Trabajos executive assistant en Estados Unidos

Job Description We are seeking a detail-oriented and organized Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support in various legal matters, ensuring that all tasks are completed efficiently and accurately. This role is crucial for maintaining the smooth operation of our legal practice and will involve a variety of administrative and case management responsibilities. Duties • Assist attorneys with case preparation, including drafting correspondence., • Manage legal case files, ensuring all documents are organized and up-to-date., • Provide executive administrative support, including scheduling appointments, managing calendars, and handling phone communications with clients and other attorneys., • Maintain confidentiality of sensitive information while demonstrating excellent phone etiquette in all communications., • Previous experience in a legal assistant or similar role is preferred.

Job Description About Circular Services: Circular Services is the largest privately held recycling and organics service provider in the U.S. It operates over 30 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix. About the Role: Circular Services is seeking a Paralegal as it builds its legal department, partnering with the Chief Legal Officer (CLO) and Assistant General Counsel on all matters, including commercial transactions and governance. The role will be based in New York, NY and may require limited travel to other operating locations. Benefits: • Comprehensive Medical, Dental, and Vision coverage, • Company-paid Life Insurance, • Flexible Spending Account (FSA), • 401k with company match, • Paid Parental Leave, • Paid Time Off (PTO), • Employee Assistance Program (EAP), • Manage contract management system, legal entity management system, and outside counsel legal billing and matter management system., • Participate and assist attorneys in matters across the U.S., including RFP responses, M&A and integration, corporate governance, policies and procedures, real property transactions, trademarks and DBAs, insurance matters, training, procurement, and contract repository, playbooks, workflows and templates., • 5 years paralegal experience, • Extensive experience with the legal and business needs of a recycling/composting/reuse provider and industrial/manufacturing operating company, • Demonstrated success managing contracts & agreements, insurance litigation, policies and procedures, entity and matter management, data and reporting, • Highly analytical, with sharp attention to detail, • Exceptional communication, coaching, negotiation, and interpersonal skills, with the ability to build strong relationships with internal clients and other stakeholders, • Extremely high level of integrity, professionalism, and reliability, • Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment, • Strategic thinker with a passion for driving business growth and improving organizational processes, • Ensures compliance with company policies, procedures, and standards, • Experience working for a waste, recycling and/or organics company, • Knowledge and experience contracting with municipalities, reuse, composting and recycling facilities a plus, • Experience working in a growing legal department or working with or in a high-growth or start-up company, a private equity-backed company and a large public company, • Preference for large firm and in-house experience, • Preference for corporate or commercial transactions and corporate governance experience EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.

Job Description Company: Blue Print Construction About Us: Blueprint Construction is a dynamic and growing construction company dedicated to delivering high-quality projects with integrity and efficiency. We’re seeking a proactive, detail-oriented, and team-spirited Office Manager to join our team. This is a critical role that keeps our operations running smoothly and supports both our job sites and leadership team. Position Summary: The Bookkeeper/Office Admin. will oversee a variety of administrative and operational tasks, ensuring permits are filed accurately and on time, supplies are ordered efficiently, and schedules are coordinated seamlessly. This role is ideal for someone who is organized, adaptable, and thrives in a fast-paced environment. Key Responsibilities: ✅ Ensure all permits are filed accurately and on time with appropriate authorities. ✅ Drive to permit offices and job sites as needed; reliable transportation is required. ✅ Order and track supplies for multiple job sites, ensuring materials are available when needed. ✅ Schedule and coordinate meetings, appointments, and job site visits. ✅ Assist the CEO with calendar management, including prioritizing appointments and travel. ✅ Maintain organized records of permits, invoices, and project documentation. ✅ Serve as a point of contact between job sites, vendors, and the office to ensure effective communication. ✅ Monitor and manage office budgets and petty cash. ✅ Assist with basic bookkeeping tasks and expense reporting. ✅ Contribute to a positive, team-oriented work environment. Requirements: ✔️ Proven experience as an Office Manager or similar administrative role (preferably in the construction industry). ✔️ Strong organizational skills and attention to detail. ✔️ Excellent communication and interpersonal skills. ✔️ Ability to multitask and prioritize work in a fast-paced setting. ✔️ Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software is a plus. ✔️ Reliable transportation and a valid driver’s license. ✔️ Ability to lift and transport small office supplies or permit-related documents. What We Offer: ✨ Competitive salary based on experience. ✨ Opportunities for growth and advancement. ✨ Supportive and collaborative team culture. ✨ A chance to make a meaningful impact on our operations and success. If you’re a motivated team player who thrives on keeping things organized and moving forward, we’d love to hear from you!

Job Description MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW The Paralegal for Risk Management will be responsible for providing administrative and office support to the Executive Vice President/Chief Legal Officer, Executive Deputy Counsel, Deputy Counsel for Litigation, Corporate Compliance Officer, with a focus on working with the Corporate Risk Manager. The candidate will have excellent interpersonal and social skills, while remaining flexible and easily adaptable to changing priorities. KEY ESSENTIAL FUNCTIONS • Assist in editing Legal Documents assigned by Chief Legal Officer and Deputies, • Assist in the completion of the following requests for all entities:, • Retrieval and coordination of Video footage access., • Processing Subpoenas, • Assist in the maintenance of incident tracking, • Conduct internal reviews of Convercent for incident reporting., • Monitor and update risk-related spreadsheets (e.g., claims, litigation, insurance renewals)., • Help compile data for risk assessments and audits., • Track and follow up on outstanding risk-related tasks and deadlines., • Work closely with the finance department to Complete Check Requests for OLA, • Payment of OLA services and invoices from insurance companies/brokers, • Track requests given to Finance Department, • Ensure all vendors receive payments within 60-90 days, • Create and maintain spreadsheets that keep track of legal matters (including claims/litigation), • Request and manage certificates of insurance for vendors and contractors., • Assist with coordinating risk management initiatives, including but not limited to, • Support the preparation and submission of insurance applications and renewals, • Staff trainings/ Site inspections, • Boiler inspections, • Vehicle Tracking/GPS devices, • Loss control with insurance companies, • Liaise with insurance brokers and carriers regarding claims and policy updates., • Receive and scan all documentation served to OLA office., • Manage incoming and outgoing communications, maintain accurate messages and disseminate same, maintain schedules for OLA, • Develop and maintain a filing system for Chief Legal Officer, Deputies and Risk Manager as necessary, • Operational Risk Support, • Assist in organizing and documenting site inspections, vehicle tracking, and loss control initiatives., • Help coordinate staff training sessions on risk awareness and mitigation., • High School Diploma or GED required., • Minimum of one year of experience in a legal or administrative support role preferred., • Ability to use business acumen to exercise good judgment and decision-making., • Ability to deal with sensitive issues with diplomacy and discretion., • Proven experience as an administrative assistant and/or paralegal., • Knowledge of office management systems and procedures., • Proficiency in MS Office Suite (MS Office, MS Excel and MS PowerPoint)., • Must be able to multitask with strong time management and organization skills., • Excellent interpersonal skills and able to communicate both verbally and in written form., • Commitment to cultural diversity and sensitivity. Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

Skyline Med Staff Allied is seeking a travel Physical Therapy Assistant for a travel job in Allendale, New Jersey. Job Description & Requirements • Specialty: Physical Therapy Assistant, • Discipline: Therapy, • Start Date: ASAP, • Duration: 13 weeks, • 40 hours per week, • Shift: 8 hours, days Skyline Med Staff was named as the #1 Best Travel Healthcare Company in 2025 by BluePipes, a recognition driven by glowing reviews from travel healthcare professionals. Our recruiters are consistently praised on Google for their responsiveness, dedication, accessibility, and industry knowledge. Ready to experience the difference? Apply for a job today and see why healthcare professionals choose Skyline! As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We’re seeking committed healthcare professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work experience in the specialty of the job applying for, 2. A current BLS/CPR certification through American Heart Association, 3. Active License in the state of the job location (if applicable) We look forward to connecting and working with you to find your next job opportunity! Skyline Med Staff Allied Job ID #35678440. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:PTA,07:00:00-15:00:00 About Skyline Med Staff Allied Join the Top- Rated Travel Healthcare Team! Skyline Med Staff was named as the #1 Best Travel Healthcare Company in 2025 by BluePipes, a recognition driven by glowing reviews from travel healthcare professionals. Our recruiters are consistently praised on Google for their responsiveness, dedication, accessibility, and industry knowledge. Ready to experience the difference? Apply for a job today and see why healthcare professionals choose Skyline! Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: • Over 30 years of combined experience in the staffing industry, • Higher Take-Home Pay Rates, • Dedicated Personal Recruiter, • We are available to you 24/7, • Health Insurance Plan Options, • Tax Free Per Diems, Housing Stipends and Travel Reimbursements, • Joint Commission Certified, • Contracts in all 50 states, • Referral and Loyalty Bonuses Benefits • Medical benefits, • Referral bonus

Events Communication Manager 6+ months potential for temp to perm 3-4 days on site New York, NY Hourly: $32-36 Must Haves: • Bachelors Degree in marketing, communications or related, • 4-6 years of directly relevant experience promoting both small and large events, ideally within higher ed, • Demonstrable project management and design expertise in promoting events of various sizes, from seminars to multi-day symposia., • Proficiency in MS Office, e-mail marketing platforms (ex. Mailchimp), Google Suite, Zoom webinar, platforms for link tracking, email marketing systems, Adobe Creative Suite (including lnDesign, Illustrator, and Photoshop), and Canva, • Familiarity with media outlets., • Exceptional graphic design skills and experience creating forward-thinking and aesthetically pleasing visuals. Preferred: • Strong marketing background, • Prior experience in editorial and science writing, • Experience with content management systems (Drupal) and knowledge of HTML, • Experience with event promotion, event management and executive support, • Knowledge of engineering, medical research, or related sectors. Position Summary: The Event Communications Manager at the Fu Foundation School of Engineering and Applied Science (SEAS) reports both to the Director of Strategic Events & Programming and to the Executive Director of Communications. In this capacity, their primary responsibility is to provide communications and marketing support, logistical and publicity support for Engineering events and gatherings held virtually or on the Columbia University campus and at offsite venues as required. This position encompasses the communications planning and promotion of a wide range of school-wide events with faculty, staff, and students, as well as events with both internal & external participants, other educational institutions, industry partners, federal agencies, and other stakeholders. Event Communications (80%) • Liaise with the Columbia Engineering Communications team to execute targeted marketing campaigns that promote attendance and event participation as well as post-event feedback., • Design engaging marketing materials to promote events and programs, including digital event banners, social media graphics, web graphics, event web pages, registration sites, etc., • Assist with the design and branding of any on-site event collateral, including banners, posters, signage, handouts, nametags, name plates, etc., • Oversee promotional/advertising requests for all Engineering events and programs., • Create and edit multimedia content for newsletters, press releases, presentations, informational brochures, announcements, digital signage, and social media., • Coordinate with Departments and Centers to populate and maintain event communications calendar and work with the Columbia Engineering Communications team to execute on-campus, external, and digital mailings as they relate to assigned events., • Assist with managing internal and external events calendars and handling requests to promote School events across Engineering’s audiences, triaging and directing inquiries requiring escalation as needed., • Attend events both during and outside work hours to provide real-time event communications coverage., • Create and promote engaging post-event communications including post-event surveys, event recaps, social media posts, and other related stories and articles., • Work with the Communications team to develop content that can be repurposed across all Engineering communications platforms after an event has concluded., • Assist in tracking attendee engagement pre-event, during, and post-event., • Build strong partnerships and working relationships with communicators within Columbia Engineering and from various offices across Columbia University. Event Planning & Logistics (10%) • Assist the Executive Director of Communications, the Director of Strategic Events & Programming, and the Assistant Director of Event Planning & Logistics with the coordination and management of key school-wide events or larger strategic events, including supporting organizers (e.g., faculty members, research centers, administrative offices) in ascertaining catering, room setup, AV needs, booking spaces, and outreach to relevant campus partners (e.g., AV, Building Services, and Public Safety)., • Support strategic event planning and analysis, including conducting research and preparing documents, presentations, and communication., • Participate in meetings to gather, synthesize, and disseminate information to coordinate the promotion of each event., • Provide excellent customer service, act as a thoughtful and considerate colleague, and represent the Engineering School to internal stakeholders and external parties., • Execute post-event wrap-up tasks such as archiving event photos and collateral materials and capturing data for analysis and reporting., • Help manage the events team inventories of props, banners, furniture, and other items utilized during events; procuring additional items as needed., • Anticipate and prepare the registration and supply needs for events. Process Innovation and Sustainability (5%) Event System Optimization: • Research technologies and best practice trends on registration, event promotion, and event software platforms, and report on event technology needs., • Help maintain selected event registration systems., • Assist with the curation and maintenance of a robust internal contacts database, strategically utilizing this resource to optimize communication efforts and bolster the effectiveness of event marketing campaigns. Miscellaneous (5%) • Assist the Executive Director of Communications, the Director of Strategic Events & Programming, and the Assistant Director of Event Planning & Logistics with special projects., • Perform additional duties as assigned.

Account Executive - Pharmaceutical/Healthcare Advertising Location: New York, NY Salary: $55K-70K : 2-days on-site The role: The Account Executive is responsible for maintaining relationships between the client and the Agency for specified accounts. Has frequent contact with the client. Under the direction of their supervisor, draft tactical plans and work with both client and Agency personnel to reach marketing objectives. Responsibilities: Internal job responsibilities include: Ensure successful startup, conduct, and completion of all account tactics Follow through on all product tactical materials and plans (internally and with the client) Interact with all members of the agency product team to ensure accurate information exchange and smooth and timely completion of projects Daily tracking of all product jobs to coordinate the efficient flow of jobs throughout the agency Develop, establish, and maintain project budgets, work plans/schedules, and deadlines for the agency product team Open jobs and work with supervisor to complete creative work authorization forms (i.e., Creative Brief, Job Initiation Form) with thorough information from both agency and client Review estimates, work with project management approve all invoices for all product jobs, and circulate to clients for appropriate approvals Track budgets regularly, and ensure accurate monthly billing and product finances Participate in creative meetings and evaluate creative work prior to client submission Prepare status reports and contact reports for internal and client distribution Identify new tactical opportunities Develop product knowledge base (includes an understanding of product indications, clinical, market research, marketing plans, competitive knowledge, and sales training binder) Work with supervisor to write strategic documents to service product needs Meet with outside vendors (such as sales reps from key publications, marketing services/organizations, and premium vendors) for idea generation Support new business pitches Ensure adherence to internal agency policies and procedures Client-related responsibilities include: Maintain day-to-day contact with core product team members to ensure proper information flow from client to agency/agency to client Develop relationships with client departments (i.e., regulatory, production, editorial) Attend client meetings and client primary review/review committee meetings as needed Requirements • Strong oral and written communication skills, • Ability to work within a team, • Strong organizational skills and ability to multitask, • Strong analytical and conceptual skills, • Computer literate, • Prior background in pharmaceutical or other advertising as a senior traffic coordinator, an assistant account executive, or an account executive, • Bachelor’s degree in a relevant field.

Temp to perm EA for top NY Accounting Firm We’re Hiring: Temporary Senior Associate, Client Team Support – New York City (In-Office, 5 Days/Week) We’re seeking a highly organized, proactive professional to provide high-level administrative and operational support to our Managing Directors in a fast-paced, client service environment. This role is critical to the success of our executive team and requires discretion, professionalism, and exceptional attention to detail. The ideal candidate thrives in a deadline-driven setting, communicates confidently with senior leaders (including C-suite and Board members), and is committed to service excellence. 🔹 Key Responsibilities: • Executive calendar management, travel coordination, and expense reporting, • Preparing and reviewing job arrangement letters and client documentation, • Managing client acceptance forms and internal reporting systems, • Tracking business development activity and engagement reporting, • Organizing and maintaining client and administrative files, • Supporting internal management processes and occasional external events 🔹 What We’re Looking For: • 5+ years of administrative experience (professional services preferred), • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Teams/Zoom Must have strong Excel!! • Exceptional communication skills and sound judgment, • Ability to manage multiple priorities with accuracy and minimal supervision, • Bachelor’s degree preferred This is a fantastic opportunity for a seasoned administrative professional who enjoys partnering closely with senior leadership and contributing meaningfully to client service excellence. 📍 Location: New York City (in-office) 🕒 Occasionally available for urgent weekend matters Hourly rate $40+

Executive Assistant to Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced, corporate environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation / Company Shares, • 401K with employer match, • Comprehensive medical, dental, and vision insurance (starting Day 1), • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunit

WHO WE ARE All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education. Additional background information can be found at EDUCATION AND EXPERIENCE -\tBachelor’s degree required -\tStrong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable -\tExperience and interest in internal and external communications and partnership development -\tProficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms. RESPONSIBILITIES Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives. The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities include, but are not limited to: Executive Support • \tResponsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings., • \tOrganize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response., • \tServe as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations., • Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements. Departmental Liaison & Support • \tIn partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al., • Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested. QUALIFICATIONS • \tStrong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, • \tStrong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners, • Expert level written and verbal communication skills, • Demonstrated proactive approach to problem-solving and decision-making, • \tEmotional maturity, • \tHighly resourceful team-player, with the ability to also be extremely effective independently, • Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response, • \tDemonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment, • \tForward-looking thinker, who actively seeks opportunities and proposes solutions COMPENSATION $34 per hour ANTICIPATED START DATE Immediate APPLY TO Please send a resume and cover letter to . AN EQUAL OPPORTUNITY EMPLOYER It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Queens, NY. **Must have experience working in a hospital environment This is a full-time, permanent, fully-onsite position. Monday - Friday - 8:00 am - 4:30pm This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion. Key Responsibilities: • Calendar Management:, • Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to, • Meeting Coordination:, • Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials., • Ensure executives are fully briefed ahead of time for each engagement., • Verbal and Written Communication:, • Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations., • Must demonstrate excellent writing and editing skills to craft clear, professional communication., • Travel and Event Planning:, • Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments., • Assist with planning and coordinating hospital events, conferences, and special functions., • Relationship Management:, • Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders., • Represent the executives with professionalism, tact, and diplomacy., • Confidentiality and Discretion:, • Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected., • General Administrative Support:, • High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant, • Associates and/or Bachelor’s Degree is the preference for this position., • Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment., • Notary public preferred., • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally., • Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities., • Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders., • Expertise in calendar management, meeting coordination, and travel arrangements., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite., • Ability to maintain confidentiality and exercise discretion in all aspects of the role.

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation, • 401K with employer match, • Comprehensive medical, dental, and vision insurance (starting Day 1), • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunit

Role: Senior Project Manager Location: New York City Sector: Commercial / Corporate / Retail Interior Fit-Out Overview We are seeking a highly experienced Senior Project Manager to lead commercial interior fit-out and renovation projects across New York City. This role carries significant leadership responsibility, overseeing multiple projects while providing strategic direction to project teams and contributing at a senior operational level within the organization. This is an excellent opportunity for a seasoned PM looking to step into a broader leadership capacity within a growing, well-established general contractor. Key Responsibilities • Lead multiple commercial interior fit-out and renovation projects from preconstruction through closeout, • Provide executive-level oversight across project teams, ensuring delivery, financial performance, and client satisfaction, • Supervise and mentor Project Managers, Assistant PMs, and field staff, • Oversee budgeting, scheduling, procurement, and subcontractor management, • Drive project financial reporting, cost control, and risk management, • Maintain strong client relationships across corporate, commercial, and retail sectors, • Ensure compliance with NYC DOB regulations, safety standards, and quality expectations, • Contribute to operational planning and strategic growth initiatives Requirements • 10+ years of experience as a Project Manager with a General Contractor, • Proven track record delivering corporate, commercial, or retail interior projects in NYC, • Strong leadership capability with experience overseeing project teams, • Deep understanding of NYC construction processes, scheduling, budgeting, and compliance, • Ability to manage multiple high-value projects simultaneously, • Exceptional communication and client-facing skills Compensation & Benefits • Base salary up to $225,000 (commensurate with experience), • Performance-based bonus structure, • 401(k) with company match, • Comprehensive healthcare plans, • Life & Disability insurance, • PTO Why Join • Senior-level leadership role with meaningful responsibility, • Direct impact on project teams and company operations, • Established pipeline of high-profile NYC interior projects, • Growth-oriented environment with long-term advancement potential

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Immediate Need: Executive Assistant at Prestigious Financial Firm (NYC | Hybrid) A fast‑paced, prestigious financial firm is looking for a polished, proactive Executive Assistant to support senior leadership across global teams. This role is ideal for a strong EA who acts as a true partner, enjoys supporting the HR department, is involved in training and development initiatives, and has experience coordinating events. The firm offers a great culture, collaborative environment, and long‑term growth. Responsibilities • Manage complex calendars, meetings, and executive communications across multiple time zones, • Coordinate global travel, itineraries, and last‑minute changes, • Provide comprehensive administrative support to senior executives and global teams, • Partner with the HR department, supporting onboarding, training, and development initiatives, • Coordinate internal events, off‑sites, and firm‑wide programs, • Handle highly confidential information with professionalism and discretion, • Prepare and edit documents, presentations, and meeting materials, • Reconcile expense reports and maintain accurate records, • Assist with special projects and provide backup support to the administrative team Requirements • 4–7 years of Executive Assistant experience, ideally within financial services, • Bachelor’s degree required, • Strong Executive Assistant background with some event coordination experience, • Exceptional organizational skills and attention to detail, • Excellent written and verbal communication skills, • Ability to manage shifting priorities and perform under pressure, • High integrity, sound judgment, and comfort handling sensitive information, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Proactive, flexible, and team‑oriented mindset

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination—connecting internal team members while balancing the expectations and needs of both clients and candidates. The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications. Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving. Responsibilities for the Role Include, but Are Not Limited To: Project Management • Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track, • Proactively coordinate team efforts to move projects forward efficiently, • Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed, • Schedule all business-related meetings, calls, and interviews Project Communication & Documentation • Manage and, when appropriate, own communications with clients and candidates, • Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations Relationship Building & Management • Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service, • Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners), • Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services, • Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience Managing Information, Data & Financials • Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking, • Maintain accurate and confidential records within proprietary databases, including data entry and updates, • Collaborate with shared services teams on data management and financial processes as needed Business Development • Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking, • Actively assist in identifying opportunities and executing business development strategies Candidate Profile The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders. Key Competencies and Experience Required: • Project Management & Attention to Detail Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately • Problem Solving & Business Acumen Ability to synthesize information quickly, anticipate challenges, and develop effective solutions • Relationship Building Strong interpersonal skills with the ability to build rapport and engage individuals at all levels • Communication & Service Orientation Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences • A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.

Trust in American institutions—government, courts, and even civil society—has steadily eroded and now stands at historic lows. In October 2025, Vanita Gupta launched the Center for Law and Public Trust at NYU School of Law to confront this crisis in confidence and reimagine US institutions so they are more effective and accountable to the American people, more resilient to corruption and abuse, and therefore more deserving of public trust. The Center works to rebuild trust and advance effectiveness in government and other institutions by: developing issue briefs, roadmaps, and concrete blueprints for institutional reform and reconstruction; designing structures, processes, and policies that are more responsive to community needs, efficient, resilient, and accountable to the public; and training the next generation of lawyers to lead in public service, armed with the skills to deploy the levers of government and leadership, advance justice, and deliver results for the American people. Position Summary The Executive Assistant will be responsible for administrative and general office support for the Director, Deputy Director, and Fellows. Their duties will include: • Managing scheduling needs and requests, both for Center employees and for projects that Center employees are running, • Interacting with the general public and serving as a point of contact for the Center, including, as appropriate and needed, responding to general inquiries regarding the Center, • Providing administrative support for events and meetings, including note-taking and assisting with setup and logistics, • Coordinating with other University personnel to address and resolve administrative issues or matters., • Drafting various types of materials, including correspondence and memos, • Providing general support to the Director, including staffing the Director at events, assembling materials for the Director, and addressing the Director’s various needs in running the Center, • Providing operational support to the Deputy Director and Operations Manager in executing the various organizational functions of the Center Required Qualifications: • Bachelor’s degree or Associate’s degree, • At least 2 years of full-time, post-graduate experience providing administrative or operational support Required Skills: • Excellent time management and organizational skills, • Strong writing skills, • Meticulous attention to detail, • Excellent interpersonal skills, including a demonstrated ability to work well with different types of individuals and teams to achieve results, • A commitment to the Center’s mission, • Prior experience scheduling strongly preferred, • Prior experience staffing a principal is strongly preferred Salary and Benefits In compliance with NYC's Pay Transparency Act, the annual base salary ranges from $65,000 to $ 75,000, based on years of experience. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. You will be an employee of New York University, with access to an excellent, comprehensive benefits package including generous paid time off and retirement contributions. The Center has physical office space at the NYU School of Law in New York. This position is hybrid, requiring in-person work 3 times a week. Application: Please submit a cover letter, resume, and three references to with the subject line “CLPT Application - Executive Assistant - NAME.” Applications are rolling with a final submission deadline of March 30, 2026. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law. A little about us... Role: Business Support/ Sr. Executives Location: Jersey City, NJ Job Description: Performs diverse, advanced, and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs, including PPT, Excel, Word. The Analytical skills, Great communication skills, MS Power point, Excel, Word, Teams. Ability to track status and deliverables. Assist in Managing schedules, various timelines (project, deliverable, events etc). Someone with prior experience as an Executive Administrative Assistant. LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law.

THE CLIENT Our client is a leading global investment firm recognized for its high-performing, collaborative culture and commitment to excellence, integrity, and professional growth. The New York office is a fast-paced, dynamic environment where team members are supported, valued, and encouraged to develop. This is an outstanding opportunity to join a well-established organization in a highly visible role providing direct support to senior leadership. THE ROLE The firm is seeking a polished, proactive Executive Assistant to support senior stakeholders within the Client & Product Solutions (CPS) team. This individual will act as a strategic partner anticipating needs, managing complex schedules, and ensuring seamless day‑to‑day operations. This role is ideal for a highly organized, resourceful professional who thrives in a sophisticated, fast-paced environment and enjoys being a critical part of a high‑performing team. Key responsibilities include, but are not limited to: • Providing high-level, proactive executive support to senior leaders, • Managing complex and ever-changing calendars, prioritizing strategically, and anticipating conflicts, • Coordinating domestic and international travel, including flights, accommodations, transportation, and detailed itineraries, • Processing expenses accurately and on time, • Acting as a liaison and trusted representative for senior stakeholders, with mature judgment and discretion, • Preparing materials, supporting meeting logistics, and assisting with broader team initiatives, • Collaborating with other Assistants and coordinators globally to support meetings, roadshows, and departmental needs, • Maintaining confidentiality while exercising sound judgment and professionalism THE CANDIDATE The ideal candidate is poised, confident, and highly organized, with experience supporting senior executives and an ability to anticipate needs before they arise. They thrive in a fast-paced environment and bring a polished, solutions-oriented approach to every task. Key qualities include: • Exceptional communication skills (written and verbal), • Strong organizational ability and meticulous attention to detail, • Ability to manage multiple competing priorities while maintaining composure, • Critical thinking, strong judgment, and discretion, • Confidence partnering with senior executives and managing sensitive information, • Positive, proactive mindset and ability to work both independently and collaboratively, • Prior Executive Assistant experience within financial services or another high-demand environment strongly preferred COMPENSATION & BENEFITS This role offers a highly competitive compensation and benefits package, including: • Base salary: $110,000–$120,000, • Discretionary bonus, • Comprehensive health and dental coverage for employees and all dependents, • Daily lunch stipend, • 401(k) plan with employer match, • Family‑building benefits, including fertility, IVF, and adoption support, • Backup childcare, eldercare, and related support resources, • Pre-tax commuter benefits and Flexible Spending Accounts (FSA) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Overview: Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: • Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands, • Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy, • Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation, • Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships, • Handle travel arrangements, both domestic and international, providing on-call support as needed, • Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times, • Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity, • Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: • Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment, • Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required, • Strong discretion and professionalism in handling sensitive and high-stakes information, • Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners, • Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure, • Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What’s Offered: • Annual bonus, • Equity participation, • 401K with employer match, • Comprehensive medical, dental, and vision insurance (starting Day 1 of employment), • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunity

Embark on a Journey That Makes a Difference. At Generali Global Assistance (GGA), every day is an opportunity to help people explore the world with confidence. We’re not just in the business of protection—we’re in the business of adventure and peace of mind. Whether it’s a backpacker trekking through the Andes, a family cruising the Mediterranean, or a solo traveler chasing the Northern Lights, we’re there to ensure their journey is safe and supported. From assisting with emergency medical claims to guiding customers through trip disruptions or ID theft, your work helps turn travel challenges into stories of resilience. Set Sail on a Career Path to Success. Our teams value curiosity and collaboration while priding ourselves on fostering a welcoming and inclusive atmosphere for our employees. Elevate your journey through our internal programs, including: • Diversity, Equity, and Inclusion (DEI) Committee, • Career pathing and Individual Development Plans, • Internal training and intern opportunities, • Women in Business Mentorship Program, • Employee awards and recognition, • Education and professional development assistance program Passport to Perks Includes: • Generous Employer contribution for health, dental, and vision insurance, • Paid Maternity and Paternity Leave, • Scholarship Program for Employee Dependents, • Company match on 401k, • Employee Assistance Program (EAP), • Company paid short-term and long-term disability insurance, • Company paid life insurance, • Voluntary Pet Insurance, • Voluntary Legal Benefit, • Discounts on travel insurance, • Time off policies including vacation days, sick days, personal days, holidays and volunteer days (VTO) Your Role on the Expedition: Assists in the clerical support functions for the Liability Claims Department. Reports directly to the VP, Claims. Chart Your Course: • Run loss reports for Generali US Branch insureds., • Set up new claims in the system, including entering all data and establishing reserves., • Files claims documents and correspondence., • Close claim files and issue claim payments., • Process recoveries., • Complete OFAC checks, including wires and manual checks, and maintain the processing log., • Provide OFAC confirmations or flagged results to Compliance., • Set up new claims when new losses are submitted., • Obtain copies of checks and upload them to GUSB claim files., • Distribute incoming mail., • Maintain filing systems., • Retrieve files and coordinate transfer to storage., • Process wire requests for Metropolitan Reporting., • Prepare monthly reporting for clients., • Draft and distribute minutes from monthly meetings., • Conduct monthly reviews of KPIs., • Handles special out going UPS/ Register and Certified mail., • Sorts outgoing letters and attachments and send via mail or fax. Your Ticket to Success: Required Qualifications: • High School Diploma or Equivalent (GED) required., • Communicates clearly and persuasively in both positive and challenging situations; actively listens and seeks clarification when needed., • Proficient in PowerPoint., • Responds effectively to questions., • Demonstrates strong group presentation skills., • Balances individual responsibilities with team objectives., • Shows objectivity and openness to different perspectives., • Reads and interprets written information effectively., • Treats others with respect, honors commitments, and builds trust. Position Coordinates: This is an onsite role based out of our New York City office in the Lower Manhattan - Financial District. Pay Range: 26-31.00/hr Time for Take-off: While there is some flexibility in the hours, this position will be Monday-Friday during regular business hours (approximately 8:00am-5:00pm). Occasional overtime may be required according to business need. One team. Every destination. Generali Global Assistance is proudly part of the Europ Assistance Group and our products utilize a number of corporate and product brands. The brands for our North American team include the following: • CSA: US travel insurance brand for retail, tour operator, cruise and lodging partners. Learn more here., • Generali Global Assistance (GGA): The primary Corporate brand in the United States for our travel insurance, travel assistance, identity and cyber protection, and beneficiary companion products. Learn more here., • GMMI: the industry standard for global medical cost containment and medical risk management solutions. Learn more here., • Iris, Powered by Generali: identity and digital protection solution. Learn more here. Explore new horizons – apply today! Don’t meet every single requirement? At Generali Global Assistance, we are dedicated to building a diverse, inclusive and enriching workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. California Residents - Privacy Notice for California Residents Seeking Employment with Generali Global Assistance is available here: The Company is committed to providing equal employment opportunity in all our employment programs and decisions. Discrimination in employment on the basis of any classification protected under federal, state, or local law is a violation of our policy. Equal employment opportunity is provided to all employees and applicants for employment without regard age, race, color, religion, creed, sex, gender identity, gender expression, transgender status, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, sexual orientation, national origin, ancestry, ethnicity, citizenship, genetic information, marital status, military status, HIV/AIDS status, mental or physical disability, use of a guide or support animal because of blindness, deafness, or physical handicap, or any other legally protected basis under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, classification, placement, promotion, termination, reductions in force, recall, transfer, leaves of absences, compensation, and training. Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of Human Resources. The Company will not allow any form of retaliation against individuals who raise issues of equal employment opportunity. All Company employees are responsible for complying with the Company’s Equal Opportunity Policy. Every employee is to treat all other employees equally and fairly. Violations of this policy may subject an employee to disciplinary action, up to and including termination of employment.

The Kings County District Attorney’s Office (the “Office”) is seeking an experienced and motivated attorney to join its Civil Litigation Unit and FOIL Unit. Like any large public institution, the Office is regularly involved in civil lawsuits and civil litigation-related matters that require the skill and judgment of a dedicated in-house litigation team. In addition, the Office responds to a high volume of subpoenas and Freedom of Information Law (“FOIL”) requests, many of which result in contested litigation. This position offers a unique opportunity for attorneys to expand their litigation experience and gain meaningful exposure to New York State and federal civil litigation. Attorneys assigned to these Units play a critical role in protecting the Office’s legal interests while ensuring compliance with transparency and disclosure obligations. Responsibilities Attorneys in this role will gain hands-on experience in a wide range of civil litigation and advisory matters, including: • Representing the Office in state and federal civil litigation, • Coordinating with the New York City Law Department on civil actions filed against the Office, • Responding to and frequently litigating subpoenas and FOIL requests served on the Office, • Handling Article 78 proceedings, • Preparing and defending witnesses for civil depositions, • Negotiating and drafting civil contracts entered into by the Office (including complex commercial contracts), • Negotiating and drafting civil settlement agreements, • Representing assistant district attorneys before the Second Department’s Attorney Ethics Committee, • Representing the Office and its employees before the Equal Employment Opportunity (“EEO”) Commission and the New York State Division of Human Rights, • Representing the Office in administrative hearings, including, but not limited to, hearings pursuant to Section 75 of the New York State Civil Service Law, • Advising the District Attorney, and his executive staff, on employment law and other internal civil legal matters Qualified candidates must demonstrate the following: • A minimum of three (3) years of experience as a practicing attorney, • Strong legal research and writing skills, • Experience making legal arguments in court, • A positive, collaborative attitude and willingness to learn new practice areas, • Reliability and the ability to work effectively as part of a team

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Southern Queens, NY. **Must have experience working in a hospital environment This is a full-time, permanent, fully-onsite position. Monday - Friday - 8:00 am - 4:30pm $85,000 annual salary This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion. Key Responsibilities: • Calendar Management:, • Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to, • Meeting Coordination:, • Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials., • Ensure executives are fully briefed ahead of time for each engagement., • Verbal and Written Communication:, • Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations., • Must demonstrate excellent writing and editing skills to craft clear, professional communication., • Travel and Event Planning:, • Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments., • Assist with planning and coordinating hospital events, conferences, and special functions., • Relationship Management:, • Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders., • Represent the executives with professionalism, tact, and diplomacy., • Confidentiality and Discretion:, • Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected., • General Administrative Support:, • High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant, • Associates and/or Bachelor’s Degree is the preference for this position., • Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment., • Notary public preferred., • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally., • Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities., • Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders., • Expertise in calendar management, meeting coordination, and travel arrangements., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite., • Ability to maintain confidentiality and exercise discretion in all aspects of the role.

MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIORNMENT - AT LEAST 10 YEARS OF EXPERIENCE. We’re looking for an Executive Assistant (EA) for our client (from a tech company based in NYC). who thrives in a fast-paced, high-growth environment. This is a career-defining opportunity for someone who wants to be deeply embedded in the company’s strategy and leadership, working side by side with the CEO to drive business efficiency, scalability, and impact. The company is in the tech space, boutique now, but growing rapidly. The CEO needs someone to be Individual must have start-up experience The Opportunity This role is not just about supporting the CEO—it’s about thinking ahead, problem-solving proactively, and making decisions that free up the CEO’s time to focus on scaling the company. You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making. The Ideal Candidate: • Long-term mindset—committed to growing and transitioning into a Chief of Staff role over time., • Highly organized and process-driven—able to juggle multiple priorities without missing a beat., • Thinks two steps ahead—anticipating needs, identifying challenges before they arise, and taking ownership of solutions., • Agile and adaptable—able to pivot quickly in a fast-moving, high-growth environment., • Loves technology and efficiency—excited to leverage AI tools, automations, and smart processes to streamline workflows. Key Responsibilities 🗂 Executive Support & Efficiency Optimization • Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically., • Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways., • Inbox & Communication Management – Monitor and respond to emails with discretion., • Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries., • Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism. 📊 Business & Operational Leadership • Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams., • Project Ownership – Take the lead on special projects and strategic initiatives., • Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table., • Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency. 🧠 AI, Technology & Process Optimization • AI & Automation Integration – Identify opportunities to use AI to automate tasks., • Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack., • Workflow & Process Improvement – Analyze current operations and develop scalable systems. 👥 Culture & Leadership Support • Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team., • Company Culture & Employee Experience – Assist in planning team events and leadership meetings., • HR & People Operations Support – Help with hiring coordination and executive-level HR projects. Who You Are • 10 years of experience as an Executive Assistant, or similar role., • Experience in proptech, SaaS, or multifamily is a strong plus., • Highly detail-oriented and organized, with the ability to multitask., • Strong problem solver—able to anticipate needs and proactively address issues., • Tech-savvy & AI-curious—excited to work with AI-powered platforms l, • Able to work in-person in NYC with flexibility for occasional remote work., • A strong communicator—capable of drafting high-quality emails, presentations, and reports., • Ambitious and growth-oriented, eager to take on more responsibility over time. Compensation & Growth • Competitive Salary: + performance-based incentives., • Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities., • Hybrid NYC-Based Role—flexibility with in-person work required., • Comprehensive Benefits—Medical, Dental, Vision, 401K, PTO., • Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership.

Position Overview We are seeking a professional, dependable, and motivated Administrative Assistant / Receptionist to support day-to-day office operations. This individual will serve as the face of the organization, handling incoming calls, greeting clients and visitors, and supporting internal teams. Based on performance, there is opportunity for growth into an Account Executive or other roles within the company. Key Responsibilities • Answer and route incoming phone calls professionally, • Greet clients and visitors in person, • Perform data entry and order entry, • Assist sales representatives as needed, • Filing, scanning, and organizing documents, • Provide general administrative support to ensure smooth office operations Qualifications • Prior administrative or receptionist experience preferred, • Strong communication and interpersonal skills, • Comfortable handling phones and client interactions, • Detail-oriented with solid organizational skills, • Basic computer and data entry skills, • Professional demeanor and strong reliability Work Environment & Perks • Modern office setting, • Casual work attire, • On-the-job training, • Safe, stable, family-owned environment, • Growth and advancement opportunities

Administrative Coordinator II – Development Office (Contract) Location: New York, NY 10029 Schedule: Monday–Friday | 8:00 AM – 4:00 PM Hours: 37.5 per week Contract Duration: 13 weeks About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Position Overview A leading academic health system in New York is seeking an experienced Administrative Coordinator II to support senior leadership within its Development Office. This role partners closely with executive leadership and senior stakeholders to coordinate high-level fundraising initiatives, board engagement activities, and strategic campaign operations. This is a highly visible position requiring discretion, executive-level communication skills, and strong project coordination experience. Key Responsibilities • Partner with executive leadership to plan, coordinate, and track strategic development initiatives., • Support implementation and reporting of donor proposals and fundraising campaigns., • Maintain executive dashboards summarizing key priorities and critical path projects., • Prepare presentations, reports, and materials for board and trustee meetings., • Coordinate quarterly sub-committee and board meetings (agenda setting, materials preparation, follow-ups)., • Serve as liaison between senior leadership, trustees, major donors, and internal departments., • Supervise and provide direction to Development Associates., • Assist with departmental budget preparation, tracking, and reporting., • Monitor project timelines to ensure initiatives are completed on schedule and within scope., • Manage executive correspondence, calendar coordination, travel arrangements, and expense reporting., • Screen and prioritize communications to ensure timely follow-up and resolution., • Collaborate cross-functionally to support capital campaign initiatives and fundraising objectives., • Perform additional administrative and operational duties as assigned. Required Qualifications • Bachelor’s degree in Business Administration or related field., • Minimum 5 years of progressive administrative or business operations experience., • Experience supporting senior or executive-level leadership., • Demonstrated experience coordinating major administrative functions or large-scale projects., • Prior supervisory or team leadership experience., • Strong budgeting and reporting exposure., • Excellent written and verbal communication skills., • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint., • Exceptional organizational skills and attention to detail. Preferred Qualifications • Experience in healthcare, higher education, nonprofit, or development/fundraising environments., • Familiarity with fundraising CRM systems (e.g., Raiser’s Edge)., • Master’s degree in related field. Benefits Disclosure Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. EEO Statement Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Job Summary We are seeking a detail-oriented and organized Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to attorneys by managing administrative tasks, assisting with legal documentation, and ensuring the office runs smoothly. This role is crucial for maintaining efficient workflows and supporting our commitment to delivering exceptional legal services. Responsibilities • Assist attorneys with document preparation, including drafting, reviewing, and proofreading legal documents., • Conduct thorough document reviews to ensure accuracy and compliance with legal standards., • Maintain organized files and records, ensuring all documents are properly filed and easily accessible., • Provide executive administrative support by managing schedules, coordinating meetings, and handling correspondence., • Utilize PCLaw software for case management and billing purposes., • Demonstrate excellent phone etiquette while communicating with clients, witnesses, and other legal professionals., • Support attorneys in areas of Public Law, Partners, and Associates., • Proficiency in legal management software., • Strong document review skills with keen attention to detail., • Excellent proofreading abilities to ensure high-quality documentation., • Experience in legal administrative tasks with a solid understanding of legal terminology and procedures., • Exceptional phone etiquette for effective communication with clients and colleagues., • Strong organizational skills for efficient file management and record keeping., • Ability to work collaboratively within a team environment while also being self-motivated.

Job Description • Manage calendars, schedule meetings, and coordinate travel for executives and team members., • Prepare and review financial documents, reports, and presentations with accuracy and confidentiality., • Handle incoming calls, emails, and client inquiries professionally., • Maintain organized filing systems for sensitive financial and regulatory documents., • Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available., • Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements., • Support compliance activities by ensuring proper documentation and adherence to company policies., • Coordinate internal and external meetings, including logistics and materials., • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget., • Provide administrative support for audits and regulatory reviews., • Perform other duties as required to support the finance team. Must Have Requirements: • 2-3 years previous Executive Assistant or Admin experience, • Adaptable. Multi-tasker, • Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.), • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Ability to handle confidential financial information with discretion., • Detail-oriented with strong problem-solving skills. Nice To Haves: • Familiarity with financial systems and compliance processes., • Experience supporting senior leadership in a regulated industry., • Ability to work independently and manage multiple priorities., • Positive and professional demeanor.

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion. This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm. Responsibilities: • Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks., • Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings., • Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors., • Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies., • Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible., • Coordinate with external counsel, vendors, and other stakeholders as necessary., • Handle confidential and sensitive information with the utmost discretion and professionalism., • Support the preparation and maintenance of corporate compliance documents and filings., • Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines., • Provide general administrative support to the broader legal team as needed. Requirements: • Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus., • Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong written and verbal communication skills., • Exceptional organizational skills with the ability to prioritize tasks effectively., • Ability to work independently with minimal supervision., • High attention to detail and accuracy., • Strong ability to handle confidential and sensitive information., • Familiarity with legal terminology and basic legal processes., • Professional demeanor with a strong customer service orientation., • Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment., • Strong interpersonal skills with the ability to work well with colleagues and clients. Compensation/Benefits We offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Garden City office

Controller/$$$/TOP COMPENSATION & BENEFITS!!! This Jobot Job is hosted by: Evan Flynn Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $175,000 - $200,000 per year A bit about us: Our client is a global Technology leader Why join us? • Top Compensation & Bonus, • Medical/Dental/Vision, • 401k + Match, • Generous PTO Job Details Job Details: We are seeking a highly skilled and experienced Controller for a HYBRID role in the Technology industry. This position is a unique opportunity to lead and manage the financial health of our organization. The ideal candidate will be responsible for overseeing all financial and accounting activities of the organization, ensuring compliance with financial regulations, and making strategic financial decisions. This role is critical in achieving our company's financial goals and growth. Responsibilities: 1. Oversee all financial operations of the organization including budgeting, forecasting, and financial planning., 2. Prepare and present financial reports, ensuring accurate and timely monthly, quarterly, and year-end close processes., 3. Conduct ad hoc financial analysis and provide strategic financial insights to support decision-making., 4. Ensure compliance with GAAP and all applicable financial regulations., 5. Lead the annual budgeting process and implement monthly reporting., 6. Manage and oversee the company's ERP system., 7. Develop and maintain financial models using Excel to support strategic initiatives., 8. Analyze financial variances, identify trends, and recommend actions to management., 9. Collaborate with other departments to streamline processes, improve financial performance, and achieve company objectives., 10. Lead and manage the company's manufacturing accounting processes. Qualifications: 1. Certified Public Accountant (CPA) required., 2. A minimum of 10 years of technical accounting experience, with at least 5 years in a leadership role., 3. Must have extensive experience with variance, financials, Excel modeling, ERP, ad hoc, forecasting, preparing financial reports, compliance, financial regulations, financial planning, GAAP, strategic finance., 4. Experience in manufacturing accounting is a plus., 5. Strong knowledge of annual budgeting and monthly reporting., 6. Excellent analytical, strategic planning, and problem-solving skills., 7. Strong leadership skills with the ability to manage and motivate a team., 8. Excellent communication skills, both written and verbal, with the ability to present financial information and complex financial concepts to non-financial audiences., 9. Strong attention to detail and accuracy., 10. Ability to work under pressure and meet tight deadlines. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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A busy, fast-paced hospital system is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Operating Officer and another senior executive. Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, or sim

Job DescriptionLHH Recruitment Solutions is currently seeking a Senior Administrative Assistant who will provide high-level administrative support to executives by managing calendars, coordinating meetings, preparing documents, and ensuring smooth day-to-day operations. This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion. Responsibilities: • Manage complex executive calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts., • Prepare and edit correspondence, presentations, reports, and other executive-level documents., • Organize and coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions., • Serve as the primary point of contact for internal teams and external partners on behalf of executives., • Handle confidential information with the highest level of professionalism and discretion., • Screen and route incoming communications, including emails, calls, and requests, ensuring timely responses., • Coordinate domestic and international travel arrangements, including flights, lodging, transportation, itineraries, and expense reports., • Support project coordination by tracking deadlines, preparing updates, and ensuring deliverables are completed., • Maintain organized digital and physical filing systems, ensuring accuracy and accessibility., • Assist with onboarding tasks, special projects, and administrative process improvements as assigned.Qualifications:, • 5+ years of administrative or executive support experience., • Strong proficiency with Microsoft Office Suite and similar productivity tools., • Excellent written and verbal communication skills., • Proven ability to manage multiple priorities while meeting deadlines., • High degree of professionalism and ability to interact with senior leadership., • Strong problem-solving skills, attention to detail, and ability to anticipate needs., • Experience handling confidential information in a corporate environment.Hours:, • 8:30am-5:00pm, • Monday through FridayWorksite Type:, • 100% in officeEmployment Type:, • Contract/TemporaryAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $35.00 to $40.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

High Point Design is a one stop destination for all hosiery products including socks, tights, slippers, legwarmers and much more. The company holds some of the most recognizable entertainment and character licenses in the world including Disney, Star Wars, Pokémon, Harry Potter, Hello Kitty, Marvel, DC Comics, Universal Studios, and much much more. Responsibilities: • Assisting Design Team in general organization, • Distribution of Design/Licensor/Sales samples, • Communicating with Design/Sales regarding passing of samples, • Tagging and pinning samples, • Filing, • Helping prep for meetings, • Ordering Design supplies, • Assisting Creative Director (ordering lunch, expense reports, etc.), • Checking Packaging Samples for weight/color, • Filing approved packaging samples, • Displaying inspiration samples, • Manage sample purging, • Keep samples in storage rooms, cabinets and closets organized, • Deliver packages to the mailroom, • Maintain Yarn Book library, • Maintain shared Design Team Outlook Calendar, • Planning team outings, team lunches, etc. Requirements: • Great attitude/team player/friendly/cooperative, • Proactive and self-motivated, • Organized, • Hardworking, • Intelligent, • Illustrator and Photoshop proficient, • Microsoft Office (Word, Excel, Power Point) proficient, • 3+ years of experience as a Design or Executive Assistant or comparable

LHH Recruitment Solutions is currently seeking a Sales Assistant with 2+ years of experience working in a similar role. This is a Direct Hire opportunity within the fabric and textile industry, located in Manhattan, NY. Responsibilities: • Utilize PLM systems and customer portals to manage product information, monitor deadlines, and track progress across multiple accounts., • Review purchase orders in detail to verify accuracy of pricing, quantities, dates, and terms before approval and processing, • Provide daily operational and administrative support to the Executive Sales Manager, assisting with all aspects of account management and sales coordination., • Prepare agendas and materials for sales meetings, participate in discussions, capture detailed notes, and convert conversations into clear, actionable follow-up items., • Manage the complete product sample process, including requests, tracking, shipping, and returns, while maintaining accurate and organized documentation., • Oversee the full order lifecycle from item creation and data entry through delivery tracking, consistently maintaining a 99% accuracy rate across all submissions and records., • Complete item setup submissions for retail partners via portals and spreadsheets, ensuring all product specifications, fields, and requirements are fully accurate prior to submission., • Maintain and update Excel master tracking reports with a strong focus on accuracy and visibility of order and delivery status., • Ensure timely, professional, and well-documented communication with internal teams and external partners to support smooth sales operations. Experience: • 2+ years of experience supporting or working with a sales team, preferably wholesale experience Compensation: $60K - $65K, depending on experience. Benefits: • Medical, dental insurance, • 401(k) plan with employer match, • Paid holidays, • Paid vacation Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you. Key Responsibilities Executive & Administrative Support • Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events, • Oversee inbox management; draft responses and flag priority items, • Attend meetings, take notes, and manage follow-up action items, • Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals, • Act as a gatekeeper, managing the CEO’s time and workload effectively, • Coordinate domestic and international travel (including arrangements for her small dog), • Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support • Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity, • Offer creative input for event outfits, content shoots, and personal brand moments, • Source, pick up, and return items for content, events, and daily needs, • Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support • Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion, • Maintain the CEO’s office space and household organization and logistics, • Assist with CEO’s small dogs, as needed (must be dog-friendly), • Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC), • Handle expense reports, reimbursements, and bill payments Project & Event Coordination • Organize personalized gifting and coordinate events, • Help plan and coordinate company events and special projects, • Support internal creative initiatives and cross-functional priorities, • Anticipate the CEO’s needs and proactively look around corners for solutions You Are... • Highly organized, detail-obsessed, and thrive at managing chaos with calm, • A natural problem solver who’s proactive and solutions-oriented, • A strong communicator — professional, clear, and personable, • Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok, • Fashion-forward and social-media fluent with a sharp eye for aesthetics, • A team player with positive energy who’s service-minded and discrete, • Someone with a valid driver’s license who can confidently navigate NYC Requirements • 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments, • Based in NYC with deep familiarity navigating the city, • Comfortable managing both professional and personal tasks with professionalism and care, • Prior experience supporting social media or a personal brand is a strong plus, • Must love dogs and be flexible to assist as needed, • Available for occasional evening/weekend needs based on CEO’s schedule or travel/events Bonus Points If You... • Have experience with small-business operations or startup environments, • Have a background or interest in fashion, beauty, or influencer marketing, • Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: • Be a key strategic leader at a fast-growing brand!, • Competitive salary + performance-based bonuses, • Nice office located at the Brooklyn Navy Yard, • Hybrid schedule with 1-2 days a week in office, • PTO Days + Specified National Holidays Off, • Health Insurance coverage + other benefits, • Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Executive Assistant Reporting to: The COO and Executive Leadership Queens, NY | Full-Time | On-Site Position Overview A busy, fast-paced hospital system is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Operating Officer and another senior executive. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a dynamic healthcare environment. The ideal candidate will have a polished professional presence and the ability to manage complex schedules, coordinate meetings, and communicate effectively with leadership, staff, and external stakeholders. Key Responsibilities • Executive Calendar Management, • Manage and prioritize executive calendars by scheduling meetings, appointments, and events. Ensure all engagements are coordinated efficiently and executives are prepared ahead of time., • Meeting Coordination, • Coordinate meeting logistics including scheduling, agendas, participant invitations, room reservations, and preparation of materials. Record meeting notes and track follow-up action items., • Communication and Correspondence, • Draft, edit, and proofread professional correspondence, reports, and presentations. Serve as a key communication liaison between executive leadership and internal and external stakeholders., • Stakeholder and Relationship Management, • Maintain professional relationships with leadership, physicians, staff, board members, and external partners. Represent the executive team with professionalism, tact, and diplomacy., • Travel and Event Coordination, • Arrange executive travel logistics including flights, accommodations, and transportation. Assist with coordinating organizational events, conferences, and executive meetings., • Confidentiality and Administrative Support, • Handle highly confidential information with discretion and professionalism. Maintain organized documentation, records, and executive files. Support special projects and other administrative tasks as needed. Qualifications • High School Diploma or GED required, • Associate’s or Bachelor’s degree preferred, • Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior or C-suite leadership, ideally within healthcare or a fast-paced environment, • Exceptional written and verbal communication skills, • Strong organizational and time management abilities with the ability to manage multiple priorities, • Professional presence and ability to interact with stakeholders at all levels, • Expertise in calendar management, meeting coordination, and travel arrangements, • Proficiency in Microsoft Office Suite and Google Suite, • Ability to maintain confidentiality and exercise discretion in all aspects of the role, • Notary Public certification preferred Schedule Monday through Friday 8:00 AM – 4:30 PM (flexible as needed)

About TraxNYC TraxNYC is one of New York City’s leading custom jewelry houses, serving global clientele with premium gold, diamond, and luxury timepiece designs. Our brand thrives on precision, creativity, and execution at the highest level — and we’re now seeking a driven, versatile professional to help us elevate our customer experience and internal operations. The Role We’re hiring a Customer Service & Operations Specialist — someone who does far more than just answer phones. You’ll act as the bridge between our clients, sales team, and production departments, ensuring every customer interaction reflects the excellence our brand is known for. This role is ideal for someone who is: • Career-focused, not clock-focused., • Solution-oriented, not excuse-oriented. Key Responsibilities • Handle all client communications (calls, emails, reviews) with precision, calm, and clarity., • Support high-end sales clients with order updates, logistics, and after-sales service., • Collaborate directly with the Sales Manager and team leads to strengthen processes., • Track and follow up on production and repair timelines with accuracy and urgency., • Identify recurring client issues and propose operational improvements., • Assist with CRM management, documentation, and cross-department coordination., • 1+ years of jewelry or luxury industry experience (required for top consideration)., • Strong communication and written skills, with a professional, composed presence., • Highly organized and adaptable — able to pivot quickly and manage multiple tasks., • Team player mindset with the humility to learn and the confidence to lead when needed., • Tech literate — able to learn CRM systems, Google Workspace, and Monday.com., • $20–$25/hr depending on experience and contribution., • Paid Time Off + Employee Jewelry Discounts + Bonus for Good Reviews., • Real growth opportunities into Sales Operations, Executive Assistant, or Customer Experience Management roles., • You’re looking to “just answer calls.”, • You avoid accountability or shy away from fast-paced environments., • Take pride in your communication, presentation, and follow-through., • Want to build a career in the jewelry or luxury service industry. New York, NY 10036 Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits:

EXECUTIVE ASSISTANT Reports To: President Location: Westbury, NY (On-Site – 5 Days/Week) Employment Type: Full-Time About the Role We are seeking a highly capable, proactive Executive Assistant to provide direct support to the President of a fast-growing sports licensed brand. This is a high-impact, high-visibility role requiring exceptional judgment, organizational precision, and the ability to operate seamlessly in a fast-paced, entrepreneurial environment. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic setting where priorities shift quickly. This role requires both strategic thinking and hands-on execution, with flexibility to support early morning and evening communications when needed. Key Responsibilities Executive Calendar & Scheduling • Own and manage the President’s complex calendar across multiple time zones, • Anticipate scheduling conflicts and proactively resolve them, • Coordinate internal meetings, external partner calls, and events, • Prepare daily and weekly executive briefings, • Manage travel arrangements (flights, hotels, ground transportation, detailed itineraries), • Review and summarize licensing agreements, term sheets, and renewals, • Flag key dates, renewal windows, royalty schedules, and risk areas, • Track licensing expirations and contract obligations, • Coordinate with legal counsel and internal stakeholders for timely execution, • Maintain organized digital contract files, • Build and maintain reporting and tracking tools (licensing, sales, operations), • Create polished PowerPoint presentations for leadership meetings and partner pitches, • Conduct research, competitive analysis, and vendor coordination, • Act as a professional representative of the President, • Triage and prioritize inbound communications, • Protect executive time while maintaining responsiveness, • Build strong working relationships with internal teams and external partners Required Qualifications • 3+ years supporting a C-suite or senior executive, • Exceptional verbal and written communication skills, • Advanced Microsoft Excel (pivot tables, XLOOKUP/VLOOKUP, dashboards), • Advanced PowerPoint skills (executive-ready presentations), • Experience reviewing contracts or business agreements, • Ability to manage multiple high-priority tasks simultaneously, • High level of discretion and professionalism, • Flexible availability outside standard business hours, • Bachelor’s degree or equivalent experience Preferred Qualifications • Experience in sports licensing, consumer products, or branded merchandise, • Familiarity with royalty tracking or licensing lifecycle management, • Experience supporting a founder or entrepreneurial executive, • Proficiency in Outlook, Teams, or project management tools

Executive Assistant to the CEO Fully Onsite | Manhattan, NY Salary Range: $90,000–$110,000 About the Organization We are a mission-driven healthcare organization dedicated to improving access, outcomes, and quality of care for the communities we serve. With a fast-paced executive office and a highly engaged leadership team, we are seeking an experienced Executive Assistant to the CEO who thrives in a fully onsite environment and brings exceptional judgment, organization, and professionalism to a healthcare setting. Position Summary The Executive Assistant to the CEO serves as a trusted partner and strategic administrative leader, providing high-level support to the Chief Executive Officer. This role requires exceptional discretion, strong executive presence, and the ability to manage complex priorities within a regulated, mission-driven healthcare environment. The ideal candidate is proactive, detail-oriented, and comfortable operating at the highest levels of leadership. Key Responsibilities Executive Support • Serve as the primary administrative partner to the CEO, managing a complex and dynamic calendar, • Act as a gatekeeper and liaison between the CEO and internal and external stakeholders, including clinical leaders, board members, and external partners, • Coordinate Board of Directors and committee meetings, including scheduling, agendas, materials, and minutes, • Prepare board books, presentations, and executive briefing documents, • Manage logistics for meetings, events, and executive travel, • Support day-to-day office operations as they relate to the CEO’s priorities, • Draft, edit, and manage executive correspondence and communications, • Track action items, deadlines, and follow-ups on behalf of the CEO, • 5+ years of experience supporting a C-suite executive, ideally a CEO or Executive Director, • Prior experience in healthcare, healthcare nonprofit, hospital system, or similarly regulated environment strongly preferred, • Experience supporting boards and senior leadership teams, • Exceptional organizational, communication, and interpersonal skills, • High level of discretion, emotional intelligence, and sound judgment, • Proficiency with Microsoft Office and related productivity tools, • Salary range: $90,000–$110,000, commensurate with experience, • Comprehensive benefits package including health insurance, paid time off, and holidays This is a unique opportunity to partner directly with a CEO, gain exposure to executive decision-making, and play a critical role in advancing a healthcare mission that makes a real difference. If you are a seasoned Executive Assistant who values purpose, professionalism, and presence, we encourage you to apply. “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.”

The Northwell Transplant Institute is seeking a full-time, Abdominal Transplant Surgeon who has a strong background in Pediatric Liver Transplantation to serve as Surgical Director for Pediatric Liver Transplantation. In addition to the Transplant Institute’s comprehensive adult transplant services for heart, lung, kidney and liver, the Transplant Institute currently offers the only pediatric heart transplant program on Long Island as well as an established pediatric kidney transplant program. The successful candidate will partner with an established Pediatric Transplant Hepatology team who provide comprehensive care for children with both transplant and non-transplant liver diseases. This multidisciplinary team is based at Cohen’s Children’s Medical Center. Cohen Children’s Medical Center opened in 1983 as the New York metropolitan area’s only hospital designed exclusively for children. Today, it is the largest pediatric teaching hospital in the region, with over 750,000 visits annually and serving 1.8 million children in Brooklyn, Queens, Nassau, and Suffolk counties. It is the tertiary pediatric medical center of the Northwell Health System and the only Level-1 Pediatric Trauma Center on Long Island. Cohen Children’s Medical Center is among the top-rated children’s hospitals in New York State and has received the highest ranking in New York for pediatric nephrology, urology, pulmonology and lung surgery, and are nationally ranked for superior care in a total of eight specialties, including Diabetes and Endocrinology, according to US News & World Report’s 2024-2025 Best Children’s Hospitals. The Division of Pediatric Gastroenterology, liver disease & nutrition at Cohen Children’s treats a wide variety of pediatric gastrointestinal, liver and nutritional disorders and are fully equipped to perform the necessary diagnostic procedures to help make a definitive diagnosis of children’s medical issues and has been nationally recognized for superior gastroenterology/GI surgery by U.S. News & World Report. The Northwell Transplant Institute offers world class organ transplant care for adults with organ failure in need of a new heart, lung, kidney or liver, and children in need of a new heart or kidney. The Institute’s committed and highly trained team of medical and surgical transplant specialists use innovative and collaborative approaches to improve outcomes and access to transplantation for patients with all stages of end organ failure. Transplant procedures are performed at two top-ranked hospitals with advanced surgical capabilities and specialty trained staff – North Shore University Hospital and Cohen Children’s Medical Center. The Transplant Institute has an expansive network of 40+ office locations to enable access for patients close to home. Northwell Health, New York State's leading health care provider and the largest private employer, boasts 28 hospitals, over 1,000 outpatient facilities, and partnerships with over 12,000 physicians. Annually, we extend care to over two million individuals throughout the New York metropolitan area and beyond. Our team of 104,000 professionals, including distinguished nurses and doctors, is committed to transforming health care. At the forefront of medical and surgical innovations through the Northwell Transplant Institute, we also cultivate the next generation of medical leaders at the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Feinstein Institutes for Medical Research. Ideal candidates will have: • Completed ASTS approved fellowship training in Abdominal Transplant Surgery with preferred fellowship training in Pediatric Liver Transplantation Hepatobiliary Surgery. Candidates with significant focus in pediatric abdominal transplant surgery without advanced pediatric transplant/hepatobiliary surgery fellowship may be considered., • At least 2 years post-fellowship experience, • Proven track record of clinical excellence and surgical proficiency, • Competitive salary and benefits package, • Opportunity for academic appointment at commensurate rank, • Access to state-of-the-art facilities and resources, • Supportive and collaborative work environment

Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: • 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!, • NYC savvy, • You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling., • Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc., • You care about tech and data security., • You are a Zoom, Google Meet, conference set-up guru., • Strong communication skills, • Experience using Asana or another project management software or tools to create timelines or plan much bigger projects, • You can keep up with very high functioning, fast workers., • You probably buy your Christmas presents in August., • Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

EA to Team/Office Coordinator – Outstanding Investment Firm $70-110k DOE + discretionary bonus + fantastic benefits A wonderful, employee-centric investment firm is looking for a stellar Executive Assistant to support a few executives + handle office management. The firm values integrity, offers a collegial work environment, and phenomenal culture! Office is in Midtown East – typical office hours are 8:30am-5:30pm ET. They offer a hybrid schedule, 4 days in office. 2+ (minimum) years of EA experience in finance, professional services or have supported an UHNWI. One should understand and thrive in a fast-paced environment working alongside a team of administrative professionals Responsibilities include, but aren’t limited to • Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time, • Booking domestic and international travel arrangements including flights, accommodations, itineraries, • Liaising with internal/external stakeholders on behalf of the team, • Assisting in conference planning, • Expense reports The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties Personal Characteristics • Highly responsible and reliable with a professional presentation., • Motivated self-starter, with the ability to work diligently and continuously refine various work activities., • Attention to detail and problem-solving skills., • Excellent time management skills and the ability to prioritize work., • Excellent communication (oral and written) and people skills., • Working knowledge of office equipment (printer, copiers, audio visual systems)., • Discretion and confidentiality., • Bachelor’s Degree You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Role Our client is seeking an experienced Superintendent to lead field operations for large, high-end corporate interior fit-out projects, specifically within financial institutions and law firms. This role will oversee projects exceeding 50,000 square feet and will be responsible for driving on-site execution from mobilization through closeout. The ideal candidate brings deep experience managing technically complex office build-outs within occupied Class A commercial environments and understands the discretion, precision, and schedule sensitivity required for financial and legal clients. Key Responsibilities • Lead daily field operations for large-scale corporate interior fit-out projects (50,000+ SF), • Manage full lifecycle execution from preconstruction planning through final turnover, • Develop and maintain detailed construction schedules and site logistics plans, • Coordinate subcontractors, consultants, landlord representatives, and project management teams, • Oversee high-end build-outs including executive offices, trading floors, conference centers, secure areas, and specialty spaces, • Ensure compliance with all safety standards, building regulations, and corporate client protocols, • Manage phased construction within occupied buildings with minimal disruption to tenants, • Maintain strict quality control standards and oversee inspections, testing, and punch list completion, • Serve as the primary on-site contact for owners, architects, engineers, and property management teams, • Mentor Assistant Superintendents and field personnel Qualifications • 5+ years of Superintendent experience in commercial construction, • Proven experience delivering corporate interior fit-out projects exceeding 50,000 SF, • Direct experience with bank, financial services, or law firm build-outs strongly preferred, • Strong understanding of high-end finishes and complex MEP coordination, • Experience working in occupied Class A office buildings, • Strong scheduling and site management skills (Procore, MS Project, Primavera, or similar), • OSHA 30 certification required, • Excellent leadership, communication, and problem-solving abilities Compensation & Benefits • Competitive base salary with bonus potential, • Comprehensive medical, dental, and vision coverage, • 401(k) with company match, • Paid time off and company holidays

SR Project Manager - HVAC Location: Brooklyn, NY (On-site) Industry: Commercial and Institutional Construction Employment Type: Full-Time A leading specialty contractor known for delivering complex mechanical systems is seeking a Senior HVAC Project Manager to drive large-scale public infrastructure and institutional projects across the NYC metro. This is a high-impact role at a well-established firm that is growing steadily due to increasing demand for HVAC upgrades, retrofits, and new construction within the public sector. If you are a seasoned project leader with strong union coordination skills and expertise in managing multifaceted HVAC scopes exceeding $10M, this is your opportunity to lead mission-critical projects with visibility and career growth. Key Responsibilities: • Manage all phases of HVAC-focused construction projects from preconstruction through closeout., • Lead project budgeting, forecasting, procurement, and subcontractor management., • Coordinate multi-trade union labor and ensure compliance with site safety standards., • Oversee RFIs, submittals, and equipment/material deliveries to align with project schedules., • Act as liaison between internal teams, clients, subcontractors, and public agencies., • Direct project field operations and perform regular site visits for progress validation., • Negotiate and manage contracts, change orders, and project documentation., • Monitor financial performance including billing, requisitions, and cash flow metrics., • Support and mentor assistant project managers and junior field staff., • Serve as the face of the company in client and agency meetings, inspections, and walk-throughs. Skills & Experience Required: • 10+ years of HVAC project management experience, with at least 5 years on public works or government-funded projects in the NYC metro., • Proven ability to lead multi-million-dollar HVAC scopes in large institutional or infrastructure environments., • Bachelor’s degree in construction management, Mechanical Engineering, or a related discipline preferred., • Extensive knowledge of HVAC systems, drawings, specifications, and MEP coordination., • Proficiency in construction scheduling and management tools, plus Microsoft Office Suite., • OSHA 30, NYC Site Safety Training, and applicable certifications required., • Valid driver's license and availability to visit job sites across NYC as needed., • Availability to work nights or weekends based on project demands. What’s in It for You: • Competitive salary based on experience, plus performance-driven bonus opportunities., • Comprehensive benefits package including health, dental, vision, and 401(k) with match., • Generous PTO, paid holidays, and stability within a growth-focused organization., • High-visibility role with significant influence on project success and business operations., • Opportunity to work on transformative infrastructure projects that positively impact communities. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook