Executive assistant jobs in Tampa, FloridaCrear alertas

The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.Key responsibilities include interacting with our clients, our Associates, and our internal team mem

Job Description Overview Under the direct supervision of the Corporate Manager of Clinical Service Line Development, this position provides administrative support for the Vice President of Affiliates and Strategy and department level support for Planning & Business Development and Payer Relations. In addition to typing, filing and scheduling, performs duties such as coordination of meetings, assisting with conferences, arranging travel, obtaining supplies, coodinating mailing and working on special project assignments. This position interacts with a diverse group of external and internal stakeholders at all levels of the organization. Independent discernment to prioritize planning, organize workload and recommend changes in practices or procedures is required. This position will be a hybrid role, working four days working in-office and one day remote. This schedule may change based on department needs. Responsibilities • Schedules and coordinates conference calls and meetings as requested by VP Affiliates and Strategy; maintains all meeting documentation; and prepares accurate, timely agendas and minutes. This includes coordinating meetings with external and internal stakeholders at varying levels of leadership., • Support meetings led by department and matrix leadership. This includes coordinating meetings with designated work groups, task forces, teams, corporate staff, and system leadership. Develops agendas in collaboration with the meeting chairperson. Manages onsite meeting setup, refreshments, and attendee communications, and producing conference materials, handouts, and consolidated presentations., • Fluent in software programs utilized by the department and becomes a resource for its use, utilizes software to further streamline processes. Creates spreadsheets, presentations, reports and comments via software., • Coordinates department mailings including printed materials for physician liaisons., • Supports travel scheduling for VP Affiliates and Strategy—including registrations, hotels, and air travel—and completes expense reports for signature., • Manages department purchase orders and office supplies. This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned. Qualifications Required: • 5 yrs of administrative assistant experience, • Experience with administrative / clerical procedures and systems such as computer work, managing files and records, designing forms, and other office procedures and terminology., • Experience with MS Office Suite and other appropriate software packages and technical collaboration tools (i.e., Adobe, MS Teams), • Experience with data compilation into reports, including charts and graphs, • High School Diploma / GED Preferred: • 5 yrs of administrative assistant experience in healthcare, • Associates Degree

Job Description Overview The Executive Administrative Assistant, Medical Research provides primary support and assistance to the Vice President, Research Programs who is a member of the Executive Team and is responsible for the Department of Research Programs, the Research Advisory Board, and reports to the Executive Vice President. The Executive Administrative Assistant coordinates all official correspondence requiring the Vice President, Research Program’s approval and dissemination. The Executive Administrative Assistant effectively manages multiple projects, programs and initiatives within the department as directed, understands the requirements of the other members of the department, and prioritizes allocation of the executive’s time when discerning scheduled events or meetings. The Executive Administrative Assistant will demonstrate willingness and ability to be flexible, function as a team player, multi-task, and prioritize assignments to meet time-sensitive deadlines. The Executive Administrative Assistant demonstrates/exhibits excellent communication skills, verbal and written, as well as professional acumen in interpersonal interactions. Responsibilities • Coordinates activities and scheduling of the Vice President, Research Programs., • Assists with management and coordination of the proposalCENTRAL grants program, • Prepares and reviews draft Hospital award letters., • Coordinates grant review meetings., • Monitors and assists with preparation of research department presentations., • Assists and supports Vice President in document and correspondence editing and preparation., • Manages agendas and tracks progress of action items to ensure timely completion., • Prepares expense reports for timely submission., • Coordinate’s Vice President’s professional memberships and meeting attendance., • Provides support for research department conferences., • Coordinates processing of applications for Scientific Staff., • Works in Lawson for purchases of office supplies and research-related items., • Uses Practice Manager to assign project numbers and enter documentation for clinical studies and other requests as directed., • Supports Corporate Research Administrator in preparation and review of budgets in proposalCentral , recruitment packages, and research equipment requests., • Supports Departmental grant submission and processing activities., • Coordinates travel for Vice President, Research Programs and others involved in research-related activities and events., • Maintains global email distribution lists, and web sites as applicable., • Creates and maintains working files on various subject matters and/or subcommittees., • Proactively seeks opportunities to acquire additional knowledge and skills., • Proficient in electronic programs, including Microsoft Office, Excel spreadsheets, proposalCENTRAL, accounting and PowerPoint to provide updated and accurate information. This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned. Qualifications Required: • High School Diploma/GED Preferred: • 3 Years Administrative/Executive Assistant preferred, • 1 Year Administrative Experience in a Healthcare Setting preferred, • 3 or more years’ experience as a Senior Administrative Assistant preferred, • 1 or more years’ experience as a Senior Administrative Assistant specifically within a healthcare setting preferred, • Experience in customer service and service recovery principles preferred, • Experience and technical knowledge in data management and service request systems preferred

Job Description We are seeking a highly organized, proactive, and discreet individual to support the day-to-day personal and administrative needs of our Chief of Staff. This role requires someone who anticipates needs, follows through independently, and operates with professionalism, sound judgment, and strict confidentiality. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced environment. This position involves handling logistics, coordination, scheduling, and follow-up across both professional and personal matters, ensuring tasks are completed accurately and on time. Success in this role requires strong organizational skills, clear communication, and the ability to work autonomously while maintaining a high level of accountability. The assistant will serve as a trusted right hand, bringing structure, efficiency, and consistency to daily operations and ensuring nothing falls through the cracks. Responsibilities Personal & Lifestyle Support • Manage calendars, appointments, and reminders for the Chief of Staff and CEO, • Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries, • Handle personal errands and time-sensitive requests with discretion, • Manage household-related logistics, including vendor coordination, services, and scheduling, • Make reservations and coordinate social, business, and personal events, • Maintain organized records, documents, and digital filing systems, • Track outstanding action items and follow up without prompting, • Identify inefficiencies, flag potential issues early, and propose solutions, • Act as a reliable gatekeeper to protect time, focus, and priorities Ideal Candidate Profile • Exceptionally organized with strong attention to detail, • Calm under pressure; adaptable, resourceful, and solutions-oriented, • Discreet, trustworthy, and emotionally intelligent, • Comfortable supporting multiple stakeholders and managing shifting priorities, • Self-directed, proactive, and does not require hand-holding, • Understands that follow-through is as critical as execution Requirements • Bachelor’s degree required, • Prior experience supporting senior leadership as a Personal Assistant, Executive Assistant, or in a similar role, • Strong written and verbal communication skills, • Tech-savvy, with proficiency in calendar management, email, and standard document tools, • Flexible availability when required, • Absolute commitment to confidentiality and professionalism Compensation • Competitive and commensurate with experience, • Opportunity for long-term engagement with the right candidate

Job Description CWE Missions is looking to hire an executive assistant to help support the Executive Director with daily responsibilities as we facilitate spiritually effective mission trips that assist missionaries and pastors to build facilities as well as provide medical care to those in need. The ultimate purpose is the see "Lives Transformed for the Gospel's Sake." CWE Missions is a dynamic, mission-driven organization dedicated to seeing lives transformed for the Gospel’s Sake. Focused on building churches, schools, and hospitals, CWE Missions mobilizes passionate volunteers to complete projects that bring hope and spiritual change to local communities around the globe, as well as facilitating medical missions' projects to meet the physical and spiritual needs of individuals.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.

Job Description Company Overview: We are seeking an energetic, dynamic operations administrative assistant at Nutrition Solutions, a fast growing, healthy lifestyle, meal preparation company that proudly changes the lives of clients in all 50 states! Nutrition Solutions is recognized as a leader in its industry and is well-known for its commitment to helping people, quality, innovation, nutrition and a world class customer experience. We offer a positive, fast-paced, competitive work environment where you have the opportunity to come to work every single day and help people change their life! Job Summary: At Nutrition Solutions, we thrive when operations run smoothly—and that starts with strong support behind the scenes. We’re currently looking for an Operations Executive Assistant to play a vital role in keeping our processes organized, efficient, and on track. The ideal candidate will be a proactive problem solver with excellent communication skills and strong attention to detail. This person should have experience in office administration, supporting multiple departments, and managing a variety of operational tasks. In this role, you will provide day-to-day administrative support to ensure operations across all departments run efficiently. You’ll help execute logistical strategies and support internal workflows to meet critical deadlines. You’ll be responsible for maintaining and improving office systems, procedures, and documentation to ensure consistency and accuracy. You will communicate regularly with team members and leadership to support cross-functional initiatives. Strong proficiency in Microsoft Office tools—including Excel, Word, and PowerPoint—is essential, as you'll be managing data entry, reporting, and various administrative functions. Duties/Responsibilities: ● Develop, update, and maintain administrative systems to improve efficiency ● Creates, shares, updates and organizes daily/weekly reporting for every departments ● Export and import of all client pack lists, shipping labels and delivery information from CRM ● Create, edit and QA pack list information for weekly productions ● Prepares and sends out all weekly scheduled client correspondence ● Assist CEO and management with admin and research tasks ● Data entry and writing reports ● Manages Google reviews and monitors online comments to ensure clients are being responded to in real time ● Oversight of equipment maintenance and functionality ● Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies or materials; placing and expediting orders for supplies; verifying receipt of supplies ● Creates resources and training materials for departments as needed ● Assisting with recruitment and onboarding processes ● Maintain up-to-date employee PTO records ● Conducts research tasks and creates presentations in accordance with ● Provides excellent customer support and relationship management with vendors ● Maintain inventory of admin/office/operations supplies ● Take accurate notes during meetings and coordinate with departments to ensure optimal communication and compliance ● Coordinate communication between departments when client issues arise. ● Provide operational support to other departments as needed ● Organizes travel arrangements and/or reservations when needed Executive Assistant Skills and Qualifications: ● 5 years of proven administrative experience ● Works well independently and in a collaborative environment ● Customer service oriented ● Proficient using AI tools (e.g. ChatGPT, automation platforms, etc) to eliminate inefficiencies and enhance task execution at scale ● Excellent time management skills and ability to multi-task and prioritize work ● Proficiency in creating and managing process ● Strong organizational, planning and reporting skills ● Supply Management/Inventory Control ● High school diploma or equivalent; *college degree preferred Powered by JazzHR qBPrultnh4

Job DescriptionExecutive Assistant Hours: 8:30-5:00 Local Time Location: Tampa, Florida (In Office – 5 Days a week) Compensation: Based on Experience Who We Are: Welcome to USG, a distinguished national wholesale broker and managing general agent (MGA) with a prominent presence across the nation. Our extensive network spans over 400 different markets and we proudly write business in all 50 states. USG has consistently earned recognition for our excellence, being ranked as a 5-star MGA by Insurance Business of America for four consecutive years. Moreover, we take pride in our continuous acknowledgment as a Top Insurance Workplace over the past five years, as voted on by our current team members. Understanding that a fulfilling culture is paramount in career satisfaction, we at USG prioritize fostering a collaborative and mentoring-focused environment. We recognize the pivotal role each team member plays in our success, emphasizing hands-on training to ensure everyone feels comfortable and confident in their role. At USG, we actively empower our team members to bring their authentic selves to the workplace, recognizing that fostering diversity is essential for a thriving, creative, and dynamic professional environment. In today's rapidly evolving business landscape, embracing cutting-edge technology is not just a choice but a necessity for staying relevant in the marketplace. Our in-house IT development and support teams, located in Canonsburg, PA, expertly oversee and manage both our proprietary and third-party systems, ensuring our sales operations stay at the forefront of technological advancement. Embark on your professional journey with USG, where it's more than just a job – it's a vibrant and supportive community committed to nurturing your success. The Role Itself The Executive Assistant will provide high-level administrative and personal support to the President and Owner of USG. This role requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will anticipate needs, handle details with accuracy and confidentiality, and help streamline both business and personal responsibilities. This position is based in Tampa, Florida and requires in-office presence five days a week to provide direct, hands-on support Responsibilities include: The Executive Assistant provides high-level administrative and operational support to the President and Owner of USG, ensuring smooth day-to-day operations and effective coordination across departments. Key Responsibilities • Provide daily executive support to the President, including calendar management, scheduling, travel coordination, and meeting preparation., • Serve as a primary point of contact between the President and internal/external contacts, maintaining professionalism and confidentiality at all times., • Manage and prioritize incoming communications (email, phone, mail) and respond or delegate as appropriate., • Prepare correspondence, presentations, reports, and other materials as needed., • Assist with personal and household matters such as appointments, errands, and travel logistics., • Coordinate special projects, events, and company initiatives as directed., • Maintain organized filing systems (digital and physical) for both business and personal documents. Qualifications & Skills To perform this role successfully, the Executive Assistant must consistently demonstrate competence in each essential job duty. The ideal candidate will have: • 5+ years of executive assistant experience supporting senior leadership; experience supporting a business owner or C-suite executive preferred., • Highly organized, detail-oriented, and proactive with excellent follow-through., • Strong written and verbal communication skills., • Professional demeanor with a high level of integrity and discretion in handling confidential information., • Proficient in Microsoft Office Suite, Outlook, Teams, and other productivity tools., • Ability to multitask, prioritize, and adapt to shifting priorities in a dynamic environment., • Competitive pay based on experience, • Comprehensive Benefits Package including:, • Company-paid benefits: Short-Term Disability, Long-Term Disability, Basic Life, AD&D, and Team member Assistance Program, • Medical, Dental, Vision, and Life, • 401K Retirement Plan, • Flexible Spending Account, • Dependent Care, • Tuition Reimbursement, • Access to 24/7 virtual training through USG University, • Outstanding Company Holiday Schedule and Generous Paid Time Off Package, • Potential for exponential growth in the companyJoin Us! If you're excited about the wholesale industry and are ready to contribute your skills and passion to a dynamic team, USG Insurance Services is the perfect company for you. We're looking for individuals who share our entrepreneurial spirit and are eager to help us shape the future of wholesale insurance. Visit to learn more about our work, our team, and the opportunities we have available. Powered by JazzHR Kx7olwLPt6

Job Description Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment. Responsibilities -Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements. -Prepare, proofread, and edit correspondence, legal documents, and presentations. -Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff. -Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks. -Manage confidential information with a high degree of discretion and professionalism. -Assist with billing, expense reporting, and timekeeping for Managing Partners. -Conduct legal or business-related research as requested. -Support project management and strategic initiatives led by legal leadership. Qualifications -Bachelor’s degree preferred -3+ years of experience supporting executives in a law firm or corporate legal department. -Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel. -Bilingual in English and Italian is a plus -Event planning experience is a plus -Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus. -Excellent verbal and written communication skills. -Superior organizational skills with the ability to manage multiple priorities. -High level of professionalism, discretion, and confidentiality. This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly. Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume. Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Job Description WE’RE HIRING: EXECUTIVE ASSISTANT TO CEO (HIGH-PERFORMANCE ROLE) This is not a typical admin job. Major League Profits is looking for a world-class Executive Assistant to work directly with our CEO, Eric Michael, and act as a true force multiplier in a fast-growing, high-ticket coaching business. If you thrive in high standards, autonomy, and responsibility — keep reading. ⸻ About Major League Profits Major League Profits helps entrepreneurs build real businesses through proven systems, execution, and discipline — not hype. We operate in a high-velocity environment where time, focus, and decision-making matter. This role exists to protect and amplify the CEO’s time so the company can continue to scale. ⸻ The Role As Executive Assistant to the CEO, you are not “support staff.” You are a strategic partner and gatekeeper responsible for: • Protecting the CEO’s time, energy, and focus, • Designing and managing a world-class calendar, • Filtering communication so only what matters reaches the CEO, • Anticipating problems before they happen, • Creating leverage across meetings, travel, and execution You are expected to design the play, not wait for instructions. ⸻ How You’ll Operate (Our North Star Principles) • Protect the CEO’s Time — filter aggressively, • Calendar Efficiency — every meeting has intention and context, • Clear, Respectful Communication — fast, kind, professional, • Preemptive Thinking — come with solutions, not just problems, • Revenue-First Prioritization — make or save money first ⸻ Core Responsibilities • End-to-end calendar ownership and optimization, • Inbox processing and response on behalf of the CEO, • Scheduling meetings, speaking engagements, and podcast days, • Travel planning (flights, hotels, transportation, contingencies), • Running structured Admin Meetings with agendas and follow-ups, • Coordinating projects, vendors, gifting, and purchases, • Acting as liaison between CEO, team, and external partners, • Maintaining confidentiality, security, and discretion at all times ⸻ This Role Is For You If: • You’re proactive, calm, and decisive, • You think 2–3 steps ahead naturally, • You’re comfortable saying “no” professionally, • You love systems, structure, and clean execution, • You can operate with autonomy and high trust, • You care about outcomes, not just tasks This role is NOT for you if: • You need constant direction, • You avoid accountability or pressure, • You want a slow or low-stakes environment ⸻ What Success Looks Like (First 90 Days) • Inbox consistently near zero, • Calendar clean, intentional, and audited 6+ weeks ahead, • CEO never asking “what’s next?”, • Meetings, travel, and logistics handled without surprises, • Noticeable increase in CEO focus and output ⸻ Compensation & Growth • Competitive base pay (based on experience), • Performance-based growth opportunities, • Long-term upside for the right operator This is a career-level role, not a stepping stone. ⸻ How to Apply Comment “EA” below or send a DM with: • A brief intro, • Your background supporting executives or founders, • Why this role excites you Only candidates aligned with high standards and ownership will be considered. ⸻ Company DescriptionAt Major League Profits, our mission is to help busy professionals create a fun, rewarding side income through the world of sports cards. But that’s what we do. Who we are is something different. For our customers: If you’ve ever felt like traditional side hustles are too risky, too scammy, or too complicated, you’re not alone. We built this company to be the opposite of all that. We give you real tools. Real coaching. Real community. No fluff. No fake promises. Just a clear path forward. Whether you’re brand new or already a few steps in, our job is to make sure you’re never flying blind and always have someone in your corner. This isn’t just about sports cards. It’s about freedom. Flexibility. Fun. And knowing that you’ve got something real you can lean on. For our team: We’re not hiring clock-punchers. We’re building a team. We want people who show up with energy. People who are hungry to learn, ready to grow, and excited to contribute to something bigger than themselves. Around here, it’s not about titles. It’s about impact. You’ll get mentorship. Clear goals. Daily support. And a team that actually cares about you — not just your numbers. We push each other. We respect each other. And when we win, we celebrate hard. Together. Major League Profits isn’t just a business. It’s a team. If you’re sharp, coachable, and want to be part of something meaningful with real people who have your back, you’re in the right place!At Major League Profits, our mission is to help busy professionals create a fun, rewarding side income through the world of sports cards. But that’s what we do. Who we are is something different.\r\n\r\nFor our customers: If you’ve ever felt like traditional side hustles are too risky, too scammy, or too complicated, you’re not alone. We built this company to be the opposite of all that.\r\n\r\nWe give you real tools. Real coaching. Real community.\r\nNo fluff. No fake promises. Just a clear path forward.\r\n\r\nWhether you’re brand new or already a few steps in, our job is to make sure you’re never flying blind and always have someone in your corner.\r\n\r\nThis isn’t just about sports cards.\r\nIt’s about freedom. Flexibility. Fun.\r\nAnd knowing that you’ve got something real you can lean on.\r\n\r\nFor our team: We’re not hiring clock-punchers. We’re building a team.\r\n\r\nWe want people who show up with energy. People who are hungry to learn, ready to grow, and excited to contribute to something bigger than themselves.\r\n\r\nAround here, it’s not about titles. It’s about impact.\r\nYou’ll get mentorship. Clear goals. Daily support.\r\nAnd a team that actually cares about you — not just your numbers.\r\n\r\nWe push each other. We respect each other.\r\nAnd when we win, we celebrate hard. Together.\r\n\r\nMajor League Profits isn’t just a business. It’s a team.\r\n\r\nIf you’re sharp, coachable, and want to be part of something meaningful with real people who have your back, you’re in the right place!

Job Description Are we the road to your future? We are currently searching for an experienced Senior Certified Bridge Inspector to support our Southeast Region located in Maitland, FL, Tampa, FL, Miami, FL, or Sunrise, FL. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. The candidate will be performing bridge safety inspections, writing, and reviewing inspection reports. Additionally, the candidate will be asked to assist with training of assistant inspectors as needed. The candidate will visit various bridges throughout Florida and possibly the United States to aid with structural inspections of bridges and other structures. What you’ll be doing: • Perform bridge inspection, both topside and underwater, of culverts to large complex bridges and ancillary structures (signs, light poles, traffic signals), • Develop inspection reports and review, • Office responsibilities will include report writing, review and data entry What you need to have: • Minimum of 5 years of bridge and/or ancillary inspection experience is required, • Understanding of national bridge inspection methods, Specifications for the Nation Bridge Inventory (SNBI), evaluations, and report preparation is required, • Proficient in Microsoft Word and Excel., • Understanding of FDOT applications is preferred, • Ability to travel out of state, overnight stays may be required, • Ability to climb ladders, and work at heights., • Operation of areal platforms such as bucket trucks and under bridge inspection vehicles is preferred, • Dive training and certification are preferred but not required, • Boat operation skills are preferred., • Successful Completion of FHWA/NHI 130055 Safety Inspection of In-Service Bridges is required with the completion of FHWA/NHI 130053 Bridge Inspection Refresher Training preferred if 130055 was completed more than 5 years ago, • Successful completion of FHWA/NHI 130078 Bridge Inspection Techniques for Nonredundant Steel Tension Members (NSTM), FHWA/NHI 130091 Underwater Bridge Inspection, and FHWA/NHI 130087 Inspection of Ancillary Highway Structures are highly preferred, • Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines, • If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role, • Valid driver’s license, • A satisfactory motor vehicle report (MVR) Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: • Employee Stock Ownership Plan (ESOP), • Medical, Dental, & Vision, • 401(k) retirement savings plan + employer matching, • Paid Time Off (PTO) and holidays, • Employer-Paid Life/AD&D insurance, • Employer-Paid short-term disability and long-term disability, • Wellness incentives, • Student Debt Retirement Match, • Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.” – Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Florida

Job DescriptionThreat Tec, LLC, a rapidly growing Veteran-Owned Business, is the leader of Operational Environment (OE) replication and Threat Emulation/Wargaming solutions. Threat Tec brings innovative thinking and extensive experience to complex challenges for public and private sector customers. We work alongside our nation's defenders, developing solutions that drive success and protect our future. Join a team that is embodied by an unwavering commitment to professionalism, honesty, and innovation. About the RoleThreat Tec is seeking a Force Surgeon (Medical Policy Advisor) to support U.S. Marine Corps Forces Central Command (MARCENT) in the CENTCOM Area of Responsibility (AoR). You will advise the MARCENT Force Surgeon on medical policy and planning, synchronize bio surveillance and force health protection across the command, and help integrate medical capabilities into operational plans and exercises in coordination with the CENTCOM Surgeon Group (CCSG) and other stakeholders. This role combines strategic policy advising with limited clinical duties to maintain privileges and readiness. Key Responsibilities • Involved with Medical Policy & Planning Support, • Serve as a subject‑matter expert to the MARCENT Force Surgeon on medical policies issued by CENTCOM, BUMED, and DHA; interpret guidance and advise on impacts to MARCENT operations., • Coordinate medical communications between MARCENT and CCSG; align with CCSG specialty advisors as needed., • Integrate biosurveillance, preventive medicine, and force health protection (FHP) policies across MARCENT activities., • Provide input to G‑4 planners and support planning meetings/conferences, including Annex Q medical planning., • Attend CCSG planning events (as schedule permits)., • Coordinate communications with CCSG on bio surveillance, preventive medicine, and FHP matters affecting MARCENT forces in the CENTCOM AoR., • Provide/Refine CENTCOM Medical Operational Deployment (MOD) guidance as requested via CCSG, BUMED, and DHHQ., • Provide pharmaceuticals & therapeutics guidance affecting AoR medical care and logistics., • Support the Armed Forces Blood Program and Force Surgeon on allocation, utilization, and policy coordination for US/non‑US blood products., • Keep the Force Surgeon updated on Global Health Engagement Policy and Operations, Activities & Investments (OAI) in coordination with G‑4 POMI and CCSG., • Evaluate U.S. medical intelligence on OCONUS facilities used by MARCENT forces with G‑4 POMI and CCSG for medical plan development., • Coordinate dissemination of disease/injury patterns, trends, and threats; monitor force health and develop solutions to emerging issues in theater., • Assist coordination among MARCENT and policy stakeholders (e.g., DHA, HQMC Health Services, Navy Medicine)., • Provide advisory input on administrative tasks (e.g., Purple Heart boards, medical readiness events, coordination with local MTFs)., • Support tracking of medical evaluations and provide input for operational risk assessments (no authority over patient travel or operational assignments)., • Support Medical Care of MARCENT OPCON Forces, • Maintain clinical privileges at the 6th Medical Group (MacDill AFB) to support medical readiness exams/evaluations; provide limited sick call (approx. 4–8 hrs/week) to sustain currency and privileges (subject to government approval)., • Advise on medical readiness reporting and tracking systems (LIMDU, MRRS) and trends affecting deploy ability., • Advise on medical evacuation and treatment plans for exercises and operations; participate in medical site surveys and liaise with host‑nation medical facilities., • Provide recommendations on TRICARE and other authorized services for MARCENT personnel; advise on dissemination of disease surveillance and medical intelligence to staff., • Engage as needed with organizations such as the Defense and Veterans Brain Injury Center (and related centers), TRICARE Overseas, etc., for MARCENT health initiatives., • Maintain CME as required.Minimum Qualifications, • U.S. citizen with an active SECRET clearance (TS/SCI eligible preferred)., • MD/DO (or equivalent) with an unrestricted U.S. medical license; board‑certified in a relevant specialty (e.g., EM, IM, FM, Preventive Medicine)., • Contractor personnel shall be a board certified medical professional in the state of Florida to perform services., • Acceptable credentials include Physician Assistant (PA-C), Nurse Practitioner (NP-C or DNP), Doctor of Osteopathy (DO), or Medical Doctor (MD). Must hold current board certification and active state license., • Eligible to obtain and maintain clinical privileges at the 6th Medical Group, MacDill AFB; able to provide limited weekly clinical support., • 10+ years of post‑residency clinical experience with significant operational medicine and/or joint/Service component staff experience; familiarity with MARCENT/CENTCOM environment and processes (CCMD/Service Staff experience desired)., • Demonstrated expertise with CENTCOM MOD guidance, DHA/BUMED policies, Annex Q medical planning, and coordination with G‑4 planners and POMI., • Working knowledge of readiness systems (e.g., MRRS, LIMDU) and medical intelligence/surveillance processes., • Excellent communication and stakeholder engagement skills across CCSG, HQMC Health Services, Navy Medicine, MTFs, and interagency partners.Preferred Qualifications, • Prior experience on USCENTCOM or MARFOR-level staff; experience supporting OAI/Global Health Engagement activities and Armed Forces Blood Program policy integration., • POMI training/experience; direct involvement in Annex Q development/exercises., • Regional understanding of the CENTCOM AoR and ability to travel OCONUS at short notice., • Prior military service (field‑grade officer) or equivalent senior clinical leadership experience.Work Location and Travel, • Primary duty location: MacDill AFB, Tampa, FL (on‑site). The 6th Medical Group supports USCENTCOM and tenant units on base. #TT We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Position Summary Description The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties. Core responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department. Essential Functions • Proactive member of the legal team assisting in the timely intake and response to internal client requests, distribution, and collection of documents for review, • Assists with drafting and editing of various legal documents, including contracts, memoranda, and correspondence, • Track and maintain company contracts, corporate notices, discovery requests, real estate and finance documents from client teams, • Submits purchase requisitions, • Prepare notices and other supporting documentation for Board of Trustees meetings for Board of Trustees’ Committee and Board meetings. Coordinate the preparation of appropriate notices, agendas, minutes, and other supporting documentation., • Conducts legal research, • Monitors attorney calendars for meeting preparation & deliverables, • Serves as department liaison for internal and external customers, • Assists with transaction closings (incl. loans, property sales & acquisitions, and easements), • Assists with preparation and submittal of annual financial audit responses, • Processes outside counsel invoices for approval by GC or Assistant GC, • Reconciles P-Card statements with receipts, • Maintains department files and board books, • Works with Executive Assistant to optimize department efficiency; assume her duties in his/her absence, as needed (e.g., monthly goals report, calendar maintenance, travel arrangements, supply orders, et al.), • Performs other duties as applicable to the position or as assigned, • NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Bachelor’s Degree and seven (7) years of equivalent experience or Graduate Degree and five (5) years of equivalent experience. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Legal research, • Proficiency with litigation technology databases and litigation management tools, • Excellent communication and diplomacy skills, • Maintain effective working relationships at all levels of the corporate structure as well as with outside counsel, • Ability to maintain confidentiality and exercise discretion, • Excellent analytical and organizational skills, attention to detail, adherence to strict deadlines and ability to multi-task Demonstrate critical thinking skills through self-management Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Litigation Legal Administrative Assistant for its client's Miami office. Qualified candidates will have at least five years of experience in complex commercial litigation. The candidate must be experienced with State and Federal court procedures and requirements, as well as e-filing. This position will support Shareholders and Associates in a busy downtown office. Trial experience is required. Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel, Outlook, and electronic document management systems. Experience with Filesite is preferred. Duties of the position include, but are not limited to: • Assisting attorneys in preparing, proofreading, revising, and filing documents, • Calendaring of Court deadlines, • Scheduling of travel, appointments, and maintenance of calendars, • Maintenance of files and records, • Submission of intake and conflicts requests, • Time entry and client billing, • Provision of assistance to other assistants and attorneys if necessary, • Review and analyze documents, data, and depositions as required by team attorneys and/or clients, • Assist in the preparation for depositions of fact and expert witnesses., • Coordinate the preparation of motions and briefs, including the assembly of exhibits, filing, and service, • Assist at and with preparation for trial, including gathering trial exhibits, preparation of witness binders, deposition designations, review and organization of materials for use by team attorneys, preparation of electronic presentations, and coordination with litigation support personnel, • Liaise with internal firm departments and outside sources to gather information and data, • Provide proactive management of larger cases, including coordination of support efforts and preparing for upcoming events, • Additional duties as assigned

Job DescriptionPersonal Injury / Litigation Paralegal for a Personal Injury Firm Tampa, FL Permanent Hire ARC Group is currently seeking a Litigation Paralegal for an established Personal Injury Firm in Tampa, FL. This firm is growing and looking for someone with personal injury litigation to join its team. They offer a competitive salary, excellent benefits, and values a work/life balance. This opportunity requires you to have extensive personal injury litigation experience. • Preparing files for mediation, including a medical billing spreadsheet, tasking the assistant to order updated billing and records, • Acting as a liaison among all parties including a court or other neutrals for scheduling and sharing information, • Organizing and managing documents, including the creation of spreadsheets and retrieval systems, • Coordinating the collection, review, and production of documents and responding to discovery requests, • Assisting with trial preparation including the assembly of exhibits, witness binders, and appendices for depositions and court filings, • Summarizing deposition and trial transcripts and exhibits, • Must be able to schedule depositions, mediation, court deadlines, manage clients, etc., • Monitoring compliance with court-imposed deadlines, especially witness and expert witness lists. Preparing those lists and serving complaints, • Must have at least 3 years of experience as a Litigation Paralegal, • 3 years personal injury experience including knowledge of personal injury litigation, • Experience with trial preparation, trial execution, and post-trial work, • Knowledge of E-Filing, • Must be proficient with Microsoft Word & Microsoft Outlook ARC Group is proud to be an equal-opportunity workplace dedicated to pursuing and hiring a diverse workforce.

Job DescriptionSalary: $100,000 $120,000 annually Position Summary We are seeking a strategic and hands-onHR Director to lead all human resources functions across multiple states for a rapidly expanding hospitality organization. This role is ideal for a leader who excels in building scalable HR infrastructure, ensuring multi-state compliance, elevating HR technology, and fostering a high-performance, people-centered culture. The HR Director will partner closely with executives and operational leaders to forecast workforce needs, modernize HR systems, reduce risk, and implement sustainable HR solutions that support rapid growth. Key Responsibilities Strategic Leadership & HR Infrastructure • Develop and execute a multi-state HR strategy aligned with business goals., • Build scalable processes for recruitment, onboarding, performance management, and employee relations., • Lead HR technology improvements (HRIS upgrades, automation, digital workflows)., • Conduct workforce planning and organizational development sessions with department heads., • Present HR metrics and trends (turnover, hiring speed, labor costs, PTO usage) to the Executive Team., • Identify compliance risks and implement proactive solutions across all states., • Act as a trusted advisor to executives and managers on people-related matters. Multi-State Compliance & Risk Management • Ensure adherence to federal, state, and local employment regulations (wage & hour, EEO, FMLA, ADA, OSHA, state leave laws)., • Maintain updated employee handbooks and policies for each operating state., • Lead investigations into employee relations, harassment, or misconduct issues., • Oversee multi-state workers compensation claims and collaborate with insurance partners., • Monitor regulatory changes and implement policy updates as needed. HR Technology & Process Modernization • Evaluate, implement, and optimize HR technology solutions (HRIS, ATS, performance and onboarding platforms)., • Map and redesign workflows to reduce manual processing and increase automation., • Launch employee self-service tools for onboarding, payroll, benefits, and documentation., • Train managers and staff on new systems and ensure consistent digital processes across all properties., • Develop dashboards and reporting tools for turnover, hiring, labor costs, and workforce analytics. Talent Acquisition & Onboarding • Oversee full-cycle recruitment for leadership and key positions across multiple states., • Establish scalable hiring processes and consistent standards for managers., • Evaluate recruiting technologies to increase candidate flow and speed of hire., • Ensure a consistent, high-quality onboarding experience company-wide., • Develop employer brand initiatives and external partnerships to support multi-state hiring. Employee Relations & Culture • Build strong relationships with employees and leaders across all locations., • Resolve complex employee relations issues and provide coaching to managers., • Conduct climate assessments, town halls, and culture-improvement initiatives., • Lead retention strategies, recognition programs, and internal communications., • Support diversity, equity, and inclusion efforts. Compensation, Benefits & Payroll Oversight • Oversee compensation structures and ensure compliance with multi-state wage regulations., • Ensure payroll accuracy and alignment with state-specific requirements., • Analyze benefits utilization and recommend enhancements., • Provide guidance on pay equity, labor cost planning, and salary structures. Training, Performance & Leadership Development • Implement and manage performance management tools and processes., • Train managers on coaching, documentation, evaluations, and compliance., • Coordinate development programs for supervisors and high-potential employees., • Oversee compliance training such as harassment prevention, safety, and state-specific requirements. Daily Responsibilities Operational • Respond to HR inquiries from employees and managers across states., • Review timesheets, payroll changes, and wage compliance matters., • Troubleshoot HRIS and onboarding issues and escalate as needed., • Conduct check-ins with HR team members (assistant, generalist, benefits, payroll)., • Review employee relations matters and provide guidance., • Approve postings, hiring requests, terminations, and compensation changes., • Ensure drug-testing requirements are met. Leadership & Strategy • Review HR metrics, dashboards, and workflow performance., • Meet with executive leadership regarding staffing, culture, and compliance., • Collaborate on workforce planning and organizational changes., • Work with IT or vendors on HR tech modernization projects., • Review compliance updates and revise policies accordingly., • Conduct interviews for higher-level or critical roles. Culture & Engagement • Maintain open communication across locations., • Review feedback from surveys, exit interviews, and onboarding data., • Support recognition initiatives and ongoing engagement efforts. Qualifications • Bachelors degree in HR, Business, or related field (Masters preferred)., • 7+ years of progressive HR experience, including at least 3 years with multi-state oversight., • Experience supporting high-growth or scaling organizations., • Strong knowledge of federal and state employment laws., • Proven success implementing or upgrading HR technologies., • Excellent leadership, communication, and project management skills., • PHR/SPHR or SHRM-CP/SCP preferred.

Job Description WHY AMIkids? AMIkids makes a positive difference in kids' lives and families every day. Many of our kids have faced challenges in school and are involved with the legal system; we are giving them the opportunity to turn their lives around. For over 50 years, we have encouraged kids to make positive changes in their lives. We’re looking for a highly organized and detail-oriented Executive Assistant to support our Senior Vice President of Operations and the Operations Team. This role is essential in ensuring program compliance, managing high-level projects, and coordinating critical communications across departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP’s calendar, including scheduling meetings, coordinating appointments, and arranging travel to support efficient and effective operations. If you thrive in a fast-paced environment, excel at multitasking, and want to make a meaningful difference, you may have a place on the AMIkids team. Video: We Are AMIkids Website: What you will be doing: • Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications., • Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards., • Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes., • Analyze data and prepare reports to assess program progress and identify areas for improvement., • Draft and proofread correspondence, create presentations, and maintain confidential records and files., • Coordinate meetings, prepare agendas, and distribute essential materials., • Build and maintain relationships with board members, state agency staff, and stakeholders., • Associates degree in business or secretarial science; bachelor’s degree preferred OR ten (10) years of related experience, • Five (5) years solid executive level administrative work history, • Possess exceptional organizational skills and have a keen attention to detail,, • Ability to operate in a fast-paced work environment which requires substantial multitasking,, • Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook),, • Ability to research issue and gather relevant information,, • Ability to plan and organize work to ensure deadlines are met,, • Growth opportunities – we pride ourselves on developing our leaders from within, • Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D, • PTO & Paid Holidays, • Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc., • Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program

Job Description We are seeking an Executive Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related details, • Receive visitors, • Interact with vendors, • Previous experience as an executive secretary, administrative assistant, or in other related fields, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detail

Job DescriptionPosition Summary Description The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties. Core responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department. Essential Functions • Proactive member of the legal team assisting in the timely intake and response to internal client requests, distribution, and collection of documents for review, • Assists with drafting and editing of various legal documents, including contracts, memoranda, and correspondence, • Track and maintain company contracts, corporate notices, discovery requests, real estate and finance documents from client teams, • Submits purchase requisitions, • Prepare notices and other supporting documentation for Board of Trustees meetings for Board of Trustees’ Committee and Board meetings. Coordinate the preparation of appropriate notices, agendas, minutes, and other supporting documentation., • Conducts legal research, • Monitors attorney calendars for meeting preparation & deliverables, • Serves as department liaison for internal and external customers, • Assists with transaction closings (incl. loans, property sales & acquisitions, and easements), • Assists with preparation and submittal of annual financial audit responses, • Processes outside counsel invoices for approval by GC or Assistant GC, • Reconciles P-Card statements with receipts, • Maintains department files and board books, • Works with Executive Assistant to optimize department efficiency; assume her duties in his/her absence, as needed (e.g., monthly goals report, calendar maintenance, travel arrangements, supply orders, et al.), • Performs other duties as applicable to the position or as assigned, • NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Bachelor’s Degree and five (5) years of equivalent experience. Graduate degree preferred. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Legal research, • Proficiency with litigation technology databases and litigation management tools, • Effective verbal/nonverbal, listening skills and written communications, • Ability to interact with people at all levels of the corporate structure as well as with outside counsel, • Ability to maintain confidentiality and exercise discretion, • Ability to work independently and as part of a team, • Ability to prioritize multiple competing priorities, • Strong multi-tasking, proofreading, attention to detail and organizational abilities Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development About the Role This hybrid role owns permitting and inspection closeout for HVAC projects across Hillsborough, Pinellas, Pasco, Sarasota, Manatee, Palm Beach, and Broward counties and serves as Assistant Dispatcher for all Right Away Home Services brands. The early start is essential to (1) process priorevening sales for sameday install permits and (2) complete morning dispatch tasks so technicians are ready for first calls before 8:00 a.m. What Youll Do A) Permitting & Compliance (70%) • Apply for and manage mechanical permits with county/municipal AHJs; pay fees; upload required documentation (e.g., AHRI references, equipment specs, tiedown details/product approvals, energy/code affidavits, changeout forms)., • Notice of Commencement (NOC): coordinate owner signature & notarization, record with the clerk when required, and ensure onsite posting before the first inspection; track expiration/amendments., • Schedule, track, and close inspections (including sameday/nextday options where available); resolve red tags by coordinating corrections and reinspection; use virtual/video inspection programs where supported., • Ensure permit cards/records and any required NOC are available to inspectors in the format each AHJ specifies (some still require onsite card display)., • Work fluently in the main Florida portals youll use weekly:, • Hillsborough HillsGovHu, • Pinellas Access Portal, • Pasco Accela, • Sarasota Accela (virtual inspections available for A/C changeouts), • Manatee Online Services portal, • Palm Beach County ePZB, • Broward (county & cities) ePermits OneStop/LauderBuild/eTRAKiT (as applicable), • Reporting & rootcause analysis: maintain dashboards for open permits, aging, failed/partial inspections, and top stall reasons (e.g., missing AHRI/NOA, NOC not posted, equipment pairing, access). Deliver a weekly brief to Operations & the GM with actions by location (HalesAC, Climate Control Services, AbrahamAC). B) Assistant Dispatch (30%) • Start 6:30 a.m. daily to:, • Assign firstrun calls to the right technicians (skills, territory, warranty/callback vs. billable, profitability/closerate),, • Confirm or reschedule customer appointments, and, • Close priorday jobs in the system with complete notes before 8:00 a.m. so 9:00 a.m. reports are accurate., • Board management: keep dispatch boards full by partnering with the Contact Center; prepare outbound call lists (membership visits owed, >12month inactive customers, warranty rechecks, seasonal campaigns) and track outcomes., • Quality routing: flag callbacks and redtag corrections to the right tech/lead; coordinate parts; leave clear notes for field and management., • Closeout discipline: no unclosed jobs after the daily cutoff., • KPIs you own: board fill by 7:45 a.m.; zero unclosed jobs by 8:00 a.m.; callback capture/turnaround; firstcall readiness; permit/inspection lead time to scheduled install. What You Bring Required • 2+ years HVAC/mechanical or construction permitting experience in Florida (multijurisdiction preferred)., • Working knowledge of NOC workflows (owner signature, notarization, recording, posting before first inspection) and local inspection scheduling., • Proficiency with Florida epermitting portals (e.g., Accela/HillsGovHub/ePZB/ePermits OneStop) and Excel/Google Sheets for reporting., • Morning execution: reliable 6:30 a.m. start; able to process overnight sales/permits and publish morning updates on time., • Clear, concise written notes; professional phone/email with AHJs and customers. Preferred • Dispatch experience in HVAC, plumbing, or appliance repair., • Familiarity with AHRI certifications, Florida Product Approvals/NOAs, and A2L refrigerant affidavits (where required)., • Experience with virtual/remote inspections programs (e.g., Sarasota/Palm Beach). Tools Youll Use • County/city epermitting portals (see list above)., • Company fieldservice/dispatch software, VoIP, texting, email., • Excel/Sheets for KPI dashboards and weekly executive summaries. Work Environment & Physical Requirements • Onsite in Tampa at 6:30 a.m. daily (essential function)., • Occasional intraFlorida travel (St. Petersburg, Boynton Beach, Broward) for training/agency visits., • Ability to lift office files/boxes up to 20 lbs. What Success Looks Like (30/60/90) • Day 30: Live dashboards for open/aging permits, pass/fail rates, and top stall reasons by location., • Day 60: Standardized changeout packet templates by county (AHRI/NOA/NOC/owner auth placeholders)., • Day 90: <10% inspection failures for admin/document issues; morning board filled by 7:45 a.m.; all calls closed by 8:00 a.m. for three consecutive weeks.

Bilingual Executive Administrative Assistant Job Type: Temporary Level: Mid-Level Location: Fully remote (EST time preferred) Workplace: Fully remote Duration: ASAP to June 30th, 2024, with strong potential for extension.About the Job: How do you ensure effective calendar management and prioritize

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Customer Success. Build and leverage collaborative relationships with other Executive Assistants across the organization.

Job Title: Executive Assistant.Hourly Rate: $18 - $26 per hour, based on experience.We’re seeking a proactive and detail-oriented Executive Assistant.This role is perfect for someone with a passion for project coordination, who thrives on making ideas happen.DM's to potential strategic alliances s

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the President of Fanatics Brands and the Senior Vice President of Product Creation and Development Head. Executive Assistant or high-level administrative role, ideally supporting multiple senior leaders.

Provide full time administrative support personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing

Position: Executive Assistant Company: AMIKids Inc. Location: Tampa, FL 33634 Schedule: Onsite, M-F 8:30-5 Interview: 2 rounds (1 virtual, 1 in-person) Desired Skillset: • Associate’s or Bachelor's degree in business, secretarial science, or related field, • 5 years of experience supporting senior or C-Suite leadership, • Experience supporting multiple executives at once, • Experience with calendar management, coordinating travel, expense reporting, and inbox/email management, • Ability to plan, prioritize, and meet deadlines in a fast-paced environment,, • Microsoft Office experience (Word, Excel, PowerPoint, Outlook) Plusses: • Experience supporting executives in a nonprofit environment, • Experience using Concur for travel/expenses Day to Day: The Executive Assistant role provides multi-faceted administrative and organizational support to the Senior Vice President (SVP) of Operations and the Vice President (VP) of Support Services; regularly exercise discretion, independent judgment, and professionalism while managing multiple priorities, ensuring the efficient operation of tasks and projects. Executive Support for the Senior Vice President of Operations • Exercise independent judgment in operational tasks, managing and coordinating projects in an organized and timely manner; and compliance coordination,, • Assist with the development and revision of operations policies and procedures,, • Plan and schedule meetings, conferences, and travel for the SVP,, • Coordinate meeting logistics, including agendas, materials, and follow-up actions,, • Prepare reports, presentations, and correspondence with accuracy and attention to detail,, • Organize and maintain files, records, and databases, ensuring information security and accessibility, Executive Support for the Vice President of Support Services • Manage and maintain the Vice President’s calendar, meetings, and travel arrangements,, • Proactively organize and monitor the Vice President’s email inbox, flagging priorities and managing follow-ups,, • Prepare and coordinate correspondence, briefing documents, and presentation materials,, • Serve as a liaison between the Vice President and internal/external stakeholders to ensure timely communication and effective coordination, Within both Executive Support roles: • Handle sensitive information with discretion and maintain the highest level of confidentiality,, • Provide excellent customer service to internal and external partners while maintaining confidentiality,, • Work collaboratively within a multi-disciplinary team environment,, • Support special projects and other duties as assigned,, • Ability to travel and work occasional weekends as needed,

Housekeeping Supervisor – Assistant Executive Housekeeper – Executive Housekeeper. Previous housekeeping experience required or equivalent training. Perform house person and lobby attendant duties when short staffed or during peak periods.

Executive Administrative Assistant.Our client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service.They are seeking a skilled Administrative Assistant to directly support the owner and contribute to efficient office

Job Description ob Announcement: Logistics Office Assistant Company: Elite Auto Transport Group Location: Hybrid Remote Job Type: [Full-Time / Part-Time] Reports To: Company Owners & Executive Team About Elite Auto Transport Group Elite Auto Transport Group is a growing logistics and transportation company specializing in reliable, compliant, and customer-focused auto transport services. We are seeking a highly organized and detail-oriented Logistics Office Assistant to support our executive team and daily office operations. Position Summary The Logistics Office Assistant will provide administrative, clerical, and operational support to company owners and executives. This role is critical to maintaining efficient office operations, supporting dispatch activities, ensuring compliance documentation is up to date, and assisting with contractor onboarding and safety processes. Duties & Responsibilities The Logistics Office Assistant’s responsibilities include, but are not limited to: Administrative & Clerical Support Schedule and coordinate meetings, calls, and appointments for company executives Manage and organize executive calendars Prepare, format, and maintain reports, spreadsheets, and internal documents Handle general office correspondence and administrative tasks as assigned Dispatch & Operations Support Assist with light dispatching duties as needed Communicate with drivers, contractors, and independent operators regarding assignments and documentation Contractor Onboarding & Compliance Onboard contractors and independent operators Verify insurance documents and maintain compliance records Create and maintain Driver Qualification Files (DQFs) Support safety and compliance initiatives in accordance with company and regulatory requirements Financial & Mail Handling Compile and organize mail delivered to the office Deposit client checks into company business accounts accurately and promptly General Support Assist with safety compliance documentation and recordkeeping Perform additional tasks and projects delegated by company owners and executives Qualifications & Skills High school diploma or equivalent required; additional education is a plus Previous experience in logistics, transportation, or office administration preferred Strong organizational and time-management skills Excellent attention to detail and ability to handle confidential information Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software Strong written and verbal communication skills Ability to multitask, prioritize responsibilities, and work independently What We Offer Competitive pay based on experience Opportunity to grow with a rapidly expanding logistics company Supportive, team-oriented work environment How to Apply Interested candidates should submit their resume and a brief cover letter outlining their relevant experience to: Elite Auto Transport Group is an equal opportunity employer. Company DescriptionAutomotive transport service company, based in Tampa, FL.Automotive transport service company, based in Tampa, FL.

Job Description Fantastic opportunity to join an AM Law 200 law firm in Tampa. The firm is an International Law Firm. This is a Permanent opening for an Experienced Transactional Legal Assistant. The firm mainly practices Commercial Real Estate and will consider candidates who have a strong transactional background working high level secretarial and administrative support to partners. This position will require someone who has experience working on complex transactions, who can multi-task and work on multiple projects, and has excellent computer and communication skills. Typical Duties Transactional Legal Assistant • Prepare, edit and finalize various commercial real estate documents, • Prepare closing documents, • Prepare, edit, proofread for grammar, typographical or spelling errors and finalize agreements, contracts, leases, deeds, loan documents and various other documents required for the transaction, • Redline, Blackline and work on multiple versions of documents, • Managing the calendar for critical dates and follow up of same, • Scheduling meetings, • Communicating professionally with clients, attorneys and other parties related to a transaction, • Understanding of title and surveys., • Prepare corporate documents related to the transaction, • Preparing final closing documents, closing binders and other related correspondence., • Recording documents, • Post closing matters, • Prepares expense reports, • Assists attorneys with time entry and billing, • Opens new files; works with conflicts, • Experience working with Commercial Real Estate legal matters (preferred), • Excellent communication skills, • Excellent computer skills, • Accustom to dealing with professional clients, attorneys and others involved in multi-million dollar transactions, • Detail oriented, • Ability to work in deadline pressured situations, • Ability to manage competing priorities and communicate status to attorneys Candidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential. Legal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services. WHAT WE DO ALS provides law firms with experienced permanent legal staff. • Advertising on all major job boards, job sites and social media, • Personal Interviews with each candidate, • Legal specific testing, • Software testing, • Reference checks, • Background checks, • Guarantees, • Additional Services Available WE SPECIALIZE IN... • Attorneys, • Legal Assistants, • Legal Secretaries, • Paralegals, • Receptionists, • E-Discovery (eDiscovery), • Legal Administrators, • Accounting & Facilities Personnel, • Legal Support Staff, • Administrative Support StaffAll Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.\r\n\r\nCandidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential. \r\n\r\nLegal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.\r\n\r\nWHAT WE DO\r\nALS provides law firms with experienced permanent legal staff.\r\n• Advertising on all major job boards, job sites and social media\r\n• Personal Interviews with each candidate\r\n• Legal specific testing\r\n• Software testing\r\n• Reference checks\r\n• Background checks\r\n• Guarantees\r\n• Additional Services Available\r\n\r\nWE SPECIALIZE IN...\r\n• Attorneys\r\n• Legal Assistants\r\n• Legal Secretaries\r\n• Paralegals\r\n• Receptionists\r\n• E-Discovery (eDiscovery)\r\n• Legal Administrators\r\n• Accounting & Facilities Personnel\r\n• Legal Support Staff\r\n• Administrative Support Staff

Tampa, Florida (In Office – 5 Days a week).Welcome to USG, a distinguished national wholesale broker and managing general agent (MGA) with a prominent presence across the nation.Our extensive network spans over 400 different markets and we proudly write business in all 50 states.USG has consistent

Provide full time administrative support personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing

Housekeeping Supervisor Assistant Executive Housekeeper Executive Housekeeper. Previous housekeeping experience required or equivalent training. Perform house person and lobby attendant duties when short staffed or during peak periods.

We're seeking a sharp, proactive, and business-savvy Executive Assistant to support our executive team. You'll act as the right hand to the executive(s), handling everything from scheduling meetings and managing inboxes to booking international travel, overseeing special projects, and running day-to

We are looking for a polished and professional Administrative Assistant/Executive Assistant with 1-3 years of experience to join a rapidly growing private investment firm focused on the U.

About the job Executive Assistant. The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site leadership. Experie

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incred

Provides clinical and administrative support to leadership team and providers for support in day-to-day and overall goals/initiative. This position performs a wide range of complex clinical and administrative support duties for programs and services at USF Health exercising a high level of independe

Executive Assistant/h2pWe are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our President and executive team. Minimum 2 years experience in an administrative role at the executive level. The ideal candidate will have a proven track record of providing exce

Job Description Job Title: Executive Administrative Assistant Location: Tampa, Florida Company Overview: Our client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service. They are seeking a skilled Administrative Assistant to directly support the owner and contribute to efficient office operations. Position Summary: The Executive Administrative Assistant will work closely with the company owner, providing essential administrative support. This role requires a high level of proficiency in Microsoft Outlook, Word, and Excel, as well as strong organizational and communication skills. The ideal candidate is detail-oriented, local to Tampa, and comfortable working in a dynamic environment. Key Responsibilities: • Provide direct administrative support to the owner, including scheduling and calendar management., • Use Microsoft Outlook, Word, and Excel to manage communications, documents, and reports with accuracy., • Act as a primary point of contact for internal and external communications, maintaining a professional and courteous demeanor., • Perform general office duties such as filing, data entry, and managing phone and email inquiries., • Assist with special projects and tasks, ensuring timely and accurate completion. Qualifications: • Minimum of 2 years of experience in an administrative role., • Advanced skills in Microsoft Outlook, Word, and Excel., • Strong attention to detail, organizational abilities, and multitasking skills., • Professional communication skills and a friendly, approachable demeanor. Preferred Qualifications: • Experience in a customer-facing or support role., • Ability to handle confidential information discreetly and prioritize effectively. Compensation: Competitive salary based on experience, along with that includes paid time off and opportunities for career growth.

Job Description Job Title: Executive Administrative Assistant Location: Tampa, Florida Company Overview: Our client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service. They are seeking a skilled Administrative Assistant to directly support the owner and contribute to efficient office operations. Position Summary: The Executive Administrative Assistant will work closely with the company owner, providing essential administrative support. This role requires a high level of proficiency in Microsoft Outlook, Word, and Excel, as well as strong organizational and communication skills. The ideal candidate is detail-oriented, local to Tampa, and comfortable working in a dynamic environment. Key Responsibilities: • Provide direct administrative support to the owner, including scheduling and calendar management., • Use Microsoft Outlook, Word, and Excel to manage communications, documents, and reports with accuracy., • Act as a primary point of contact for internal and external communications, maintaining a professional and courteous demeanor., • Perform general office duties such as filing, data entry, and managing phone and email inquiries., • Assist with special projects and tasks, ensuring timely and accurate completion. Qualifications: • Minimum of 2 years of experience in an administrative role., • Advanced skills in Microsoft Outlook, Word, and Excel., • Strong attention to detail, organizational abilities, and multitasking skills., • Professional communication skills and a friendly, approachable demeanor. Preferred Qualifications: • Experience in a customer-facing or support role., • Ability to handle confidential information discreetly and prioritize effectively. Compensation: Competitive salary based on experience, along with that includes paid time off and opportunities for career growth.

Job Description Are we the road to your future? We are currently searching for an experienced Commercial Diver to support our Southeast Region located in Maitland, FL, Tampa, FL, Miami, FL or Sunrise, FL. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. The candidate will be an Assistant Inspector helping to perform bridge safety inspections, writing, and reviewing inspection reports. The candidate will visit various bridges throughout Florida to aid with structural inspections of bridges and other structures. What you’ll be doing: • Performing topside and underwater bridge inspections of culverts to large complex bridges, • Develop inspection reports, review, and entry What you need to have: • Commercial Diver Graduate from an ADC accredited school, • SCUBA Certified with extensive SCUBA experience, • Boat operation experience, • 70% Local In-State Travel required, overnight stays may be required, • Strong writing and communication skills, • Basic knowledge of Microsoft Office, Excel, Teams, and Outlook, • Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines, • If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role, • Valid driver’s license, • A satisfactory motor vehicle report (MVR) Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: • Employee Stock Ownership Plan (ESOP), • Medical, Dental, & Vision, • 401(k) retirement savings plan + employer matching, • Paid Time Off (PTO) and holidays, • Employer-Paid Life/AD&D insurance, • Employer-Paid short-term disability and long-term disability, • Wellness incentives, • Student Debt Retirement Match, • Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.” – Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Florida

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office. Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on litigation and executive admin level support. Experience with construction litigation is preferred. Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential. Duties include, but not limited to: • Assist attorneys in preparing, proofreading and revising legal documents, • Scheduling of Court appearances and depositions, • Trial and deposition preparation experience, • Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA, • Time entry and client billing, • Maintenance of files and records, • Submission of new business intake and conflicts checks, • Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed, • Maintaining attorneys’ calendars and contact lists, • Backup coverage for other Legal Administrative Assistants when necessary

Job Description BM SANTALO is looking for an administrative assistant to join our team in our 2822 John Moore brandon fl 33511 office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Liaise with visitors - Act as point person for office guests., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About BM SANTALO: BM SANTALO is a refer company organization dedicated to Real State . Our employees enjoy a work culture that promotes our services. Powered by JazzHR 7E2uvvNe14

Job Description Virtual Assistant Location: 100% Remote Company: ProSearch Recruiting Partners | MRINetwork Compensation: $17-20 Hourly pay plus performance bonuses Are you a highly organized and tech-savvy assistant who thrives in a fast-paced, entrepreneurial environment—and have experience working in manufacturing or industrial settings? In order to be considered, you must have experience in a manufacturing or industrial setting. ProSearch Recruiting Partners, an independent franchise of the globally leading engineering and executive recruitment firm, the MRINetwork, is seeking a Virtual Assistant to support the owner/operator and a nationally ranked recruiter. With decades of success placing hard-to-find talent in the automation, OEM, robotics, and manufacturing sectors, we are looking for a self-motivated, detail-obsessed professional with a customer-facing background to help streamline operations, support recruiting efforts, and actively participate in business development outreach. If you're proactive, resourceful, and thrive on juggling a variety of responsibilities with a sense of urgency—including direct outreach to prospective clients—this role is for you. What You'll Do: • Provide direct support to the firm owner including directly cold calling leads to secure meetings, calendar management, meeting preparation, and data management., • Source prospective business development leads, identify decision-makers, and build lead lists using internal tools and platforms like LinkedIn, Loxo, and SignalHire., • Cold call leads to introduce our services and attempt to schedule meetings with the leadership team., • Help qualify leads through research and conversations, and manage follow-up communications to book discovery calls., • Attend select client and prospect meetings to take notes, track action items, and maintain accurate CRM records., • Support recruiting activities by scheduling interviews, preparing job descriptions, formatting resumes, and organizing intake notes., • Run email campaigns and outreach sequences across LinkedIn and other platforms to maintain momentum on both sales and recruiting initiatives., • Manage daily task lists and proactively help anticipate the company and client needs to keep the business running smoothly., • Help produce and publish content for social media and assist in basic marketing coordination., • Assist with tracking business metrics and internal reporting. What You'll Need: • Relevant Industry Experience: Must have experience working in a manufacturing or industrial environment—ideally in a receptionist, admin, sales support, customer service, or front-office role., • Customer-Facing Background: Prior experience in receptionist, customer service, assistant, or sales support roles is required., • Cold Calling Experience: Comfortable making outbound calls, handling objections, and booking meetings with leadership decision-makers., • Support Experience: 2+ years supporting others in a professional B2B business sector is highly preferred, • Exceptional Organizational Skills: Ability to manage multiple priorities, adapt quickly, and keep operations running efficiently without hand-holding., • Strong Communication: Excellent written and verbal communication skills. Must be confident speaking to new contacts, executive leadership, and writing on behalf of the leadership team to executives., • Tech Proficiency: Skilled with tools like Google Gemini or ChatGPT, Microsoft Office, LinkedIn, Canva, Teams, and ideally CRM/ATS platforms. Must be able to type extremely proficiently, 80+ wpm., • Social Media Know-How: Comfortable assisting with content formatting, messaging, and engagement on LinkedIn., • Resourceful and Self-Directed: Able to work independently, take initiative, and problem-solve in real time., • Discretion and Confidentiality: This role involves handling sensitive business and personal information with professionalism at all times. Why ProSearch? • Established Industry Brand: We’re a trusted name in recruiting with a powerful reputation, exceptional client base, and deep industry roots. We’re backed by a global leading powerhouse being an independent franchise of the MRINetwork., • Flexibility and Autonomy: Remote opportunity, • Access to Industry-Leading Tools: We cover all subscriptions and software you'll need to do your job well., • Supportive, Collaborative Culture: Small, mighty team with an owner who values transparency, flexibility, and efficiency. Compensation & Benefits • Hourly pay with overtime potential, • Performance-based bonuses, • Profit share via 401(k) plan, • Company laptop & cell, • Paid tools/subscriptions including LinkedIn Sales Navigator, • 15 days PTO in your first year (3 full work weeks), with additional time accrued annually If you're a high-caliber assistant with manufacturing experience, a strong phone presence, and a passion for supporting impactful work, we’d love to hear from you! We are an equal opportunity employer and value diversity at our company.

Job DescriptionPosition Summary Description The Administrative Specialist provides administrative services and assistance to the Executive Vice President & Chief Legal Officer and department staff in an efficient, effective and professional manner. Essential Functions This position may be responsible for any or all of the following depending on the department(s) supported: • Assists in the development of presentation materials for meetings., • Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations., • Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements., • Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations., • Maintains calendar and appointments of the applicable Vice President., • Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members., • Arranges/coordinates departmental travel, prepares expense/reimbursement reports., • Provides meeting planning and support., • Ensures department supplies are available and orders new equipment as needed., • Performs other duties as applicable to the position or as assigned., • NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Associate or bachelor’s degree in business management or related discipline. Five (5) years’ experience in an administrative, project management or similar roles is desirable. Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping), • Basic Accounting, • Contracts, • Office Management, • Effective verbal/nonverbal, listening and written communications, • Confidentiality, • Customer Service Oriented, • Efficiency, • Organizational Skills, • Planning, • Problem-solving Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work flexible hours based on varying initiatives and unplanned deadlines. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job DescriptionOpportunity: Administrative Assistant Bottom Line Up Front: Hoplite Group is seeking Administrative Assistants to support contracted services for the U.S. Central Command (CENTCOM) Public Affairs Directorate (CCPA). This contract will include executing communication strategies and ensuring accurate, timely information to U.S. and regional audiences. It will employ digital tools to monitor, collect, translate, and analyze traditional and social media across CENTCOM’s 21-nation area of responsibility, supporting senior leader decision-making, correcting misinformation, and aiding counter-propaganda efforts. Services will include strategic communication planning, media engagement, crisis response, training, and quality assurance. The Multimedia Content Creator is responsible for producing high-quality multimedia content and managing USCENTCOM’s social media presence. This role ensures digital storytelling aligns with command messaging, maximizes audience engagement, and effectively repurposes content across platforms. The two (2) Administrative Assistants will provide essential administrative support to the CCPA (Central Command Public Affairs) team, ensuring seamless day-to-day operations in a high-tempo environment. Serving as key points of contact for internal and externalcommunications, they will facilitate organizational efficiency and support leadership priorities. Location: The primary place of performance is at HQ CENTCOM, MacDill AFB. Other anticipated work may include TBD locations within the Continental United States (CONUS) or at locations within the CENTCOM Area of Responsibility. Continuity of Operations: As specified by the Command’s COOP instruction and as determined by the CCPA Director, be prepared to deploy toalternate site COOP locations to support the headquarters response to an imminent threat or in response to an emergency (e.g., natural disasters). Travel: CENTCOM Hosts/Leads at least seven (7) major exercises per year and oversees over 40 exercises between its exercises and its components. The CENTCOM exercises are held in the CONUS, and OCONUS, specifically, Israel, Saudi Arabia, Kazakhstan, and Jordan. The component exercises are held in: Kuwait, Oman, Saudi Arabia, Pakistan, Jordan, Egypt, Bahrain, United Arab Emirates, Kazakhstan, Egypt, Lebanon, and Israel. Travel can include travel both inside and outside of the CENTCOM Area of Operations. Level of Effort: Full-time Availability: Anticipate Spring-Summer 2026 start date. Personnel will be expected to be present from 7:30 a.m. to 4:30 p.m. Monday through Friday, excluding Federal holidays. Situations may require extended hours of operations, to include military exercises, contingency operations, or weather emergencies. Objective: Execute the following job responsibilities in support of the CENTCOM Public Affairs Directorate: • Provide direct administrative support to CCPA Leadership, including scheduling, meeting coordination, and task management., • Organize and maintain leadership calendars, ensuring strategic alignment of appointments and engagements., • Prepare briefing materials, read-ahead packages, and reports for leadership meetings and events., • Scheduling & Travel Coordination, • Coordinate and schedule meetings, secure venues, and manage logistics for tele/videoconferences and in-person engagements., • Facilitate travel arrangements for CCPA personnel, including processing travel authorizations and vouchers in the Defense Travel System (DTS)., • Ensure compliance with government travel policies and budgetary guidelines., • Correspondence & Records Management, • Serve as the first point of contact for inquiries, directing communications appropriately via phone, email, or official correspondence., • Draft, edit, and proofread internal and external documents to ensure compliance with CENTCOM and Department of the Air Force standards., • Maintain and oversee the CCPA records management system, ensuring accuracy, compliance, and accessibility of administrative files., • Maintain and update key distribution lists, personnel rosters, and contact databases., • Track and manage personnel-related administrative records, ensuring up-to-date documentation., • Assist in planning and executing CCPA-sponsored events, meetings, and engagements, ensuring all logistical and administrative needs are met., • Executive Administrative Support:, • Efficiently manage leadership calendars, ensuring strategic alignment of appointments and engagements., • Coordinate and organize meetings, teleconferences, and in-person engagements for CCPA leadership., • Prepare and distribute briefing materials, read-ahead, • packages, and reports for leadership meetings and events., • Travel Coordination & Logistics Management:, • Facilitate and coordinate travel arrangements for CCPA personnel, ensuring timely processing of travel authorizations and vouchers through DTS., • Ensure compliance with government travel policies and budgetary guidelines., • Correspondence Management:, • Draft, edit, and proofread internal and external communications, ensuring adherence to CENTCOM and Department of the Air Force standards., • Manage and respond to inquiries, ensuring they are directed to appropriate sections and addressed in a timely manner., • Records Management:, • Maintain an organized and accessible records management system, ensuring compliance with CENTCOM policies and regulations., • Update and manage personnel-related administrative records, ensuring accuracy and up-to-date documentation., • Planning & Execution:, • Plan and coordinate CCPA-sponsored events, meetings, and engagements, ensuring all logistical and administrative needs are met., • Prepare event materials, allocate resources, and provide on-site administrative support for events., • Staff Procedures & Personnel Action Support:, • Administer and process staff procedures, personnel actions, and documentation efficiently and accurately., • Ensure timely completion of personnel-related administrative actions and accurate record-keeping., • Internal & External Communications Management:, • Act as the primary point of contact for internal and external inquiries, ensuring they are directed appropriately., • Information Gathering: search and collect data from diverse sources, including online platforms, databases, publications, and reports., • Analysis: analyze the collected information to identify trends, patterns, and insights that may be valuable for theorganization. This will involve data analysis, content analysis, or other analytical techniques., • Assessment of Credibility: evaluate the credibility and reliability of the information gathered to ensure that accurate andtrustworthy data is used for decision-making., • Reporting: prepare reports, summaries, or presentations based on analysis to communicate findings to relevant stakeholders within the organization., • Monitoring and Alerting: continuously monitor sources for new information relevant to the organization and set up alerts or notifications to ensure timely awareness of important developments., • Risk Assessment: assess potential risks and opportunities based on the information gathered, helping the organization tomake informed decisions and mitigate potential threats., • Collaboration: collaborate with other Specialists or departments within the organization to share insights and coordinate responses to emerging issues., • Tool and Technology Utilization: stay updated on tools and technologies used for information gathering and analysis, suchas data mining software, social media monitoring tools, and analytical platforms., • Stakeholder Engagement: engage with external stakeholders to exchange information, collaborate on analysis efforts, and build partnerships for mutual benefit., • Legal and Ethical Compliance: ensure compliance with legal and ethical standards governing the collection and use ofpublicly and commercially available information, including privacy laws and intellectual property rights., • Training and Development: provide training to colleagues on effective methods for gathering and analyzing publicly and commercially available information or contribute to the development of best practices within the organization., • Crisis Response: During crisis situations or emergencies, provide real-time updates and analysis to support decision-making and response efforts., • Quality Assurance: ensure the accuracy, relevance, and reliability of the information analyzed, employing rigorous quality assurance processes to maintain high standards of data integrity., • Security Requirements: Must have a minimum TS/SCI clearance prior to Contract award. Interim clearances will not be considered acceptable., • Minimum 2–3 years of experience in administrative support, preferably within a DoD or military environment., • Demonstrated ability to manage communications and coordinate across diverse teams, including senior leadership., • Experience in public affairs or community relations is a plus., • Exceptional communication and interpersonal skills, with the ability to operate effectively in a fast-paced, high-pressure setting., • Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Defense Travel System (DTS)., • Knowledge of DoD administrative regulations, including FOIA, DOPSR, and TMT processes, is advantageous., • High attention to detail in document preparation, records management, and correspondence handling., • Ability to maintain confidentiality and handle sensitive information in accordance with security protocols., • Flexibility to work outside of regular hours as needed for emergencies or unforeseen events. 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We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).