitor and coordinate completion of required group training, acknowledgements, and other administrative compliance requirements, providing reminders and status updates to staff and leadership as needed., • Provide administrative and operational support to group sections, project teams, and programs as assigned, including meeting coordination, request and action tracking, resource development, access coordination, expense support, information organization, and other project-specific needs., • Plan and coordinate group events, recognition activities, team-building opportunities, and other employee-engagement initiatives that support group morale, collaboration, and a positive workplace environment., • Coordinate recurring employee and group planning activities, including performance-review coordination, intern activities, and other annual or seasonal administrative requirements., • Support the publication of technical documents by issuing document numbers, entering documents into APL's quality review tracking tool, and following up with reviewers to ensure required actions are completed in a timely manner., • Collaborate with other administrators within the branch and across APL units, providing backup administrative support as needed and sharing administrative best practices and resources across organizations. Qualifications You meet our minimum qualifications for the job if you... • Have a High School diploma or equivalent with at least three years of recent, relevant administrative experience of growing responsibility., • Are a detail-oriented, organized person able to independently multitask, prioritize and problem solve., • Are a phenomenal teammate with strong written, verbal and inter-personal communication skills; This includes the ability to recognize and correct grammar, spelling, punctuation, and logical organization errors in written correspondence., • Are proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro., • Are committed to helping others and the organization achieve goals., • Are a self-starter, have high attention to detail, discretion, and good judgment., • Are willing and able to accommodate occasional irregular working hours to satisfy urgent needs., • Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship. You'll go above and beyond our minimum requirements if you... • Have an Associate's degree or higher., • Have previous administrative experience within APL and familiarity with APL staff, sponsors, and programs., • Are familiar with APL practices and procedures, including travel, purchasing, security, and budgetary interactions., • Are proficient with APL administrative applications such as ICIMS, Enterprise Business Support System (EBSS), Enterprise Group Planning (EGP), Resource & Management Information System (RMIS), Management Information Kiosk (MINK), and the Property Equipment Management System (PEMS)., • Hold an Active DoD Secret clearance with the ability to obtain a DoD Top Secret / SCI security clearance. Minimum Rate $24.25 Hourly Maximum Rate $44.30 Hourly