HR & Payroll Specialist
il y a 1 jour
Pasadena
Job Description Position Summary The HR & Payroll Specialist is responsible for supporting the daily execution of human resources and payroll administration for Spike Electric Controls. This role helps ensure employee records, onboarding, payroll inputs, benefits administration, policy acknowledgments, corrective action documentation, and HR process compliance are handled accurately, timely, and in alignment with company standards. This position serves as a key operational support role within HR and helps protect compliance, payroll accuracy, compensation discipline, and employee lifecycle execution. The role is expected to handle sensitive and confidential information with professionalism, accuracy, urgency, and discretion. Core Purpose of the Role This role exists to strengthen the day-to-day execution of HR operations and payroll support by ensuring: • New hires are onboarded accurately and on time, • Payroll-related data and changes are processed correctly and timely, • Employee records and required documentation are complete and current, • HR processes are followed consistently across departments, • Benefits and employee support tasks are handled professionally Human Resources Administration • Assist with onboarding of new hires, including collection and review of required employment documentation, policy acknowledgments, and onboarding checklists, • Help ensure onboarding completion within required internal timelines, including I-9 verification, W-4 completion, payroll setup, training assignment issuance, and related onboarding steps, • Maintain accurate personnel files and employee records, including updates related to name, address, phone number, emergency contacts, benefits-related changes, and work authorization status, • Prepare, track, and file HR documentation including status changes, pay changes, disciplinary documentation, acknowledgments, and other employment records, • Support internal HR process flow for hiring requests, offers, transfers, promotions, and employee changes, • Assist employees with general HR questions and route more complex matters to the HR Manager, • Enter, audit, and maintain payroll-related employee information accurately and on time, • Support bi-weekly payroll preparation by reviewing employee changes, deductions, direct deposit information, benefit deductions, and related payroll inputs, • Coordinate with payroll processors or providers to ensure timely and accurate payroll execution, • Review payroll changes for completeness and escalate discrepancies, missing approvals, or unusual items before processing, • Assist with administration of direct deposit forms, withholding changes, and payroll-related employee communications, • Support final pay processing coordination in compliance with company policy and applicable law, • Assist with benefit enrollment administration for eligible employees and support collection of enrollment and beneficiary forms, • Help communicate eligibility timelines, benefit deadlines, and qualifying event change requirements, • Support employee questions regarding medical, dental, vision, life, disability, and voluntary benefits while coordinating with brokers, carriers, and HR leadership as needed, • Assist with leave administration tracking, including leave paperwork, notices, and employee communication support, • Help maintain HR logs and trackers for onboarding, pay actions, corrective actions, training compliance, and active HR cases, • Ensure HR documentation is complete, organized, and accessible for audit or leadership review, • Support HR review routing for corrective actions before issuance, • Assist in monitoring compliance with approved pay bands, required approvals, and internal HR governance processes, • Maintain strict confidentiality of personnel, payroll, benefits, disciplinary, and investigation-related information, • Partner with managers and department leaders to gather required documentation for employee changes, pay actions, onboarding, and disciplinary matters, • Communicate professionally with employees regarding HR forms, missing documentation, payroll questions, benefits deadlines, and routine process requirements, • Coordinate with Finance, Accounting, benefits vendors, and payroll providers as needed to resolve issues accurately and efficiently, • Support other HR administrative and operational duties as assigned Key Performance Expectations Success in this role will generally be measured by the accuracy and timeliness of payroll-related processing, onboarding completion within expected timeframes, quality and completeness of personnel and HR files, responsiveness to employees and internal stakeholders, process compliance on pay actions and documentation routing, reliability in maintaining logs and records, and the ability to identify discrepancies early and escalate appropriately. Required Qualifications • Associate’s degree in Human Resources, Business Administration, Accounting, or a related field; or High school diploma / GED with 3–5 years of directly relevant experience in HR, payroll, benefits administration, or a closely related role, • Working knowledge of onboarding, employee records, payroll inputs, benefits administration, and HR documentation, • Strong attention to detail and high level of accuracy, • Ability to handle confidential information with discretion and maturity, • Strong organizational skills and ability to manage multiple deadlines, • Strong written and verbal communication skills, • Proficiency with Microsoft Office, especially Excel, Word, and Outlook, • Ability to follow structure, process, and documentation standards consistently, • Strong administrative discipline, • Strong data accuracy and audit mindset, • Sound judgment with confidential and sensitive matters, • Ability to work with urgency while maintaining accuracy, • Ability to interpret and apply policies, processes, and approval workflows, • Ability to communicate professionally across all levels of the organization, • Ability to support both employee service and compliance enforcement functions, • Office-based role with regular computer and administrative work, • Frequent interaction with confidential employee information, • May require occasional coordination across departments, shop leadership, or operations personnel, • Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field, • HR certification such as SHRM-CP, PHR, FPC, or CPP, • Experience in a manufacturing, industrial, or multi-site environment, • Bilingual English/Spanish Knowledge, Skills, and Abilities Working Conditions