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AJ Chambers are working with a Top Legal 100 Law firm based in Cambridge who are looking for a Legal PA to join their Residential and Rural property team. The Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. This role is primarily a Partner focussed role, based day to day within one of the Firm's fee earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support, flexing to provide support to the fee earners in the manner which best suits our clients. Duties and Responsibilities Fee Earner Support • Acting as a first point of contact on behalf of the fee earners; fielding calls, emails, correspondence, and meeting requests (internal and external), and responding on behalf of the fee earner, if appropriate., • Full proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collating necessary information to ensure the fee earners are fully prepared for all client meetings; preparing background information and notes as needed, supporting the follow through of action points., • Supporting fee earners with expense claims., • Supporting fee earners in their ancillary supervisory roles and with other business related requirements. Residential/Rural Support • Creating initial drafts of sale contracts and property information forms., • Lodging property searches., • Diarising key dates for the file (priority searches, notices etc)., • Obtaining official copies and deeds from HM Land Registry, carrying out Land Registry searches., • Setting up files for completion including creating first drafts of:, • Transfer Deeds, • Completion Information and Requisitions on Title, • Completion and financial statements; and, • SDLT returns., • Ensuring files CQS and SRA requirements are up-to-date or diarised for fee earners., • Sending documents to client(s) for signature / setting up electronic signatures of documents and liaising with clients/guiding clients to complete execution., • Dealing with post completion matters including:, • Registrations, • Submitting and paying SDLT, • Dealing with notices, • Dealing with share certificates; and, • Reconciling accounts. Matter Management • Supporting fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems., • Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC., • Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols., • Ensuring all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion. Financial Management and Billing Support • Developing a strong working knowledge of the Firm's billing systems, including processes and systems, to support the fee earners and supervising the Legal PAs and Business Administrators in producing accurate bills and financial information for their clients., • Ensuring files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list., • Co-ordinating WIP lists and billing on behalf of Partners, including liaison with the billing team. Supporting fee earners with proactive monitoring of time and bills against the estimate., • Supporting fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required., • Supporting fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly. Travel • Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements., • Ensuring that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy., • Assisting fee earners with building a business case for travel. Business Development • Supporting fee earners in preparing content and presentations for clients and prospective clients., • Organising business breakfasts, lunches, dinners or smaller events and assisting fee earners with expenses., • Logging referrals and contacts to the CRM system (InterAction) and management of CRM lists. Delegation • Collaborating with the Legal PAs to ensure the smooth running of the matter lifecycle and appropriate delegation to ensure that all matters are compliant., • Collaborating with the Business Administrators to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on InterAction and arranging couriers etc., • Working closely with Document Production Unit to delegate all formatting, production, typing, amends, manipulation and house styling work to the unit and, where required, documents that require proofreading. Skills/Experience • Previous experience gained in a senior legal administrative role supporting a team in a legal environment, having an understanding of industry standards for compliance and matter management, • Strong time management skills: can juggle several tasks at any given time, plan ahead, and respond positively and willingly to re-prioritise and adapt to changes in requirements., • Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time, and that any potential diary clashes are proactively identified and addressed., • Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized., • Organised and methodical, and able to operate effectively and efficiently within structured work processes, in particular with the compliance/quality control frameworks., • Excellent IT skills across a broad range of MS Office and other business management applications, with a willingness to learn new software and adapt to change., • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business., • Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) The role will offer hybrid working, salary up to £32000 + benefits For further information please contact Ella Britton at AJ Chambers

Key Responsibilities: • Personal assistant to Director, manage the diary, coordinate and maintain day to day administrative and secretarial services, handle travel arrangements as required, including hotels and tickets bookings;, • Document management: draft documents (letters, meeting minutes, reports, etc), in addition to handling and maintaining confidential information, filing documents and tracking the process., • Event management: schedule appointments, prepare and coordinate meetings, organise department activities;, • Manage the department’s awards: draft/update the annual award policy, collection nominations and organise the selections. Follow up the award publication and process the payments., • Assist the Director to maintain external relations;, • Work closely with Finance and Procurement team in terms of PR/PO raising, invoice receiving and expense claiming; Person Specification: List details of Knowledge, Skills, Experience and Qualifications needed to do the job: • University degree in Business Administration/HR/Psychology or other relevant subject with major in Management or specialized qualification preferred, • Language skills: proficient in both English and Chinese is essential., • Good command of MS Office (Word, Excel, PowerPoint, Outlook) and design software (Photoshop, AI, ID), • Proactive, demonstrates excellent communication interpersonal skills, confidentiality and professionalism, • Must be systematic, detail oriented, efficient and able to handle multiple tasks with discretion

Coordinate with internal teams to ensure smooth workflow and excellent client service. Previous experience as a Legal PA or similar role in a professional services environment.

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The Company Simpler Law is one of the largest law firms specialising in end-of-life planning in the U.K. Our purpose at Simpler Law is to ensure that everyone has affordable end of life planning in place. Currently over 60% of the UK population does not have a Will and of those that do, a number of them are invalid or out of date. With over 30 years working in the Customer Services sector, at Simpler Law Limited we pride ourselves on strong internal values and high standards of customer service and a 5-star Trust pilot rating Your Job NO LEGAL EXPERIENCE NECESSARY AS FULL TRAINING IS PROVIDED AT OUR HEAD OFFICE IN LINCOLN. We have over 220,000 satisfied clients across the UK. Your role will be to maintain relationships with existing clients, also to establish and build new relationships as new clients sign up to our services. We are a national specialist legal services company, dealing with Wills, trusts, conveyancing and probate. We receive between 120-150 new referrals per day from all over the UK, from various sources, including introducers, advertising and existing clients and are a rapidly expanding company. Your role will be to visit our clients in their own homes at prearranged times, to recommend our services and establish new relationships, or maintain existing ones. Your role will be to recommend various services and give advice strictly according to client needs. Job Requirements Great Customer Service Skills. Great Rapport Building. Can help clients make informed decisions. Admin Skills. Minimum 8 years experience in Sales Advisory/Consultant roles is essential. Full Driving License with access to own Vehicle is essential. Basic DBS Check (can apply for whilst in the interview process). Full-time Role, Typically Monday Friday with Flexible Working Hours. Benefits This role carries genuine opportunities to advance into management roles. Genuine OTE of £75,000-£85,000 pa 28 days annual holiday (inc. Bank Holidays) increasing with length of service Discounts Company Pension Staff Incentives Company Benefits Company Events All equipment provided Employee Referral Scheme Free on-site Parking TPBN1_UKTJ

Industries: Legal Services and Law Practice. AJ Chambers are working with a legal 500 law firm recruiting an experienced Executive Assistant to join their Cambridge office within their Employment team. We are looking for a proactive and organised Executive Assistant with experience gained in a profe

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For an informal discussion about the role please contact Bex Hughes, Exec Support Team Manager - Rebecca. You will be expected to act on the Director's behalf (both on request and proactively) to support them in carrying out their strategic and managerial responsibilities. An in-house Occupational H

At Four Paws Training we're seeking high-energy, passionate, and. Work flexibility, company events, and on-site parking (if you need it!). If you're ready for an impactful role with incredible flexibility, don't wait!.

The Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, confl

A highly experienced Private PA with French language skills, is required to support an UHNWI founder, in an all encompassing PA role managing the personal elements of their life. You will enjoy operating in a demanding private PA role, embracing a challenge and take pride in delivering results, whil

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Bank hols, paid for parking, pension, Health Insurance, regular socials. Aspire Jobs are delighted to be working exclusively with our client a successful well established and growing Poole-based company.

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PA EDitorial Ltd is a prestigious editorial services provider with over 50 years of experience. To apply for this role, please send your CV to recruitment@paeditorial. If you have any questions or queries relating to this role, please do not hesitate to reach out to our team: recruitment@paeditorial

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