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Administration jobs in Texas

  • Executive Assistant
    Executive Assistant
    13 days ago
    $3000–$4500 monthly
    Full-time
    Inner West Side, San Antonio

    We are currently seeking a highly accomplished, resourceful, and detail-driven Remote Executive Assistant to provide dedicated support to senior leadership. This pivotal role is designed for a professional who excels at optimizing executive productivity, streamlining operations, and ensuring seamless coordination of day-to-day business activities while enabling leadership to remain focused on high-level strategic initiatives. Key Responsibilities • Orchestrate and manage complex executive calendars, meetings, and scheduling priorities with precision, • Facilitate clear, timely, and professional communication across internal teams and external stakeholders, • Develop, refine, and deliver reports, presentations, and documentation with exceptional accuracy and attention to detail, • Coordinate comprehensive travel arrangements, including itineraries and logistics, • Maintain and safeguard confidential records, files, and sensitive information with the utmost discretion, • Support project coordination efforts, ensuring timely follow-ups and execution of key initiatives, • Provide high-level administrative support and contribute to operational efficiency Qualifications • Demonstrated experience in an Executive Assistant or comparable high-level administrative role, • Outstanding organizational capabilities with a keen eye for detail, • Exceptional written and verbal communication skills, • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Proven ability to manage multiple priorities effectively in a dynamic, fast-paced environment, • Strong sense of professionalism, integrity, and discretion Benefits • Competitive and rewarding compensation package, • Comprehensive health, dental, and vision coverage, • Generous paid time off, including holidays, • Retirement savings opportunities, • Clear pathways for professional growth and advancement, • Collaborative, supportive, and team-focused work culture How to Apply Interested candidates are invited to submit a current resume along with a brief cover letter highlighting relevant experience and alignment with this opportunity.

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  • Data Entry Specialist
    Data Entry Specialist
    24 days ago
    $25–$35 hourly
    Full-time
    Westside, Houston

    We are seeking a diligent and detail-oriented Data Entry Specialist to join our team. In this role, you will be responsible for accurately inputting and maintaining various types of data crucial to our operations as a roofing contractor. This includes, but is not limited to, client information, project specifications, financial records, and scheduling details. Key Responsibilities: • Accurately enter data into our company databases and systems., • Verify the accuracy and completeness of data, identifying and correcting errors., • Maintain organized records and files, both physical and digital, ensuring easy retrieval., • Prepare and sort documents for efficient data entry., • Generate reports and retrieve data as needed by other departments., • Assist with general administrative tasks to support office operations. Qualifications: • Proven experience in a data entry role or similar administrative position., • Exceptional level of accuracy and meticulous attention to detail., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with learning new software., • Strong organizational and time management skills with the ability to prioritize tasks effectively., • Ability to work independently with minimal supervision and collaboratively within a team environment., • Excellent communication skills, both written and verbal.

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  • Director of Benefits
    Director of Benefits
    4 days ago
    Full-time
    Downtown, San Antonio

    About the Role Steak 'n Shake is seeking a Director of Benefits to lead the strategy, administration, and execution of our benefits programs across a large, multi-state employee population. This role reports directly to the Vice President of Human Resources, serves as a member of the HR Leadership Team, and manages one internal direct report. This position is ideal for a benefits leader who enjoys both strategic ownership and hands-on execution---someone comfortable rolling up their sleeves while shaping programs that directly impact employees' lives. Key Responsibilities Benefits Strategy Administration • Own the design, delivery, and day-to-day administration of all employee benefit programs, including medical, dental, vision, life, disability, wellness, and voluntary benefits, • Evaluate benefit offerings regularly to ensure competitiveness, cost effectiveness, and alignment with company goals Open Enrollment • Lead annual open enrollment from end to end, including planning, vendor coordination, communications, system setup, and post-enrollment reconciliation, • Ensure a smooth, accurate, and employee-friendly enrollment experience Compliance Governance • Oversee ACA compliance and reporting, including vendor coordination and regulatory deadlines, • Manage 401(k) retirement plan governance, including vendor oversight, audits, and fiduciary compliance, • Administer and ensure compliance with FMLA, ADA, and state-specific leave laws, • Maintain compliance across multiple states and jurisdictions Vendor Management • Serve as primary point of contact for benefits brokers, insurance carriers, third-party administrators, and retirement plan vendors, • Lead renewals, RFPs, contract negotiations, and ongoing performance management Operational Excellence Leadership • Provide day-to-day leadership and development for one internal direct report, • Maintain accurate benefits data, documentation, and reporting, • Troubleshoot escalated employee issues and complex benefit cases, • Partner closely with HR leadership, finance, legal, and operations teams to improve processes, controls, and systems Minimum Qualifications • Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience), • 7+ years of progressive experience in employee benefits administration and compliance, • Demonstrated ownership of open enrollment execution in a multi-state environment, • Strong working knowledge of ACA compliance and reporting, • Hands-on experience administering 401(k) retirement plans, • Practical experience with FMLA, ADA, and state-specific leave laws, • Proven experience managing external vendors (brokers, carriers, TPAs), • Ability and willingness to perform detailed, operational work in addition to strategic leadership Preferred Qualifications • 10+ years of benefits experience, including leadership responsibility, • Experience supporting a large, distributed, hourly workforce across multiple states, • Prior experience in retail, hospitality, restaurant, or similarly complex operating environments, • Professional certifications such as CEBS, SHRM-CP/SHRM-SCP, or SPHR, • Experience leading benefits through periods of growth, change, or transformation, • Strong data, audit, and reporting orientation Competencies Work Style • Self-starter who works independently and takes ownership, • Highly detail-oriented with strong follow-through, • Thrives in a fast-paced, ever-changing environment, • Comfortable getting "in the weeds" with day-to-day work---this is not a purely advisory role, • Practical, solutions-oriented mindset with strong judgment Why Steak 'n Shake Steak 'n Shake offers the opportunity to lead benefits in a highly visible, impactful role within the HR organization. As a member of the HR Leadership Team, you will help shape programs that directly affect employees across the country while partnering closely with senior leadership. #Corp7080

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  • Video Game Design, Teaching Artist
    Video Game Design, Teaching Artist
    27 days ago
    $40 hourly
    Part-time
    Cedars, Dallas

    Location: Big Thought Headquarters Reports to: Senior Manager, Programs Projects Division: Programs Position Type: Part-Time/Non-Exempt Days: Mon-Fri Supervision: No ABOUT THE ROLE The Video Game Design, Teaching Artist are practicing artists and instructors who possess a strong commitment to working with educators and young people. The Video Game Design, Teaching Artist will support the mission of the Dreams Experience Academy in engaging, educating, developing, uplifting, and amplifying the next generation of great American Media, Entertainment and Technology leaders. Hourly Rate: $40 ESSENTIAL JOB DUTIES • Implement the Video Game Design curriculum, professional development workshops, including custom sessions and other special events., • Planning and implementation with Big Thought staff and delivering high quality direct instruction to Middle and High School aged youth in alignment with Big Thought’s instructional framework of Six Dimensions of Quality, Social Emotional Learning and Project Based Learning., • Attending ongoing professional development sessions specifically designed for Big Thought Teaching Artist., • Performing administrative responsibilities, such as submission of written lesson plans, assessments, and teaching schedules, • Performing other duties as needed Qualifications Minimum Qualifications: • Minimum of 2 years related experience, • Proven experience in video game design, including proficiency with design software and prototyping tool, • Teaching Artists must demonstrate professional artistic or instructional experience, commitment to working with youth and educators, and interest in Big Thought’s arts education approach., • Willingness to travel to Big Thought sites in the Dallas area., • Excellent understanding of pedagogical methods for the teaching of the discipline (i.e., inquiry-based learning, arts integrated studies, skills-based instruction, and aesthetic education etc.). Physical Work Environment: To perform the duties of role successfully, you may regularly be required to: sit, stand, or stare at computer screen for long periods of time; participate in external activities; use various office equipment, some manual; work in environment with loud sounds, multiple distractions, and interruptions; be exposed to extreme hot or cold temperatures on occasion. Note WE VISUALIZE A WORKPLACE THAT PROVIDES AN EXCEPTIONAL EMPLOYEE EXPERIENCE. WE BELIEVE A BASELINE REQUIREMENT TO ACHIEVE OUR VISION IS EVERYONE TREATED WITH DIGNITY AND RESPECT –REGARDLESS THE ISSUE AT HAND. Employees of Big Thought are expected to participate in mission driven activities, meetings, committees, etc. BT is based on a team environment and an openness to always “lend a hand” as appropriate to another employee. All employees are required to adhere to BT policies and procedures. All employees may expect to perform duties as assigned. In addition, all employees may be assigned “other” duties in the spirit of teamwork.

    Immediate start!
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