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Job Description *Requires in-person office work. We are seeking an Experienced* Administrative Assistant for Construction Company to join our team! We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors. Required Experience: Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance. Job Duties: We are a solar energy management company serving agriculture, manufacturing and many commercial sectors. **Looking for an Administrative Assistant for a construction company • Perform general office duties, such as filing and answering telephones. including office management, • Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks., • Daily correspondence, professionally answer phones, follow up on customer payments, • Validate and keep track of vendor activities, negotiate, and process vendor payments, • Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO, • Work with shipping, trade show and event registration, marketing materials and communication to sales reps., • Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay., • QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI, • Office management, • Work with Insurance agents, audits and government agencies to file paperwork. *Generate monthly billing for rent or maintenance expenses to tenants. -Collect funds from tenants and handle deposits and accounts receivable schedule. -Contact tenants concerning past due balances *Contact vendors for property management repair issues and such Reconcile monthly records for bank and credit card transactions. Manage tenant maintenance issues. *plan, schedule, and coordinate general maintenance. -Solicit and analyze bids from contractors for repairs, renovations, and maintenance. Main receptionist and customer point of contact. Working with Cargo Transportation company to co-ordinate shipments Provide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024 Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings. Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log. Ordering and maintaining a log of marketing materials Take care of Month end , Quarter End and Year end administrative work Qualifications: • Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio)., • QuickBooks Job Costing, Bank Reconciliation experience is a must., • Proactive personality and character demonstrating an ability to complete activities., • Strong verbal, organizational, technical ability, and people skills a MUST., • Strong organizational logical thinking skills., • Ability to manage many tasks and to prioritize appropriately., • Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism., • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail Education: High School Graduate, College Degree Preferred Job Type: Full-time Company DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.