Workplace Coordinator
5 days ago
Paris
Paragon Works is recruiting an experienced Client Services Coordinator to be based on-site at Blackstone’s Paris location. This is a high-profile, client-facing role supporting one of the world’s leading alternative asset managers in delivering a seamless, best-in-class workplace and visitor experience. Blackstone is one of the world’s largest alternative asset managers, with approximately $1 trillion in assets under management. Blackstone seeks to create positive economic impact and long-term value for investors, portfolio companies, and communities through extraordinary people and flexible capital across private equity, real estate, credit, infrastructure, life sciences, and growth equity. The Opportunity The Client Services Coordinator acts as the primary point of coordination for Global Corporate Services (GCS) in the Paris office, working in close partnership with the Office Manager and regional GCS teams. This role is ideal for a service-driven professional who thrives in fast-paced, high-standards corporate environments and enjoys being at the centre of office operations, hospitality, and client experience. Key Responsibilities • Coordinate day-to-day GCS Client Services, including reception, office services, hospitality & dining, meetings, and venue management, • Deliver a seamless visitor and colleague experience, supporting meetings, conferences, and internal events, • Manage reception duties: guest meet-and-greet, call handling, and visitor registration via Envoy, • Monitor and manage conference room bookings using EMS; conduct daily room and office checks, • Anticipate and prepare food & beverage requirements, team lunches, and business meals in line with food safety standards, • Manage office supplies, stationery, signage, mail, couriers, shredding services, and printing requests, • Act as Space Coordinator, supporting desk allocation and visiting colleague processes, • Support supplier onboarding, invoice processing, and payments monitoring in partnership with the GCS London team, • Maintain local SOPs and welcome guides aligned with global GCS standards, • Support the Office Manager with facilities issues, corporate events, and ad-hoc projects as required About You • Minimum 5 years’ professional experience, ideally within financial services, hospitality, or a blue-chip corporate environment, • Exceptional customer service mindset with the ability to anticipate needs and manage sensitive interactions with discretion, • Highly organized, detail-oriented, and comfortable juggling multiple priorities at pace, • Confident communicator with a positive, professional presence; able to act as an ambassador for Blackstone, • Technologically adept; proficient in MS Office (advanced Excel an advantage), • Experience with corporate systems such as Concur, CVENT, Adobe, or BOX is beneficial, • Flexible with working hours and comfortable with some physical aspects of the role, • Calm under pressure, solutions-focused, and committed to the highest standards of professionalism, confidentiality, and integrity Why Join? This is a unique opportunity to work on-site at a world-class global firm, delivering an outstanding workplace experience while being employed and supported by Paragon Works, a trusted provider of corporate workplace services. Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status. We recognise how challenging this current job market is for candidates, and Paragon Talent Solutions are therefore striving to provide the best candidate experience we can. If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message. We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process Please note this is a 12 month fixed term contract which will transfer to permanent.
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