Executive assistant jobs in Tucson, ArizonaCreate job alerts

Job Description Assists in the overall provision of services for Speech and Language as directed by the supervisor of the program. The Speech/Language Pathology Assistant complements the Special Education Department's Speech and Language Division in the performance of duties. Position Details REQUIRED: Bachelor's degree in Speech/Language Pathology or completion of an approved training program for Speech/Language Pathologist Assistants or the equivalent from a Nationally or Regionally accredited college or university that meets the requirements of ARS 36-1940.04 Ability to obtain Arizona State Licensure as a Speech/Language Pathology Assistant within 60 days of initial employment Full job description here. You must attach copies of your transcripts to be considered for this position. Amphitheater Unified School District does not discriminate on the basis of race, color, religion/religious beliefs, gender, sex, age, national origin, sexual orientation, creed, citizenship status, marital status, political beliefs/affiliation, disability, home language, family, social or cultural background in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District’s non-discrimination policies are handled at 701 W. Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com.

Job Description TUCSON MUSEUM OF ART AND HISTORIC BLOCK JOB DESCRIPTION | EOE POSITION: Senior Director of Visitor Experience and Safety STATUS: Regular Full-Time, Exempt COMPENSATION: $60,000 - $70,000 (annual salary) plus benefits REPORTS TO: CFO/COO POSITION SUMMARY: The Senior Director of Visitor Services and Safety provides strategic leadership and operational oversight for the Museum’s visitor-facing functions, including visitor experience, retail operations, and museum and staff security. Reporting to the CFO/COO, this role sets vision, policy, and performance expectations while ensuring effective implementation through two key direct reports: the Director of Retail and the Director of Safety. The Director is responsible for aligning hospitality, earned revenue, and safety practices with the Museum’s mission, values, and public trust responsibilities, using assessment, data, and continuous improvement to deliver an inclusive, welcoming, and secure environment for all visitors, staff, volunteers, and collections. KEY RESPONSIBILITIES: Visitor Experience Strategy, Implementation, and Assessment • Develop and steward a comprehensive visitor experience strategy that integrates customer service, retail, and safety functions., • Establish service standards, policies, and procedures that guide front-line operations and are implemented by the Assistant Directors., • Use attendance data, sales reports, visitor feedback, and incident reporting to evaluate performance and identify opportunities for improvement., • Partner with Curatorial, Education, Advancement, Marketing, and Facilities to support exhibitions, programs, and special events., • Model and promote a culture of professionalism, inclusivity, hospitality, and accountability across all visitor-facing teams. Retail Management and Customer Service (Strategic Oversight) • Provide strategic direction and performance oversight for the retail operations and vendor activations to support earned revenue goals and in service of a diverse customer base., • Collaborate with the Assistant Director of Retail on merchandising strategy, pricing, inventory controls, and POS systems., • Review sales, admissions, and financial reports; set targets and evaluate progress with retail leadership., • Ensure retail operations reflect the Museum’s mission, values, and customer service standards., • Support retail staffing models, training frameworks, and customer service expectations developed and implemented by the Assistant Director of Retail. Museum Safety (Strategic Oversight) • Set institutional policies and standards for safety, security, and emergency preparedness., • Oversee the Director of Safety in the implementation of daily safety operations, staff supervision, and training., • Review incident reports, compliance checks, and risk assessments; recommend improvements as needed., • Coordinate with facilities, administration, and executive leadership on emergency planning, drills, and regulatory compliance., • Ensure a balanced approach to security that prioritizes visitor and staff safety while maintaining a welcoming museum environment. Leadership, Administration, and Operations • Recruit, supervise, mentor, and evaluate the Assistant Directors; support their professional development and effectiveness as managers., • Develop departmental goals, metrics of accountability, and performance evaluation frameworks aligned with institutional priorities., • Prepare and manage departmental budgets in collaboration with the CFO/COO; monitor revenue and expense performance., • Establish staffing strategies that support daily operations, evenings, weekends, and special events., • Serve as a visible leader and ambassador for the Museum’s commitment to visitor experience, safety, and public trust., • Contributes to a convergent organizational culture grounded in professionalism, mutual respect, and an entrepreneurial spirit., • Perform other related work as required. QUALIFICATIONS/COMPETENCIES: • Bachelor’s degree in museum studies, hospitality management, business administration, public administration, or a related field, or equivalent professional experience., • Minimum of 7–10 years of progressively responsible experience in visitor services, hospitality, retail, security, or operations, preferably in a museum or cultural nonprofit., • Demonstrated experience managing managers and leading multidisciplinary teams., • Strong understanding of customer service excellence, earned-revenue operations, and risk management., • Experience using performance metrics, financial reports, and qualitative data to guide strategy and improvement., • Excellent communication, judgment, and leadership skills., • Experience overseeing museum security or public-safety operations preferred., • Knowledge of AAM best practices related to visitor experience, safety, and public trust preferred., • Experience managing POS systems, retail financial reporting, or admissions operations preferred., • Training or certification in emergency management, safety, or security (or willingness to obtain) preferred. Application Materials: • Cover letter outlining your interest in the position, • Resume or curriculum vitae

Job Description ANNUAL SALARY RANGE: $32.7K - $37K PART-TIME 30 HOURS PER WEEK IMPORTANT: Please note that this is a hybrid position involving both office administration and on-site fieldwork. DEFINITION The Development Services & Code Enforcement Specialist provides administrative and field support to permitting, code enforcement, business licensing, and departmental operations. This role supports regulatory compliance by maintaining accurate records, assisting with enforcement processes, coordinating public meetings, and serving as a liaison between the City, residents, and external agencies. The Development Services & Code Enforcement Specialist is well organized, service-oriented and detail-oriented. KEY RESPONSIBILITIES Permit & Code Enforcement Support • Utilize the City’s permitting software to create, maintain, track, and report permit information., • Maintain digital records for plan check applications and issued permits., • Provide administrative support for code enforcement cases, including building, zoning, signage, nuisance, right-of-way, and street-related violations of adopted city codes., • Conduct initial code enforcement investigations and inspections, including:, • Receiving and documenting complaints and citizen concerns in City software systems, • Conducting field site visits and documenting conditions with notes and photographs, • Preparing draft Notices of Violation and ensuring proper mailing in accordance with legal requirements, • Conducting follow-up inspections to verify compliance, • Coordinating enforcement activities with third-party contractors Clean & Lien Processing • Coordinate with City departments to calculate labor, materials, overhead, and fees., • Prepare, mail, and track required notices., • Maintain accurate documentation and case records., • Process and record liens with the Pima County Recorder’s Office. Administrative & Departmental Support • Prepare monthly departmental reports., • Provide secondary support to the Assistant City Clerk and Permit Technician., • Coordinate departmental calendars, meetings, and appointments., • Draft correspondence, procedural manuals, and other internal documentation. Public Hearings & Boards • Schedule and coordinate meetings for the following boards and commissions:, • Planning & Zoning Commission, • Board of Adjustment, • Board of Appeals, • Prepare meeting agendas, record and transcribe meeting minutes, and ensure legal notice posting requirements are met., • Maintain and update the City’s website with public notices, meeting materials, and other required postings. Interagency Coordination & Reporting • Attend Pima Association of Governments (PAG) and Regional Transportation Authority (RTA) meetings as required., • Prepare and submit housing, commercial, transportation, environmental, and economic development data to regional agencies. Business Licensing Support • Assist with processing and tracking business license applications., • Respond to basic business license inquiries from the public., • Maintain accurate license records within City software systems., • Refer complex licensing matters to appropriate staff. KNOWLEDGE & SKILLS KNOWLEDGE OF: • Permit processing systems and automated tracking software, • Code enforcement documentation and administrative procedures, • Public meeting processes and legal posting requirements, • Office practices, recordkeeping, and interdepartmental coordination, • Basic business licensing processes and terminology Some positions may require knowledge of terminology and procedures specific to the area of assignment. SKILL IN: • Using software systems to track permits, enforcement cases, and reports, • Managing multiple deadlines and priorities, • Preparing meeting agendas, minutes, and official notices, • Communicating effectively with the public and internal staff, • Maintaining website content and digital records, • Organization, SUPERVISION RECEIVED AND EXERCISED Executive direction is provided by the Department Head. The Development Services & Code Enforcement Specialist has no supervisory responsibilities. QUALIFICATIONS Note: The required level and scope of the following knowledge and skills relate to the level of the position as defined in the class characteristics. MINIMUM QUALIFICATIONS • High school diploma or equivalent, including coursework in business English, typing, and basic arithmetic., • Two (2) years of administrative or clerical experience supporting a department, program, or office., • Relevant education may substitute for up to one (1) year of general experience., • Proficiency in Microsoft Office (Word, Excel, PowerPoint)., • Strong customer service and communication skills., • Bilingual in English and Spanish is highly desirable. Other Requirements • Valid Arizona Class D Driver License required., • Successful completion of a background check and drug screening may be required., • Some duties may require specialized training or certification. Physical Demands and Working Conditions • Primarily office-based work environment with occasional field inspections., • Extended periods of sitting and computer use., • Occasional lifting of materials up to 10–20 pounds., • Periodic driving, walking, and observation of property or building conditions., • Regular interaction with the public, contractors, and external agencies. Selection Guidelines: Formal application; rating of education and experience; oral interview and reference check; job-related tests may be required. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the City and the requirements of the job change. Company DescriptionLocal Government.Local Government.

Job Description Assists in the overall provision of services for Speech and Language as directed by the supervisor of the program. The Speech/Language Pathology Assistant complements the Special Education Department's Speech and Language Division in the performance of duties. Position Details REQUIRED: Master’s degree in Speech/Language Pathology with a valid Arizona Speech-Language Pathologist certificate or Bachelor's degree in Speech/Language Pathology with a valid Arizona Speech-Language Technician certificate Ability to obtain licensure from the Health Department; either Speech Pathology License, Temporary Speech Pathology License or Limited Speech Pathology License High level of expertise with diagnostic procedures Thorough knowledge of current remediation methods and materials Full job description here. You must attach copies of your transcripts to be considered for this position. Amphitheater Unified School District does not discriminate on the basis of race, color, religion/religious beliefs, gender, sex, age, national origin, sexual orientation, creed, citizenship status, marital status, political beliefs/affiliation, disability, home language, family, social or cultural background in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District’s non-discrimination policies are handled at 701 W. Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com.

Job Description Do you want to be an expert who use ingenuity to make it happen by implementing closed loop communication? And still have work life balance? An extremely busy team is looking for a motivated, hard worker with a love for organization and customer service. Job Duties: • Marketing, • Building systems and processes, • Basic office duties (answer phones, e-mail, file, and organize), • Client Relationship/ Database Management, • Filing (online) Must be Knowledgeable of the Following Programs • MS Office (Word, Excel, Outlook), • Google Suite, • Database Necessary Skills and Attributes: • Excellent time management skills, • Operational leadership, • Detail oriented, • Good communication skills (Written and Verbal), • Team player, • Treats all clients and team members with respect, • Positive attitude and friendly demeanor, • Highly organized If you would consider yourself a hard worker, team player, and customer oriented this is the job for you!” $15.15/ hr+ DOE 40 hours/ week

Job Description CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers' bespoke mission requirements, are enabling this future every day. The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community. We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities. Key Responsibilities • Serve as facilitator for meetings and working sessions, including agenda setting, time management, and ensuring adherence to meeting objectives., • Track, document, and follow up on action items to ensure timely completion and closure., • Prepare and distribute meeting minutes, status updates, and stakeholder communications., • Support planning and execution of meetings with clear goals and actionable outcomes., • Act as the first point of contact for the supported manager, triaging requests and prioritizing communications., • Coordinate calendars, meetings, travel arrangements, and logistics using approved federal travel systems (e.g., CGE Concur)., • Prepare agendas, briefing materials, and ensure leadership is fully prepared for meetings and travel., • Provide expense report support and reconciliation assistance., • Manage incoming calls, visitors, correspondence, and general administrative workflows., • Develop, implement, and maintain administrative systems, procedures, and documentation standards., • Draft memoranda, reports, and other official documents as required., • Perform quality control review of incoming documents, taskers, and correspondence prior to routing for approval., • Coordinate closely with other administrative assistants and PMO staff to ensure alignment of tasks and communications., • Support training coordination activities in partnership with training coordinators and leadership teams., • Assist with special projects including research, documentation, and basic analysis as needed., • Provide cross-training support for new Executive Assistant contractors when required.Required Qualifications, • Bachelor's Degree required., • Minimum of five (5) or more years of experience in executive administrative or PMO support roles.Clearance, • CBP BI Clearance preferred. Pay: $68,000 to $95,000 per year The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position. Please note: Candidate(s) will be required to go through pre-employment screening. Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/D/V) If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you. In addition to employee salary, we offer an array of employee benefits including: Paid vacation & Sick leave Health insurance coverage Career training Performance bonus programs 401K contribution & Employer Match • 11 Federal Holidays

Staff Product Manager, Conversational AI | Acorns Acorns is seeking a Staff Product Manager to lead the product strategy for Ask Acorns, our AI-powered assistant, across both the Acorns and Acorns Early brands. This is a high-impact, high-visibility role that sits at the center of how Acorns uses AI to advance financial wellness for everyday people and families. Acorns is a remote-first organization, offering the flexibility to work remotely while providing optional access to office space in Irvine, CA. What you will do at Acorns: Lead Product Strategy: Define how Ask Acorns evolves as an intelligence layer across both the Acorns and Acorns Early brands over time Own the Roadmap: Define and drive the Ask Acorns roadmap, partnering with product teams across Financial Planning, Financial Products, Families, and Growth to align priorities, surface dependencies, and ensure capabilities are built and sequenced in service of the broader product strategy Shape the Experience: Partner with design to craft Ask Acorns' voice, tone, and persona, and how it handles the edges of what it can help with Define Skills and Capabilities: Build the strategy for Ask Acorns' skills and capabilities, including memory and longitudinal understanding, proactivity, conversation threading, and the guardrails that govern experience and safety. Set the Quality Bar: Partner with engineering to establish the quality and performance bar for Ask Acorns, including latency, reliability, and the infrastructure that connects Ask Acorns to the broader Acorns product ecosystem Measure and Improve: Define success metrics and eval infrastructure, partner with research to build customer feedback loops, and use conversation transcripts and system instrumentation to detect issues and improve over time Evolve How We Work: Drive new ways of working across teams to improve the quality and speed of AI product development What you will bring to Acorns: 10+ years of product management experience, with at least 2 years building and shipping conversational AI products Ability to define a clear product strategy and translate it into a roadmap that balances near-term execution with strategic bets, moving quickly and adapting as the AI landscape evolves Heart-led and customer-obsessed, bringing genuine empathy to the work and a deep curiosity about the financial lives, hopes, and fears of everyday Americans Bias for speed and action; able to make decisions with incomplete information and move quickly while maintaining the rigor a regulated environment requires Deep understanding of conversational AI systems, including prompt engineering, memory, guardrails, and evals, with enough technical fluency to ask the right questions and make informed tradeoffs with engineering Sharp data instincts: knowing which metrics matter, analyzing performance with depth, and using data to drive decisions and hold teams accountable Strong executive presence and communication skills, including the ability to align teams, build organizational buy-in, and present effectively to senior leadership and the CEO Hands-on with AI tools, using them actively to prototype ideas, stress-test assumptions, and accelerate the product development process Hunger to deliver game-changing products Exceptional drive and precision in delivery A belief that your work is tied to your life's mission Optimistic about the potential of societal change You are not expected to have experience with all listed requirements. If you feel passionate about Acorns' mission, vision, and values, please apply. What we offer: Competitive salary and stock options A comprehensive benefits package for you and your family Flexible work location, hours, and paid time off 401(k) matching Monthly Acorns account contribution & GoHenry account for your family Mindfulness and Financial Wellness resources, Headspace and Addition Wealth Acorns Career Development Program (Ongoing training sessions, development plans, development check-ins, Cornerstone’s online training platform) Roots Leadership Program for Emerging Leaders Community week onsite gatherings and various virtual events Talented and motivated team members who care deeply about one another, our mission, and our customers. The rare opportunity to create a new world. We inspire one another every day to do meaningful work that solves big societal challenges. About Acorns: Acorns is a financial wellness app that helps everyday people and families save and invest money for the long term. Since 2014, Acorns has grown into a global company with multiple life-stage products serving the needs of kids, teens, adults, and parents. Named one of Time’s “World’s Best Brands of 2024,” Acorns has helped over 14 million people save & invest over $25 billion dollars, much of it from spare change and small amounts. Compensation Information: The pay range for this position at commencement of employment is expected to be between $230,000 and $248,000/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including equity grants, and discretionary cash bonus awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Work Authorization: Acorns participates in E-Verify to confirm the employment eligibility of all newly hired employees. For more information about E-Verify, please visit

Job Title: Sales Representative (Commission-Based) Location: Remote – USA-based only Overview: We are seeking a motivated and well-connected Sales Representative to join our team on a commission-only basis. This role is ideal for a self-starter who has an existing rolodex of clients and is passionate about connecting Small and Medium-sized Businesses (SMBs) with high-quality Executive Assistant and Virtual Assistant services. You will play a key role in driving growth by introducing our solutions to your network and securing new business opportunities. Key Responsibilities: • Leverage your existing network of SMB clients to promote and sell Executive Assistant and Virtual Assistant services., • Identify, qualify, and close new business opportunities with potential clients., • Build and maintain strong client relationships to ensure long-term success., • Act as the main point of contact between the client and internal teams during the onboarding process., • Track outreach efforts and sales pipeline through regular reporting. Qualifications: • Must be based in the USA., • Must be comfortable working on a commission-only compensation structure., • Proven experience in sales, business development, or client relationship management., • Existing client base or network within the SMB sector., • Strong understanding of the value and application of Executive Assistant and Virtual Assistant services., • Excellent communication, negotiation, and interpersonal skills., • Self-motivated, proactive, and able to work independently with minimal supervision. What We Offer: • Competitive commission structure with high earning potential., • Flexibility to work remotely and set your own hours., • Opportunity to represent a fast-growing and in-demand service offering., • Supportive team environment with marketing and operational resources available. If you’re a sales-driven professional with a valuable network and a passion for supporting SMBs, we’d love to hear from you! JWay Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth. This is a high-trust role for someone who enjoys creating order, reducing friction, and helping a busy executive operate with greater clarity. You'll own the operating rhythm of the executive office, including the Daily Executive Briefing, inbox triage, calendar protection, AR/AP coordination, third-party communication, internal meeting support, recruiting logistics, travel, vendor management, and stakeholder follow-through. You will not be handed a queue of disconnected tasks. You'll be trusted to own important administrative and operational domains end-to-end, improve the systems around them, and help create a more organized, proactive executive office as AOA grows. • Hourly Rate: $35-$50/hour, based on experience, • Hours: Approximately 100 hours/month (~5 hours/day across AOA's 20-day work month), • Schedule: Available during normal business hours (Central Time)., • Location: Remote, US-based, • Reports to: CEO AOA is a growing digital design and development agency that creates high-impact websites, AI-native apps, and standout eCommerce experiences for ambitious modern brands. We partner closely with eCommerce and SaaS companies to deliver thoughtful, polished work that drives meaningful results and lasting client success. Our work spans strategy, design, development, eCommerce, conversion optimization, and custom application development. We are a close-knit team where every person has a direct, visible impact on our clients' success and the growth of the company. We value genuine relationships, high standards, ownership, clear communication, and a true commitment to client delight. As an AI-native agency, we use modern tools to enhance the quality, speed, and clarity of our work, while keeping human judgment, creativity, and relationships at the center. • Key Outcome: Create the structure and proactive support needed for the CEO to direct the majority of his time, energy, and focus toward the activities that create the greatest value for AOA's growth., • Run a Daily Executive Briefing with the CEO covering calendar, priorities, decisions, inbox items, and open loops., • Own inbox triage end-to-end: filter noise, answer routine questions, draft replies for approval, and escalate only what truly needs the CEO's attention., • Protect the CEO's calendar by managing scheduling, preserving focus time, coordinating meetings, and pushing back on unnecessary interruptions., • Own Accounts Receivable coordination: run weekly aging, send reminders, track payment promises, follow up consistently, and escalate sensitive cases when needed., • Own Accounts Payable and contractor operations: support the payment cycle, handle contractor payment questions, and coordinate receipts and expenses., • Serve as the administrative point of contact for the bookkeeper, CPA, legal, and insurance partners., • Coordinate internal meeting operations, including agendas, pre-reads, notes, action items, and follow-through., • Coordinate recruiting logistics, including interview scheduling, candidate communication, reference checks, and interview prep materials., • Coordinate travel and events, including flights, hotels, itineraries, conference logistics, dinners, and expense reports., • Manage SaaS subscriptions, vendor renewals, license tracking, and quarterly tool audits., • Maintain a stakeholder VIP list and prompt the CEO when timely relationship follow-up is needed., • Run interference on vendor pitches, podcast invites, networking requests, and other inbound items that do not require the CEO's calendar., • Coordinate team lifecycle moments, including onboarding logistics, birthdays, anniversaries, appreciation moments, and offboarding support., • Build the EA Operating System by documenting the playbooks, templates, and SOPs this role runs so the function can scale as AOA grows., • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive., • Proven ability to own responsibilities end-to-end, operate independently, and follow through without needing to be chased., • Excellent written and verbal communication, with the ability to write warmly, clearly, professionally, and in an executive-ready voice., • Strong judgment around what to handle directly, what to draft for approval, what to defer, and what to escalate., • High comfort with modern email, calendar, document collaboration, and task management tools., • Experience supporting AR, AP, contractor payments, receipts, expenses, or similar finance-adjacent workflows., • Experience coordinating with external partners such as bookkeepers, CPAs, legal counsel, insurance providers, vendors, or consultants., • Strong organizational systems for tasks, owners, due dates, decisions, and follow-through., • High discretion and trustworthiness with confidential financial, personnel, client, and strategic information., • Strong AI fluency. You routinely use AI tools regularly as an engine of your work, not to replace your work., • Prior experience in an agency, consulting, professional services, or fast-moving small business environment., • Experience supporting a founder or CEO who wears multiple hats across sales, operations, client relationships, strategy, and team leadership., • Familiarity with project management, CRM, finance, and collaboration platforms such as ClickUp, HubSpot, QuickBooks, Harvest, Rippling, Bill.com, Google Workspace, or similar tools., • Experience creating playbooks, templates, SOPs, or lightweight operating systems for recurring workflows., • Comfort working in a flexible, remote, or hybrid environment where proactive communication is essential. You do not need to check every single box to apply. If this role feels aligned with your experience, strengths, and the kind of work you enjoy, we would love to hear from you. Must be authorized to work in the United States. We are unable to provide visa sponsorship for this role.

Company Overview Flosum is a Salesforce-native DevOps and data protection platform trusted by enterprises across technology, financial services, healthcare, energy, and the federal government. We operate with a lean, high-performance culture where every team member has outsized impact. We are financially sustainable, AI-forward, and growing — and we need someone exceptional to help our CEO operate at peak effectiveness across both the business and his personal office. The Role The ideal candidate will reside in San Ramon California, or in the Bay Area. This is not a typical executive assistant position. You will serve as the operational right hand to Flosum's CEO, managing a blend of professional and personal operations that require intelligence, discretion, financial literacy, and legal awareness. Think of yourself as a one-person chief of staff for the CEO's entire life — investments, legal coordination, family logistics, office administration, and everything in between. You will be the single point of accountability for ensuring that nothing falls through the cracks across a complex, fast-moving set of responsibilities. If you thrive on variety, can context-switch between a tax filing and a college application in the same hour, and want a role where you learn how a CEO actually operates day to day — this is it. Who You Are • You are sharp, driven, and high-energy with an insatiable appetite for learning and getting things done, • You have a baseline understanding of personal finance, investments, and tax processes — enough to be dangerous and ask the right questions, • You have exposure to or genuine interest in legal processes — you do not need to be a lawyer, but you should be comfortable reading a contract, understanding a filing deadline, and coordinating with attorneys without hand-holding, • You are an exceptional organizer who builds systems, not just to-do lists, • You exercise impeccable judgment and discretion — you will have access to sensitive personal and financial information, • You communicate clearly, directly, and proactively — you do not wait to be asked, • You are comfortable operating independently with minimal supervision and can manage up effectively, • You are tech-savvy and embrace AI tools to maximize your productivity What You Will Own Investment & Financial Operations • Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO, • Track and organize personal investment portfolios, statements, and financial correspondence, • Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations, • Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently, • Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments Legal Coordination & Light Legal Work • Serve as the primary liaison with attorneys, legal agencies, and regulatory bodies for personal and light business legal matters, • Review, organize, and track contracts, agreements, and legal correspondence, • Manage timelines for legal filings, renewals, and compliance deadlines, • Conduct basic legal research and prepare summaries to support decision-making, • Coordinate with local government agencies and offices on permits, filings, and documentation Personal & Family Operations • Manage logistics for family-related matters including college applications, enrollment, academic deadlines, and school communications, • Coordinate medical appointments, insurance paperwork, and health-related administration for the CEO's family, • Handle personal scheduling, travel, and logistics that intersect with professional commitments, • Serve as the go-to problem solver for personal administrative needs, ensuring fast resolution Office & Administrative Operations • Own the CEO's incoming mail — physical and digital — with a system for triage, action, and follow-up, • Maintain organized records and filing systems across financial, legal, and personal domains, • Identify and implement tools and processes that increase efficiency across all areas of responsibility, • Proactively flag issues, deadlines, and risks before they become problems 2-5 years of experience in executive support, operations, legal administration, financial coordination, or a similar role combining multiple disciplines Bachelor's degree required; coursework or certification in business, finance, pre-law, paralegal studies, or a related field is a strong plus Demonstrated ability to manage complex, multi-track workstreams with competing deadlines Experience coordinating with external professionals (attorneys, accountants, financial advisors) Familiarity with personal tax filings, investment documentation, and basic legal agreements Proficiency with productivity and AI tools — Google Workspace, Microsoft Office, and a willingness to adopt new technology aggressively Must be trustworthy, discreet, and comfortable handling confidential information What Makes This Role Special This is a rare opportunity to work directly alongside a CEO and learn how decisions get made at the intersection of business, finance, and personal life. You will not be siloed. You will not be bored. You will build skills across legal, financial, and operational domains that most people do not get exposure to until much later in their careers. If you are ambitious and want a role with real responsibility from day one, we want to hear from you. • Opportunity to shape the digital strategy at a high-growth Salesforce ISV., • Collaborative, innovative, and mission-driven culture., • Competitive compensation and benefits., • Career growth in a fast-scaling company serving global enterprises., • Be part of a global, mission-driven team, • Learn from top leaders in Salesforce DevOps and SaaS sales, • Work on exciting challenges in a rapidly growing industry

About Egen: Egen is a fast-growing and entrepreneurial company with a data-first mindset. We bring together the best engineering talent working with the most advanced technology platforms, including Google Cloud and Salesforce, to help clients drive action and impact through data and insights. We are committed to being a place where the best people choose to work so they can apply their engineering and technology expertise to envision what is next for how data and platforms can change the world for the better. We are dedicated to learning, thrive on solving tough problems, and continually innovate to achieve fast, effective results. If this describes you, we want you on our team. Want to learn more about life at Egen? Check out these resources in addition to the job description. _ About the opportunity: We’re looking for a polished, proactive Office Manager who doubles as a stellar Executive Assistant. You’ll keep our Naperville and Chicago offices running like a well-oiled machine, while also supporting a few of our senior leaders with scheduling, travel, and general admin magic. This role is perfect for someone who thrives in fast-paced environments, enjoys creating order and clarity in dynamic environments, and finds joy in making other people’s lives easier. This is a hybrid role—expect to be onsite 1–2 days a week in either Naperville or Chicago, and remote the rest of the time. • Own the vibe: keep our offices welcoming, stocked, and running smoothly, • Be the first face guests see and the friendly point of contact for team needs, • Coordinate onboarding logistics: desks, laptops, welcome kits, badge access, and more, • Manage office supplies, snacks, swag, mail, deliveries, and vendor relationships, • Plan and coordinate in-office lunches, team events, and culture-building moments, • Provide executive assistant support to senior leaders:, • Manage calendars and schedule meetings, • Book and coordinate travel (flights, hotels, cars, etc.), • Keep things on track with reminders, agendas, and follow-ups, • Pitch in with light financial admin: check processing, supply orders, expense tracking, • Jump into ad hoc projects across People Ops, IT, and beyond—you’re a trusted utility player, • You’ve got a winning personality—approachable, positive, and easy to work with, • You bring a hospitality mindset to everything you do, whether it’s greeting a visitor or managing a last-minute calendar shift, • You’re a natural organizer with an eye for detail and a get-it-done attitude, • You love supporting people and making their day easier, • You can juggle a dozen tabs—literally and metaphorically, • You’re just as comfortable scheduling a leadership offsite as you are stocking the snack drawer, • You communicate clearly, kindly, and with a little flair, • You can travel between Naperville and Chicago weekly (don’t worry, we’ve got good coffee at both), • 2+ years in office admin, coordination, or operations—bonus points for EA experience, • Calendar and travel management chops (you’ve booked more flights than United), • Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, etc.), • Familiarity with onboarding, basic IT troubleshooting, and office logistics, • Comfortable with light finance tasks (invoices, expenses, ordering) Compensation & Benefits: This role is eligible for our competitive salary and comprehensive benefits package to support your well-being:- Comprehensive Health Insurance- Paid Leave (Vacation/PTO)- Paid Holidays- Sick Leave- Parental Leave - Bereavement Leave- 401 (k) Employer Match- Employee Referral Bonuses Check out our complete list of benefits here - >_ The salary range for this role is $70,000 - 90,000, commensurate with experience and qualifications. Important: All roles are subject to standard hiring verification practices, which may include background checks, employment verification, and other relevant checks. EEO and Accommodations: Egen is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws. Egen will also consider qualified applications with criminal histories, consistent with legal requirements. Egen welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.

Job Description Daily rate for serving as a certificated substitute nurse (per school year): • Full Day - $140.00/day, • Half Day - $70.00/day Rate after covering the same assignment for a minimum of 20 consecutive school days (per school year): • $195.00/day Hourly rate for serving as a substitute health assistant: • $14.00/hr Being a substitute with Amphitheater Public Schools in no way constitutes an assurance of a minimum number of assignments. Employment is strictly on an on-call, as-needed basis. Position Details REQUIRED (substitute School Nurse): • License to practice as a Registered Nurse in Arizona, • Current CPR and First Aid certification from the Red Cross, American Heart Association, or National Safety Council, for adults and children REQUIRED (substitute Health Assistant): • High school diploma or equivalent, • Current CPR and First Aid certification from the Red Cross, American Heart Association, or National Safety Council, for adults and children, • One year of work experience as a health assistant, personal care technician, hospital ward clerk, physician's office or other equivalent experience in the medical profession You must attach a copy of your license and CPR/First Aid certification to be considered for this position. Amphitheater Unified School District does not discriminate on the basis of race, color, religion/religious beliefs, gender, sex, age, national origin, sexual orientation, creed, citizenship status, marital status, political beliefs/affiliation, disability, home language, family, social or cultural background in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District’s non-discrimination policies are handled at 701 W. Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com.

The Executive Assistant is a member of the Administration Team and supports the Chief of Staff, Chief Operations Officer (COO), the Board of Directors, and the Leadership Team in keeping CFB's operations running smoothly and efficiently.While support of COO is the central focus of this role, the Exe

Join our team as a PRN Physical Therapist Assistant! At ApexNetwork Physical Therapy, patients come first; it's what we all believe. It's the driving force behind our passion and what has helped us become one of Entrepreneur magazine's top franchise picks. Come Heal With Us Heal The Breathtaking Tucson Community on Team Apex! This is more than a clinical job; this is a career. Team Apex provides over 20 years of expertise to teach our team how to thrive in a competitive environment. Therapist Owned & Operated Your voice is heard by therapist owners and therapist executive-level administrative staff. Growth & Stability This growing privately held company grew from 3 clinics in 1999 to over 95 and counting, in 13 states across the U.S. Offering multiple pathways to career development including clinical expertise and professional growth. Proven Path to Ownership Several of our Franchise Owners and executive-level administrative staff started as staff therapists or Clinic Manager Physical therapists, just like you. Upscale, High-Quality Physical Therapy Services Our beautiful and welcoming facilities provide a warm environment for our team and our patients. The patient-centered focus of Apex sets us apart and makes our clinics feel like home. • Passion and dedication to patient education, • Driven to provide successful patient outcomes in a high-energy environment, • Commitment to personal development and growth with Apex, • Aspire to develop or strengthen leadership qualities, • Strong ability to enhance a positive and supportive rehab environment Education: • Graduate (e.g., Associate) from an accredited program which meets the licensure requirements in the state of practice is required., • All Physical Therapist Assistants must be licensed, or license eligible in the state they are applying.

Job DescriptionGeneral Description: The Administrative Assistant / Recruiting Specialist plays a key role in supporting the full recruitment cycle and ensuring seamless hiring operations. This dual-function position combines critical administrative duties—including record-keeping, scheduling, and compliance—with active participation in recruitment efforts such as job postings, candidate communication, interview coordination, and onboarding. The role ensures that organizational hiring needs are met efficiently while maintaining a positive candidate and employee experience. Minimum one year recruiting experience required including various types of interviews (i.e. phone, video, etc.).Advanced Microsoft Office skills and database management experience required. Summary Of Essential Job Functions: • Essential job functions include the following., • Manage full-cycle recruitment: job postings, candidate sourcing, screening, interviewing and reference checks., • Partner with hiring managers to gain a comprehensive understanding of the hiring needs and job specifications for each position., • Develops and releases job postings on job boards, social networks and platforms., • Utilizes knowledge of multiple recruiting sources to find quality candidates., • Maintain applicant tracking system (ATS) and recruitment pipelines., • Ensure a positive candidate experience throughout the hiring process., • Develop relationships with schools, job boards, and community organizations to support talent pipelines., • Maintain a database of candidate records, including active and passive prospects., • Follows up on interview process status and updates records in internal database., • Monitors, responds to and distributes incoming communications from the Recruiting and HR Recruiter Inboxes., • Develops and carries out an efficient documentation and electronic filing system., • Conducts new hire orientation and assists with the onboarding process., • Manages content for the Intranet and employee communication, providing engaging features that improve employee engagement., • Assists with maintaining accurate employee records, including personnel files, HRIS data entry, and compliance documentation., • Prepare reports and metrics for leadership review., • Ensure compliance with labor laws, policies, and procedures., • Assist with employee engagement initiatives, training coordination, and HR communications., • Provide day-to-day support to the Executive Support/Recruitment Supervisor and Hiring managers., • Reviews operating practices and implements improvements where necessary., • Interacts with external clients as well as internal staff at all levels., • Organize and attend various meetings; prepare and distribute meeting minutes as needed., • Performs other related duties as required and assigned. Requirements: • High School Diploma or GED required. Bachelor’s degree in human resources or related field preferred., • Minimum one year recruiting experience required including various types of interviews (i.e. phone, video, etc.)., • Advanced Microsoft Office skills and database management experience required., • Familiarity with job boards, and HR software, databases, and management systems., • Basic knowledge of personnel management, employment and recruitment techniques, and laws relating thereto., • Strong written and verbal communication skills., • Exercises discretion in acquiring and disseminating confidential and proprietary information., • Technical, critical thinking and interpersonal skills relevant to Human Resources to effectively communicate with applicants, employees, team members, hiring managers, directors and administration., • Proven ability to work productively in an environment with high levels of interruption., • Ability to prioritize work with minimal supervision, and to independently carry out the duties of the position., • Ability to problem solve, interpret instructions from diverse individuals, and recommend solutions., • Flexibility and excellent time management skills., • Strong organization skills, attention to detail and ability to multitask., • Ability to support and implement department projects, policies, goals and objectives., • Maintain a functional and safe home working space with adequate internet connection for the job., • Comply with all agency and program policies and procedures including confidentiality, employee conduct, computer usage and dress code., • Meet program/department’s performance and productivity standards., • Attend required agency and program/department meetings., • Adhere to the schedule agreed upon with the supervisor., • Follow and model CFR’s core values., • Participate in PQI initiatives., • Must be eligible and able to obtain a Level one fingerprint card., • Must have a valid Arizona driver’s license, vehicle and meet agency liability insurance requirements. Ability Requirements: • Sitting for extended periods of time daily; standing and walking short distances., • Ability to use a variety of office equipment and machines as referenced., • Normal manual dexterity and eye-hand coordination required., • Repeated hand-wrist movement required. The nature of the position involves a fast paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment’s notice and the position requires quick response time and flexibility. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Any offer of employment is contingent upon drug test and fingerprint clearance.

Job Description Administers first aid and prescribed medical care to students. Performs duties under the close supervision of the School Nurse, Principal, or designee. Position Details REQUIRED: High school diploma or equivalent Current First Aid and CPR certification from an approved provider One year of work experience as a health assistant, personal care technician, teacher assistant with medically fragile students, physician's office or other equivalent experience in the medical profession Full job description here. You must attach copies of your first aid/CPR certification to be considered for this position. Amphitheater Unified School District does not discriminate on the basis of race, color, religion/religious beliefs, gender, sex, age, national origin, sexual orientation, creed, citizenship status, marital status, political beliefs/affiliation, disability, home language, family, social or cultural background in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District’s non-discrimination policies are handled at 701 W. Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com.

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Job Description Reports to the Chief Operating Office Administrative Assistant Job Summary Responsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and maintaining efficient office operations. This position does require occasional evening and weekend work. Community/Organization St. Luke's Home is an assisted living facility with the mission: To provide enriching, affordable care and support for residents ensuring their well-being and participation in an assisted living community. As a member of our team, you are part of a group of resolute people who are committed to creating an environment that promotes the well-being of all and promoting decision making by those who live here or those working closest to them. We believe in the value of person-directed care. Administrative Assistant Duties and Responsibilities • Administrative Support includes sending invites for Board of Director and Committee Meetings; sends supporting documents for meetings; dictation of meeting minutes along with Action Item Document, • Handles incoming calls, emails and ensuring the right individual receives the communication, • Office management includes ensuring that all departments have the supplies needed, order, when necessary, organize files (both physical and electronic) and oversee equipment maintenance, • Database management as requested by Chief Operating Officer, • Assists in planning and executing events, meetings, and special events, • Assists in the creation of event materials, • Program support as needed includes completing the monthly activity calendar, • Creates and maintains community partnerships (Included on monthly calendar), • Assists with admissions, including initial communication with prospects, setting up and completing tours and ensuring appropriate paperwork is completed prior to admission, • Other duties as delegated by the Chief Operating Officer Administrative Assistant Requirements and Qualifications • High School Diploma or GED, • Associate’s degree preferred or on the job experience, • Experience in Senior Living environment or similar position, • Computer literacy, • Ability to use independent judgement in responding to requests for information, solving operational issues and maintaining sensitive information., • Strong people skills with the propensity to successfully foster new and maintain long-standing business relationships, • Excellent communication skills, both orally and written; skilled in the art of negotiation, • Ability to multitask, prioritize and delegate responsibilities in an effective and efficient manner, • Outstanding integrity, solid moral judgment, and the ability to make important decisions under pressure

Job Description This is a weekend position Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All. We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org. OVERVIEW Under direction of the Program Administrator, Program Manager, or designee, is responsible for encouraging and empowering Medical Respite guests to recover by providing services which will assist with completion of activities of daily living and active participation in recommended healthcare services. The Respite Assistant assists Medical Respite guests with navigating and utilizing the Casa de Respiro facility and other services offered by Catholic Community Services and partnering entities. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned. ESSENTIAL FUNCTIONS Documentation: • Protects and maintain the confidentiality of guest records and information, • Follows Data, Assessment, Plan (DAP) format when completing guest progress and staffing notes, • Responsible for the submission of timely, accurate, and complete billing information to Electronic Health Record (EHR), • Responsible for meeting encounter production requirements as directed, • Completes documentation with attention to grammar, punctuation, and spelling, • Completes other forms/paperwork as directed by leadership (e.g., Critical Incident Reports, vehicle log, etc.) Duties and Job Responsibilities: • Engages Medical Respite guests and offers assistance with understanding treatment recommendations and holistic healthcare and recovery model, • Assists guests with developing skills and acquiring knowledge related to the independent completion of personal care and activities of daily living (eating meals, completing hygiene-related tasks, attending appointments, completing laundry, changing bed linens, etc.) and providing minor assistance as needed, • Assists guests with developing skills and acquiring knowledge related to utilizing healthcare services and community resources that contribute to improvement of quality of life, • Works as a collaborative partner on Adult Recovery Team (ART) to provide recovery support and advocacy for guests and staff, and participates in ART meetings as needed, • Assists guests with the self-administration of medications and other indicated treatment-related activities as directed by a qualified healthcare professional, • Empowers guests to direct independent care and engagement within the community, • Disseminates literature and information on recovery, • Encourages the health, safety, and welfare of guests at all times, • Assists treatment team with ongoing assessment of guests' emotional, behavioral, and social needs, • Participates in interdisciplinary staffing for clients with other team members as appropriate, • May drive personal or agency vehicle on company business MINIMUM REQUIREMENTS Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources. • High School Diploma or GED, • 2 years of experience working in a healthcare or personal care capacity, • Credentialled as a Peer and Recovery Support Specialist, or have the ability to obtain certification within 90 days of hire, • Proven skills utilizing Microsoft Office Suite, • Ability to obtain First Aid and CPR certification, • Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone REGULATORY • Must be at least 18 years of age, • Valid driver license, proof of insurance, and 39-month motor vehicle report, • Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid), • Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid), • TB screening (employer paid) DESIRED QUALIFICATIONS • Bilingual in English and Spanish, verbal and written, • Background in community health and working with homeless population The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job. We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.

Job Description Positions available (eff. 2/28/2023): • Behavior Monitor - $14.15/hr, • Campus Monitor - $14.00/hr, • Clerical - $14.00/hr, • Computer/Technology Aide - $14.30/hr, • Crossing Guard - $14.00/hr, • Custodian - $14.15/hr, • Food Service - $14.00/hr, • Groundskeeper - $14.15/hr, • Health Assistant - $14.00/hr, • Instructional/Classroom Support - $14.00/hr, • Security - $15.00/hr Being a substitute with Amphitheater Public Schools in no way constitutes an assurance of a minimum number of assignments. Employment is strictly on an on-call, as-needed basis. Amphitheater Unified School District does not discriminate on the basis of race, color, religion/religious beliefs, gender, sex, age, national origin, sexual orientation, creed, citizenship status, marital status, political beliefs/affiliation, disability, home language, family, social or cultural background in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District’s non-discrimination policies are handled at 701 W. Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com.