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Real Estate Operations & Lead Coordination Manager
hace 29 días
Jornada completa
Crown Heights, Brooklyn
🚨 New Role! Real Estate Operations & Lead Coordination Manager 💰 Starting Pay: $1,000 per week, with growth to $1,500 per week 📍 Location: Bed-Stuy, Brooklyn 🕘 Full-Time | In Office A growing real estate company is seeking an organized and driven Operations & Lead Coordination Manager to coordinate between the CEO, administrative staff, marketing team, and showing agents. This is a fast-paced, startup-style role for someone who works with urgency, takes ownership, and is eager to grow with the company. Because the company's team is often the first to reach prospective clients, speed, follow-through, and attention to every lead are critical. Requirements • Real estate experience required, • Strong organizational and leadership skills, • Able to manage employees and hold team members accountable, • Excellent communication and follow-through, • Comfortable keeping pace with a very busy CEO, • Flexible availability and willingness to work beyond a strict 9-to-5 mentality, • Strong sense of urgency and ability to prioritize quickly, • Tech-savvy and comfortable learning systems, APIs, and new processes, • Motivated to grow within a fast-moving company Responsibilities • Coordinate closely between the CEO and administrative staff responsible for calls and unit scheduling, • Oversee staff performance and ensure calls, appointments, and follow-ups are completed promptly, • Make sure every incoming lead is contacted quickly and fully pursued, • Coordinate incoming lead data with the marketing team, • Track the progress of leads and prevent opportunities from falling through the cracks, • Gather feedback from showing agents and ensure it reaches the appropriate team members, • Create, improve, and maintain SOPs for lead handling, scheduling, and internal communication, • Help manage systems, integrations, and API-based workflows, • Keep the CEO updated while adapting quickly to changing priorities, • Identify operational gaps and implement solutions that improve speed and accountability To apply: Apply directly through JOB TODAY — send us a message here!
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TEAM NY
Recruiting Manager (Bilingual Chinese)
hace 2 días
$66300–$70000 anual
Jornada completa
Flushing, Queens
Company Overview TEAM NY coordinates the delivery of home care services to Chinese-American patients in New York City and Long Island through a network of three Licensed Home Care Service Agencies (LHCSAs): ABI Healthcare, ATD Home Health Agency, and Life Improvement Homecare. TEAM NY is the largest and longest-standing company in this space. We are looking for a mission-driven contributor who wants to be part of something that matters. About the Role TEAM NY is seeking an organized, people-focused Recruiting Manager to lead day-to-day recruitment efforts across our healthcare agencies. Reporting to the Senior Director of Recruiting and Onboarding, this role manages a high volume of openings, partners with hiring leaders, and manages two Recruiting Coordinators. The Recruiting Manager owns the full-cycle recruiting process—from sourcing and screening candidates through interviews, offers, and onboarding coordination. This role is ideal for someone who enjoys building relationships, juggling multiple priorities, improving processes, and helping teams hire the right people. What You’ll Do • Deliver consistent, high-quality hiring outcomes across multiple departments and affiliated agencies by managing the full recruitment lifecycle., • Partner with hiring managers and the Senior Director of Recruiting and Onboarding to set clear hiring priorities, define candidate profiles, and execute effective recruitment plans., • Build and maintain strong candidate pipelines through job boards, social media, referrals, community partnerships, and other sourcing channels., • Identify and advance qualified candidates through timely screening, thoughtful evaluation, and clear recommendations to hiring teams., • Keep the hiring process moving efficiently from interview through offer and onboarding, with a positive and professional experience for candidates and hiring managers., • Lead, train, and manage Recruiting Coordinators so the team delivers consistent, responsive service and follows established recruiting practices., • Ensure hiring managers have accurate, timely updates and the support needed to make informed hiring decisions., • Maintain clear, compelling, and current job descriptions, recruitment advertisements, and candidate communications., • Keep accurate recruiting records and use activity data to provide visibility into open roles, candidate pipelines, interviews, offers, and hires., • Use recruiting data and feedback to identify opportunities to improve speed, quality, candidate experience, and team processes., • Protect candidate and employee information by handling all records and communications with discretion and confidentiality. What You’ll Bring • Bachelor’s degree required., • 2+ years of recruiting, talent acquisition, or related professional experience; healthcare or home care recruiting experience is a plus., • Experience leading, training, or supporting team members is preferred., • Strong communication, organization, and relationship-building skills., • Ability to manage multiple open positions and shifting priorities in a fast-paced environment., • Sound judgment and the ability to handle confidential information with care., • Proficiency with recruiting platforms such as Indeed, LinkedIn, and Facebook., • Proficiency with Microsoft Office and/or Google Workspace, calendars, video-conferencing tools, spreadsheets, and collaboration platforms; ability to learn new systems quickly., • Fluency in English and Mandarin required; Cantonese preferred. Why Join Us? • Network: Be at New York's fastest growing agency and part of a National Network., • Growth: Join a growing organization with opportunities to learn, contribute, and build your career., • Community: Work with a close-knit team that values empathy, respect, dignity, and friendship., • Mission: Be part of an organization dedicated to making a meaningful difference in the lives of the communities we serve. Benefits • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Education: • Bachelor's (Required) Experience: • Recruiting: 2 years (Preferred) Language: • Mandarin (Required), • Cantonese (Preferred) Work Location: Hybrid, in-person 3 times a week in the Flushing office
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Joe & the Juice
Internal Control Senior Manger- US
hace 3 días
Jornada completa
New York
WHY WORK AT JOE & THE JUICE JOE & THE JUICE is a people-centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high-energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills. We believe in four simple virtues that shape everything we do: • Positive Attitude, • Inclusion, • Social Ties, • Growth For us, this means that when you choose a cup-half-full mindset, welcome people from every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new — you become more than just a Juicer; like us, you continue to search and find purpose and meaning in what you do. From your first day, you'll be part of an international network of Juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!). If you love fast-paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles. We are seeking an experienced individual to join our team in New York, (relocation to Copenhagen, Denmark possible) as the Internal Control Senior Manger to oversee and spearhead internal controls and SOX compliance initiatives across the organization. Reporting to the VP, External Reporting, Controlling and Tax, at the Copenhagen HQ, the Internal Control Lead will work closely with stakeholders across multiple functions to strengthen processes, improve governance, and support a strong control environment. The ideal candidate will possess a combination of SOX, internal controls, audit, and operational experience, with the ability to balance strategic thinking and hands-on execution in a dynamic business environment. Key Responsibilities • Lead the company's SOX 404 implementation program, including scoping, risk assessment, control design, testing, and remediation. Assess process effectiveness and drive improvement efforts across systems, workflows, and data management. Oversee assessments, reviews, and testing of internal controls, risk management activities, and IT general controls (ITGCs), including key application controls supporting financial reporting systems. Monitor compliance-related activities, help maintain compliance with internal policies and regulatory requirements, and support remediation efforts as needed. Prepare summaries, analyses, and reports for leadership regarding compliance and control matters. Develop and deliver training to strengthen control awareness and ownership across the business. * Liaise with external auditors and coordinate SOX scoping, testing, and remediation of findings. Who You Are • CPA, CIA, CISA, or equivalent certification strongly preferred. 10+ years of experience in internal controls, SOX compliance, and audit. Big-4 background, experience with implementing a SOX framework. Experience from a public company, with a quarterly reporting cadence, is preferred. Demonstrated experience leading initiatives focused on governance, compliance, or process improvement. Experience operating in a complex or rapidly evolving business environment is preferred. Strong project management and process improvement capabilities. * Excellent communication and stakeholder management skills, with the ability to collaborate effectively with employees, internal teams, and external partners., • Annual Compensation: $170,000 Joe & the Juice is proud to be an equal opportunity employer. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants, no matter your race, gender, age, religion, sexual orientation, or background. NOTICE OF NON-DISCRIMINATION POLICY ] ABOUT JOE & THE JUICE JOE & THE JUICE is a healthy fast-casual concept founded in Copenhagen in 2002; since then, we have grown to more than 500 locations across 20 countries and now employ more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade-off between taste and health. We serve high-quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. JOE & THE JUICE goes beyond products toward the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations. We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.
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TEAM NY
Internal Care Coordinator (Bilingual Chinese)
hace 5 días
$22–$25 por hora
Jornada completa
Flushing, Queens
COMPANY OVERVIEW TEAM NY coordinates the delivery of home care services to Chinese-American patients in New York City and Long Island through a network of three Licensed Home Care Service Agencies (LHCSAs): ABI Healthcare, ATD Home Health Agency, and Life Improvement Homecare. TEAM NY is the largest and longest-standing company in this space! We are looking for mission-driven contributors who want to be part of something that matters. ROLE SUMMARY ABI, Life, and ATD are looking for a passionate, organized, and resourceful Care Coordinator to support our agency. This role is at the heart of our operations and serves as a primary point of contact for patients, families, and caregivers. You will manage and engage directly with a dedicated portfolio of patients and take ownership of keeping their home care services running smoothly. A major part of the role is finding and matching caregivers with patients, maintaining coverage when schedules change, and solving staffing challenges as they arise. This role is ideal for someone who enjoys helping people, building relationships, and finding solutions in a fast-paced environment. WHAT YOU’LL DO • Coordinate & Staff Care: Manage your patient caseload, identify and match caregivers based on patient needs and preferences, and find replacement coverage when caregivers call out or cases need to be re-staffed., • Manage Cases & Schedules: Coordinate new case starts, authorizations, caregiver onboarding needs, schedules, and ongoing case changes while maintaining accurate information in our database and internal trackers., • Own Patient Relationships & Deliver Great Service: Serve as a primary contact for patients, families, and caregivers, conduct regular check-ins, respond to concerns, and proactively support patient satisfaction and retention., • Solve Problems: Navigate staffing shortages, schedule changes, caregiver availability, patient preferences, and other day-to-day challenges to maintain continuity of care., • Drive Collaboration: Work with insurance plans and internal HR, Clinical, Compliance, and management teams to address patient needs, service changes, complaints, and other case-related issues., • Ensure Compliance: Protect and maintain data integrity. Monitor caregiver punches and EVV performance, provide first-line support when needed, and escalate issues to Compliance specialists when appropriate. WHAT YOU’LL BRING • Customer service, coordination, scheduling, staffing, or similar experience; home care experience is a plus., • High school diploma or GED required., • English + Mandarin and/or Cantonese required; additional Chinese dialects preferred., • Strong problem-solving skills and persistence when facing difficult challenges., • Excellent communication, relationship-building, organization, and multitasking skills., • Comfort using computers and quickly learning new systems and tools., • Deep respect and understanding of the communities we serve. WHY JOIN TEAM NY • Growth: Be at New York’s fastest growing agency and part of a National Network., • Impact: Help seniors receive reliable, consistent care in their homes., • Community: Work with a close-knit team that values empathy, respect, dignity, and friendship. Pay: $22.00 - $25.00 per hour Benefits: • 401(k), • Health insurance, • Paid time off Language: • Chinese (Required), • English (Preferred) Ability to Commute: • Flushing, NY 11354 (Required) Work Location: In person
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GSP CAMPAIGNS
Marketing Assistant Entry Level
hace 7 días
$4000–$5500 mensual
Jornada completa
Manhattan, New York
About the Company We are seeking a motivated and detail-oriented Marketing Associate to join our dynamic team. This entry-level position is ideal for individuals eager to kickstart their career in marketing. The Marketing Associate will assist in various marketing initiatives, contributing to both digital and traditional marketing campaigns. This role provides an excellent opportunity to gain hands-on experience in a fast-paced environment while working alongside seasoned professionals. About the Role The Marketing Associate will assist in various marketing initiatives, contributing to both digital and traditional marketing campaigns. Responsibilities • Assist in the development and execution of direct marketing strategies and campaigns., • Support content creation for marketing materials used in promotional and in-person initiatives., • Conduct market research to identify customer needs, trends, and opportunities for growth., • Attend and support promotional events, trade shows, and in-person marketing activities., • Collaborate with the team to evaluate campaign performance and improve outreach effectiveness., • Contribute to product management tasks to ensure alignment with marketing and sales goals., • Assist with budgeting and expense tracking for marketing projects and promotional events., • Support the preparation of marketing collateral, presentations, and promotional materials., • Coordinate with internal teams to ensure smooth execution of direct marketing initiatives., • Participate in advertising efforts focused on direct customer engagement. Qualifications • Strong understanding of direct marketing principles., • Knowledge of budgeting processes related to marketing initiatives. Required Skills • Excellent communication skills, both written and verbal., • Ability to analyze data and derive actionable insights from performance metrics., • Creative mindset with a passion for advertising and market trends., • Strong organizational skills with attention to detail. Preferred Skills • Join us as we embark on exciting marketing projects that drive brand awareness and engagement! Pay range and compensation package Job Type: Full-time Work Location: In person Equal Opportunity Statement We are committed to diversity and inclusivity. • Seniority Level, • Entry level, • Industry, • Marketing Services, • Employment Type, • Full-time, • Job Functions, • Marketing, • Sales, • Customer Service, • Skills, • Campaigns, • Direct Marketing, • Marketing, • Marketing Strategy
Sin experiencia
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Mannings Surgical Supplies
Customer Service Representative (CSR)
hace 10 días
$17–$25 por hora
Jornada completa
Manhattan, New York
We are seeking a friendly, reliable, and customer-focused individual to join our vibrant team. If you enjoy helping people and thrive in a fast-paced retail environment, we’d love to hear from you! The associate ensures accurate, compliant billing and record-keeping while supporting the organization's operational workflow. Responsibilities and Duties: • Verify private insurance, Medicare, and Medicaid coverage, ensuring compliance with billing requirements., • Process patient intake forms and required documentation for product or service delivery., • Maintain complete and accurate patient records for billing and reimbursement purposes., • Prepare invoices, route delivery documentation, and monthly financial/operationalreports., • Process and track reimbursement claims (manual or electronic) in accordance with company policy., • Maintain rental files, including Medicaid coverage verification and monthly follow-up on pending patients., • Input and manage data across multiple systems; generate orders, invoices, statements, and reports., • Communicate with physicians’ offices and referral sources to obtain authorizations, prescriptions, and supporting documentation., • Identify and escalate issues that could affect timely or accurate reimbursement to the Operations Director., • Assist with driver route planning and back-office support for daily deliveries., • Participate in in-service trainings and compliance meetings to remain current on regulations.• Perform additional administrative duties as assigned. Qualifications: • Education: High school diploma or equivalent., • Prior experience in medical billing, insurance processing, or healthcare administration preferred., • Proficient in data entry and computer systems; detail-oriented with strong organizational skills., • Strong written and verbal communication skills for coordination with internal teams and referral sources., • Ability to remain seated and perform computer-based tasks for extended periods., • Ability to lift up to 15 lbs. occasionally for filing or record management., • Ongoing training in HIPAA, infection control, Medicare billing compliance, fraud prevention, and documentation standards., • Satisfactory completion of annual performance evaluations and compliance updates.
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Coda Logistics and Distribution
EXPORT CUSTOMER SERVICE
hace 11 días
$20–$26 por hora
Jornada completa
Linden
The Export Coordinator is responsible for coordinating between customers, CODA warehouse and dispatch personnel to ensure efficient and accurate operational service. This role also involves supporting driver activity and delivery coordination, ensuring timely pickups and deliveries. The ideal candidate will have strong organizational and record-keeping skills, a customer-focused mindset, and the ability to manage multiple priorities in a fast-paced logistics environment. The goal is to ensure smooth operations across all export functions while maintaining a high level of service. Roles and Responsibilities Position responsibilities include, but are not limited to: Perform administrative duties and data entry when receiving export cargo Maintain and update customer inventory records Build and maintain strong relationships with clients Maintain standard operating procedures and customer profiles, including key contacts, special requirements, contract rates, and preferred routing/services/carriers Coordinate and communicate with drivers regarding deliveries, pickups, and scheduling to ensure timely and accurate service Work closely with dispatch and warehouse teams to support daily delivery operations Track freight and monitor shipment status to ensure timely departures and deliveries Process data through company systems and submit shipping information to clients Confirm weekly inventory reports for each client Handle billing for all transactions Respond promptly to customer inquiries related to tracking, tracing, and service issues Identify and report operational problems, discrepancies, or disputes to supervisors Ensure hazardous material shipments are processed in compliance with DOT and OSHA regulations Provide excellent customer service throughout the export process, including timely communication and issue resolution Perform other duties as assigned Qualifications and Education Requirements High School diploma or GED required Bachelor’s Degree preferred but not required Minimum of 2+ years of experience in an office environment 2+ years of experience in an export role 2+ years of experience in the logistics or shipping industry Knowledge of global supply chain processes is a plus Freight Forwarding and/or NVOCC experience strongly preferred Preferred Skills Strong communication and customer service skills Ability to work independently and as part of a team Ability to work under pressure and meet deadlines Strong organizational and multitasking abilities High attention to detail Proactive and forward-thinking mindset Benefits Competitive salary based on experience Health, dental, and vision insurance Paid Time Off 401(k) retirement plan
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SameDayDealer
Customer Support & Administrative Support Specialist
hace 12 días
$23–$25 por hora
Jornada completa
Manhattan, New York
Starting Pay: $23.00/Hour (after completing training) Paid Training: $20.00/Hour (for the first 30 days) Occasional Commissions: $50-100/Per Deal *ABOUT THE OPPORTUNITY* We are a nationwide automobile dealership and auto-transportation organization headquartered at The Trump Building, 40 Wall Street, Manhattan, directly owning and controlling 60+ automotive dealership and transportation businesses across the United States. We are seeking a dependable, organized, detail-oriented Administrative Support Specialist to assist with motor vehicle titles, dealership documentation, customer communications, recordkeeping, and daily office operations. This is an opportunity to work directly with senior management, learn multiple business functions, assume meaningful responsibilities, and potentially advance into supervisory or management positions. Prior Motor Vehicle Title Clerk or Dealership Back-end Experience Is Preferred. We provide structured, hands-on training in our company systems, procedures, and administrative operations. *COMPENSATION & SCHEDULE* • First 30 Days: Paid introductory training at $20.00/hour., • After Training: $23.00/hour upon successful completion of the training period., • Long-Term Growth: Potential increases to $25–$30/hour after approximately 1 year, depending on performance, proficiency, responsibilities, and management approval., • Schedule: Full-time. The office operates Monday–Friday; some Saturday work may be scheduled based on business needs. No Sunday work., • Work Location: In person at 40 Wall Street, Manhattan, NYC., • Additional Perks: Potential transportation/commuting assistance, company vehicle privileges, and other benefits subject to eligibility and company approval. *PRIMARY RESPONSIBILITIES* Motor Vehicle Titles & Dealership Operations • Process and track motor vehicle titles, registration-related paperwork, and dealership documents., • Review transactions for completeness, accuracy, and missing information., • Coordinate paperwork with dealerships, transportation departments, vendors, and customers., • Maintain accurate records and follow up on pending documentation. Administrative & Executive Support • Perform data entry, filing, scanning, correspondence, and document management., • Maintain databases, spreadsheets, customer records, and internal reports., • Track assignments, deadlines, appointments, and departmental requests., • Assist executives and managers with scheduling, reports, projects, and follow-ups., • Support basic bookkeeping, invoices, and accounting-related documentation., • Coordinate information between departments to maintain efficient operations. Customer Service & Communication • Answer incoming calls professionally, screen inquiries, and direct callers appropriately., • Log, process, and follow up on customer requests., • Provide accurate information using approved company procedures., • Coordinate resolutions with the appropriate departments., • Maintain confidentiality, professionalism, and excellent customer service. *FIRST 30 DAYS — PAID TRAINING* Your first 30 days are a structured, paid training period at $20/hour, designed to develop proficiency in company procedures, documentation, communication, and administrative operations. Training includes: • Motor vehicle titles, dealership paperwork, and processing procedures., • Customer call handling, request tracking, and follow-up., • Data entry, document accuracy, filing, and recordkeeping., • Microsoft Office, databases, electronic signatures, and company software., • Scheduling, reporting, basic bookkeeping, and office workflows., • Confidentiality, professional communication, and departmental coordination. Employees must listen attentively, take detailed notes, study procedures, retain information, ask questions, accept coaching, and demonstrate measurable improvement. Responsibilities increase as management confirms readiness and proficiency. *MANDATORY KNOWLEDGE ASSESSMENTS — 70% MINIMUM* To ensure employees understand their duties, periodic quizzes, practical exercises, and performance evaluations are required during training and throughout employment. Employees must maintain a minimum 70% average across company knowledge assessments covering: • Motor vehicle titles, dealership paperwork, and processing requirements., • Administrative procedures, office workflows, and company policies., • Customer service, telephone etiquette, and request handling., • Data entry accuracy, databases, documentation, and recordkeeping., • Microsoft Office, document management, and internal software., • Scheduling, reporting, bookkeeping basics, and task prioritization., • Confidentiality, judgment, and interdepartmental coordination. Practical proficiency is equally important. Management may review completed assignments, paperwork accuracy, customer communications, timeliness, and compliance with procedures. Maintaining the 70% assessment average, making satisfactory learning progress, applying training correctly, and performing duties accurately are conditions of continued employment. Failure to meet these standards may result in termination. Training, coaching, and evaluations continue beyond the introductory period. *REQUIRED QUALIFICATIONS* • At least 18 years old with a high school diploma or equivalent., • Ability to commute reliably to 40 Wall Street, Manhattan., • Availability for full-time work, including occasional scheduled Saturdays., • Excellent organization, attention to detail, and accuracy., • Strong verbal/written communication and professional telephone manner., • Ability to prioritize tasks, multitask, and meet deadlines., • Reliability, punctuality, patience, discretion, and sound judgment., • Basic computer proficiency and willingness to learn company software., • Ability to work independently and collaboratively with management and colleagues., • Willingness to study, accept coaching, complete assessments, maintain the 70% minimum average, and demonstrate continuous improvement. *PREFERRED EXPERIENCE & SKILLS* Prior Motor Vehicle Title Clerk or Automotive Dealership Back-end Experience preferred; but not required. Additional valuable experience includes administrative assistance, dealership office operations, executive support, customer service, document processing, bookkeeping, or office coordination. Familiarity with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat/PDF tools, DocuSign, cloud storage, scheduling software, and business databases is advantageous. We value organized, dependable individuals who learn quickly, communicate professionally, protect confidential information, and take ownership of their responsibilities. *CAREER DEVELOPMENT & ADVANCEMENT* This role provides direct exposure to senior executives and the operations of a nationwide automotive organization. Strong performers may assume increasing responsibility for documentation, office workflows, reporting, employee training, departmental coordination, and administrative oversight. Potential Advancement: Senior Administrative Specialist, Executive Assistant, Administrative Coordinator, Office Supervisor, Office Manager, Operations Coordinator, or Departmental Management. Promotions and compensation increases depend on demonstrated proficiency, sustained performance, business needs, and management approval. *HOW TO APPLY* A brief introduction describing your relevant experience, organizational strengths, computer skills, and interest in long-term career development is encouraged. Before Applying: Please consider the mandatory Manhattan office attendance, potential Saturday scheduling, initial 30-day paid training at $20/hour, subsequent $23/hour rate, ongoing evaluations, and required 70% minimum knowledge-assessment average. We seek dependable professionals committed to accuracy, accountability, continuous learning, and long-term growth. Job Type: Full-Time, In Person Location: The Trump Building, 40 Wall Street, Manhattan, NYC Training Pay: $20.00/Hour — First 30 Days Regular Pay: $23.00/Hour After Training Occasional Commissions: $50-100/Per Deal Schedule: Monday–Friday, Occasional Saturdays, No Sundays
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NY Cake
Office Administrator
hace 19 días
Jornada completa
Manhattan, New York
NYC Cake Academy Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Academy Department. Supports Director of Operations and head of department and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a head of department and/or Director of Operations. Responsibilities: Creating and printing flyers weekly Answer, direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a data system and website Add new classes to the calendar Add new classes and events online Email customers about upcoming classes Send class reminders with equipment needed and directions Add Events to the calendar Check that everything is set for events Take attendance for classes and check against registered list Maintain missed classes and makeup class lists Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Prepare and monitor invoices Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 5 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Graphic design and social media experience preferred Take attendance of all classes and events Collect waivers for kids classes Send email reminders for upcoming classes Send out surveys when class is complete Create Blog Posts Post on Google Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person
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SUITE 303
Salon Manager
hace 21 días
$23–$27 por hora
Jornada completa
Manhattan, New York
We are seeking an energetic and highly organized and EXPERIENCED Salon Front Desk Coordinator to be the welcoming face of our salon. In this vital role, you will manage daily front desk operations, ensuring a smooth and efficient experience for clients and staff alike. Your positive attitude, excellent communication skills, and ability to handle multiple tasks will help create a warm, professional environment that keeps clients coming back. This paid position offers an exciting opportunity to be the first point of contact in a vibrant salon setting, supporting both customer satisfaction and operational excellence. Responsibilities • Greet clients warmly upon arrival and assist with check-in procedures, • Answer multi-line phone systems promptly using proper phone etiquette, • Schedule appointments accurately using salon management software or Microsoft Office tools, • Manage client communications, including confirming appointments and responding to inquiries, • Handle administrative tasks such as data entry, proofing documents, and maintaining client records, • Support office management by organizing supplies, maintaining cleanliness, and ensuring the front desk area is welcoming, • Assist with clerical duties including typing, proofreading, and managing correspondence, • Provide exceptional customer service by addressing client needs efficiently and professionally, • Coordinate with stylists and staff to ensure smooth daily operations and timely service delivery Experience • Previous office or front desk experience in a salon is preferred, • Strong computer literacy with proficiency in Microsoft Office (Word, Excel) and basic office management and salon software, • Excellent organizational skills with the ability to multitask effectively in a fast-paced setting, • Demonstrated experience in phone answering, multi-line phone systems, and phone reception best practices, • Bilingual abilities are a plus to serve diverse clientele better, • Clerical experience including typing, proofreading, and handling administrative support tasks, • Proven ability to communicate clearly with clients and team members while maintaining professionalism at all times, • Strong time management skills with the capacity to prioritize tasks efficiently, • Personal assistant or salon support experience is advantageous for this role
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DJ's Auto & Truck Repair Center
Mechanic Shop Manager
hace 25 días
Jornada completa
Maspeth, Queens
Are you passionate about the automotive industry and thrive in a fast-paced environment? We are seeking a dynamic and organized Shop Manager to join our team at DJ’s Auto As an integral part of our operations, you will play a key role in supporting our office functions as well as our mechanic shop and ensuring a smooth workflow. Responsibilities include the following: Responsibilities: Oversee and coordinate daily shop operations. Assist with mechanical repairs, troubleshooting, and maintenance as needed. Help technicians diagnose mechanical issues and ensure work is completed efficiently. Order parts, tools, and supplies from vendors and suppliers. Track parts inventory, deliveries, and outstanding orders. Generate customer invoices, work orders, and estimates. Review completed work and ensure accurate billing. Communicate with customers regarding repairs, costs, parts, and job status. Coordinate work schedules and prioritize jobs to maintain workflow. Maintain accurate records of repairs, parts purchases, invoices, and payments. Keep the shop organized, clean, safe, and operating efficiently. Communicate with suppliers and negotiate pricing when appropriate. Help manage shop expenses and identify ways to improve productivity. Assist with day-to-day office tasks, including filing, data entry, and organizing paperwork. Manage phone calls and emails, providing excellent customer service to clients and suppliers. Place and track orders for automotive parts, ensuring timely and accurate deliveries. Maintain inventory records and coordinate with the repair team to meet their parts requirements. Collaborate with suppliers to negotiate prices and handle any discrepancies or issues. Support the team in maintaining a clean and organized office space. Track part returns to ensure proper refund/credit is issued in a timely matter. Generate inhouse invoices to customers and fleet accounts. Qualifications: Previous mechanical experience is required. Previous experience in a repair shop, service center, or similar environment preferred. Knowledge of mechanical systems, tools, diagnostics, and repair procedures. Experience ordering parts and working with suppliers. Ability to generate invoices, estimates, and work orders using shop management software or computer programs. Basic computer skills, including email, spreadsheets, and data entry. Strong organizational, communication, and problem-solving skills. Ability to multitask, manage priorities, and work independently. Dependable, detail-oriented, and willing to take a hands-on approach. Previous office administration experience preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Basic knowledge of automotive parts and terminology is a plus. Proficient in Microsoft Office Suite (Word, Excel, Outlook). What We Are Looking For: · We need someone who can take ownership of the shop's day-to-day operations, understands mechanical work, and can balance hands-on responsibilities with office and management duties. The right candidate will be proactive, trustworthy, and committed to keeping the shop organized, productive, and profitable.
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Nightingale Bakery & Beverage Distribution Inc.
Full-Time Secretary / Office Administrator
hace 26 días
Jornada parcial
Carlstadt
About the Company Nightingale Bakery & Beverage Distribution, Inc. is a wholesale distributor of bakery ingredients and food products serving bakeries, food manufacturers, and businesses throughout the Northeast. We are looking for a reliable, organized, and motivated office professional to join our growing team. About the Role We are seeking a dependable and detail-oriented Secretary / Office Administrator to support daily office operations, customer service, order processing, and administrative tasks. The ideal candidate should be comfortable working in a fast-paced wholesale food distribution environment and communicating professionally with customers, suppliers, and warehouse staff. Key Responsibilities • Answer incoming phone calls, emails, and customer inquiries., • Enter and process customer orders accurately., • Prepare invoices, purchase orders, delivery documents, and other office paperwork., • Maintain organized customer, supplier, and product records., • Assist with scheduling deliveries and coordinating with warehouse and sales teams., • Follow up on orders, pricing inquiries, and customer requests., • Perform general data entry, filing, and administrative duties., • Provide support to management and other departments as needed. Qualifications • Previous office administration, secretary, or customer service experience preferred., • Basic computer skills, including Microsoft Excel, Word, and email., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to multitask, prioritize responsibilities, and work independently., • Professional attitude, reliability, and a willingness to learn., • Experience in food distribution, wholesale, order entry, or inventory systems is a plus. What We Are Looking For We want someone who is dependable, proactive, friendly, and eager to contribute to a growing business. The successful candidate will be a team player who takes pride in accuracy, customer service, and keeping daily operations organized. Position Details • Position: Part time - Full-Time Secretary, • Company: Nightingale Bakery & Beverage Distribution, Inc., • Location: Carlstadt, New Jersey, • Compensation: Based on experience Equal Employment Opportunity Nightingale Bakery & Beverage Distribution, Inc. is an equal opportunity employer. We welcome qualified applicants and are committed to providing a respectful and inclusive workplace. Interested candidates are encouraged to apply and become part of our growing team!
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Fair Enterprise LLC
Receptionist
hace 29 días
$17–$19 por hora
Jornada parcial
South Plainfield
Job Summary We are seeking a friendly, organized, and proactive Part Time Receptionist to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a positive and professional experience. Your energetic approach and excellent communication skills will help maintain a welcoming environment while efficiently managing administrative tasks. This position offers flexible hours and the opportunity to develop valuable office management and customer service skills in a supportive setting. Responsibilities • Greet visitors warmly and direct them appropriately, ensuring a positive first impression., • Manage multi-line phone systems to answer inquiries, transfer calls, and take messages with professionalism and courtesy., • Maintain the front desk area, keeping it organized, tidy, and welcoming at all times., • Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools., • Support office management activities by organizing files, scheduling appointments, and coordinating meetings., • Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting with basic information requests., • Utilize computer skills to update records, manage client communication, and perform clerical duties efficiently. Qualifications • Proven office experience or previous front desk/clerical roles demonstrating strong organizational skills., • Proficiency in Microsoft Office (Word, Excel) and familiarity with spreadsheets for data entry and record keeping., • Excellent communication skills, including phone etiquette and customer service expertise., • Ability to operate multi-line phone systems confidently and handle multiple tasks simultaneously., • Bilingual abilities are a plus to effectively serve diverse clients and visitors., • Strong technical proficiency with computer literacy across productivity software and data management tools., • Demonstrated time management skills with the ability to prioritize tasks efficiently in a fast-paced environment., • Personal assistant or office management experience is advantageous but not required. Join us as a Part Time Receptionist to be the friendly face of our organization while developing essential administrative skills! We value energetic individuals who thrive on helping others and maintaining an organized workspace in a professional setting.
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Zazella & Singer
Legal Secretary/Receptionist
hace 1 mes
Jornada completa
Paterson
Job Summary We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. In this vital role, you will manage front desk operations, handle communications, and support administrative functions to ensure smooth daily operations. Your proactive approach and excellent communication skills will help foster a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office expertise while contributing to a vibrant team. Duties • Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly, • Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills, • Manage incoming calls, direct inquiries, and take detailed messages for staff members, • Perform clerical tasks such as data entry, word processing, and maintaining organized files, • Support office management activities by coordinating appointments, scheduling meetings, and handling correspondence, • Assist with client communication and support tasks to enhance customer satisfaction, • Maintain a tidy front desk area and ensure all office supplies are stocked and organized Qualifications • Bilingual proficiency is highly preferred to effectively communicate with diverse clients and team members, • Knowledge in legal field, • Proven office experience with strong organizational skills and attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with general computer literacy, • Prior clerical or administrative experience demonstrating excellent time management skills, • Strong phone reception abilities with a professional demeanor and adherence to phone etiquette, • Experience with multi-line phone systems and front desk operations is advantageous, • Personal assistant or office management experience is a plus but not required Join us in creating a welcoming environment where professionalism meets efficiency! This role offers the chance to develop your administrative expertise while supporting a thriving team dedicated to excellence.
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Han Rehabilitation Physical Therapy
Front Desk Associate - FLUENT IN KOREAN & ENGLISH
hace 1 mes
Jornada completa
Bayside, Queens
We are seeking an energetic and organized Front Desk Associate FLUENT IN KOREAN & ENGLISH to be the welcoming face of our office. *Ideal schedule would be Monday to Friday 9:00am-5:00pm.* In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, strong organizational skills, and ability to multitask will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop office management skills while contributing to a dynamic team. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Answer multi-line phone systems efficiently, directing calls with professionalism and courtesy Manage appointment scheduling and calendar coordination Handle data entry, filing, and document proofreading to maintain accurate records and correspondence. Assist with clerical duties including typing, photocopying, and organizing files for easy retrieval Provide excellent customer support by addressing inquiries via phone or email with clear communication and positive attitude Qualifications Proven office experience with strong computer literacy Bilingual abilities required Previous experience as a dental or medical receptionist or personal assistant is beneficial but not required Join our team as a Front Desk Associate where your enthusiasm and dedication will make a meaningful impact every day! This role offers valuable experience in office management while fostering a welcoming atmosphere for all visitors and staff. We are committed to supporting your growth through a positive work environment that values professionalism, efficiency, and excellent customer service. 함께 즐겁게 일할분 모십니다. Pay: $18.00 - $23.00 per hour Work Location: In person
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Molaprise
Senior Inside Sales Manager
hace 1 mes
Jornada completa
Manhattan, New York
Senior Inside Sales Manager Location: New York, NY (Hybrid) Full-Time About Molaprise Molaprise is a leading cloud and cybersecurity systems integrator headquartered in New York City, delivering innovative solutions across AI, cloud, and security. We partner with public sector and enterprise clients to modernize infrastructure, enhance resilience, and drive digital transformation. Role Overview We are seeking a high-performing Senior Inside Sales Manager / Senior Account Executive to lead revenue growth, strengthen our inside sales function, and drive execution across key NYC accounts. This is a player-coach role designed for a senior sales professional who thrives in both strategy and execution—owning complex deals while supporting and enabling a broader sales team. You will play a critical role in building pipeline, accelerating deal cycles, and ensuring operational excellence across the sales process. The ideal candidate has strong experience in the NYC SLED market and can effectively position AI, cloud, and cybersecurity solutions to both technical and executive stakeholders. Key Responsibilities Revenue Growth & Pipeline Ownership Own and drive revenue targets across SLED, mid-market, and enterprise accounts Build, manage, and convert a high-quality pipeline through disciplined inside sales execution Lead complex deals from prospecting through negotiation and close Inside Sales Leadership & Daily Execution Provide day-to-day support and direction to the sales team, ensuring consistent pipeline activity and follow-through Establish and optimize sales processes, outreach strategies, and pipeline management discipline Coach and support team members on deal progression, positioning, and closing strategies Pricing Strategy & Vendor Management Negotiate with manufacturers, vendors, and distributors to secure optimal pricing and deal structures Collaborate with partners (e.g., Cisco, Microsoft, OEMs) to strengthen competitive positioning Ensure pricing strategies align with margin goals and customer expectations Proposal Development & Solution Positioning Lead the creation of client proposals, RFP responses, and solution presentations Translate technical offerings into clear, outcome-driven value propositions Partner with engineering teams to ensure accuracy and competitiveness of solutions Customer Engagement & Relationship Management Build and maintain strong relationships with decision-makers across NYC SLED and enterprise clients Act as a trusted advisor, aligning solutions to customer priorities and long-term goals Identify and drive upsell and cross-sell opportunities Marketing & Demand Generation Support Support and participate in marketing outreach, including calls for new service offerings and upcoming webinars Collaborate with marketing to convert campaigns into qualified pipeline Help refine messaging based on customer feedback and market response Cross-Functional Coordination Act as a liaison between project managers, outside sales, engineers, and clients to ensure alignment and timely execution Ensure deals transition smoothly from sales to delivery while maintaining client expectations Drive accountability across stakeholders to meet deadlines and commitments Market Intelligence & Strategy Stay informed on NYC public sector procurement cycles, funding, and competitive landscape Identify emerging opportunities in AI, cloud, and cybersecurity markets Use insights to refine go-to-market strategies and sales positioning Qualifications 7–12+ years of B2B sales experience in IT solutions, cloud, cybersecurity, or consulting Proven track record of exceeding revenue targets and closing complex deals Experience supporting or leading inside sales teams or functions Preferred Experience Strong familiarity with NYC SLED (state, local, education) market Experience working with OEMs, distributors, and partner ecosystems Background in solution-based or consultative selling Core Competencies Strong negotiation and deal structuring skills Ability to translate technical solutions into business value Excellent communication and executive presence Highly organized, data-driven, and process-oriented
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