Operational support jobs in Greenford

We are an international trading company dealing with luxury fragrances and cosmetics. We are looking for a self motivated, university graduate to undertake a range of responsibilities in supporting the sales and marketing teams and respective Directors. Full job description Director Support / Assistant Are you an experienced and highly competent Assistant seeking a unique and fulfilling role? We are currently seeking a dynamic and dedicated Assistant to support our Directors in sales and marketing. This exciting opportunity involves a blend of executive assistance responsibilities. Role Summary: As a Support / Assistant to the Directors you will play a pivotal role in ensuring the smooth operation of our Director’s professional roles. This role requires a highly organised, reliable, and adaptable individual who thrives in a dynamic environment. Your responsibilities will include a wide range of administrative tasks. Key Responsibilities: Executive Support: - Organise and manage the Director's busy schedule, including appointments, meetings, and travel arrangements. - Efficiently handle email correspondence, phone calls, and other administrative tasks. - Assist with project coordination, research, and documentation as required. - Liaise with the administration team and other employees to ensure smooth operations. Efficiently manage and prioritise the Director's schedule, appointments, and meetings. Assist with business-related tasks, including communication with employees and the administration team. Occasionally work remotely while also being available at the Director's home address Miscellaneous Responsibilities: - Flexible and adaptable, able to manage many tasks. - Facilitate remote and in-person communication between the Director and team members. - Maintain confidentiality and discretion in handling sensitive information. Qualifications and Skills: - Proven experience as a Personal Assistant, showcasing excellent organisational, communication, and multitasking abilities. - Strong interpersonal skills with the ability to collaborate effectively within a team and interact professionally with colleagues and clients. - Valid UK driving license preferred. - Exceptional written and verbal communication skills. - Proficiency in Microsoft Office, Excel, CRM, Power Point and other relevant software. What We Offer: - A dynamic and supportive work environment to enhance career growth. - Room for growth and professional development. If you are a motivated individual with a track record of excellence, we invite you to join our team and become an integral part of our mission. To apply, please submit your CV and a cover letter detailing your relevant experience and how you can contribute to this unique role. Our specialist is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Person Specification: - Essential Qualifications and Skills: - Proven experience as a Personal Assistant with references. - Exceptional organisational and time-management skills. - Strong communication skills, both written and verbal. - Ability to multitask and prioritise tasks efficiently. - A valid driver’s license and reliable transportation. - Personal Attributes: - Flexible and adaptable to changing schedules and tasks. - A problem-solver with a can-do attitude, who can work independently and as part of a team. Benefits: - Competitive salary, commensurate with experience. - Opportunities for professional development and training. - Being part of a supportive and inclusive team, making a difference in the lives of neurodiverse individuals. We are an equal opportunity employer and strongly encourage applications from all individuals, including those with neurodiverse conditions. We are committed to creating a diverse environment and are proud to be an inclusive workplace. Job Types: Full-time

We are looking for a Full Time / Part Time Accounts Assistant / Bookkeeper. This position encompasses a comprehensive range of accounting responsibilities, ensuring the smooth operation of financial processes within the organisation. The role demands meticulous attention to detail and the ability to manage multiple tasks efficiently. The successful candidate will be integral in maintaining accurate financial records and supporting the overall accounting functions. Key Responsibilities: Daily processing of purchase invoices. Recording supplier payments. Performing supplier reconciliations. Engaging with suppliers to resolve queries. Generating ageing reports. Managing staff expense claims for reimbursement. Conducting expense reconciliation. Reconciling bank statements. Balancing cash and credit card statements. Preparing VAT returns. Maintaining the fixed asset register. Posting month-end journals, prepayments, and accruals. Requirements Driving licence preferred but not essential. Demonstrating excellent verbal and written communication skills. Exhibiting a professional telephone manner. Maintaining attention to detail and organisational skills. Providing assistance with accounts preparation and support. Working collaboratively within a team and independently. Minimum Qualifications: Experience in QuickBooks, bookkeeping, bank reconciliation, and accounts preparation support. Strong communication abilities. Proficiency / expert in Excel. In-depth knowledge of double-entry bookkeeping. Industry experience is advantageous but not mandatory. At least 2 years of experience in QuickBook / accounts assistant. Familiarity with modern accounting software. Welcome If you meet the above criteria, we would love to hear from you. Please apply and we will be in touch if your application is successful. Please note this is a full time / part time position, where there is flexibility if required.