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Administration jobs in California

Are you a business? Hire administration candidates in CA

  • Infinitewerks
    Payroll Administrator
    Payroll Administrator
    4 days ago
    $30–$35 hourly
    Full-time
    Moorpark

    Payroll Processing: Verify time records, calculate wages and deductions, and issue payments. Compliance & Recordkeeping: Maintain accurate payroll records, ensure tax and legal compliance, and file payroll reports. Benefits & Deductions: Manage benefit-related deductions and coordinate with HR on updates. Reporting & Auditing: Prepare payroll reports, reconcile accounts, and support audits. Employee Support: Address pay-related inquiries and protect confidential information. Coordination & Systems: Work with HR and Accounting, manage payroll software, and suggest process improvements.

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  • San Diego State University
    Virtual Administrative Assistant
    Virtual Administrative Assistant
    15 days ago
    $60–$100 hourly
    Full-time
    College West, San Diego

    Job Title: Remote Personal Assistant (Part-Time) Description: We are a small startup looking for a reliable Remote Personal Assistant to help with light administrative tasks, online research, and scheduling. This will represent of great minds, Good pay is involved too, This is a freelance, part-time position for one month with a possibility to extend. Requirements: • Good English communication, • Basic computer and internet skills, • Ability to follow instructions and meet deadlines Compensation: • $60–$100 per hour negotiable (project-based or hourly), • Work from anywhere, flexible schedule To Apply: Send a brief intro about yourself and your experience.

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  • Total Concepts
    Construction Project Manager/Manageress
    Construction Project Manager/Manageress
    22 days ago
    $110000–$150000 yearly
    Full-time
    Santa Rosa

    Construction Project Manager Total Concepts in Santa Rosa, CA is looking to hire an experienced project manager. Our primary focus is on building upscale residential homes and wineries in Sonoma and Napa counties. We are a values/relationship driven company serving clients with excellent skill and personal attention to building their dreams. We likewise are eager to make a difference in our community and various spheres of influence. Construction Project Manager Job Responsibilities Plans all phases of the construction lifecycle from initiation to completion. Obtains all necessary regulations and permits. Orders necessary supplies, tools, and equipment. Makes sure projects are aligned with agreed-upon plans. Manages a site superintendent and oversees their work. Communicates with clients and delivers project progress reports. Develops and adheres to the budget, timeline, and quality control plan. Collaborates with architects, engineers, electricians, and other specialists. Writes and submits testing and inspection logs, quality assurance reports, and punch lists. Ensures that all local, state, and national building codes and regulations and safety precautions are followed. Uses scheduling software to update schedules, track progress, and document project progression. Work Hours and Benefits This is a full time position and includes the following benefits: Salary range, $110,000-$135,000, Medical, HSA available, Personal and company bonus, Paid Time Off, Paid Holidays, Vehicle/Gas. Construction Project Manager Qualifications and Skills Knows how to use popular construction project management software. Builds strong relationships with clients, architects and sub-contractors. Knowledge and experience to build from ground up. Excels at organization, time-management, problem-solving, and budgeting. Education and Experience Requirements Preferred Bachelor’s degree in construction science and management, engineering, architecture, business administration, or Project Management Certificate. Three years of Project Management experience.

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  • Rising Tides Recovery Services
    Behavioral Health Technician
    Behavioral Health Technician
    1 month ago
    $19–$21 hourly
    Full-time
    Laguna Niguel

    Rising Tides Recovery Services is Urgently Hiring Behavioral Health Technicians with good driving record for the swing (afternoon/evening) shift as well as the overnight shift! Rising Tides Recovery Services is a Dual Diagnosis Drug and Alcohol treatment center specializing in detox/residential level of care. We are located in the beautiful beach city of Dana Point, CA. Rising Tides Recovery Services provides a safe and comfortable environment for those seeking recovery from drug and alcohol addiction while maintaining a recovery-focused culture. Primary Duties: -Transportation of clients -Provide a safe, nurturing, and transparent environment in which clients can trust us to help them recover -Supervise clients self-administer medications -Observe and report concerning client behaviors -De-escalation and quick problem solving -Light housekeeping Requirements: -Valid Driver License -Good driving record as you must pass our auto insurance guidelines and verification -Ability to maneuver an 11-passenger van safely -An ability to manage tasks throughout the day with minimal supervision -The integrity to ask for guidance and additional assistance when needed -Strives for excellence, consistency, and commitment -Ability to stay calm amid external chaos without minimizing the client's challenges while maintaining an environment in which the client feels valued and heard. -Availability to work Saturday and Sunday The ideal candidate will have: -Experience working in drug/alcohol treatment -Knowledge of safe procedures to monitor client administration of medication -Familiarity with 12-step programs and other self-help modalities -Experience with the EMR system, KIPU *We are willing to train on any of the above items. The company offers many opportunities for advancement if you excel in this job. This is a great way to join our team and work directly with clients to help them better their lives. Health benefits are available after 90 days of employment with a portion of your monthly premiums paid for by the company: medical, dental, and vision. Employee of the Month program, excellent company culture, family-like environment, positive team approach, company-sponsored events, and much more! Please submit a resume today for interviews as soon as possible.

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  • Aerotek
    Data Entry Associate
    Data Entry Associate
    1 month ago
    $40–$80 hourly
    Full-time
    Beverly Hills

    Seeking a highly detail-oriented and dependable Data Entry Associate to join our California team. This role is responsible for entering, updating, and maintaining accurate information in our databases and systems. Confidentiality, efficiency, and precision are essential. Key Responsibilities • Enter and update data from a variety of sources into company systems with a high degree of accuracy., • Verify data for completeness and correct errors or inconsistencies as needed., • Maintain strict confidentiality regarding sensitive company and employee information., • Prepare, organize, and prioritize source documents for data entry., • Communicate with team members to clarify information and resolve discrepancies., • Perform basic administrative support tasks such as scanning, filing, and responding to data-related requests., • High school diploma or equivalent required., • Previous experience in data entry or administration is a plus but not required., • Proficient typing and computer skills; familiarity with spreadsheets and word processing software (e.g., MS Excel, Word)., • Strong attention to detail and organizational skills., • Ability to manage confidential information responsibly.

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  • Fei Yang Travel (Located Inside GW Supermarket)
    Cruise Travel & Visa Specialist
    Cruise Travel & Visa Specialist
    1 month ago
    $18–$20 hourly
    Full-time
    Alhambra

    Job Summary: We are seeking a bilingual professional fluent in Mandarin or Cantonese and English to serve as both a Cruise Travel Agent and Visa Processing Specialist. This unique role combines helping clients plan and book cruise vacations with managing their visa documentation and consulate submissions. The ideal candidate will be detail-oriented, customer-focused, and passionate about travel, with the ability to provide outstanding service while ensuring all visa requirements are met. Key Responsibilities: Cruise Travel Services Assist clients in selecting cruise destinations, itineraries, and packages that fit their needs and budget. Provide expert advice on cruise lines, accommodations, dining, activities, and promotions. Arrange cruise bookings, pre- and post-cruise travel (airfare, hotels, transfers), and travel insurance. Maintain strong relationships with cruise line partners and stay updated on industry trends. Deliver excellent customer service before, during, and after travel. Visa & Consulate Services Complete, review, and translate visa application forms and supporting documents (Chinese ↔ English). Submit applications in person to consulates/embassies and liaise with consulate staff regarding requirements and timelines. Track, monitor, and collect completed visas for clients. Provide bilingual guidance to clients on visa processes, documentation, and regulations. Maintain accurate records of all applications submitted, pending, and completed. Qualifications: Fluency in Mandarin or Cantonese, and English (spoken and written) required. Experience in travel sales, cruise bookings, or hospitality preferred. Prior experience in visa processing or immigration services strongly preferred. Strong organizational skills and attention to detail. Excellent communication and customer service skills. Ability to manage multiple clients, bookings, and visa applications simultaneously. Proficiency in Microsoft Office and online booking/visa platforms. Passion for travel and creating seamless client experiences. Work Environment: Office-based with regular visits to consulates/embassies. Flexibility to work remotely or after-hours to meet client and consulate needs. Key Responsibilities: • Complete and review visa application forms and supporting documents for accuracy and compliance., • Ensure all required paperwork, photographs, and fees are collected and properly organized., • Submit applications in person to consulates, embassies, or visa centers., • Liaise with consulate staff regarding application requirements, processing times, and status updates., • Track and monitor the progress of submitted applications., • Retrieve completed visas and ensure secure delivery to clients or the company., • Maintain up-to-date knowledge of visa regulations and requirements for various countries., • Guide clients or employees on visa processes, timelines, and documentation., • Keep accurate records of all applications submitted, pending, and completed. Qualifications: • Prior experience in visa processing, travel services, or administrative roles preferred., • Strong attention to detail and ability to follow procedures precisely., • Excellent communication and interpersonal skills., • Ability to manage multiple applications and deadlines simultaneously., • Professional demeanor and ability to represent the company when dealing with consulate officials., • Reliable, with the flexibility to travel locally to consulates/embassies., • Proficiency in Microsoft Office or other document management tools., • Fluency in Mandarin or Cantonese, and English (spoken and written) required. Work Environment: • Office-based with frequent visits to consulates/embassies.

    No experience
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