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Temporary Systems and Data Administrator £14.40 an hour full-time Your new company You will be working for Hays as a systems and data administrator for one of our facility management clients until November 2026. This role is full-time, 40 hours a week 8am-5pm and the client supports remote working following an initial training period in Leeds. You will be required to travel to Leeds on occasion, so this role would best suit candidates who can easily commute into Leeds City Centre as required. This is not a technical maintenance role - it is focused on administration, systems, and data accuracy. Your new role Updating and maintaining records in a CAFM / CMMS systemProcessing planned maintenance (PPM) changes as instructed Managing large volumes of system updates accurately and consistently Keeping maintenance and asset data up to date and well-organised Supporting the team to reduce backlogs and improve data quality Following clear processes and written instructions Tracking your work and keeping simple records of completed tasks What you'll need to succeed Essential experience: Administration experience within facilities, maintenance, property, or a similar environment Experience using a CAFM or CMMS system Confidence working with data, system records, and structured information Experience handling high-volume administration work with strong attention to detail Essential skills: Accurate, methodical, and well-organised Comfortable working with systems and repetitive tasks Able to follow processes and instructions carefully Good time-management and prioritisation skills Desirable (but not essential): Experience working with planned preventative maintenance (PPM) records Experience supporting data clean-up or backlog clearance Basic understanding of maintenance or asset data What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4793400

Estates Helpdesk Administrator We are seeking a highly organised and detail-oriented helpdesk administrator to coordinate maintenance activities, support compliance processes, and act as a central point of contact for estates-related matters. Working closely with our care home teams and external contractors, you will help ensure our homes are compliant, remain safe, and fit for purpose for residents, staff, and visitors. Key responsibilities: • First line of contact for our care homes via telephone & Email, • Ensure all maintenance issues are logged, tracked, and resolved promptly, • Managing and resolving queries / disputes / chases in relation to raised jobs, • Update Home Managers on progress of jobs, • Oversee planned testing and compliance programmes, ensuring all statutory checks are completed and records maintained, • Liaise with contractors to obtain quotes, track works, and ensure quality and timely completion, • Act as a key point of contact for care homes, providing responsive support and guidance on estates matters, • Administrative experience, ideally within estates, facilities, or property, including use of maintenance systems, • Strong organisational skills with the ability to manage multiple priorities, • Confident communicator with good IT skills (Microsoft Office and databases) and high attention to detail, • Competitive salary, • Annual leave entitlement of 25 days plus bank holidays, • Pension scheme, • Blue Light Card discounts, • Free on-site parking

Contracts Manager – Potter Space (Leeds-based, UK-wide portfolio) Opportunity An exciting opportunity has arisen for a dynamic and ambitious Contracts Manager to join our growing Potter Space team. As the new Contracts Manager, you will take a key role in the management of the Construction team with a focus on delivery of new build development and site maintenance programmes. This is a hands-on role where you’ll work closely with internal teams, contractors, and tenants to deliver a proactive, efficient and high quality service. About us Potter Space is a rapidly growing family owned industrial and logistics property company with an existing property portfolio of 1.7m sq ft of space over 250 acres across 6 UK business parks. Potter Space is dedicated to helping our customers, communities, and team members thrive. Our mission to provide a 'home for business' drives everything we do. We believe in inclusivity and fostering a diverse workplace where everyone feels valued and respected. We encourage applications from individuals of all backgrounds. To get a better understanding of who we are and what we do, please visit our website and social media channels. The Role As the Contracts Manager you will report into the Head of Construction and will play a key role in the delivery of the next phase of development. The role is based at our new modern headquarters in Leeds City Centre with travel to our sites a key requirement of the role. Key Responsibilities Contract and Project Management Ensure projects are executed efficiently, meeting deadlines, quality standards & customer expectations Manage all projects with a focus on budget, cost control and financial reporting to the Finance Manager/Finance Director as appropriate, with support/input from the external Quantity Surveyor Develop & maintain project schedules and associated resource allocation plan that is live and visible to the wider team Chairing/attending pre-start meetings with subcontractors Driving operational efficiency through planning, risk management, project controls & Lean principles Provide clear reporting on progress, risk and performance to the senior leadership team Ensure live projects are performing as per tender documents/pre-start meeting criteria Support the Quantity Surveyor with the preparation of tenders and conduct final review/adjudication before they are submitted to the board for approval Stakeholder management Liaise with internal teams (property, finance & commercial delivery) Act as the primary point of contact for customers/tenants and consultants Build relationships with customers, suppliers and subcontractors Managing external consultants, subcontractors & supply chain partners Health and Safety Ensure health and safety is compliant with HSE regulations and company policy. Regular reviewing of H&S documents including RAMS and key paperwork Ensure all site personnel are trained and adhere to safety protocols, including method statements and permit-to-work Ensure compliance is documented efficiently and effectively People management Conduct performance reviews, training, and support development initiatives to enhance team capabilities Provide support/guidance to the construction buyer and contracts administrator About You Organised and structured approach Able to challenge internally/externally across seniority levels Confident and capable in role - ability to operate independently Excellent communication skills Experience in Construction within commercial/ industrial environments Strong knowledge of Health & Safety and compliance Dependable, flexible and responsible individual with excellent communication and organisational skills Desirable: SMSTS or equivalent, IOSH or NEBOSH qualifications Location Leeds-based with UK travel (typical week 2 days office, 3 days sites) Package Competitive market salary Company car 25 days holiday plus bank holidays Competitive Employers Pension contribution Private medical insurance and Death in Service cover Modern head office including Gym and roof terrace Application To learn more about this exciting role, and to receive a copy of the job description, contact Potter Space’s retained recruitment consultant Edward Collins of Macdonald & Company on 0161 607 5084 or email This employer is committed to fostering an inclusive and diverse workplace where everyone, regardless of their ethnicity, gender identity, sexual orientation, disability, age, religion, or any other characteristic, feels valued and respected. Accordingly, it is actively encouraged that applications from individuals of all backgrounds are received. Similarly, if you wish to arrange an initial conversation to find out more about this matter, please get in touch. All direct and 3rd party applications will be forwarded to Macdonald & Company for consideration.

PPM & CMMS Administrator\n\nLocation: Remote, some travel into Leeds/Doncaster\nSalary: £14.40 per hour\nJob Type: Full-Time, Contract\n\nWinner Recruitment are currently supporting a leading organisation within the facilities and maintenance sector in the search for a PPM & CMMS Administrator to join their established support team.\n\nThis is an excellent opportunity for an experienced administrator with strong systems knowledge and a keen eye for detail. The successful candidate will play a crucial role in maintaining accurate maintenance data, supporting backlog reduction, and ensuring planned preventative maintenance records remain reliable and up to date.\n\nThe Role\n\nAs a PPM & CMMS Administrator, you will provide administrative support to maintenance and asset teams by processing planned maintenance and asset-related changes within the CAFM system.\n\nYour duties will include:\n\nProcessing approved updates to planned preventative maintenance (PPM) records\n\nUpdating schedules, dates, and asset links within the CAFM/CMMS system\n\nCarrying out routine data entry and maintaining system accuracy\n\nSupporting backlog reduction activities and bulk updates\n\nEnsuring consistency in data structures and naming conventions\n\nIdentifying and escalating data discrepancies for review\n\nAssisting with asset-linked maintenance updates and project handovers\n\nTracking task completion and maintaining clear administrative records\n\nCandidate Requirements\n\nWe are keen to speak with candidates who have:\n\nPrevious administrative experience within facilities, maintenance, property, or engineering environments\n\nHands-on experience using a CAFM or CMMS system\n\nExperience managing structured data and system records\n\nStrong organisational skills and the ability to manage high-volume workloads\n\nExcellent attention to detail and a methodical, process-driven approach\n\nA basic understanding of planned preventative maintenance concepts\n\nDesirable experience includes:\n\nWorking with PPM and asset data\n\nAwareness of maintenance standards such as SFG20\n\nSupporting backlog remediation or data quality projects\n\nWhy Apply?\n\nThis is a fantastic opportunity to join a forward-thinking organisation where your skills in systems administration and data quality will directly support operational success.\n\nYou’ll be joining a supportive environment with clear processes, structured responsibilities, and the opportunity to make a measurable impact.\n\nTo apply, or for a confidential discussion about this opportunity, please contact Winner Recruitment today

A legal firm specializing in intellectual property is seeking an experienced IP Administrator for their Trade Marks team in Leeds.This role involves preparing Trade Mark applications, filing supporting documentation, and managing invoices.Strong organizational skills and attention to detail are cruc

A leading recruitment firm based in the UK is seeking a Recruitment Administrator to support the recruitment consultants in sourcing facilities and property management staff.

We are looking for a Property Administrator to manage and liaise with our contractors who are responsible for the upkeep and property refurbishment projects.

Administrator / Operations Assistant.

This Property Administrator position is a fantastic opportunity for the right candidate to start at the end of May with a 2 week handover period. Property Management Administrator – West Essex. An exciting opportunity has arisen for an experienced property administrator to join our client based in

A leading property management company in the United Kingdom, England, is seeking a Property Administrator.

A leading estate agency in West Essex is seeking an experienced Property Management Administrator for an 18-month maternity cover. The ideal candidate will possess proven property administration experience, communicate effectively, and thrive under pressure.

About the Role: Our client, a growing property management company based in North West London, is looking to hire a Property Administrator to join their team. Previous office or property experience is beneficial but not essential. This is a great opportunity for someone organised and reliable who is

Performs the administrative functions of the Property Management Team ensuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Monitor and maintain the property maintenance work order system and prepare monthly repor

A staffing agency based in Didcot is seeking an experienced Financial Administrator to manage day-to-day financial operations and support budget management.

We are looking for an enthusiastic and driven Administrator to join our People Services team on a part time basis. Ideally you’ll be a highly skilled Administrator with confidence using Microsoft Excel. Learning & Development Administrator - Part time.

Capstone Recruitment UK is seeking a Residential Property Administrator for a historic private estate in Central London. This role involves providing essential administrative support to the Residential Property Management team, managing correspondence, and assisting with tenant interactions.

As a Property Compliance Administrator, you’ll provide operational support to the Bupa Dental function, working closely with our Property Managers to ensure consistent compliance across the dental estate. You’ll also support the Head of Property and wider Property team by taking part in regular

We are representing a boutique property investment company based in North West London, with property interests and investments connected to Israel, who are seeking an experienced Senior Property Administrator to support their Directors and close-knit team. Minimum 2+ years’ experience within prope

We require a motivated individual to work closely with our property team to assist in ensuring the properties are maintained to the highest standard, while prioritising workload to ensure essential repairs are carried out as timely as possible and providing administrative support to the property tea

We are looking for a Property Administrator to manage and liaise with our contractors who are responsible for the upkeep and property refurbishment projects. GoodMove is a leading property buying company that helps homeowners sell their properties quickly and easily. The successful candidate will be

Novus Property Solutions based in Stoke-on-Trent is seeking a part-time Learning & Development Administrator to join their team.

The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas, including non-DC buildings and Digital Realty owned office spaces. Collaborate with the Property Manager to address devia

The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various admin

Assisting property surveyors managing ad hoc tasks, e. Interest in learning more about surveying in commercial property and working with a team. Similar experience of commercial property management and office management.

We are seeking a detail-oriented and organized Property Administrator to join our clients busy team based in Rickmansworth. Support the property management team with various administrative tasks. To be successful in this role you will already have experience in a similar property administration or o

A property management firm in Kensington is offering an Office Administrator position to support busy teams. The role offers progression within the property industry, comprehensive training, and generous holiday allowances, including a birthday day off.

Barnett Waddingham is seeking a Property Administrator to join our SIPP team in Glasgow. This full-time, permanent position involves handling property administration tasks for BWSIPP clients while ensuring high service levels and compliance with regulatory requirements. Candidates should have GCSE M

A leading property firm in Kensington is looking for an Office Administrator to support their busy teams. As an entry-level position, it offers the chance for career progression in the property industry.

Workman LLP is seeking an Accounts Administrator to manage accounting processes for diverse property portfolios including commercial, industrial, and retail properties.

Colas Rail UK is seeking a part-time Office Administrator based in London.

A market-leading firm of solicitors in Southport is looking for a Legal Administrator to support their legal property department.

Property Management Administrator. Now part of Lomond, the UK’s leading property group and recently named one of the Sunday times best places to work,. Responding to general enquiries from lettings and managing the Property Management inbox.

Administrator (London Property Team) page is loaded## Administrator (London Property Team)locations: Finsbury Parktime type: Full timeposted on: Posted Todayjob requisition id: JR032386## Job Title: Property Repairs Administrator (London)Company: ArrivaArriva is a leading European pa

Royal London is seeking a Property Investment Committee Administrator for their Asset Management business in London. This hybrid role involves managing submissions for PIC papers, tracking activity, and supporting the Property function with administration. Ideal candidates will have excellent organi

The roles are office-based and will involve dealing with various elements of the property management process of our active lettings portfolio. Lettings and property experience would be ideal but not essential as full training will be given.

A well-established property maintenance company in Greater London is seeking a Contracts Administrator/Estimator/QS for an exciting full-time position.

This is an excellent opportunity for someone looking to start a career in prime central London residential property. Arranging property marketing with appropriate agents. Full on-the-job training in property management and bookkeeping.

Listers in Solihull is seeking a part-time Administrator to join their Property Team. This role demands managing multiple tasks, including responding to reactive work requests, scheduling maintenance, and maintaining property records.

Property Surveying Administrator. Acorn by Synergie is recruiting for a Property Surveying Administrator to join a professional and supportive consultancy environment. Apply now to join a trusted consultancy as a Property Surveying Administrator and take the next step in your career.

We’re looking for a Property Support Administrator to join our Property team at Specsavers, working across our UK and Guernsey estate, supporting the behind‑the‑scenes activity that keeps our stores trading, compliant and up to date. Property experience is essential, as you’ll need to be com

Acorn by Synergie is seeking a Property Surveying Administrator in Bristol.

This role is central to the smooth running of our property portfolio, providing essential support to our surveyors and Property Director. You’ll coordinate licences and approvals, manage landlord and tenant queries, maintain accurate property records, and work closely with internal teams and exter

We are looking to recruit an Administrator to join our Westminster Planned team in Maida Vale, London. Morgan Sindall Property Services provide integrated asset management for housing associations and local authorities, focusing on improving the living conditions of residents and leaving a lasting l

This role involves managing the lettings process, conducting property viewings, and preparing documentation.

Well‑established, innovative and highly successful Property Investment & Development Agency based in Waterloo, SE1, is recruiting a proactive, experienced Property Accounts Administrator. Property Accounts Administrator - Maternity Cover FTC – Full or part‑time. The role is a detail‑oriented

Residential Property Administrator. Process and manage maintenance work orders from tenants, property managers, and site visits. Maintain accurate records on the property management system.

In this pivotal role as a Intellectual Property Administrator, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. CIPA/CITMA Administrator's course (desirable but not essential). On behalf of our client, a highly respe

Acting as the first point of contact for all property and maintenance queries. Experience in property or facilities admin is ideal, but we'd also love to hear from candidates with scheduling, coordination, or strong administrative backgrounds.