Clerical jobs in New York, New York - Page 4Create job alerts

Job Description Job Opportunity: • Great way for someone to start their career within the Foodservice industry., • Prime Source Purchasing is growing! This is a good opportunity for someone to get their foot in the door and grow alongside the organization. Key Responsibilities: • Provide general administrative and clerical support, including answering phones, managing emails, and maintaining office files., • Prepare reports, memos, invoices, and correspondence as needed., • Assist with data entry, database updates, and document management., • Handle incoming and outgoing mail and deliveries., • Order and maintain office supplies inventory., • Interact professionally with clients, vendors, and internal staff., • High school diploma or equivalent required; associate or bachelor’s degree preferred., • Proven experience in an administrative or office support role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to prioritize tasks and work independently., • Competitive salary, • Health insurance, • Paid time off and holidays

Job Description Fast growing company based in Mount Vernon that manufactures and imports medical products. We are currently in the process of hiring a person with an administrative assistant and data entry background. This position is ideal for someone with an excellent work ethic, strong computer skills and an outgoing personality who can work independently with minimal oversight. Duties & Responsibilities • Main responsibilities include assisting the invoicing and logistics departments in invoicing orders, entering data and other related tasks., • Generate and process invoices from shipped orders and send them to the customers., • Provide general support to the invoice department and account receivable department., • Generate and process sales orders from customer purchase orders and send confirmations to the customers., • Clerical duties such as filing, scanning and general office duties. Experience/Requirements • Minimum 2 years of office work, • Skilled in Microsoft Excel, • Data entry experience, • Stable work history, • Excellent spoken English is a must, • Reliability and dependability a must, • Proficient in Microsoft Office is a must (word, excel, outlook), proficiency in NetSuite would be a plus., • Previous experience in office or administrative setting preferred, • Excellent skills in all areas of communication (writing, reading and speaking)., • Highly motivated, organized individual who possesses attention to detail.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position. This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in. The Position Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. Key Responsibilities • Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information, • Collaborates on projects focused on client interfacing, document management, data entry, and data management, • Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management, • Bachelor's Degree or equivalent professional experience, • Minimum of 1-2 years of experience in a law firm setting, • Familiarity with Document Management Systems, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), • Experience with data entry or data management, • Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus, • Familiarity with web-based collaborative tools and work management software a plus, • Experience with team messaging and instant messaging platforms a plus, • Experience with email and calendar management, meeting coordination, and direct client interaction, • Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines, • Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously, • Excellent written, verbal and interpersonal communication skills, • Comfortable working in a collaborative, national team environment supporting attorneys and paralegals, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Job Summary We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Responsibilities • Assist with daily operations, ensuring tasks are completed efficiently and safely., • Maintain organized files and documentation related to project progress and materials., • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism., • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette., • Proofread project documents and reports for accuracy and clarity., • Collaborate with team members to ensure smooth communication and workflow., • Perform additional clerical tasks as needed to support project managers and site supervisors., • At least 5 yrs experience in construction administration and construction accounting, • Strong organizational skills with the ability to manage multiple tasks effectively., • Excellent customer service skills, with a focus on building positive relationships with clients and team members., • Proficiency in proofreading documents for grammar, punctuation, and formatting errors., • Ability to work well under pressure while maintaining attention to detail. Job Type: Full-time Company DescriptionCommercial General ContractorCommercial General Contractor

Job Description We are seeking an Office Assistant/Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Make outbound calls and take legible notes, • Exhibit exceptional customer service, • Manage high call volume with ease and patience, • Make collections calls daily and manage accounts receivable, • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, take credit card and other forms of payments, • Answer inbound telephone calls, read and respond to emails daily and timely, • Must be detailed oriented and organize filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionPenyak Roofing is a family-owned residential and commercial roofing company established in 1960.Penyak Roofing is a family-owned residential and commercial roofing company established in 1960.

Job Description Our client, a growing mid-sized residential real estate Management & Consulting firm is seeking a full-time temporary to permanent administrative assistant to support two Property Managers. This is a temp-to-hire position. The work schedule is Monday – Friday, 9am- 5pm with overtime. The pay rate is $32.00 per hour. The perm annually salary is $65,000 Responsibilities and Duties: • Assist manager with building related issues., • Prepare and modify documents including correspondence, drafts, memos, action lists and emails., • Attend virtual monthly Board meetings and take minutes (as needed). Meetings are held either at night or in the early morning before normal business hours. You will be paid overtime for these meetings., • Provide general administrative and clerical support, including mailing, scanning, copying, and maintaining all internal records., • Maintain electronic and hard copy filing system., • Prepare adjustment forms and check requisitions., • Manage calendar for building events. Schedule and coordinate meetings and appointments., • Contact vendors to schedule meetings and request proposals., • Order and maintain supplies for buildings (as needed)., • Check open invoices for any issues/errors., • Request proof of insurance from vendors., • Correspond with building staff., • Review collection/arrears report and contact those who’ve fallen behind., • Distribute monthly Board Packages., • Ability to attend monthly Board Meetings held in the evening. Qualifications and Skills: • College degree or equivalent experience (preferred), • Administrative Assistant: 3 years (Preferred), • Ability to multi-task, • Excellent communication and organizational skills, • Ability to take initiative and anticipate upcoming tasks, • Must be able to work independently, • Ability to prioritize workload, • Detail oriented, self-motivated and fast learner

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionTexas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.Texas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.

Job Description We are seeking an Assistant To EVP - Americas to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: ASSISTANT TO CEO: • Draft correspondences and other formal documents., • Plan and schedule appointments, travels and events., • Greet and assist onsite guests., • Answer inbound telephone calls., • Develop and implement organized filing systems., • Create sales and purchase orders on SAP platform, • Dispatch customer orders through close interaction with our 3PL warehouse representatives, • Obtain quotations from freight forwarders to import material from Europe and China into our warehouse in NJ, • Handle customer inquiries and complaints over phone / emails, • Document and update customer records based on interactions, • Previous experience in customer service, sales, office administration or other related fields, • Good computer skills in Microsoft office. SAP knowledge preferred., • Ability to build rapport with clients, • Ability to prioritize and multitask, • Positive and professional demeanor, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionKufner Textile Corporation USA, is a wholly owned subsidiary of Kufner Holding GmbH, one of the most reputable and respected companies focused in the production and distribution of interlining fabrics and technical textiles since 1862. Kufner has prided itself in being innovators and trend setters in many of the interlining fabrics that are currently used in an array of industries ranging from apparel to automotive, aviation and accessories. With a global network of subsidiaries and partners, Kufner is able to provide unmatched and unparalleled technical support and solutions to the latest fashion trends for a wide array of applications through our highly experienced and qualified specialists across the world. An international network of logistics and distribution points ensure timely delivery of products for your manufacturing needs. Kufner's products are widely used in the manufacture of outerwear, menswear, childrenswear, shirts, blouses, haute couture ladies wear and accessories. Our latest range of innovative products for activewear, sportswear and yogawear are revolutionary. Apart from the wide array of application in apparel, Kufner's technical textiles are widely used in automotive and aviation industries.Kufner Textile Corporation USA, is a wholly owned subsidiary of Kufner Holding GmbH, one of the most reputable and respected companies focused in the production and distribution of interlining fabrics and technical textiles since 1862. \r\n\r\nKufner has prided itself in being innovators and trend setters in many of the interlining fabrics that are currently used in an array of industries ranging from apparel to automotive, aviation and accessories.\r\n\r\nWith a global network of subsidiaries and partners, Kufner is able to provide unmatched and unparalleled technical support and solutions to the latest fashion trends for a wide array of applications through our highly experienced and qualified specialists across the world. An international network of logistics and distribution points ensure timely delivery of products for your manufacturing needs.\r\n\r\nKufner's products are widely used in the manufacture of outerwear, menswear, childrenswear, shirts, blouses, haute couture ladies wear and accessories. Our latest range of innovative products for activewear, sportswear and yogawear are revolutionary.\r\n\r\nApart from the wide array of application in apparel, Kufner's technical textiles are widely used in automotive and aviation industries.

Company Description Elite Realtors of New Jersey is a full-service real estate company committed to meeting the diverse needs of clients and customers. Utilizing cutting-edge technology and trusted strategic partnerships, we provide exceptional service to buyers searching for their next home and sellers listing their properties. Our proven strategies ensure that homes are marketed professionally for the best possible experience. Based in Livingston, NJ, we are dedicated to supporting our team of real estate professionals and fostering career growth. Role Description This is a part-time on-site role for an Office Coordinator located in Livingston, NJ. The person for this role will be responsible for managing day-to-day administrative tasks, maintaining excellent communication with clients and team members, handling phone interactions with professionalism, and supporting executive team members with clerical tasks. The role requires attention to detail, organizational skills, and a customer-focused attitude to enhance operational efficiency. Qualifications • Proficiency in Administrative Assistance and Executive Administrative Assistance, • Strong organizational and Clerical Skills, • Excellent Communication and Phone Etiquette abilities, • Time management skills and the ability to work in a fast-paced environment, • Basic proficiency in office software applications (e.g., Microsoft Office Suite), • Professional demeanor and interpersonal skills for client interaction, • High school diploma or equivalent required; additional certifications in office administration are a bonus

Job Description Pay: $25.00 per hour Job description: Skilled Nursing Home is seeking an experienced Nursing Administrative Assistant/ Staffing Coordinator to join our dynamic team who has extensive experience with SMARTLINX scheduling program software. Overall duties include the following: • Staff nursing units with prescribed number of employees on a 24-hour, 7-day- a-week basis., • Type, file and distribute 4–6-week schedules to nursing personnel., • Obtain necessary documents for all employees prior to scheduling., • Responsible for verification of hours worked and reconciliation with payroll records., • Obtain profiles for prospective employees., • Performs receptionist duties and screens all personnel and visitors, • Data Entry, • Perform unscheduled administrative tasks as directed., • Prepare/mail letters, and/or other correspondences to nursing staff as necessary., • Provide clerical support to DNS and ADNS, • Arrange for meetings, conferences with staff, as directed., • Other related duties and responsibilities that may become necessary to meet the needs of the facility., • Report complaints and grievances to the Director of Nursing Services as necessary., • Excellent working environment., • Must have knowledge of Smartlinx program for scheduling, • Must be dedicated and committed to work, • Must have staffing experience for 300 + employees, • Must possess a minimum of an Associate Degree from an accredited college, • Candidate must be computer proficient Job Type: Full-time Starting $25 Job Type: Full-time Company DescriptionWelcome to Queens Boulevard Extended Care Facility. We are a modern, state-of-the-art Nursing Facility with a 280-bed capacity which opened in 1995. Our facility is conveniently located in Western Queens and is easily accessible to all major highways, close to subways and bus routes. Our Mission is "to provide the highest quality health care in a caring environment", and to meet the needs of the diverse communities that we serve. We offer high quality skilled nursing and medical care as well as comprehensive services in physical, occupational and speech therapy. We specialize in sub-acute short-term rehabilitation. Recreational programs are scheduled everyday and special events are designed to meet the interest of each individual. Nutritional services are carefully monitored by our dietitians and special consideration is given to meet each resident's nutritional needs.Welcome to Queens Boulevard Extended Care Facility. We are a modern, state-of-the-art Nursing Facility with a 280-bed capacity which opened in 1995. Our facility is conveniently located in Western Queens and is easily accessible to all major highways, close to subways and bus routes.\r\n\r\nOur Mission is "to provide the highest quality health care in a caring environment", and to meet the needs of the diverse communities that we serve. We offer high quality skilled nursing and medical care as well as comprehensive services in physical, occupational and speech therapy. We specialize in sub-acute short-term rehabilitation. Recreational programs are scheduled everyday and special events are designed to meet the interest of each individual. Nutritional services are carefully monitored by our dietitians and special consideration is given to meet each resident's nutritional needs.

Job Description LOOKING FOR STRONG MOTIVATED HONEST INDIVIDUAL TO MULTI TASK IN A SMALL OFFICE. PHONES, DATA INPUT, FILING, CUSTOMER SVC., RESPONSIBLE, RELIABLE CAR AND AT LEAST 5 YEARS OFFICE EXPERIENCE. BACKGROUND CHECK/DRUG TEST REQUIRED. HRS MON-THURS 9-5PM HR FOR LUNCH FRI 9-2 1/2 HR FOR LUNCH. 32.5 HRS A WEEK. NO BENEFITS. PAY BASED ON EXPERIENCE.

Job Description Summary The Administrative Assistant provides administrative and clerical support to the shelter’s leadership team, ensuring smooth office operations, accurate documentation, and effective communication across departments. This role supports the Site Director, Director of Operations, and Director of Social Services. KeyResponsibilities • Provide administrative support to leadership, including scheduling meetings, managing calendars, and preparing correspondence., • Maintain organized filing systems and ensure accurate record-keeping for resident and staff documentation., • Assist in drafting reports, meeting agendas, minutes, and internal communications., • Serve as a point of contact for phone, email, and visitor inquiries., • Support employee onboarding and helping staff get oriented on their first days., • Assist in coordinating staff meetings, training sessions, and special events., • Help process invoices, purchase orders, expense reports, and track office supplies., • Ensure compliance with agency policies and maintain confidentiality of sensitive information., • Handle incoming and outgoing mail, packages, and deliveries., • Provide support to staff in completing forms, applications, or documentation for residents. Qualifications • Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred., • 2–3 years of administrative experience; social services/shelter experience a plus., • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database management, • Strong organizational, time-management, and multitasking skills, • Excellent written and verbal communication; professional and discreet., • Ability to work independently and collaboratively in a fast-paced environment.

Job Description We are seeking an Office Assistant for our factory location. Full-time work. Duties & Responsibilities: • Answer inbound telephone calls & emails, • Answer phone inquiries, and direct calls and provide basic company information, • Plan and schedule appointments., • Perform clerical duties, take memos, manage and maintain files, and organize documents; photocopy, fax, etc. as needed, • Type documents, drafts, and reports, prepare information and research for executive needs,, • Maintain and process invoices, deposits, and money logs,, • Data entry,, • Excellent written and verbal communication skills, • Strong attention to detail and strong organizational skills, • Highly organized multi-tasker who works well in a fast-paced environment, • Prior experience handling office responsibilities, experience in customer service, or related field, • Proficient computer skills, including Microsoft Office Suite (Word and Excel),Quick Books., • Team Player, problem-solving, punctual and motivated individual with strong work ethics., • Willingness to learn and grow with the company, • Greek Bilingual a plus! Position to be filled immediately

Job DescriptionWe are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities., • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities., • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations., • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion., • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention., • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow., • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear., • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.• At least 1 year of experience in an administrative, office support, receptionist, or similar position., • Demonstrated ability to manage calendars, schedules, and multiple deadlines with a high level of accuracy., • Experience handling administrative office tasks such as data entry, document organization, and general clerical support., • Comfortable answering inbound calls and communicating effectively with internal and external contacts., • Strong organizational skills with the ability to track details, maintain records, and follow through on assignments., • Proficiency in prioritizing tasks and adapting to changing needs in a busy work environment., • Clear written and verbal communication skills with a dependable and detail-oriented approach to support work.

Role Overview The Licensing Operations & Product Development Manager is a cross-functional role supporting Iconix’s brand portfolio by overseeing product approvals, licensing operations, compliance processes, and day-to-day execution across licensees. This role goes beyond traditional product development, combining product and trend oversight with licensing compliance, factory and IP processes, and administrative support to ensure brands operate efficiently, compliantly, and on time. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple brands simultaneously, and able to move seamlessly between strategic product discussions and hands-on execution. Product Development & Brand Compliance • Review CADs, samples, packaging, and product submissions for adherence to brand guidelines, trademarks, quality standards, and legal requirements, • Oversee product approvals across all stages of development, from initial concept through final production, • Ensure consistent branding and aesthetic execution across categories, licensees, and territories, • Manage factory processes in partnership with licensees, including factory whitelist recordals, documentation and renewals, and hologram set-ups and compliance, • Oversee product renewals and proof-of-use submissions in coordination with Legal to support trademark maintenance, • Track and maintain compliance documentation related to IP, trademarks, and licensed products, • Maintain seasonal development calendars and production timelines across licensees, • Conduct regular development check-ins and milestone reviews to ensure timelines are met, • Ensure internal teams are providing timely feedback, approvals, and support, • Oversee trend development initiatives, including managing third-party consultants, • Conduct competitive shopping and market research to identify white space and growth opportunities, • Support Brand Managers and the SVP with product-led insights tied to brand and retail strategy, • Support licensee DTC businesses as needed, including backend setup, legal coordination, and brand registry processes, • Assist with brand registrations and compliance across major 3P platforms (Amazon, Walmart.com, Target.com, etc.), • Maintain organized records of approvals, calendars, documentation, and product imagery, • Manage shared drives, Excel trackers, and databases for reporting and accessibility, • Serve as a central point of coordination across Brand, Legal, Design, Merchandising, and Licensees, • Support the SVP and Brand Managers with executional follow-ups and process management as needed Qualifications • Bachelor’s degree in Business, Marketing, Fashion, or a related field (or equivalent experience), • 5–7 years of experience in product development, licensing operations, brand management, or merchandising, • Strong understanding of licensed brand environments and multi-licensee structures, • Experience managing compliance, approvals, and operational workflows, • Highly organized with strong attention to detail and follow-through, • Familiarity with AI tools such as Copilot, ChatGPT, and Gemini, • Strong Excel skills and comfort managing trackers, calendars, and product databases, • Excellent written and verbal communication skills, • Ability to manage multiple brands and priorities in a fast-paced environment, • Proactive, solutions-oriented, and comfortable supporting senior leadership

Job Description We are seeking a Client Coordinator/Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionAccounting and TaxAccounting and Tax

Job Description We are seeking a full time Administrative Assistant to provide administrative support for security guard operations and provide administrative support to owner. Responsibilities/Skills include: • Prior Experience in the security industry a plus, • NYS Security license required a plus., • Familarity with FDNY Fire Guard licenses., • Scheduling/Dispatch Responsibilities, • Employment Screening, • Setting Employment Interviews, • Maintaing Spreadsheets - Excell, • Microsoft Office/Outlook, • Strong Phone Skills/Communication, • Internet Research, • Ordering supplies with vendors, • Scanning and filing, • Provide basic and accurate information in-person and via phone/email, • Perform other clerical duties such as filing, photocopying, transcribing and faxing, • Back up the HR Admin/Recruiter during absences and breaks, • Any other duties as required Required Qualifications and Experience: • Be a minimum of 18 years of age, • Preferred Associates Degree/Minimum - HS Diploma combined with relevant experience, • At least 2 years of securitydispatch/scheduling experience, • Must be authorized to work in the United States, • Intermediate or advanced knowledge of Microsoft Office, Excel, etc.; the capability to use and/or learn to use a computer and peripheral equipment required, • Math skills to include fractions and percentages., • Hands-on experience with office equipment (e.g. phones, fax machines and printers), • Excellent oral and written communication skills, • Ability to be resourceful and proactive when issues arise, • Ability to deal with internal and external customers and perform multiple tasks simultaneously in a timely, courteous and professional manner, • Ability to get along with other employees, follow directions, works under stress and continuously improve., • Ability to establish and maintain effective working relationships with associates, supervisors and the general public., • Must have excellent organizational, multitasking and time-management skills, with the ability to prioritize tasks, • Ability to conform to complex procedures, • Must have the ability to maintain satisfactory attendance and punctuality, • Must be able to perform the essential functions of the position with or without a reasonable accommodation This is a faced pased enviornment where the successfull candidate will gain tremendous experience in the security field with an opportunity to grow. Come grow with us! Company DescriptionWe are a NYC based company specializing in providing security officers in the greater NYC area serving the following sectors: Corporate; Hospitality; Retail; Industrial; Residential; Special Events and Private Clients.We are a NYC based company specializing in providing security officers in the greater NYC area serving the following sectors: Corporate; Hospitality; Retail; Industrial; Residential; Special Events and Private Clients.

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job DescriptionExcel Data Entry/Administrative Assistant Job Description The Administrative Assistant provides essential administrative support to the millwork and production teams in a fast-paced, production-focused environment. This role manages phone communications, organizes physical and digital records, and maintains accurate data sheets and reports in Excel. The position supports day-to-day office operations, ensuring that documentation, filing, and data entry processes run smoothly and efficiently. Responsibilities • Provide general administrative support to the millwork and production teams, helping to keep daily operations organized and on schedule., • Answer and route incoming phone calls in a professional and courteous manner., • Maintain filing systems and organize both physical and digital records for easy retrieval and accurate documentation., • Create, update, and manage data sheets and reports using Microsoft Excel, ensuring information is accurate and up to date., • Assist with document organization, tracking, and data entry to support production and office workflows., • Support day-to-day office operations as needed, including clerical tasks and general administrative duties., • Collaborate with team members in a production-focused environment to ensure information flows smoothly between the office and the production floor., • At least 1 year of office experience, preferably in an administrative support role., • Strong proficiency in Microsoft Excel, including creating, updating, and managing data sheets and reports., • Proficiency with Microsoft Office, including Word, Excel, and Outlook., • Demonstrated computer savvy and comfort working with digital files and systems., • Experience with filing and document management, including organizing physical and digital records., • Strong organizational skills and a high level of attention to detail., • Reliable, professional demeanor with the ability to support a production-focused environment., • Customer service skills, including clear and courteous phone and email communication., • Experience in an administrative role within the construction or millwork industry is preferred., • Recent high school, college, or vocational school education is acceptable when combined with strong administrative skills., • Ability to manage multiple tasks and prioritize work in a busy office setting., • Comfort working closely with production teams in a hands-on, studio and warehouse environment. This role is based in a hands-on, production-focused studio and warehouse setting that supports custom millwork and high-profile commercial projects. Standard hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. You will work closely with production teams and office staff, using Microsoft Office (Word, Excel, Outlook) and other basic computer tools to manage documents and data. The environment is collaborative and fast-paced, with a strong focus on accuracy, organization, and supporting ongoing production work. Attire should be professional yet practical for an office located within a studio and warehouse setting. Job Type & Location This is a Contract to Hire position based out of Westbury, NY. Pay and Benefits The pay range for this position is $18.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office. The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders. Key Responsibilities: • Office Management: Oversee and manage daily office operations., • Clerical Support: Provide general clerical support, including typing, data entry, and file management., • Record Keeping: Maintain and organize both physical and electronic records and files., • Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly., • Scheduling: Manage calendars, schedule appointments, and coordinate meetings., • Executive Support: Assist executives directly with various administrative tasks and projects., • Team Support: Provide general administrative support to the broader team as needed. Required Skills & Experience: • Proven proficiency in Administrative Assistance and strong Clerical Skills., • Exceptional Phone Etiquette and excellent verbal and written Communication skills., • Demonstrated experience with organizational and time-management skills., • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • High school diploma or equivalent. Bonus Skills & Education: • Previous experience in a dedicated Executive Administrative Assistance role., • Associate's or bachelor's degree., • Bilingual, Spanish and English

Job Description Compensation: $17/hr. Employment type: Part Time about 6 hours a day (Flexible) Experience level: Entry level We are a longstanding Retail Packaging distributor located in East Rutherford, NJ looking for an Entry Level Office Assistant in a Small Office. Students will be heavily considered, especially those in Computer Science or Business courses. This role was fulfilled previously by a student. KEY RESPONSIBILITIES * Reply promptly to customer emails and inquiries * Answering the phones in a professional manner * Assisting in processing of daily orders * Assisting with general clerical task as needed * Creating UPS small package labels and booking LTL freight WHAT WE'RE LOOKING FOR • Strong computer skills and ability to learn new software * Strong phone communication and customer service skill * Detail-oriented with strong organizational abilities * Reliable attendance and punctuality * Ability to handle multiple tasks and prioritize effectively * Adaptable to changing priorities and customer needs Preferred Experience Previous administrative or customer service experience a plus Prior experience working with Quickbooks Enterprise/UPS Worldship preferred Strong Computer skills Please provide Resume to be considered.

Job Description Mission Statement: Baltic Street Wellness Solutions is committed to providing peer recovery, person-centered, trauma informed, and compassionate services to those with mental health lived experience. Vision: Our vision is to drive a cultural transformation within the mental health community by advocating for the underserved, educating for change, and inspiring wellness. We approach our role with cultural humility and mindfulness of oppressive systems. Core Values: • We value a mentoring philosophy delivered from staff with peer lived experiences., • We value the recovery journey of every individual with a mental health diagnosis., • We value the personal and professional experiences of our staff and board members., • We value community action to change societal views to break the stigma of mental health through advocacy within all systems., • We value everyone’s desire to have opportunities to obtain their visions of wellness., • We value education and training to enhance an individual’s opportunities for growth in one’s personal journey to self-discovery. Position Summary The Receptionist/Administrative Assistant provides direct support to the program. This includes calendar management and successful coordination of business meetings. They serve as the main point of phone contact for calls directed to the organization’s main office. They prioritize and manage multiple projects simultaneously with supervision. Must have On-Call flexibility. The essential functions include, but are not limited to the following: • Ability to work on multiple projects with superb accuracy., • Assist in scheduling interviews for prospective hires., • Create and update program specific literatures (Brochures, Fliers, Event invites etc.), • Office Management: Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies including but limited to purchase orders and project specific invoices., • Manage record keeping systems, forms control, file layout, archive maintenance, updating staff directory and dissemination of memorandums to line staff from administration., • Performs general clerical duties to include but not limited to photocopying, faxing, and emailing., • Maintain files and scheduling., • Create and update databases for inventory, mailing lists, forms and office applications in MSWord, Access, and Excel, • Create and help maintain various databases and files in Foothold/AWARDs., • High School Diploma required; bachelor’s degree preferred., • A mininum of 1 year of experience as an administrative assistant, • Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook, • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the company to outside parties., • Strong attention to detail and excellent organizational skills required., • Must have the ability to multitask in a fast paced and deadline driven environment., • Must be able to always maintain professionalism and a positive service attitude., • Must be able to work in a multitask system environment., • Duties are subject to change.Baltic Street Wellness Solutions will require selected candidates to submit proof of complete vaccination against COVID-19 and having received a booster shot. If a candidate has a qualifying medical condition or religious exemption that contraindicates a COVID-19 vaccination, an exemption form should be requested from Human Resources. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Job Description Ironstate Properties is a full-service premier residential real estate developer and manager of luxury apartment rentals in Northern New Jersey. From conception to execution, we are there every step of the way bringing decades of experience, intelligence, precision, innovation, flexibility, imagination, and commitment to every project. We are currently seeking an exceptional Administrative Coordinator to join our team and support our residential properties in Jersey City, NJ. As the Administrative Coordinator, you will play a crucial role in providing outstanding customer service, fostering strong relationships with employees, peers, vendors, and clients. Job Details: Full-Time Schedule: Must be able to work 5 out of 7 days per week, Saturday and Sunday required. Rate range: $ 25.50 – $27.00/hour Primary responsibilities include but are not limited to*: • Welcome and assist clients in person, over the phone, and online, ensuring they receive outstanding service reflective of Ironstate's commitment to excellence., • Maintain the reception area of our residential properties, ensuring it reflects our standards of professionalism and hospitality., • Accurately manage client information in our database system, upholding confidentiality, and ensuring data integrity., • Utilize office resources efficiently to meet client needs and enhance satisfaction levels, demonstrating adaptability and resourcefulness., • Adhere to office policies and procedures to ensure consistency and effectiveness in daily operations., • Perform various administrative and clerical duties as assigned, supporting the smooth functioning of our residential properties., • Demonstrate strong communication skills (both verbal and written), with a customer-centric approach in all interactions., • Utilize strong organizational skills to multitask and prioritize tasks effectively, ensuring deadlines are met and client needs are addressed promptly., • Assist with the lease renewal process by communicating with residents, negotiating renewals as appropriate, and completing all required administrative tasks., • Maintain a positive attitude, friendly demeanor, and a genuine desire to assist clients and colleagues., • Exhibit dependability and punctuality, consistently adhering to high standards of professionalism and work ethics. Requirements: • Minimum of 2 years of administrative experience with a focus on customer service, • Excellent communication skills and a customer-centric approach, • Ability to organize, multitask, prioritize, and thrive in a fast-paced environment, • Positive, friendly, and personable demeanor, • Reliable and punctual with a strong work ethic, • Flexible and willing to learn different applications on computers and office machines, • Flexible and eager to learn new applications on computers and office machine, • Proficiency in MS Office, • Yardi experience is a plus. US work authorization is required. Employee Benefits (upon eligibility): • 401(k) and 401(K) Match, • Healthcare Benefits: Medical, Dental, Vision, • Tax-advantaged Accounts, • Life and Disability Insurance, • Employee Assistance Program, • Commuter Benefits, • Paid Time Off, • Tuition Reimbursement, • Employee Referral Incentive for Successful Hires, • Company Paid Holidays, • Annual Company Events This job description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each employee remains, at all times, an “at will” employee. The requirements and duties described above may be modified or waived by the Co

Job Description Staff Management Group is seeking a Packing Mechanic Technician for our client in Hillside, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position. Schedule: • 3rd Shift: 10PM - 6:30AM Pay Rate: • $25 / hour Job Summary: The Packaging Mechanic Technician is responsible for operating, monitoring, and maintaining packaging machinery to ensure smooth and efficient production. This role requires strong mechanical troubleshooting skills, experience with equipment such as KHS, SMI, or Douglas packers, and a commitment to safety and GMP compliance. The ideal candidate is bilingual, dependable, and able to support both production and maintenance teams in a fast-paced environment. Job Responsibilities: • Operate and monitor packaging machines to ensure consistent production flow., • Execute equipment changeovers and startups with precision, safety, and efficiency., • Diagnose and resolve mechanical or operational issues to minimize downtime., • Perform preventive maintenance (PM) and carry out basic equipment repairs., • Inspect product quality regularly and report deviations immediately., • Maintain a clean, organized, and compliant work area in line with GMP and safetystandards., • Collaborate with maintenance and production teams to enhance performance andreduce downtime. Job Requirements: • MUST be bilingual - English AND Spanish, • At least 3 years of prior experience with KHS, SMI, or Douglas packers strongly preferred., • Solid mechanical aptitude and troubleshooting skills required., • Proven ability to work independently while contributing effectively in a team environment., • Flexibility to work various shifts or hours as needed., • Commitment to following all company safety protocols and GMP policies Additional Information Staff Management Group is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status. About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution, manufacturing, production, assembly, and clerical positions. Staff Management Group is one of New Jersey’s leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team! #IND1

Provides personal care assistance to patients under the direction of licensed personnel and /or Administrator.Performs direct patient care duties as assigned.Triage and rooming of patients.Possesses the ability to perform day to day clerical task and related duties.Participates in ongoing educationa

Graduated from an accredited medical assistant or phlebotomy program required. The Medical Assistant (MA) is responsible for assisting physician PA or NP with clerical duties patient flow patient care and procedures. Participation in VillageMDs benefit platform includes Medical Dental Life Disabilit

The Medical Assistant (MA) is responsible for assisting physician PA or NP with clerical duties patient flow patient care and procedures. Graduated from an accredited medical assistant or phlebotomy program required. Appropriately adheres to universal safety precautions when administering medication

The Medical Records Coordinator performs a variety of clerical duties involved in maintaining patient medical records include filing retrieving and distributing medical records loose notes and reports and maintaining associated logs and records in accordance with established priorities and procedure

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). Education above the high school level may be substituted for the general clerical/administrative experience (but n

Student worker for the Summer for the Campus ID Office.Filing typing mailings clerical assists with supplies data entry receptionist answers phone.Assist the Front Desk with taking pictures and printing new ID cards.Assist in checking issue codes of ID Cards.Assist with general office tasks such as

Under supervision of the Sales Office Manager the Administrative Assistant provides administrative secretarial and advertising support to the branch office and sales agents. Must possess strong clerical statistical and administrative skills. Prior experience in an office administrative role is prefe

Position at Danbury Hospital Attention Medical Assistants -- Full Time Opportunity within the Danbury Chemotherapy Center! Our team is growing and looking for a compassionate caring and skilled medical assistant to provide best in class patient care. This is a full time 40 hours per week Monday - Friday 8:30AM - 5:00PM. Pay based on full years of MA experience and starts at $18.83. Recent graduates of a recognized MA program EMT certificated candidates or experienced Medical Assistants. Ability to schedule patients and knowledge of telephone switchboard. CNA MA or EMT certification. CPR Certification is Required upon hire. *$2000 SIGN ON BONUS At Nuvance Health we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed respected and supported. Together we are a team of 15000 strong hearts and open minds. If you share our values of connected personal agile and imaginative we invite you to discover whats possible for you and your career.When you join our growing multi-specialty medical practice you can enjoy the advantages of being a part of a large health system while working in a more intimate setting than a hospital. You can build relationships with patients over time as you take advantage of opportunities for more team building socialization and work-life balance. We offer a range of outpatient practices including primary care oncology neurology gastroenterology endocrinology OB/GYN bariatric surgical cardiology and infectious diseases. Join the Nuvance Health medical practice and be part of a collaborative team in an environment of open communication and unwavering compassion. Summary: Provides clerical and secretarial support to assure smooth daily department operations. Assures that the patient and examination area is properly prepared. Responsibilities: 1. Greets and brings patient back from waiting room to clinical area. Obtains vital signs as required., 2. Registers updates patient information and bills physician charges to patients accounts. Verifies demographic and insurance information., 3. Provides clerical and secretarial work associated with patient care to include copying and dictation. Prepares files and organizes patient charts., 4. Schedules appointments as ordered for patients in the office for testing or other physicians., 5. Assures the examination area is clean and stocked., 6. Assures the patient is properly prepared for the scheduled visit to maintain timely patient flow., 7. Conducts in-office testing as directed by the physician. Coordinates testing and outside ancillary services as applicable., 8. Collects prepares and processes specimens as directed by the physician., 9. Maintains inventory and ensures proper upkeep cleaning and testing of medical equipment and supplies. Fills out appropriate logs., 10. Fulfills all compliance responsibilities related to the position., 11. Performs other duties as assigned. Education: HS GRAD/EQUIVALENT Other Information: Required: Data entry required. One year medical assistant/secretary experience or graduate of accredited Medical Assistant training program. Basic medical knowledge and terminology. Skill in obtaining accurate patient vital signs. Minimum Experience: one year Desired: Graduate of Medical Assistant training program. Ability to schedule patients and knowledge of telephone switchboard. CNA MA or EMT certification. CPR Certification is Required. Working Conditions: Manual: Some manual skills/motor coord & finger dexterity Occupational: Little or no potential for occupational risk Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force Physical Environment: Generally pleasant working conditions Company: Danbury Hospital Org Unit: 485 Department: Chemotherapy Center NMH Exempt: No Salary Range: $18.83- $31.36 Hourly With strong hearts and open minds were pushing past boundaries and challenging the expected all in the name of possibility. We are neighbors caring for neighbors working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities advance your career with Nuvance Health! Required Experience: Junior IC Employment Type : Full Time Experience: years Vacancy: 1 Hourly Salary Salary: 18 - 31

Perform general clerical duties including filing data entry and document management. Minimum of 2 years of clerical or administrative experience.

The marketing Administrative Assistant will perform a variety of operational duties as they relate to the department of marketing and will report to the VP of Operations.This position will perform general clerical duties including answering phones entering information into spreadsheets entering info

Performs clerical and receptionist duties essential to the operation of patient care as directed and also receives instructions from physicians and nurses.Performs clerical and receptionist duties essential to the operation of patient care as directed and also receives instructions from physicians a

Kessler Rehabilitation Center Position: Patient Service Specialist Location: Clifton Schedule: Monday-Friday 7:00am-8:00-pm hours vary Compensation: $20-$24 hourly depending on years of experience At Kessler we take pride in creating an exceptional patient experience helping our patients get back to athletics work life and the things they love. Our benefits package supports your career growth and personal well-being: • Start Strong: Our mentorship and orientation programs ensure a successful transition, • Ease the Burden: Our student debt benefit program helps alleviate the financial pressure of student debt, • Recharge & Refresh: Generous PTO to maintain a healthy work-life balance, • Your Health Matters: Comprehensive benefits packages, • Invest in Your Future: Company matching 401(k) retirement plans, • Advance your Career: We offer a tuition reimbursement program, • High School Diploma or equivalent required, • Two years in medical office setting that required multi-tasking preferred., • Knowledge of health insurance preferred., • Basic knowledge of computers skills including but not limited to keyboard familiarity and word processing office procedures filing verbal and written communication skills fax photocopy required, • Customer service and interpersonal skills necessary to communicate effectively with staff members supportive personnel patients physicians and community members required. Required Experience: IC Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 20 - 24

Established in 1994 NiteLines USA has successfully delivered contract support services to more than 144 government institutions and medical treatment facilities across the country. Were a dynamic and growing organization offering a wide range of employment opportunities. We are seeking professionals and dedicated individuals to be part of our team where integrity respect accountability and collaboration are among our core principles. Work with a dedicated and caring organization and start doing your lifes best work. Pay:$80(1099). Location:LongBeachVeteransAffairsHealthcareSystem(LBVAHCS) 5901E.7thStreetLongBeachCA90822 Schedule: PET: Weekday & Weekend Coverage (including holidays) • Minimum of two (2) years of current work experience in Nuclear Medicine and PT/CT., • Hold a current and valid ARRT (N) certification and/or Nuclear Medicine Technology Certification Board Certified Nuclear Medicine Technologist certification., • Have demonstrated experience starting Intravenous (IV) radiopharmaceutical injections and contrast injections. IV certification is preferred but not required., • Current Basic Life Support (BLS) Certification., • Independently operate Nuclear Medicine and PET/CT scanner equipment to perform variety of complex NM and PET/CT imaging exams and follow strict NM safety practices established by national standards., • Shall receive patients explain method of procedure(s) position patients select and set technical parameters set up and adjust accessory equipment for imaging., • Operate computerized NM and PET/CT camera imaging systems and other specialized equipment., • Performs clinical diagnostic examinations and procedures utilizing calibrated radio tracers and radiopharmaceuticals i.e. PET and PET/CT general and cardiac studies producing high quality nuclear medicine static dynamic and Single Photon Emission Computerized Tomography (SPECT)., • Also performs complex clinical diagnostic laboratory examination., • Shall be subject to the same quality assurance standards in meeting or exceeding current recognized national standards., • Shall set up NM and PET/CT suite assuring that sterile supplies radiopharmaceutical or radio tracers are calibrated properly catheters and other required equipment and supplies are present and available. Prepare and administer radiopharmaceutical or radio tracers and contrast material intravenously under close supervision of radiologist(s) but not independently as required., • Perform related clerical duties such as sending images to the Picture Archiving and Communication System archiving images post processing images and case editing of computer requests and reports., • Shall also maintain records and enter patient information using the Radiology Vista Package and the Computerized Patient Record System. #IND1 Required Experience: IC Employment Type : Full Time Experience: years Vacancy: 1

Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with passion and creativity we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions. Theres much to learn and many to learn from with more than 16000 employees around the world to explore ideas and ambitions with. Every day your talent your innovative spirit and your determination will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature. As a Sales Coordinator you will be an important contributor to an L&R team providing critical support and developing an intimate understanding of Givaudan project management systems. As an important member of the team you will be the liaison with the account executive and business development teams to provide critical support on accounts and business systems. You will also develop professional relationships with both our teams and with account contacts. If you excel and have an interest in working in a creative industry then this is an excellent opportunity for you. Your Title: Sales Coordinator Your Location: East Hanover NJ Reporting to: Manager Sales Support & Coordination Salary Range Based on Experience: $60000 - $70000. Supporting our business:Administer creative briefings and sample requests from initiation through to completion and preparation for submission. Manage materials and samples for client presentations assist in building client presentation collateral display materials. Perform special projects (maintain customer information provide clerical support and organize meetings). Ensure client comfort and manage logistics during visits to Givaudan. Being the liaison between clients and internal personnel. Communication:Respond to internal and external inquiries using systems knowledge creative investigation and follow-up techniques. Provide the business team with timely information on clients requests insights and communications. Represent the team with a meaningful client interface. Develop client relationships. Coordinate schedules and communications. Attend team meetings to review workflow. Administrative Support:Act as an interdepartmental coordination specialist (liaison with Customer Service Purchasing Operations Distribution Planning Pricing Labs Regulatory QC). Update projects request and attach price quotations fragrance descriptions and customer-specific documentation. Maintain the sample tracking system product bases product packaging arrivals and update projects. Prepare samples for shipment including supporting documentation. Provide necessary shipping and tracking information to customers. Brief entry and support creation of RMR and NBO documentation to ensure smooth transition of new wins to production. Provide back-up and administrative support to the larger L&R team. May be responsible for additional tasks on business needs. You Are you someone who wants to shape their own world Who excels in a culture where you can express yourself in a creative team environment Who wants to collaborate and work in a team as passionate as you are Then join us and improve your world. Required Skills and background: • Bachelors Degree, • At least 2 years of experience in a sales support environment, • Excellent communication administrative and problem-solving skills., • Collaborative positive team spirit, • MS Office suite Google Mail SAP knowledge, • You have experience building professional relationships. Benefits: • Great compensation package., • Major medical dental and vision coverage., • Generous 401k matching program. #LI-hybrid At Givaudan you contribute to delightful taste and scent experiences that touch peoples lives. You work within an inspiring teamwork culture where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions. Every essence of you enriches our world. Diversity of perspectives fuels innovation and fosters deeper connections with our employees customers and partners. At Givaudan we are dedicated to cultivating an inclusive environment where every individuals voice is valued and has the power to shape our world. Join us in making a difference together. Required Experience: IC Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 60000 - 70000

Civil Service Title- Administrative Manager II (NM) IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE IN DOT OR BE REACHABLE ON DOTs PROMOTIONAL LIST. Serves as backup to the Personnel Coordinator in the Management and Support Services section of the Division of Bridges. Reports directly to the Personnel Coordinator. The Deputy Personnel Coordinator will be responsible for assisting with all personnel functions for the Division; which includes collection and preliminary review of documents needed to process growth-based and new hire personnel actions; processing personnel actions in PAIRs coordinate with the Divisions Lead Personnel Liaison as well as Bureau Liaisons; interact with other divisions including the agencys Personnel Office Budget Payroll and Timekeeping; act as Leave Coordinator and confirm balances for extended annual leave requests; attend meetings; conduct and/or monitor interviews including list calls; assist in creating and entering job postings in NYCAPs assist with CityTime and/or payroll issues; processing assignment differentials assignment and transfer forms DP72s resignation monthly separation reports equipment retrieval forms when employee separates from agency collects retrieves DOT equipment and IDs create and update personnel folders create personnel tracking reports assist with the collection of performance evaluations; create update organizational charts and org chart portal provide complete coverage for the Personnel Coordinator and Lead Liaison in their absence including assisting the Director of Administration as needed with any HR matters that arise; and other personnel-related duties as necessary. Preferred Skills Ability to communicate effectively in verbal and written form. Ability to interact professionally with a diverse group of executives administrative and engineering staff. Proficient in Microsoft Word and Excel. Knowledge of PAIRs NYCAPs Smart Recruiters Visio Work location 55 WATER ST MANHATTAN 10041 Hours 8:00AM - 4:00PM The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy. As a current or prospective employee of the City of New York you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply online at or All resumes are to be submitted electronically. All applicants please go to and search for Job ID# 779493. No phone calls faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT visit us at: MANAGER-NON-MGRL FRM M1/M2 - 1002C Qualifications : 1. A baccalaureate degree from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning allocation for resources and the scheduling and assignment of work 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or, 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory full-time progressively responsible experience as described in 1 above 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or Additional Information : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy. Remote Work : No Employment Type : Full-time Experience: years Vacancy: 1

Education assistance through MyQuest for Education. Performs various clerical functions as requested by the manager or senior analysts. Performs various clerical functions as requested by the supervisor or group lead.

Established in 1994 NiteLines USA has successfully delivered contract support services to more than 144 government institutions and medical treatment facilities across the country. Were a dynamic and growing organization offering a wide range of employment opportunities. We are seeking professionals and dedicated individuals to be part of our team where integrity respect accountability and collaboration are among our core principles. Work with a dedicated and caring organization and start doing your lifes best work. Pay:$78(1099). Location:LongBeachVeteransAffairsHealthcareSystem(LBVAHCS) 5901E.7thStreetLongBeachCA90822 Schedule: Ultrasound: Weekday & Weekend Coverage (including holidays) • Day:8:00am 4:30pm, • Shall provide MITUltrasoundTechnicians that independently operateultrasoundequipment to perform a variety of complex diagnosticultrasoundexams., • Shall receive patients explain method of procedure(s) position patients select and set technical factors set up and adjust accessory equipment and document necessary images., • Shall set upUltrasoundexam rooms assuring that supplies and other required equipment are present and available for exams., • Will also perform related clerical duties such as sending images to the Picture Archiving and Communication System archiving images post processing images and case editing of computer request and reports., • Shall provide MIT Ultrasound Technicians that independently operate ultrasound equipment to perform a variety of complex diagnostic ultrasound exams. Contractor personnel shall receive patients explain method of procedure(s) position patients select and set technical factors set up and adjust accessory equipment and document necessary images., • Shall set up Ultrasound exam rooms assuring that supplies and other required equipment are present and available for exams., • Personnel will also perform related clerical duties such as sending images to the Picture Archiving and Communication System archiving images post processing images and case editing of computer request and reports. Contract personnel shall also maintain records and enter patient information using the Radiology Vista Package and the Computerized Patient Record System. #IND1 Required Experience: IC Employment Type : Full Time Experience: years Vacancy: 1

Job Locations US-NY-Westbury Job ID 2026-8335 Category Phlebotomy Minimum Rate $27.7295 Maximum Rate $27.7295 Work Location Type Physical Under the guidance of out Medical Director and Regional Collections Manager, you'll assist with the collection of blood and blood products. As a phlebotomist, you will ensure a positive and comfortable experience for our donor volunteers, helping them feel valued and informed throughout the donation process. You will be trained in blood drawing procedures and will handle various tasks, from managing donor information to maintaining strict infection control practices. Your efforts will help create a welcoming environment that encourages donors to become lifelong supporters of our mission. Your role is crucial in ensuring we adhere to our policies and meet the high standards set by NYBC, the FDA, and other organizations. Competitive Pay: $27.7295/hour All salaries are pursuant to Local 1199 Collective Bargaining Agreement. • Make a Difference: Be a crucial part of our mission to save lives and support our community., • Growth Opportunities: Gain valuable experience in the healthcare industry and advance in a supportive environment., • Welcome Donors with a Smile: Provide outstanding customer service at our mobile units and/or donor centers. Greet donors warmly, educate the first-time donors on what to expect to ease their anxiety around donating, guide them throughout the donation process, and ensure a smooth and overall positive and delightfully warm experience., • Blood Draws: Perform blood draws and collect specimens following established protocols and procedures under the guidance of the local Medical Director and Regional Collections Manager, (training will be provided)., • Operating Medical Equipment: Operate and maintain medical equipment for blood collection, including cleansing, inspecting equipment after usage as well as appropriate storage as needed. Your role is crucial in ensuring we adhere to our policies and meet the high standards set by NYBC, the FDA, and other organizations., • Manage Donor Information: Verify and update donor information in our BECS system to create barcodes and keep relevant collection staff informed of any changes., • Educate and Assist: Help donors understand which type of donation is best for them based on our inventory needs and capacity. Explain the benefits of automated donations, including plasma, platelets, and auto-red cells., • Follow Safety Procedures: Adhere to infection control practices, including blood and body fluid precautions, isolation techniques, and following procedures to discard used supplies., • Record Keeping: Perform clerical tasks to support blood drawing activities and maintain required records and documentation., • Educate Donor: Educate donors on the importance of blood donation and ensure their experience is positive and encouraging., • Ability and Desire to Learn Medical Procedures: We offer comprehensive training to complete the tasks required for phlebotomy procedures. Training will be provided. The candidate must successfully complete all of the prescribed training programs to be qualified to perform the role, • Comfortable with a Hospital-like environment: Must be comfortable with working in a hospital-like environment, handling blood products with care and professionalism., • Warm and Caring Personality: This role requires a high level of warmth and care toward the donor with exceptional bedside manners., • Must Have: A car, a valid driver's license, and a willingness to travel and work a flexible schedule., • Education: High School Diploma or equivalent., • Preferred Experience: Background in healthcare, phlebotomy, or customer service.

Job Locations US-NY-NEW HYDE PARK ID 2026-188133 Line of Business Amerita Position Type Full-Time Pay Min USD $25.00/Hr. Pay Max USD $30.00/Hr. Amerita Prepares technical and clerical tasks associated with the preparation, labeling and dispensing of pharmaceuticals. Plays an integral role in the inventory and quality assurance activities. Schedule: Monday - Friday 9:00am - 5:30pm with rotating Saturday • Competitive Pay, • Health, Dental, Vision & Life Insurance, • Company-Paid Short & Long-Term Disability, • Flexible Schedules & Paid Time Off, • Tuition Reimbursement, • Employee Discount Program & DailyPay, • 401k, • Conducts and documents initial and ongoing assessment of specific patient, drug and disease information to identify real and potential drug-related problems or needs, • Escalates to a clinician as needed, • Answers inquiries from patients, families, physicians and other healthcare professionals. Escalates to a clinician as needed, • Maintains thorough and appropriate documentation in the customer/patient record of all clinical activities and communication with patients, physicians and other healthcare professionals, • Coordinates and schedules the preparation of IV therapies and home medical equipment orders with the assistance of the Pharmacist, • Helps coordinate patient care activities with Pharmacists, Nurses, other Technicians and Patient Care Coordinators, • Prepares labels, prescriptions and compounding/mixing worksheets and completes and maintains product lot numbers, expiration dates and batch records, • Generates delivery/pick slips under the supervision of the Pharmacist. Picks and pulls supplies and home medical equipment, • Obtains supply inventories from patients/clients and communicates information obtained to the Pharmacist as required and documents all communication in patient progress notes on the pharmacy computer system, • Participates in branch management, department and intra-departmental meetings and quality improvement activities, • Adheres to all accreditation, OSHA, FDA, state, local and federal regulations and standards relevant to infusion pharmacy and home medical equipment, • Other duties as assigned, • Supervisory Responsibility: No, • Successful completion of an approved/accredited pharmacy technician training program; IV certification preferred, • Registered Pharmacy Technician license in state of practice per state regulations, • National Pharmacy Technician Certification as required by the state board of pharmacy in state of practice, • One to three (1-3) years of related pharmacy experience in a home care setting, retail, or pharmacy setting, • General knowledge of drug terminology, pharmaceutical calculations, drug use and aseptic techniques, • Flexible schedule with the ability to work on-call evenings and weekends on an as-scheduled basis, • Effective mathematical and communication skills required, • Basic pharmacy knowledge of reading and interpreting prescriptions

Our client is seeking a Junior Accounting Clerk to join their team in a fully on-site capacity, five days a week. This is a great opportunity for an early-career accounting professional looking to build hands-on experience in a collaborative environment while supporting day-to-day accounting operations. Key Responsibilities • Process accounts payable transactions accurately and in a timely manner, • Assist with billing and invoicing functions, • Apply and post cash receipts, • Perform account and bank reconciliations, • Support the Controller with ad hoc accounting and administrative tasks as needed, • Maintain organized financial records and ensure accuracy of data entry, • Assist with month-end close activities and other routine accounting processes Qualifications • 1+ years of accounting, bookkeeping, or clerical accounting experience preferred, • Basic understanding of accounting principles and procedures, • Experience with accounts payable, billing, cash applications, or reconciliations is a plus, • Strong attention to detail and organizational skills, • Proficiency in Microsoft Excel and accounting software preferred, • Ability to work independently and as part of a team, • Excellent communication skills and a willingness to learn What’s Offered • Full-time, on-site schedule: 5 days per week, • Medical, dental, and vision (MDV) benefits, • 15 days of PTO, • Opportunity to grow within a supportive accounting team

A company that owns multiple high-end restaurants, including a Michelin-starred location, is looking for an Executive Assistant to the CEO. The office is in the Flatiron District and the role is 5 days in office. The dress code is casual-jeans OK. The culture at the company is relaxed and collaborative. About the job: • Perform administrative tasks and manage CEO's correspondence, including emails, letters, thank you notes, talking points, bios, and calls, ensuring timely responses and prioritization., • Draft and edit documents, presentations, and reports for the CEO, maintaining high standards of accuracy and professionalism., • Prepare daily agendaof all meetings, tasks, appointments, and professional gatherings, • Collaborate with PA to prepare socialgatherings, philanthropic events,and family appointments, • Manage the restaurant’s reservation requests from VIP clients., • Prepare a daily report of VIP reservations., • Draft and edit correspondence on behalf of the CEO, including inbox management., • Oversee and coordinate special projects and initiatives on behalf of the CEO, ensuring deadlines are met and goals are achieved., • Track project progress, provide updates, and anticipate potential issues or challenges., • Assist with the filing and organization of business documents., • Provides high-level administrative support and personal assistance to the CEO (reporting to the Chief of Staff)., • Performs office tasks including maintaining records/documents & orderingsupplies., • Organize catering when necessary and assist with company events., • Build and maintain relationships with key stakeholders, including board members, senior executives, and external partners., • Represent the CEO in meetings, conferences, and other events, fostering positive relationships and enhancing the CEO's network., • Arrange travel and accommodations for the Founder and Directors, • Streamline administrative processes and optimize workflow to maximize CEO's productivity and efficiency., • Implement and maintainsystems for documentmanagement, filing, and information retrieval., • Handle sensitive and confidential information with utmost discretion and integrity., • Manage corporate housingin Miami and other, future,confidential locations., • Maintain confidentiality of discussions, decisions, and documents involving the CEO and executive team., • Plan and coordinate executive meetings, retreats, and other corporate events, including logistics, agenda preparation, and follow-up actions., • Ensure events run smoothly and achieve their objectives, reflecting positively on the CEO and the organization., • Stay informed about industry trends, best practices, and technological advancements relevant to executive support functions., • Recommend and implement process improvements and innovations to enhance efficiency and effectiveness., • Performs additional duties as assigned by the Founder., • On call weekend & evenings, determined by the needs and schedule of the Founder/CEO. About you: • Minimum of 7 years of experience supporting a CEO, • BA/BS from a college or university, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), • Excellent verbal and written communication skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven abilityto meet deadlines., • Ability to function well in a high-paced, and at times stressful environment., • Knowledge of office administration, clerical procedures, and recordkeeping systems., • Exceptional oral and written communication, organizational, and time management skills., • Excellent editing and proofreading skills., • Must be able to balance many different tasks simultaneously with attention to detail., • Notary license a plus Salary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation, Paid Parental Leave, Dining Discounts, Commuter Benefits Hours: 10am-6pm

Application Deadline: 30 June 2026 Department: Federal Services Location: New York, NY Compensation: $19.58 / hour Description TeleSolv Consulting is seeking a detail-oriented File Clerk to support government operations and high-volume documentation workflows in our Los Angeles Metro office. This position supports the federal government, and all applicants must be local to the Los Angeles, CA area. The File Clerk plays a vital role in supporting the Government’s ongoing mission by ensuring accurate organization, maintenance, and accessibility of physical and electronic records. This role requires strong attention to detail, consistency, and the ability to manage large volumes of documentation in a structured environment while supporting administrative and data management functions. This position supports a Government program responsible for facilities, infrastructure, and operational support services. The File Clerk contributes to workflows that ensure accurate recordkeeping, reporting, and administrative coordination across multiple systems and stakeholders, as outlined in the Statement of Work . Responsibilities: • Organize, maintain, and manage physical and electronic filing systems to ensure accurate recordkeeping and accessibility., • Maintain contract files, documentation repositories, and administrative records in accordance with Government standards., • Upload, track, and manage documents within Government systems such as SharePoint and other records systems., • Ensure all completed and routed documents are properly filed and stored in the appropriate systems., • Assist in data entry, tracking, and reporting activities to support program and project requirements., • Prepare documents for review, approval, and signature, ensuring completeness and accuracy., • Perform quality control checks on files and documentation to ensure compliance with procedures., • Generate reports and retrieve data from systems for management review and decision-making., • Support administrative functions including word processing, document preparation, and correspondence management., • Assist with meeting coordination, including preparing materials, tracking action items, and maintaining records of discussions., • Provide general administrative and clerical support including filing, scanning, and document handling., • Assist with inventory tracking and documentation of received materials and records., • Support research and data collection efforts related to program operations., • Perform additional duties as assigned to support daily operational needs. Qualifications: • Must be a U.S. Citizen., • High school diploma or equivalent required., • Ability to obtain a Public Trust/Suitability Clearance through the Government., • Prior experience in clerical, filing, records management, or administrative support roles., • Experience managing both physical and electronic filing systems., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Familiarity with document management systems such as SharePoint or similar platforms., • Strong organizational skills with the ability to manage large volumes of records., • Attention to detail and ability to maintain accuracy in document handling and data entry., • Ability to follow established procedures and maintain compliance with Government standards., • Strong communication skills and ability to work in a team environment., • Ability to prioritize tasks and manage time effectively in a fast-paced environment. Benefits: TeleSolv Consulting offers a competitive compensation package including medical, dental, and vision insurance; 401(k) retirement savings plan with company match; paid time off (vacation, sick leave, and paid holidays); short- and long-term disability coverage; life insurance; and opportunities for professional development and training. Additional benefits may include telework options (if applicable), flexible scheduling, employee wellness programs, and performance-based incentives. About TeleSolv: Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. Background Investigation: This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

• Job Type: Support Staff - Union, • Bargaining Unit: SSA, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building:, • Educates and supervises students in radiographic technique and associated topics, including but not limited to head and neck clinical and radiographic anatomy, patient positioning, examination techniques, equipment protocols, radiation safety, and patient care., • Educates patients on radiation safety and the significance of accurate radiographic images in dental care., • Understands and checks radiographic prescriptions for appropriateness based on clinical information provided. All questionable prescriptions are communicated to the in-clinic radiologist for final approval., • Performs correctly all types of intraoral, extraoral, and advanced dental imaging, namely bitewing, periapical, panoramic, cephalometric, and CBCT imaging, after training by the Director of Radiation Safety of the Division of Oral & Maxillofacial Radiology., • Positions patients correctly and selects appropriate imaging settings to ensure best case imaging, based on the College's Standard Reference on Image Technique and Quality, and all current standard practice protocols of the American Dental Association and the American Academy of Oral & Maxillofacial Radiology., • Offers concise explanation of imaging procedure to patients and answers their questions on x-ray risk, safety, procedures, and equipment clearly and correctly., • Places surgical guides and dental-related appliances correctly inside patients mouths as needed for imaging., • Observes patient while in the imaging area for changes in status, and identifies and corrects problems as appropriate, with all critical occurrences reported to the in-clinic radiologist., • Images the prescribes anatomic region completely, correctly, and efficiently., • Mounts and processes all acquired imaging in electronic format correctly and efficiently., • Judges' diagnostic quality of all acquired imaging and makes necessary corrections with consent from the in-clinic radiology prior to submission for interpretation., • Ensures all documentation pre and post imaging are complete., • Assists students in image technique, image quality assessment, and associated documentation as necessary to ensure patient workflow efficiency., • Performs clerical responsibilities associated with acquisition, processing, duplicating, and archiving of patient records and radiologist reports, including but not limited to import and export of imaging into and out of the clinical management system and electronic health record, and provision of any requested imaging-related material to faculty, residents, and students at the College of Dental Medicine for academic and research purposes, with approval from the in-clinic radiologist., • Operates and maintains x-ray equipment daily, such as checking and maintaining instrument inventory and distributing supplies., • Maintains logbooks with x-ray equipment performance data; performs quality assurance; maintains records for and participates in quality assurance inspection., • Conforms to all applicable HIPAA, OSHA, Infection Control, Safety and Billing Compliance guidelines., • Bachelor's degree and at least three years of related experience or equivalent in education, training and experience or Master's degree and at least one-year experience., • Successful completion of the Radiation Health and Safety (RHS) exam of the Dental Assisting National Board (DANB), or equivalent, such as certification in limited scope radiography., • Certification as a Certified Dental Assistant (CDA), or equivalent, such as a Limited Medical Radiologic Technologist (LMRT), • Prior experience in all types of dental x-ray imaging, including intraoral, extraoral, and CBCT., • Certification as a Registered Dental Hygienist (RDH). Columbia University is committed to the hiring of qualified local residents.

Overview GENERAL CLERK III (ICE-NY-2026-24740): Bowhead seeks a General Clerk III to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA). OPLA requires case management support and administrative services for the execution of their broad and diverse mission of providing a full range of legal counsel and services to all ICE offices and programs. OPLA's responsibilities include representing the Department of Homeland Security (DHS) in proceedings before the Immigration Courts, representing DHS in appellate proceedings before the Board of Immigration Appeals, and providing support and direction to the Department of Justice, Office of Immigration Litigation, as well as to the U.S. Attorney's Offices nationwide. The Chief Counsel's office handles confidential and high-level documentation. This position is full-time, benefits eligible at an hourly rate of $22.72 plus $5.09 H&W (Health and Welfare) rate per local wage determination. The location is in New York, NY. Responsibilities The duties primarily include maintaining and organizing files, mail management, scanning of documents, enter/upload data into PLAnet (OPLA's electronic alien file repository), conducting research, and drafting documents. General Clerk III follows detailed procedures in performing repetitive tasks in the same sequence. Other general clerical duties include: • Mail Management, including paper and electronic correspondence and packages, • Receive, open date stamp, sort, and distribute in-bound mail, • Interfile correspondence in case files, • Shelve/re-shelve files as appropriate, • Utilize theRAILS automated file systemto locate files and for internal and external file transfers, • Assist with Freedom of Information Act (FOIA) requests, • Per local office procedures, route or file materials that concern legal or specialized matters (e.g., briefs, correspondence, exhibit packets), • Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures, • Enter/upload data into PLAnet (OPLA's electronic alien file repository), including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, court decisions Qualifications • High School Diploma or equivalent required., • Minimum of one (1) year experience in an administrative office environment required., • Extensive computer/PC knowledge required including; spreadsheet software, word processing software and knowledge of MS Office Suite., • Must be able to successfully pass a federal background investigation* and pre-employment drug screen. * Federal background investigation includes, but is not limited to, citizenship status, residency information, work experience, education, credit history, criminal record check, and fingerprints. Physical Demands: • Must be able to lift up to 35 pounds, • Must be able to stand and walk for prolonged amounts of time, • Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIRED: Must be able to obtain a security clearance at the DHS ICE T2 level #LI-JA1 Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity postershere () . All candidates must apply online at , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. Join our Talent Community! Join our Talent Community () to receive updates on new opportunities and future events. ID Category Location : Location SCA Hourly Rate Clearance Level Must Be Able to Obtain Minimum Clearance Required Travel Requirement