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Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You’ll Do You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management • Manage weekly and monthly cash flow forecasting., • Perform daily reconciliations for all bank and credit accounts., • Oversee accounts payable and receivable, job costing, and project P&L tracking., • Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins., • Track permits, insurance, and business licenses, keeping everything current., • Build and maintain invoice tracking spreadsheets for PMs and owners., • Manage the owner’s daily schedule, emails, and priorities., • Coordinate meetings, take notes, and ensure action items are completed., • Handle confidential administrative and occasional personal tasks., • You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies., • You know QuickBooks Online like the back of your hand., • You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools., • You’re organized, calm under pressure, and love keeping things running smoothly., • You care deeply about accuracy, communication, and professionalism., • You want to grow with a company that’s scaling quickly and values your initiative.Why Evoscapes?, • Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands., • Work directly with ownership and have a voice in how the business grows., • Enjoy autonomy, respect, and visibility, your work matters every day., • Competitive salary + performance bonuses + long-term growth opportunities. Schedule: Full-time, Monday–Friday Compensation: Competitive salary + performance-based bonuses

Job Title: Executive Assistant / Office Manager Reports to: Chief Financial Officer Location: Carlsbad, CA (On-site 3 days/week; flexible hours; available after-hours or weekends for urgent travel needs) OUR COMPANY Jacob Stern & Sons Inc., a family-owned business with over 160 years of industry leadership, is known for its commitment to compassion, humility, and quality service. We offer a supportive environment where professionals are respected, and we provide specialty agri-chemical products worldwide. Join our team and make a meaningful impact. POSITION OVERVIEW We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide administrative support to the CFO and manage day-to-day operations of our Carlsbad office. This role requires professionalism, flexibility, and the ability to handle confidential financial and legal information. RESPONSIBILITES AND ACCOUNTABILITES Executive Support: • Manage CFO’s calendar, schedule meetings, and coordinate appointments., • Arrange domestic and international travel, including flights, hotels, and ground transportation., • Facilitate signatures for legal and financial documents., • Prepare expense reports and assist with budget tracking., • Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment. Office Management • Oversee day-to-day operations of the Carlsbad office., • Manage incoming and outgoing mail and packages., • Deposit checks and maintain basic office accounting records., • Ensure office supplies and equipment are stocked and functional. Administrative Tasks • Organize and maintain electronic and physical files., • Assist with meeting preparation, including agendas and materials., • Support special projects and ad hoc requests from the CFO., • Draft correspondence and professional communications. Other Duties • Maintain confidentiality of sensitive financial and legal information., • Serve as point of contact for vendors and service providers. KNOWLEDGE ABILITIES AND SKILLS DESIRED • High school diploma or equivalent required; college coursework or degree preferred., • Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams)., • Excellent organizational skills and attention to detail., • Ability to prioritize tasks and manage time effectively in a fast-paced environment., • Strong written and verbal communication skills., • High level of discretion and professionalism., • Experience handling travel arrangements and expense reporting preferred.

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast-paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high-impact projects and initiatives. Key Responsibilities • Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and meeting preparation, • Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization, • Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues, • Lead and manage complex projects on behalf of executives, including cross-functional and global initiatives, • Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality, • Prepare executive-level presentations, reports, agendas, and briefing materials, • Act as a liaison between executives and internal teams, clients, and external partners, • Handle sensitive and confidential information with the highest level of discretion, • Support planning and execution of board meetings, executive offsites, and global travel logistics Qualifications • Minimum of 7 years of experience providing direct support to C-level executives, • Bachelor’s degree highly preferred, • Proven experience supporting executives in a global, multi-country environment, • Strong understanding of managing priorities across multiple time zones, • Demonstrated ability to manage complex projects and drive initiatives to completion, • Exceptional organizational, time-management, and problem-solving skills, • Advanced proficiency with Microsoft Office and collaboration tools, • Strong written and verbal communication skills, • High level of professionalism, judgment, and discretion Work Arrangement $120 - 130K + bonus

Job DescriptionDescription: Job Purpose: The executive assistant assists management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Duties & Responsibilities: • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies., • Managing schedule & booking appointments (preventing conflicts), • Organize bills/paperwork, • Attend marketing meetings, • Organized office materials, equipment, or furniture, • Create correspondence, • Making follow-ups, • Developing advertising/communications, • Liaison with vendors, • Follow up on documentation/paperwork, • Troubleshoot basic computer issues, • Writing and sending out letters, • Visiting community offices to make connections or drop off materials, • Screening phone calls, • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience., • Additional duties as assigned Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time. Requirements: Skills & Qualifications • Prior administrative experience., • Excellent computer skills, especially typing., • Attention to detail., • Spanish language proficiency preferred., • Desire to be proactive and create a positive experience for others. Physical Requirements: • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work., • Standing: Remaining upright on the feet, particularly for sustained periods of time, • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another, • Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward., • Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion., • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles, • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly, • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound., • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Compensation Range: $60,000- $100,000/ year based on experience

Job Description United Legacy is a private real estate investment and development firm supported by a portfolio of affiliated brands offering services related to real estate, lending, tax strategy, estate planning, and other complementary solutions. Position Overview We are seeking an experienced Executive Assistant to provide high-level operational and administrative support to the CEO and across this portfolio. This role operates in a fast-paced environment and requires discretion, sound judgment, and the ability to manage competing priorities with consistency and professionalism. This position extends beyond traditional administrative support. The Executive Assistant serves as a central coordination point for executive operations - ensuring leadership priorities are reinforced, decisions are followed through, and execution remains aligned across leadership teams and brands. This is a full-time, on-site role based in Del Mar, CA requiring close collaboration with executive leadership during core business hours. Key Responsibilities • Provide strategic administrative and operational support to the CEO and, • Capture executive priorities, decisions, and action items; ensure timely and accurate follow-through, • Draft correspondence, prepare documents and presentations, update systems, and coordinate next steps, • Monitor and coordinate executive calendars to ensure alignment with priorities and commitments, • Proactively identify scheduling conflicts, risks, and opportunities to improve efficiency, • Manage and prioritize executive communications across email, phone, and in-person requests, • Prepare agendas, briefing materials, and post-meeting summaries, • Ensure meeting technology is fully operational, including video conferencing and recording tools, • Utilize meeting recordings and AI-generated transcripts to support documentation and action-item tracking, • Maintain organized executive records, documentation, and action-item tracking using company-approved systems, • Track ownership and deadlines to ensure commitments are completed on schedule, • Serve as a liaison between executive leadership and internal stakeholders across multiple internal brands, • Coordinate overlapping priorities across leadership teams, workflows, and timelines, • Partner with the CEO’s personal estate manager to align personal and professional schedules, • Coordinate domestic and international business travel in partnership with the events team, • Support real-time travel adjustments and logistical changes as needed, • Travel and limited evening availability may be required around executive events or initiatives Qualifications Required: • 5+ years of experience providing senior-level administrative support to VP, SVP, or C-suite executives, • Experience supporting executives with broad organizational scope and decision-making authority, • Proven ability to manage confidential, sensitive, and time-critical information, • Exceptional organizational skills and attention to detail, • Strong written and verbal communication skills, • Proficiency with Microsoft Office, Outlook, Zoom, and modern collaboration and task management tools, • Experience in real estate, finance, lending, insurance, or a related industry, • Experience supporting executives across multiple business units or entities, • Familiarity with board-level meeting support and executive governance processes, • Experience coordinating complex domestic and international travel, • Comfort leveraging meeting technology, recordings, and AI-generated transcripts to support execution Compensation / Benefits Pay: $85,000–$105,000 annual salary, based on experience Health Insurance: Medical, dental, and vision coverage Unlimited PTO: Eligible after probationary period Sick Days: Eligible after probationary period Office: Del Mar, CA Location: On-site Schedule: Monday - Friday, 9:00 am-5:30 pm

Job Description About Pacific Health Group Pacific Health Group is a mission-driven healthcare organization dedicated to improving health outcomes through coordinated, community-based services. In addition to healthcare operations, Pacific Health Group oversees and operates multiple subsidiary and affiliated entities. We require trusted professionals who can operate across businesses with precision, discretion, and accountability. Overview The Executive Administrative Assistant is responsible for end-to-end administrative, logistical, and operational support for the President & CEO across all Pacific Health Group entities and ventures. This role is designed to protect executive focus while ensuring administrative continuity, operational follow-through, and organizational excellence across multiple businesses. This is a hands-on, high-responsibility role requiring frequent in-person support, mobility across San Diego County, and the ability to manage complex workflows independently. Core Areas of Responsibility 1. Executive Support & Time Management • Manage, optimize, and protect the CEO’s calendar, scheduling, and daily priorities, • Anticipate scheduling conflicts and proactively resolve them, • Prepare daily and weekly agendas aligned with executive priorities, • Act as a gatekeeper to minimize distractions and interruptions, • Track action items, deadlines, and follow-ups across all meetings and commitments 2. Financial & Administrative Oversight • Handle bank deposits for Pacific Health Group and affiliated entities, • Reconcile paperwork, receipts, and basic financial documentation, • Track expenses and assist with administrative financial organization, • Manage filing, documentation, and record retention (digital and physical), • Prepare documents for executive review, approval, and signature 3. Multi-Entity Administrative Management • Oversee and manage administrative workflows for all businesses and ventures under the Pacific Health Group umbrella, • Provide administrative support for subsidiary entities, including but not limited to:, • Olive Branch Eatery, • Parkwest Creative Solutions, • Ensure consistency, organization, and follow-through across entities, • Coordinate administrative needs between leadership and on-site teams 4. Communication & Inbox Management • Monitor, triage, and manage executive email inbox, • Flag priority communications and draft responses when appropriate, • Manage phone calls, voicemails, and inbound requests, • Ensure timely follow-up on correspondence and commitments, • Maintain strict confidentiality and discretion at all times 5. Operations, Logistics & Mobility Support • Coordinate all executive travel arrangements, itineraries, and accommodations, • Travel frequently across San Diego County to support operational needs, • Make regular in-person visits to Pacific Health Group locations and subsidiary entities, • Support logistics for meetings, site visits, offsites, and executive engagements 6. Errands & On-the-Ground Execution • Run executive and company-related errands as required, • Deliver and retrieve documents, deposits, supplies, or materials, • Serve as an operational extension of the CEO for time-sensitive tasks, • Ensure tasks are completed accurately and on schedule 7. Organizational Excellence & Process Improvement • Create, maintain, and improve administrative systems and workflows, • Identify inefficiencies and recommend improvements proactively, • Ensure no tasks, deadlines, or commitments fall through the cracks, • Maintain structured systems for reminders, task tracking, and documentation Compensation Hourly rate: $26-32 per hour (based on experience and qualifications) Work Location • Hybrid; In-person and remote with frequent travel Required Qualifications • 5+ years of experience supporting senior executives, founders, or principals, • Demonstrated ability to manage multi-entity administrative operations, • Exceptional organizational, time-management, and prioritization skills, • Strong written and verbal communication abilities, • High level of discretion, reliability, and professional judgment, • Valid driver’s license and ability to travel throughout San Diego County Preferred Qualifications • Experience supporting CEOs in healthcare or regulated industries, • Prior experience supporting multiple businesses or ventures simultaneously, • Strong operational mindset with attention to detail Time Off & Leave • 160 Hours of Paid Time Off (PTO), • 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment, • 4 Paid Volunteer Hours per Month to support causes you care about, • 90% Employer-paid Employee-Only Medical Benefits, • Flexible Spending Account (FSA), • Short-Term & Long-Term Disability | AD&D, • 401(k) with Company Match, • Monthly Stipend, • Employee Discounts via Great Work Perks and Perks at Work, • Quarterly In-Person Events Equal Opportunity Employer Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply. Job Application & Offer Disclaimer Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include: • Submission of a completed internal application via our HRIS system, • A formal pre-screen with our recruiting team, • Completion of a skills assessment (if applicable to the position), • Participation in a final interview with hiring leadership, • Receipt of a formal verbal offer from our authorized hiring team AI & Human Interaction (HI) in Recruitment Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.

Job Description Executive Assistant The Wild Thyme Company | San Diego, CA The Wild Thyme Company is a fast-growing, award-winning catering and events company rooted in creativity, hospitality, and strong values. We are seeking a highly organized, proactive Executive Assistant to support our Owner and Accounting & Payroll Manager. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and takes pride in keeping operations running smoothly behind the scenes. What You’ll Do This is a true “right-hand” role, blending administrative, HR, accounting, and creative support. Responsibilities include, but are not limited to: Executive & Administrative Support • Support the Owner and Accounting & Payroll Manager with daily administrative needs, • Manage special projects from start to finish, • Maintain organized digital and physical filing systems, • Assist with employee onboarding and offboarding, • Maintain employee files and records with accuracy and confidentiality, • Support HR documentation and internal communications, • Enter invoices and organize accounts payable documentation, • Confirm and track employee timesheets, • Assist with account reconciliation and filing, • Assist with marketing content and internal communications, • Help manage and compile client surveys and feedback, • Highly organized with strong attention to detail, • Ability to multitask and manage shifting priorities, • Comfortable working with confidential information, • Strong written and verbal communication skills, • Tech-savvy (Google Workspace, spreadsheets, basic accounting systems), • Self-starter who anticipates needs and follows through, • Previous experience in executive support, HR, accounting, or hospitality, • Experience with payroll or bookkeeping software, • Supportive, collaborative leadership, • Variety in your work—no two days are the same, • A company culture built on respect, accountability, and good vibes Apply today and help keep The Wild Thyme Company running smoothly.

Job Description Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: • Perform word processing on technical documents and materials using Windows based software, • Receive phone calls, emails, and facsimiles and managing responses, • Schedule & Access Control for Classified Conference Rooms for Program Meetings, • Prepare, edit, format and distribute Navy Correspondence, • Maintain Program Manager Daily calendar, • Create and submit Welcome Aboard Packages, • Maintain TWMs training Accounts, • Build/maintain SharePoint Program pages and information, • Record Meeting Minutes for Staff Meetings and other Meetings, • Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines, • Must have an Active Secret Clearance, • Must have a minimum of three years' experience working in Navy or DOD environment., • Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus, • Experience using MS SharePoint, • Editing and reformatting written or electronic drafts, • Transcribing reports, analysis, meeting notes, or similar material., • Knowledge of technical terminology and office terminology, practices, • High School/Technical School Diploma or GED certificate

Job DescriptionPosition Overview We are seeking a highly polished, confident, and detail-oriented Executive Assistant / HR Administrative Support professional to provide direct support to senior executives while also assisting with overflow Human Resources administrative work. This role is ideal for someone who thrives in a fast-paced, professional environment, is comfortable working closely with executive leadership, and brings strong judgment, discretion, and communication skills. The position requires a sharp presence, the ability to anticipate needs, and confidence interacting with executives, managers, and external partners. Key ResponsibilitiesExecutive Assistant Support * Provide high-level administrative support to executive leadership * Manage complex calendars, scheduling, and meeting coordination * Prepare agendas, presentations, reports, and executive correspondence * Coordinate travel arrangements, itineraries, and expense reporting * Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion * Assist with meeting logistics including room setup, materials, and follow-up notes * Act as a liaison between executives and internal/external stakeholders HR Administrative & Overflow Support * Provide administrative support to the HR team during peak workloads * Assist with onboarding coordination (paperwork, system access, scheduling) * Support employee file management and documentation tracking * Help coordinate interviews, candidate scheduling, and communications * Assist with benefits, payroll, and HR inquiries as directed * Support HR projects, audits, and reporting as needed Qualifications & Experience * 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role * Prior experience supporting senior leaders or executives required * Exposure to HR administrative support strongly preferred * Exceptional organizational, time-management, and multitasking skills * Strong written and verbal communication abilities * High level of professionalism, emotional intelligence, and discretion * Confident demeanor and comfort interacting with executive leadership * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) * Ability to work independently, anticipate needs, and adapt quickly Key Attributes for Success * Polished, professional, and confident presence * Strong attention to detail with excellent follow-through * Comfortable handling confidential and sensitive matters * Proactive problem solver who anticipates executive needs * Able to manage shifting priorities in a fast-moving environment * Reliable, accountable, and highly organized Work Environment & Schedule * Direct full-time hire * Onsite 3 days per week near Sorrento Valley * Collaborative, executive-facing professional environment Compensation * $30–35 per hour, based on experience * Full-time position with benefits Powered by JazzHR cLOztOruwM

Job DescriptionDescription: SUMMARY The Executive Assistant (EA) is responsible for delivering high-level administrative support to the executive leadership team at a public biotech firm. Key duties include managing complex calendars, coordinating domestic/international travel, handling sensitive confidential communications, and serving as a liaison with board members, investors and external stakeholders. This position requires discretion, strong project management, and the ability to work in a fast-paced, regulated environment with an understanding of scientific/business goals to support seamless operations and executive focus. The EA is also responsible for oversight of the Administrative Assistant, providing guidance on clerical matters, assisting with greeting visitors and board members, coordinating events and correspondence, and organizing meetings. This role handles highly confidential and critical information, compiles and prepares materials for executive and external meetings and for board of director sessions. The position involves managing sensitive, high-level contacts within and outside the organization. The individual in this role must have excellent verbal and written communication and interpersonal skills, be exceptionally organized, demonstrate advanced time management abilities, and operate independently. Ultimately, the Executive Assistant enhances organizational efficiency by offering tailored and prompt support to the executive team. ESSENTIAL DUTIES AND RESPONSIBILITIES The main responsibilities of this role include: • Manages and maintains executive schedules, including scheduling travel and conference attendance, makes appointments, and changes to appointments as needed, • Acts as the point of contact among executives, employees, and other external partners to the CEO and other executives, • Works closely with Investor Relations Team to schedule and assist with quarterly earnings calls/webcasts, schedule investor meetings and coordinate meetings at conferences., • Coordinates and executes events, • Manages information flow in a prompt and accurate manner, • Answers and directs communication to appropriate executives and parties, taking messages, • Greets visitors and determines access to appropriate parties, • Reads and analyzes submissions, letters, agendas, memos and determining significance; routing to appropriate person in a timely and efficient manner, • Prints reports and presentations, • Develops and uses historical information; provide retrieval of information, • Prepares and submits expenses for reimbursement, • Provides backup to the Administrative Assistant including front desk coverage as needed, • Consistently maintains exemplary interpersonal relations, • Performs tasks as necessary to facilitate the smooth administration of Viking’s business, • Leads certain administrative projects, • Other duties as needed Requirements: EDUCATION AND EXPERIENCE REQUIREMENTS • Bachelor’s degree preferred, • Professional certification or equivalent experience in working with senior-level executives within and outside the company, customers, vendors and visitors KNOWLEDGE AND SKILLS REQUIREMENTS • 10+ years Executive Assistant experience supporting C-level executives in a biotech/life science, pharmaceutical or related industry, • Has proven advanced knowledge of Word, Excel, PowerPoint, Outlook, DocuSign, Adobe Acrobat, Teams, and Zoom, and WebEx, • Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials, • Extreme attention to detail/accuracy and ability to work independently on a broad variety of projects. Excellent interpersonal and organizational abilities, • Ability to anticipate, identify, and resolve problems in a timely manner, • Ability to research, analyze, summarize, and report information in an effective manner, • In depth knowledge of company operations required, • Applies relevant skills and substantial understanding in a range of processes, procedures and systems to carry out assignments, • Ability to perform various tasks simultaneously, while maintaining a professional and composed demeanor., • Adaptability to changing needs and situations, • Ability to exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions, • Ability to learn basic technical, scientific and medical information as needed, • Ability to make sound decisions and to work independently, in addition to being a proactive problem solver, • Must be able to perform under pressure in a high paced environment where accuracy is essential, • Must be able to work with all levels within the company in support of interdepartmental teams VIKING THERAPEUTICS Viking Therapeutics, Inc., is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Viking Therapeutics also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Notice to Agency and Search Firm Representatives Viking Therapeutics, Inc. is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Viking employee by a third-party agency and/or search firm without a valid written & signed search agreement, and assignment of specific position, will become the sole property of Viking Therapeutics, Inc. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.

Job Description The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM. Key Responsibilities: • Executive Support & Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities., • Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building., • Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation., • Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments., • Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks., • 3+ years as an executive or personal assistant to high-level executives., • Experience in office management a plus., • Superior ability to organize, prioritize, and multi-task in a fast-paced environment., • Excellent verbal and written communication; a polished, professional demeanor., • Proven ability to handle confidential information with integrity and discretion., • Ability to think on your feet, handle unexpected challenges, and find creative solutions independently., • Medical, Dental, and Vision Insurance, • 401(k) with company match, • Generous PTO and paid holidays, • Professional development opportunities, • Employee assistance program, • Company-sponsored events and activities, • Hybrid Work Environment, • Pay Range: $55,000-65,000/year

Job Description Day-to-day: Insight Global is seeking an Executive Assistant for one of our Biotech companies based in San Diego, CA. This role will be hybrid, with in-office work Tuesday through Thursday and remote work on Mondays and Fridays. There will be occasional travel in this role (about 10%). As an Executive Assistant, you will support the Senior Executive Assistant and work directly with C-level executives in performing several administrative duties. The Executive Assistant should be a highly skilled, self-motivated professional, capable of managing your workload and prioritizing tasks. You must set up clear communication channels and develop systems and strategies to handle a fast-paced corporate environment and an unpredictable workload. We are looking for someone who works in a cross-functional, dynamic environment, communicates clearly, timely, professionally, and effectively with all functional areas and global office sites. Desired Skills and Experience: • 3-5+ years of experience as an Executive Assistant, • Experience supporting C-suite individuals, • Biotech or Pharmaceutical industry experience, • Experience booking travel and extensive calendaring

Job DescriptionPOSITION DESCRIPTION Job Title: Server Supervisor: Executive Chef or Management TeamFLSA Status: Hourly, non-exemptDate Approved: September 2025OVERALL JOB PURPOSE Uphold our values of People, Passion, and Excellence through outstanding meal service to our residents and guests. Provide excellent service to residents, guests, and coworkers in a courteous and friendly manner while following company’s procedures. MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS • Maintains food handlers permit as necessary to fulfill state regulations, • Have a general knowledge of sanitation and safe food handling practices, • Ability to patiently present meal alternatives to residents and guests, • Must meet state age-related requirements or other state related requirements (as applicable for position), • Demonstrated ability to communicate effectively and positively in English, both verbally and in writing, with residents and staff, • Ability to work in a team setting and be a positive team player, • Maintain a positive, respectful, and professional approach with coworkers and residents, • Ability to keep all business and operations information confidential, • Possess excellent customer service and organizational skills, • Ability to work with little supervision and maintain a high level of performance, • Ability to work under time constraints and meet department deadlines while following all policies, procedures, and standards, • Satisfactorily pass company’s and state regulated criminal record clearance, health screening and TB clearance (if applicable) ESSENTIAL JOB DUTIES AND RESPONSIBILITIES • Greets residents (and visitors if applicable) at table before taking orders or serving, • Politely and efficiently take meal orders and deliver them to kitchen using POS Tablets or in certain situations using paper tickets., • Serves beverages, cereals, soups, salads, meals, and desserts, • Responds to additional patron requirements by inquiring of needs; observing dining process. Reports issues to management immediately if not resolved, • Delivers meal trays to resident apartments as necessary, • Busses and cleans dining room tables and chairs, • Vacuums dining room after meals, • Sets tables for next meal, • Completes side duties, such as adding sugar and creamer packets, cleaning beverage center, etc., • Performs other duties as assigned by Assistant Manager or Dining Room Coordinator OTHER JOB DUTIES AND RESPONSIBILITIES • Perform all work assigned for the agreed-upon salary, accepting no additional payment or non-perishable gifts from residents, vendors, Community management, or others, • Meet the assigned work requirements of the job, regular attendance is required, • Serve as a role model for all employees by displaying a responsible, cooperative, and positive attitude, • Represent the Community in the Community in a professional, courteous, and friendly manner, • Adhere to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor, • Adhere to company policies, procedures, and standards, • Promote resident advocacy and demonstrate excellent customer service at all times, • Attend education and training classes as necessary to fulfill state regulations applicable to the position, • Maintain personnel, resident, and business proprietary and/or confidential matters/material in strict confidence with management of the company (and/or other company staff as needed) PHYSICAL REQUIREMENTS Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Stand X Walk X Sit X Pushing, pulling and/or reaching X Grasping and fine manipulation X Climb or balance X Stoop, kneel, crouch, or crawl X Talk or hear X Taste or smell X Lifts Weight or Exerts Force 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 100 pounds X More than 100 pounds X The Community reserves the right to revise the duties set forth in this job description at its discretion.

Hilton Hotels - JobID: HOT0C7T5 [Restuarant Manager] As an Executive Steward at Hilton, you'll: Manage and direct stewarding operations to ensure designated food and beverage outlets have necessary supplies and equipment; Lead staff in daily coordination and distribution of big four items: china, gl

We are looking for an Executive Assistant to partner closely with designated members of the leadership team, ensuring they can focus on their highest-impact priorities and maximize their productivity and bandwidth. You have 5+ years of experience supporting multiple senior-level executives in fast-p

The ideal candidate will have 7-12+ years' experience supporting CEOs/Founders in fast-scaling, award-winning companies, with a deep business understanding of D2C, eCommerce, digital marketing, and related models.

Executive Assistant experience supporting C-level executives in a biotech/life science, pharmaceutical or related industry. The Executive Assistant (EA) is responsible for delivering high-level administrative support to the executive leadership team at a public biotech firm. The position involves ma

Executive Assistant Opportunity. Our client, a respected organization in the education sector, is seeking a highly organized and proactive Executive Assistant to support their leadership team in San Diego, CA. Provide high-level administrative support to senior executives, including managing complex

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation.We celebrated our 100-year legacy in 2024.This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu,

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting.In this role, you'll deliver top-tier support to senior executives, streamlining operations and dr

The Office of the Chief Medical Officers is responsible for the clinical performance of the respective lines-of-businesses.The Executive Assistant will report to the VP, CMO, Commercial Markets, and will also support the VP, CMO, Medicare.In this role you will serve as the primary point of contact f

A highly respected, national law firm is seeking a sophisticated Corporate Secretary / Executive Assistant to join our San Diego office. This is a pivotal role providing high-level administrative and organizational support to a team of corporate attorneys. The ideal candidate is a proactive professional who thrives on managing competing priorities and possesses a deep understanding of the corporate legal landscape. Location: Hybrid in San Diego (1 day remote per week) Key Responsibilities: • Assist multiple corporate attorneys with the administrative lifecycle of transactional legal services, including document preparation and closing logistics., • Manage complex calendars, schedule high-stakes meetings, and coordinate travel arrangements., • Serve as a primary point of contact for clients, internal stakeholders, and external partners, ensuring all communications are handled with discretion and professionalism., • Anticipate the needs of the legal team to streamline daily operations and ensure all deadlines are met in a high-pressure environment. Qualifications: • 3+ years of experience as a Legal Assistant, Executive Assistant, or Corporate Secretary, preferably within a mid-to-large law firm or a sophisticated in-house legal department., • Solid understanding of corporate and/or transactional legal processes., • Exceptional organizational skills and a mastery of the Microsoft Office Suite., • A high degree of initiative, the ability to "own" a project from start to finish, and a commitment to delivering high-quality work product

Demonstrated relationship-building skills; possesses solid judgment, critical thinking skills, and a sense of teamwork and community. Additional: 9/8/80 schedule (off every other Friday); flexible/remote work options; professional development support. The employee will be required to travel for a va

Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.

Our client in the real estate industry is seeking a highly skilled Executive Assistant to provide proactive administrative support to senior leaders. Manage complex calendars, schedule appointments, and coordinate high-volume meetings for executives. Serve as a liaison between executives, internal t

Keller Executive Search Executive Assistant Position.This is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and d

We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team. The virtual assistant's primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant. Proven experience as a Virtual Assistant or Office Ad

Executive Assistant To The CEO. Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office.

Job DescriptionAdministrative Assistant Department: Administrative Operations Reports To: Operations Manager FLSA Status: Non-Exempt (Hourly) Compensation: Competitive hourly rate based on experience Role Overview The Administrative Assistant supports Plumb’s day-to-day front office and administrative operations, ensuring a professional, organized, and client-focused environment. This role is responsible for maintaining the efficiency of the La Jolla office, managing all incoming and outgoing mail, and providing high-level administrative support to the executive and operations teams. This position is replaceable by design — built to create structure, documentation, and consistency so the work can continue seamlessly regardless of who performs it. The ideal candidate is proactive, resourceful, and detail-driven, anticipating needs before they arise and taking pride in keeping the business running smoothly. Work hours fall between 8:00 AM and 6:00 PM PST, determined by office and operational needs. Key Responsibilities • Serve as the first point of contact for staff, guests, and executives. Maintain a professional and welcoming environment., • Oversee daily front-office operations including phones, mail, supplies, and vendor coordination., • Support executive scheduling, travel, and administrative needs., • Coordinate document handling, including printing, scanning, shipping, and routing approvals., • Manage incoming and outgoing mail. Ensure checks and deposits are processed accurately and on time., • Maintain organized office systems, logs, and records to support efficiency., • Assist with event logistics, meeting preparation, and office upkeep., • Uphold confidentiality and accuracy in all administrative and financial tasks., • Provide general administrative support across departments and take on special projects as assigned.Qualifications & Skills, • 2+ years of administrative experience in a professional setting., • Exceptional organizational skills and attention to detail., • Clear, polished communication in both written and verbal form., • Strong time management and ability to handle multiple priorities., • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook)., • Dependable, proactive, and solution-oriented., • Professional demeanor and commitment to confidentiality.Performance Expectations, • Maintain an organized, client-ready office environment., • Process mail, deposits, and documentation within 24 hours of receipt., • Respond to internal and external inquiries within one business day., • Complete administrative tasks on schedule and with precision., • Think Plumb. Lead with integrity and professionalism in every interaction., • See Beyond the Numbers. Recognize how operational excellence supports client trust., • Be Self-Driven, Self-Disciplined, and Self-Motivated. Own your results., • Do the Right Thing, Even When It’s Hard. Protect confidentiality and uphold standards., • Be the White Hat. Be the reliable go-to for accuracy and accountability., • Be Interested, Not Interesting. Listen first, deliver what’s needed., • Be Heard from the Heart. Communicate clearly and respectfully., • Be Present and Be Engaged. Be visible, dependable, and attentive in the office., • Be Responsive. Close the loop quickly on all communication., • Be Proactive. Anticipate needs and act before being asked., • Manage Expectations. Set clear timelines and update as priorities shift., • Eliminate Homework Assignments. Hand off work that’s complete and ready to go.

The Administrative Assistant provides comprehensive administrative and operational support with a focus on trade show coordination, logistics, and financial administration.This role also supports the executive team and requires strong organizational skills, attention to detail, and the ability to ma

Job Description: Job Profile Summary.Bachelor's degree and 4+ years of Administrative Assistant or related work experience.Associate's degree and 6+ years of Administrative Assistant or related work experience.High School Diploma or equivalent and 8+ years of Administrative Assistant or related work

Now Hiring: Executive Assistant job in San Diego, CA.We are seeking a highly experienced Executive Assistant to provide comprehensive support to the Founder/Owner of a leading construction company.This is an onsite, Direct Hire position in Mira Mesa with a competitive salary and strong benefits.This

A highly respected national law firm is seeking a Corporate Secretary/Executive Assistant to support their team in San Diego. In this pivotal role, you will manage competing priorities and provide administrative support for corporate attorneys. Ideal candidates have over 3 years of experience in a l

Decisions regarding individual salaries will be based on a number of factors, such as experience and education.

Administration Group, Administration Group >.Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive.Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures.Leverages advanced proficiency

We are seeking an experienced Executive Assistant to provide exceptional support to our senior-level executives. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties, such as witnessing document signings. Provide backup

Job Description • We are hiring immediately for a full time SOUS CHEF position., • Location: ServiceNow SD - 4770 Eastgate Mall, San Diego, CA 92121. Note: online applications accepted only., • Schedule: Full time schedule. 6:00 am to 2:30 pm, days may vary. More details upon interview., • Requirement: 2 years of previous catering experience is preferred. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1489708. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We’re hiring! Bon Appétit Management Company operates more than 1,000 cafés around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We’ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients. Learn more about careers with Bon Appétit: Job Summary Summary: Helps Executive Chef prepare and cook foods. Coordinates activities of cooks and other food-service associates. Assumes responsibility for kitchen and food-service associates in the absence of Executive Chef. Essential Duties and Responsibilities: • Cooks and prepares food following approved recipes and production standards. Ensures all deadlines are met based on production orders., • Supervises hourly food service associates. Includes interviewing, scheduling, payroll, training, counseling, participating in reviews and recommending disciplinary action, as appropriate., • Stores food in designated areas following all corporate, state and federal food safety and sanitation procedures., • Ensures proper food handling, presentation, portion control and maintenance of appropriate serving temperatures., • Maintains sanitation of equipment, supplies and utensils. Cleans workstation thoroughly before leaving area. Keeps display equipment clean and free of debris during meal service to comply with all sanitation, safety, production and merchandising requirements., • Interacts with customers to resolve complaints in a friendly, service-oriented manner. Relays relevant information directly to supervisor., • Demonstrates complete understanding of daily menu items and accurately explains them to associates and customers., • Keeps up with peak production and service hours., • Monitors inventory and deliveries of product and supplies. Tracks product production, consumption and waste. Informs supervisor when supplies or product are low. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Bon Appetit maintains a drug-free workplace. [[filter4]] We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job Description HSS Hospitality Staffing Solutions is recognized as the largest national hospitality staffing company today serving over 900 hotels nationwide. Our commitment to quality in servicing hospitality clients has earned HSS the trust and respect of the best hotel brands in the business. HSS is currently seeking an Housekeeping Manager (Bilingual - Spanish) or our operation located in downtown San Diego, Gaslamp area. Job purpose The Housekeeping Manager or often referred to as Executive Housekeeper (EH) has complete responsibility and accountability for onsite HSS Housekeeping .Provide support and knowledge to the Executive Housekeeper and management staff at the resort. Consistently meet quality and timeliness standards along with budget objectives. In addition, maintaining a professional and effective relationship with property management. An Executive Housekeeper must ensure company mission statement and values are followed, with the best interests of the company, its employees and customers as their motivator. Duties and responsibilities QUALITY • Develop and maintain a high standard of excellence at the site level, according to site and HSS standards., • Establish and monitor site goals., • Attend all property management mandatory meetings. (Staff, budget, security, others)., • Ensure site contractual obligations, company policies, standards and procedures are followed., • Perform monthly operational Reviews., • Inspect units daily and complete the required amount of report cards per week., • Be knowledgeable of carpet cleaning procedures / equipment of each site., • Monitor and strive to improve site quality scores and report monthly scores (RCI, II, West, Internal) to management., • Provide orientation to all new employees., • Perform weekly departmental meetings., • Perform weekly staff meetings., • Training staff, both existing and new recruits, • Facilitate guidance to the Assistant in monitoring progress of Staff., • Handle all Trainee candidates at the resort., • Provide support to the Area Supervisor on recruiting, hiring and training qualified employees., • Ensure a safe working environment on site and office. TIMELINESS • Prepare weekly schedules based on forecast. This will ensure accurate staffing levels in order to have timeliness on large turns., • Plan work schedules to ensure adequate service., • Willing and able to perform any and all duties related to site operation., • Ensure a sense of urgency exists at each site so that units are turned on time., • Ensure all weekly reports are completed in a timely manner., • Personal timeliness, be prompt for all appointments and meetings. BUDGET • Assist and give feedback of site budgets as necessary., • Review weekly site budget performance and enforce recommendations for improvement., • Quote prices for additional products / services with the assistance of Area Managers, Corporate Director of Housekeeping or VP of Staffing. MANAGER • Recommend salary adjustments for staff as per company guidelines., • Maintain adequate inventory and equipment supplies. (Linen and House Wares), • Approve site expenses up to CUSTOMER SERVICE • Build professional relationship with resort management and other key members of the resort staff., • Be approachable & always follow up., • Create strong, positive customer relations., • Troubleshoot and solve problems to meet customer’s needs., • Conduct performance appraisals of staff as dictated by company policy., • Investigate and resolve issues related to HSS personnel., • Be knowledgeable of the complete resort., • Solve guest complaints promptly., • Have an open line of communication with resort management., • Maintain open line of communication with front office., • Other duties and projects as assigned Qualifications • A passion for cleanliness, • Demonstrated leadership and motivational skills, • Demonstrate our core values of loyalty, honesty and integrity, • Pro-active, self managing, • Excellent problem solving skills, • Strong communication skills, • Ability to work under stressful conditions, • Work irregular hours and travel Working conditions Work is performed in a hotel setting and requires the ability to sit and stand for an extend amount of time. Work is also conducted outdoors and requires the ability to walk and drive for an extended amount of time. Physical/Visual requirements • Frequent mobility, standing, walking, stair climbing and/or sitting for extended periods of time, • Requires corrective vision and hearing to normal range, • Frequent twisting, bending, stooping and reaching, • Regularly lift up to 25 lbs., • Manual dexterity to operate computer keyboard, calculator, copier machine, and other office equipment., • Perform daily walk through of the property. ENVIRONMENTAL CONDITIONS: • Odors or dust, • Cleaning chemicals, • Laundry chemicals Eligibility Requirements • Must be legally authorized to work in the United States without restriction., • Must be 18 years of age or older Benefits: Hospitality Staffing Solutions offers a comprehensive benefits package, including: • Medical, Dental, and Vision insurance, • Short-Term Disability coverage, • Supplemental Life Insurance, • Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA), • Company-paid Life and Long-Term Disability Insurance, • 401(k) plan with company match, • Paid Time Off (PTO): 15 days during your first year of employment, • 7 paid holidays Compensation The pay range for this position is $76,000- $80,000. This range represents the minimum and maximum pay that Hospitality Staffing Solutions reasonably and in good faith believes it will pay for this role at the time of posting. Applications Process & Deadline: Applications will be accepted until the position is filled. You can apply for this position or any additional position by visiting . HSS is the largest staffing agency focused on hospitality staffing. We work every day to match people looking for work with: Hotels, Resorts, Banquet Halls, Colleges & Universities, Event Spaces, Medical Facilities, and more. Hospitality Staffing Solutions (HSS) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with respect and dignity. Employment decisions are based on business needs, job requirements, and individual qualifications—without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state, or local laws.

Business acumen: Have a keen understanding of the organization the vision, business direction, and mission. We are searching for an experienced, reliable, detail-oriented Senior Executive Assistant Business Partner (EABP) to be part of our team. Calendar Management: Own business partners' complex c

INFINISOURCE CONSULTING SOLUTIONS (ICS).InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government.We tailor our services to meet the specific needs of our civilian,

Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)/liliExcellent command of English/liliHas excellent judgment in handling confidential information with discretion. Virtual Executive Assistant/h2pMCI is a leading Business Process Outsourcing (BPO) company that

As an Executive Virtual Assistant at Virtual Staff Labs, you'll play a crucial role in providing exceptional administrative support to our esteemed executives and clients. Join Our Team: Executive Virtual Assistant Position Available. Proven experience as an Executive Assistant or a similar administ

Job Description Hospitality Staffing Solutions is recognized as the largest national hospitality staffing company today serving over 900 hotels nationwide. Our commitment to quality in servicing hospitality clients has earned HSS the trust and respect of the best hotel brands in the business. HSS is currently seeking an Assistant Executive Housekeeper (AEH) for our client hotel located in the downtown San Diego, CA. The AEH has responsibility and accountability for onsite Housekeeping operations. Consistently meet quality and timeliness standards along with budget objectives. In addition, maintaining a professional and effective relationship with property management. An Assistant Executive Housekeeper must ensure company mission statement and values are followed, with the best interests of the company, its employees and customers as his / her motivator. Duties and responsibilities QUALITY • Develop and maintain a high standard of excellence at the site, • Establish and monitor site goals, • Ensure site contractual obligations, company policies, standards and procedures are followed, • Inspect units and complete the required amount of report cards per week, • Be knowledgeable of carpet cleaning procedures / equipment of each site, • Monitor and strive to improve site quality scores and report monthly scores (RCI, II, Internal) to management, • Training and developing of staff, both existing and new recruits, • Assign tasks to staff and inspects completed work for conformance to standards, • Monitor progress of MIT candidates, • Recruit, hire and train qualified employees, • Ensure a safe working environment at site and office TIMELINESS • Plan work schedules to ensure adequate service, • Train all employees to monitor daily progress and complete tasks on time, • Willing and able to perform any and all duties related to site operation, • Ensure a sense of urgency exists at each site so that units are turned on time, • Ensure all weekly reports are completed in a timely manner, • Arrive promptly for work and for all appointments and meetings BUDGET • Assist and give feedback of site budgets as necessary, • Recommend salary adjustments for staff as per company guidelines, • Maintain adequate inventory and equipment supplies CUSTOMER SERVICE • Build professional relationship with resort management and other key members of the resort staff, • Be approachable and always follow up, • Create strong, positive customer relations, • Troubleshoot and problem solve to meet customers needs, • Investigate and resolve issues related to personnel, • Be knowledgeable of the complete resort, • Solve guest complaints promptly Qualifications • A passion for cleanliness, • Demonstrated leadership and motivational skills, • Demonstrate our core values of loyalty, honesty and integrity, • Pro-active, self managing, • Excellent problem solving skills, • Strong communication skills, • Ability to work under stressful conditions, • Work irregular hours and travel Working conditions Work is performed in an hotel setting Physical/Visual requirements • Frequent mobility, standing, walking, stair climbing and/or sitting for extended periods of time, • Requires corrective vision and hearing to normal range, • Frequent twisting, bending, stooping and reaching, • Regularly lift up to 25 lbs., • Manual dexterity to operate computer keyboard, calculator, copier machine, and other office, • equipment Eligibility Requirements • Must be legally authorized to work in the United States without restriction., • Must be 18 years of age or older Benefits Hospitality Staffing Solutions offers a comprehensive benefits package, including: • Medical, Dental, and Vision insurance, • Short-Term Disability coverage, • Supplemental Life Insurance, • Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA), • Company-paid Life and Long-Term Disability Insurance, • 401(k) plan with company match, • Paid Time Off (PTO): 15 days during your first year of employment, • 7 paid holidays Compensation The pay range for this position is $70,000 - $72,000. This range represents the minimum and maximum pay that Hospitality Staffing Solutions reasonably and in good faith believes it will pay for this role at the time of posting. Applications Process & Deadline: Applications will be accepted until the position is filled. You can apply for this position or any additional position by visiting . HSS is the largest staffing agency focused on hospitality staffing. We work every day to match people looking for work with: Hotels, Resorts, Banquet Halls, Colleges & Universities, Event Spaces, Medical Facilities, and more. Hospitality Staffing Solutions (HSS) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with respect and dignity. Employment decisions are based on business needs, job requirements, and individual qualifications—without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state, or local laws.

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

The Assistant Executive Housekeeper is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning. The Assistant Executive Housekeeper will promote an atmosphere that insures customer and associate satisfaction. This position reports direct

Executive Support: Manage complex and ever-changing calendars, travel arrangements (domestic and international), and expense reports with meticulous attention to detail. Experience: 8+ years of experience providing strategic administrative support to senior-level executives (VP, SVP, or equivalent)