Executive assistant jobs in Albany, New YorkCrear alertas

Job DescriptionSalary: $25.00 / hour to $35.00 / hour Columbia Development Companies is a real estate development firm in Albany, NY. We have an immediate opening for a part-time Administrative Assistant position. This office-based position would be approximately 20 hours per week. The hourly wage is $25.00/hour - $35.00/hour BOE. Key Responsibilities: • Executive Support: Manage calendars, schedule meetings, arrange travel, and prepare for meetings., • Administrative Duties: Handle correspondence, manage confidential documents, process expense reports, maintain organized files and other critical information., • Transaction Support: Coordinate paperwork including sending packages, and act as a liaison between clients and co-workers., • Communication and coordination: Answer phones, greet clients, manage mail, track timelines and deliverables., • Expertise in Microsoft Office Suite., • Strong written and verbal communication skills., • Cheerful outlook & flexibility., • Ability to work under pressure and multitask.

Job Description • We are hiring immediately for a full time SOUS CHEF position., • Location: Regeneron - 350 Tempel Lane B27, Rensselaer, NY 12144 Note: online applications accepted only., • Schedule: Full time schedule. Monday - Friday, 6:30 am - 4:30 pm. More details upon interview., • Requirement: At least 5 years of experience in restaurant cooking, menu writing, and HACCP procedures required. 3-5 years of supervisory experience preferred. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1482114. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Hospitality is not only in our name; it is the foundation upon which our company was built. Mazzone Hospitality originated over 30 years ago with a small restaurant in downtown Schenectady. Our commitment to customer service over the years has brought us to where we are today as the most prestigious hospitality company in upstate New York. We have two distinct divisions, On/Off premise catering and business dining. Although we are still family rooted, most recently in 2017 we took our company to the next level by partnering with Restaurant Associates, a division of Compass Group North America. Currently we operate within 18 different locations throughout the capital district, and have over 1,000 employees on our team. Nothing is too small when it comes to attention to details. The desire to provide exceptional service is the foundation upon which we will build your experience with us. Job Summary Summary: Helps Executive Chef prepare and cook foods. Coordinates activities of cooks and other food-service associates. Assumes responsibility for kitchen and food-service associates in the absence of Executive Chef. Essential Duties and Responsibilities: • Cooks and prepares food following approved recipes and production standards. Ensures all deadlines are met based on production orders., • Supervises hourly food service associates. Includes interviewing, scheduling, payroll, training, counseling, participating in reviews and recommending disciplinary action, as appropriate., • Stores food in designated areas following all corporate, state and federal food safety and sanitation procedures., • Ensures proper food handling, presentation, portion control and maintenance of appropriate serving temperatures., • Maintains sanitation of equipment, supplies and utensils. Cleans workstation thoroughly before leaving area. Keeps display equipment clean and free of debris during meal service to comply with all sanitation, safety, production and merchandising requirements., • Interacts with customers to resolve complaints in a friendly, service-oriented manner. Relays relevant information directly to supervisor., • Demonstrates complete understanding of daily menu items and accurately explains them to associates and customers., • Keeps up with peak production and service hours., • Monitors inventory and deliveries of product and supplies. Tracks product production, consumption and waste. Informs supervisor when supplies or product are low. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Mazzone maintains a drug-free workplace About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Receptionist Location: Albany, NY | Full-Time | $19.00- $21.00/hr. Summary: As the Receptionist and under the direction of the Executive Assistant, ensure efficient office operations, including telephone reception, greeting visitors, posting, and distributing daily mail. Perform general clerical duties, including word processing, faxing, and filing. Essential Functions and Responsibilities: · Answer incoming phone calls on multiple lines, determine the nature of each call, and direct the call to the appropriate staff member. If staff is not available, direct a call to voicemail or take a written message as the caller requests. · Greet visitors to NYSID office: announce visitors' arrival to appropriate staff members. · Maintain a clean waiting area for guests, including stocking pamphlets as needed. · Receive and sort incoming mail, sign for packages or deliveries. · Post all outgoing mail on a timely basis for pick-up. · Process customer monthly statements for mailing. · Arrange for pick-up of outgoing packages, including filling out appropriate forms and contacting appropriate carriers. · Stock the staff kitchen and board kitchen with supplies. · Turn dishwasher on nightly and unload in the morning. · Perform word processing and other clerical duties, such as typing correspondence, printing reports, faxing, and photocopying. · Call for maintenance on copy machines as necessary. · Manage all office supplies; place orders and stock work areas and supply cabinet as needed. · Order new business cards, name badges, and tags as needed. · Assist Executive Assistant with set up for Board Meetings. · Work with the Director, Marketing and Communications, to track and follow up on sponsorship donations for the Annual Meeting. · Assist with Annual Meeting registration, set up, check-in table, and take down. · Assist with staff events: holiday and other parties, summer outings. · Manage the Customer Service inbox and document additions in NetSuite. · Support the Finance Department as needed with processing, producing, submitting, and archiving Member Agency, Corporate Partner, and customer invoices through NetSuite. · Other duties as assigned. Qualifications: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. · High School Diploma or GED. Associate's degree preferred. · Minimum of 3 years of experience as a receptionist or in a clerical position with phone responsibilities. · Upbeat personality with the ability to project a friendly but business-like presence both on the phone and in person. · Ability to handle multiple tasks in a busy office environment. · Strong communication, interpersonal, and organizational skills. · Experience with word processing (Microsoft Word preferred); experience with other various computer software applications (spreadsheets, presentations, and databases) preferred. · Excellent typing and proofreading skills. Physical Requirements: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The nature of the job requires considerable keyboard and mouse usage, walking around facilities, and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where the company's business is conducted. About NYSID: NYSID is the Non-Profit organization designated by the NYS Education Department under the New York State Finance law to serve New York’s Preferred Source program, which works to provide gainful employment for New Yorkers with disabilities. Rehabilitative agencies throughout New York State that provide support services to individuals with disabilities choose to become members of NYSID. On behalf of these members, and sometimes in conjunction with private sector partners, NYSID enters into contracts with state and local government agencies for goods and services that disabled New Yorkers create or perform. Come Join Our Team! We offer medical and dental benefits (80% paid by NYSID), a retirement program (5%+ of gross income), paid time off, tuition reimbursement, group life insurance, and other benefits. We have been named a Top Workplace, most recently in 2025, by the Albany Times Union. Email cover letter, resume, and salary requirements to . We are an Equal Opportunity Employer. Schedule: • 37.5-hour work week Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible schedule, • Flexible spending account, • Health insurance, • Health reimbursement account, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance

Job Description Job Opening APPLICATION DEADLINE DATE: February 6, 2026 JOB TITLE: Economic Development Program Specialist 1 (NY HELPS), SG-18 or Economic Development Program Specialist Trainee (NY HELPS), SG-NS, PEF LOCATION: Albany APPOINTMENT TYPE: Contingent-Permanent JURISDICTION CLASS: Competitive DEPARTMENT: Division of Marketing, Advertising & Tourism 625 Broadway Albany, NY 12207 BASIC FUNCTION: Under the direction of the Director and Assistant Director of Tourism Grant Programs in the Tourism Grants Division the incumbent of this position will serve as member of the Tourism Grants team by assisting with the management of the Tourism Grants programs along with providing administrative assistance, database management, grant excel sheet management and a broad spectrum of duties communicating and relating with the program grantees. WORK PERFORMED: • Manage an extensive portfolio of active grant projects 80-100 for the tourism grant program including, but not limited to: application reviews, I LOVE NY logo project marketing approvals, review of quarterly reports; preparation of various administrative documents, reports, presentation, and budget materials., • Establish relationships with grantees and respond to inquiries, address concerns, and explain the Tourism Grant programs to tourism companies, organizations and regional stakeholders. Communicate with applicants/grantees and their representatives via telephone, email and paper correspondence., • Work with the tourism grant programs to assist with scoring of grant applications within the program guidelines, while also building and gaining knowledge of the current practices and trends in the tourism industry and those specifically being funded by the NYS Division of Tourism. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required. However, all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Minimum Appointment Qualifications: A bachelor's and two years of experience applying business knowledge, training and experience to provide a wide range of professional and management level economic development services for the promotion of business, tourism and international trade in New York State, providing technical advice and problem-solving assistance to economic development organizations and businesses by conducting business-to-business marketing programs, and promoting, publicizing, and developing strategic plans and initiatives related to business and economic development services. List Eligibility: Open to those reachable on the Professional Career Opportunities eligible list. Traineeship Eligibility: Appointment may be made at a traineeship level. Economic Development Program Specialist Trainee 1 & 2, NS (equivalent to Salary Grades 14 and 16) leading to Economic Development Program Specialist 1, Salary Grade 18. • $53,764 (Trainee 1; NS equated to SG-14), • $59,994 (Trainee 2; NS equated to SG-16), • $66,951 (Full Performance/Journey Level SG-18) For current NYS employees, the starting salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete their traineeship in order to advance to the journey-level title and salary. 55B/C Eligibility: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above. Information about the 55b/c program can be found here: . Transfer Eligibility: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at . (Important Note: Per Civil Service Law, an employee cannot have two, consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.) Reinstatement Eligibility: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis. SALARY RANGE: $66,951 - $85,138 Note: The starting salary for candidates with no prior State service will be at the minimum hiring rate. ADDITIONAL: If interested in this position, please forward a cover letter and resume to the e-mail address below by February 6, 2026. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter. INQUIRE NYS Department of Economic Development Human Resources Office 625 Broadway Albany, NY 12245 Fax: (518) 292-5852 E-Mail: New York State is an Equal Opportunity/Affirmative Action employer. Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. 1/6/2026 Reference No. 00535 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at

Job Description Date of Posting: June 1, 2024 Position(s): General Counsel Department: Executive Office Requirements: Graduation from law school with an LL.B* or J.D.* degree AND three (3) years of work experience in a legal, policy or compliance field as a lawyer, law clerk, policy analyst, confidential advisor/assistant, investigator or paralegal. *SPECIAL NOTE: Education beyond the secondary level must be from aninstitution recognized or accredited by the Board of Regents of the New YorkState Education Department as a post-secondary, degree-granting institution.NECESSARY SPECIAL REQUIREMENT: Possession of a license to practice law inthe State of New York. Salary: Commensurate with experience. Deadline for Applying: Continuous until filled. Anyone who is interested in applying for the position will need to visit Albany Housing Authority Career Center to apply online. AHA Career Center. Albany Housing Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. GENERAL COUNSEL DISTINGUISHING FEATURES OF THE CLASS: The incumbent in this class has the responsibility for advising and representing the Authority in all legal matters including but not limited to; Local, State and Federal regulatory agency compliance, customer grievances, employee grievances, disciplinary hearings, collective bargaining unit negotiations, EEO and human rights matters, FOIL requests, vendor contracts and other Authority endeavors. The incumbent serves as the chief legal advisor to the Authority. TYPICAL WORK ACTIVITIES: (Illustrative Only) • Serves as the chief legal advisor to the Executive Director and all Department Directors/Cabinet Members on all legal matters involving or related to AHA, • Responsible for conducting the legal business of the Authority and all suits instituted by and against the Authority; furnishes opinions and/or interpretations, orally and in writing, to the Executive Director or Departmental Directors when requested., • Confers with and advises the officers, employees, and members of the Board of Commissioners on all legal matters;, • Prepares, assists in preparing, reviews and/or approves all documents pertaining to legal matters of the Authority;, • Handles all legal matters in connection with the preparation and adoption of project management programs;, • Renders legal opinions on all matters submitted by the Authority;, • Assists and conducts any mandated employee trainings;, • Coordinates with outside counsel;, • Thorough knowledge of local and state laws and the established precedents and sources;, • Thorough knowledge of State mandated compliance matters, including but not limited to harassment, discrimination and affirmative action;, • Working knowledge of personal computers, office terminology, procedures and equipment;, • Ability to organize, interpret and apply legal principles and knowledge to the particular circumstances;, • Ability to understand and carry out oral and written directions;, • Ability to write legibly;, • Ability to meet and effectively deal with persons interested in legal matters under consideration;, • Mental alertness;, • High degree of accuracy;, • Neatness;, • Ability to uphold the integrity of the Authority at all time;, • Tact and courtesy;, • Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from law school with an LL.B* or J.D.* degree AND three (3) years of work experience in a legal, policy or compliance field as a lawyer, law clerk, policy analyst, confidential advisor/assistant, investigator or paralegal. *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Education Department as a post-secondary, degree-granting institution. NECESSARY SPECIAL REQUIREMENT: Possession of a license to practice law in the State of New York.

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive.

Job Description Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project Management Reports to: Project Executive Supervisory Duties: Yes Salary Range: $105,000 - $125,000 The Project Manager (PM) will serve as a main point of contact and corporate representative for all project stakeholders, including Owners, OPMs, Developers, Architects, Engineers and Subcontractors. The PM is responsible for oversight of the entire project’s life cycle including budget, cost, schedule, risk, resource management and safety while providing exceptional customer service. The PM will oversee the implementation of a Raving Fans action plan and play a key role in business development including networking events, marketing initiatives, proposal preparation and interviews. Responsibilities / Essential Functions • Involvement and support throughout the proposal and preconstruction processes., • Work closely with estimating and purchasing during the procurement/buy-out phase of the project., • Provide constructability reviews of drawings and budget updates, as necessary., • Review and management of project team and staffing requirements., • Attend and run weekly owner/architect/contractor (OAC) project and subcontractor meetings; manage preparation and distribution of meeting minutes., • Continuously coordinate with field staff (General Superintendent, Project Superintendent, Assistant Superintendent, Safety Manager, etc.) on project goals, budget and schedule., • Overall management of project financials, including cost reporting, monthly requisitions, review and approval of invoices, ensure timely completion, management of the requisition process to maintain cash flow throughout the project and address/communicate issues proactively and promptly., • Budget forecasting., • Change Management (including negotiation of disputes as necessary)., • Represent Consigli with Owner, Architects, Consultants, Government Authorities, Vendors and Subcontractors., • Main point of contact for Owner communication and reporting., • Mentor staff: manage multiple team members on large complex or multiple projects., • Provide evaluation(s) of team members on performance and identify training needs. Conduct training and development of others., • Provide oversight and management of project controls including RFIs, submittals and material delivery tracking with support from APM and PE., • Oversight of Material Delivery tracking and reporting., • Oversight of meeting agenda, the development of minutes and reporting., • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations., • Assist the Project Superintendent and other team members in the resolution of all critical issues with a focus on quality, cost, and schedule. Provide documentation as necessary., • Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior to commencing work., • Work closely with Project Scheduler to update and distribute project master schedule with input from Superintendent and project teams., • Complete and implement project closeout checklist., • Manage the timely close out documentation process for assembly and submission to the Design Team and Owner., • Provide oversight and coordination of the work; manage issuance and completion of punch list to Subcontractors; drive project to completion., • Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive resolution., • Perform regular safety walks with field and safety staff and record observations., • Assist in preparation and present at interviews for project pursuits., • Take lead in the development and management of optimal project profit opportunities including self-perform trades. Key Skills • Strong communication skills., • Ability to review, understand and support all change management processes., • Strong initiative and problem-solving abilities., • Ability to multi-task and self-prioritize., • Motivated and driven., • Ability to work in a team environment with a primary focus on collaboration., • Excellent written and verbal presentation skills. Required Experience • A Bachelor's degree in engineering, Construction Management or Architecture preferred., • 5+ years of experience within the construction industry in project management or similar role., • OSHA-10 and OSHA-30 preferred., • Additional proficiencies may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).

Job Description WE'RE HIRING: Administrative Specialist Are you an organized, detail-oriented problem solver with a passion for being a team player while keeping a busy executive team on track? What we’re looking for in our Administrative Specialist... This is ONE role, which is the perfect fit for someone who loves to keep things on schedule and organized. *Important: This position is more than just an administrative assistant. We’re looking for someone to cultivate positive relationships within our internal staff community, as well as be an innovative strategic problem solver. What you’ll be responsible for as an Administrative Specialist: • Prepare reports, memos, invoices, and other documents as requested., • Answer direct phone calls, emails, and other communications., • Communicate with staff members on behalf of the executive team., • Maintain filing systems, both electronic and physical., • Schedule and coordinate meetings, appointments, and travel arrangements., • Order office supplies and maintain inventory., • Support other departments with administrative tasks as needed., • Maintain confidentiality of sensitive information. You'll also thrive in this role if this sounds like you: 1. You have a passion for scheduling. You have a core desire to keep everything running on a set timeline in an extremely busy environment, no matter what it takes., 2. You have a strong attention to detail. People tend to compliment you on your strong attention to detail, and you're constantly reviewing your work multiple times to ensure it's as thorough as possible., 3. You’re a confident decision-maker. You love taking initiative on your tasks, getting them started and completed, which means you don't need to be micromanaged. You can apply the guidelines and prior knowledge to get the job done in front of you., 4. You are over the moon passionate about the company's mission! You always go the extra mile to ensure customers' needs are met!, 5. You can communicate effectively on different levels. People process and interpret information differently based on their experiences, communication styles, and cognitive preferences. As a result, messages may need to be clarified or repeated in different ways to ensure shared understanding. In a nutshell, you have: • Proven experience as an administrative assistant or in a similar role., • Experience in MS Office (Word, Excel, Outlook, PowerPoint) and other standard office software., • Experience in QuickBooks Online, Airtable, Softr.io, Pipedrive, and/or Documint. If not, you are willing to learn., • Excellent written and verbal communication skills., • Strong organizational and time management skills with the ability to multitask., • High level of attention to detail and problem-solving skills., • Ability to work independently and as part of a team., • High school diploma or equivalent required; associate degree preferred. Being a part of the team means: • You love being a part of a hard-working team and collaborating online or on the phone with customers and other team members Position: Full-Time (approx. 40+ hrs per week) Benefits: • Health and dental insurance are available, • 401(k) with company match, • Paid time off and holidays Location: Albany, NY Company DescriptionThe Preferred Group, based in Albany, NY, is a third-party administrator specializing in employee benefits. Founded in 1987, the company offers services such as Flexible Spending Accounts (FSAs), Health Reimbursement Accounts (HRAs), Commuter Reimbursement Arrangements (CRAs), Pre-Paid Benefits Cards, Health and Welfare Trust Funds, and Self-Funded Dental Plans. Their Pre-Paid Benefits Card allows employees to access pre-tax funds set aside in these accounts electronically The Preferred Group is endorsed by the New York State United Teachers (NYSUT) for its FSA and HRA services. They are known for their commitment to customer service, offering quick turnaround for FSA claims and real-time human interaction with customer service representatives.The Preferred Group, based in Albany, NY, is a third-party administrator specializing in employee benefits. Founded in 1987, the company offers services such as Flexible Spending Accounts (FSAs), Health Reimbursement Accounts (HRAs), Commuter Reimbursement Arrangements (CRAs), Pre-Paid Benefits Cards, Health and Welfare Trust Funds, and Self-Funded Dental Plans. Their Pre-Paid Benefits Card allows employees to access pre-tax funds set aside in these accounts electronically \r\nThe Preferred Group is endorsed by the New York State United Teachers (NYSUT) for its FSA and HRA services. They are known for their commitment to customer service, offering quick turnaround for FSA claims and real-time human interaction with customer service representatives.

Job DescriptionDescription: Executive Assistant – to the Executive Director Job Type In-person, Full-time, Exempt Description We are seeking a highly functioning Executive Assistant to support ACAP’s Executive Director. This role is critical to smooth operations and effective coordination across the organization through a wide range of executive, administrative, and office management functions. The role requires exceptional communication and organizational skills, proven discretion in handling confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination; preparing content, materials, briefings, and presentations; event planning; maintaining ACAP’s social media accounts and basic website maintenance; supervising interns; and liaising with internal and external stakeholders. The role plays a key part in aligning and supporting senior management, task force committees, and strategic initiatives led by the Executive Director. This position offers an opportunity to play a pivotal role in advancing community action, mission-driven priorities, and supporting leadership at the highest level. Benefits Include: Health, HSA/FSA, Dental, and Vision Insurance; Long/Short-term Disability Benefits, NYS-Sick, Vacation, and Personal Leave; 12 paid holidays; 403(b)Retirement Plan with employer contribution; Tuition Assistance; Employee Assistance Program (EAP); and Opportunity for Advancement! Pay starts at $62,353 (annual); Monday through Friday from 8 am to 4 pm (37.5 hours); weekends, only as needed.Requirements: Minimum Qualifications The ideal candidate will have a bachelor's degree in human services, business administration, or a related field. 5+ years of work experience as an Executive Assistant, with an “all hands-on-deck” mentality, working with executive-level professionals in fast-paced environments and the nonprofit sector, is required. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Strong emotional intelligence (EI), resilience, and adaptability. Excellent organizational, customer service, and interpersonal skills. Ability to work independently. Able to relate cooperatively and constructively with customers and co-workers. Able to work with high-level executives both inside and outside the organization. Experience handling confidential information with discretion and independent judgment. Proficient in technical skills and able to learn new software applications. Savvy with social media platforms and basic website maintenance; advanced proficiency in Microsoft Word, PowerPoint, and Excel is required. Proficiency in Vizio, Canva, and Adobe Acrobat is a plus. Responsibilities • Provides administrative support, including preparation and drafting meeting materials, prepares letters, reports, research, and project presentations that may contain highly sensitive information and require discretion and judgment when compiling., • Prepares drafts and/or edits correspondence and other written materials based upon the Executive Director's notes and/or guidance from committee leadership., • Provides support to handle public relations events, correspondence, and coordinates activities at the direction of the Executive Director and task-force committee leadership., • Provides Board support as needed, including taking minutes, as directed by the Executive Director., • Provide executive administrative support by preparing correspondence, presentations, press releases, articles, monthly newsletters, and proofreading documents for accuracy and clarity., • Maintain social media accounts and the company website; seek opportunities to develop them further., • Organize company events, board retreats, and support committees. Coordinate logistics, including obtaining contracts, securing venues, and working with vendors., • Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items., • Conduct research and gather information for the preparation of documents, reports, tables, and charts to support the Executive Director in making informed decisions., • Manage the filing system, including organization and maintenance of correspondence, notes, and other paperwork., • Provide support for front desk operations, as needed. ABOUT ALBANY COMMUNITY ACTION PARTNERSHIP Be a part of an organization that values the growth of both its customers and its staff. Albany Community Action Partnership (ACAP) is a community action agency serving individuals and families living in poverty for nearly 60 years. Our services are administered through three departments: Career and Community Services, Early Childhood Education, and Energy Services. Each year, ACAP fosters opportunities for self-empowerment and enrichment in the lives of thousands of young children and families. Our mission is to partner with families and communities to expand opportunities and build stronger networks to foster upward economic mobility. No phone calls, please. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: • Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for board meetings, investor presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives., • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines., • Knowledge of real estate development processes, terminology, or regulations is a plus., • High energy, initiative, and a problem-solving mindset.

The virtual assistant's primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the executive assistant. Proven experience as a virtual assistant or office admin assistant (within a BPO preferred). We are seeking a highly organized and detail-oriented vir

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and d

Report needed maintenance or faulty equipment to Executive Chef. Assist Executive Chef in ordering and receiving of all food and supply orders. The incumbent will report to the Executive Chef and be responsible for a variety of duties involved in food preparation and cleaning of the kitchen after pr

Independent Contractor Business Support Va/Entry-Junior Level (Remote). VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. Each engagement is

Additional Comments - Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications.

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 States.Tryfact

If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 States.Tryfact

This is a great opportunity if you're looking for a flexible Executive Assistant role across the Trinity New York Health Systems. Executive Assistant - SPHP - Part Time. This role will help support our Population Health and Strategy teams in Syracuse and Albany.

Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred). The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. We are seeking a highly organized, well-established, and detail-oriented Virtu

Title Executive Facilities Assistant (Chef) - VID 203205. Assist Executive Chef in ordering and receiving of all food and supply orders. Street Address Executive, Empire State Plaza.

Duties Description The Executive Assistant to the Chief Operating Officer (COO) will be responsible for providing administrative support to the COO of the State University of New York (SUNY). A minimum of two years experience as an administrative assistant in an office environment.

The Executive Chamber is seeking a highly motivated and experienced attorney to serve as the Assistant Counsel for Economic Development. Serve as the legal subject matter expert for economic development, cannabis, and public finance and procurement for the Executive Chamber. Serve as liaison between

This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting.In this role, you'll deliver top-tier support to senior executives, streamlining operations and dr

Review Vacancy Date Posted 12/19/25 Applications Due02/28/26 Vacancy ID205417 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencySUNY System Administration TitleExecutive Assistant for the Chief Operating Officer Occupational CategoryOther Professional Careers Sal

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. This is a position within Keller Executive Search and not with one of its clients. In

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. This is a position within Keller Executive Search and not with one of its clients. In

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. Perform in-depth research for executive decisions, candidate profiles, and market insights.

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity

Executive Assistant Evp Strategy Transformation & Corporate Development. The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operations and effective communication across the organization.

Job Description Job Opening APPLICATION DEADLINE DATE: January 23, 2026 JOB TITLE: Environmental Assistance Representative (NY HELPS) SG23, PEF LOCATION: Albany APPOINTMENT TYPE: Permanent JURISDICTION CLASS: Competitive DEPARTMENT: Environmental Services 625 Broadway Albany, NY 12245 BASIC FUNCTION: Under the general direction of the Assistant Director of the Environmental Services Unit (ESU), the incumbent will be involved in a variety of projects, with a primary focus on assisting small businesses with regulatory applicability determinations and environmental compliance as it relates to state and federal environmental requirements, including those associated with water, wastewater, solid waste, hazardous waste, and chemical/bulk storage. WORK PERFORMED: • Works with small businesses to interpret applicable environmental regulations for associated business processes and provides guidance to businesses that are seeking to comply with the Clean Air Act’s applicable regulatory requirements and other business-related environmental issues, including but not limited to the Clean Water Act and Resource Conservation and Recovery Act., • Assists in resolving complaints and disputes, including enforcement actions between small businesses and regulatory agencies., • Tracks and reviews new and amended environmental regulations and analyzes their potential impacts on small businesses. Provides comments and recommendations to the US Environmental Protection Agency and NYS Department of Environmental Conservation., • Works with associations and small businesses to improve compliance and provide feedback to regulatory entities on measures or modifications sought by small businesses., • Organizes and conducts outreach efforts (i.e., training workshops and conferences) to inform business owners and managers about their responsibilities and rights under state and federal environmental conservation laws., • Identifies and refers small businesses to appropriate technical and financial resources., • Assists in coordination with other agencies and stakeholder groups., • Presents written and oral summaries of project activity to the ESU Assistant Director., • Works collaboratively with peers, managers, small businesses, and regulators., • Other assignments or special projects, as directed by the ESU Assistant Director., • Travel requirement: up to fifteen percent (15%). MINIMUM QUALIFICATIONS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required. However, all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Minimum Appointment Qualifications: Seven (7) years of professional experience developing, evaluating, coordinating, administering and/or promoting environmental programs designed to prevent and/or correct environmental pollution. Substitutions: • An associate degree in a related field can substitute for two (2) years of specialized experience., • A bachelor’s degree in a related field can substitute for four (4) years of experience., • A master’s degree in a related field can substitute for five (5) years of experience. Reinstatement Eligibility: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis. Preferred Qualifications: • 3-years environmental compliance experience in applying various state and federal environmental regulations, particularly those applicable to New York., • Proficient in Microsoft Suites and familiarity with MS Dynamics and PeopleSoft., • Excellent oral, written, organizational, and interpersonal skills are essential., • Must be able to work independently and as part of a team., • Detailed-oriented and a problem solver. Note: The starting salary for candidates with no prior State service will be set at the minimum hiring rate. ADDITIONAL: If interested in this position, please forward a cover letter and resume to the e-mail address below by January 23, 2026. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter. INQUIRE NYS Department of Economic Development Human Resources Office 625 Broadway Albany, NY 12245 Fax: (518) 292-5852 E-Mail: New York State is an Equal Opportunity/Affirmative Action employer. Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. 12/23/2025 Reference No. 01904 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Th

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Manage the executive’s calendar, appointments, and daily schedule.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. This is a position within Keller Executive Search and not with one of its clients. In

Five years of administrative experience supporting executive management.

Title Executive Assistant, RO, Capital Region. Equivalent Experience: Five years of administrative experience supporting executive management.

Equivalent Experience: Five years of administrative experience supporting executive management.

A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS. Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY. A prominent private school, (Pre-K-12th) is looking for an Exec

Executive Assistant To The Chief Operating Officer (COO). The Executive Assistant to the Chief Operating Officer (COO) will be responsible for providing administrative support to the COO of the State University of New York (SUNY). A minimum of two years experience as an administrative assistant in a

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating teleco

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

As a Spectrum B2B Outside Sales Account Executive, you will sell Spectrum’s internet, voice and video services to small businesses door-to-door in your assigned territory. WHAT OUR SMALL BUSINESS ACCOUNT EXECUTIVES ENJOY MOST:. WHAT OUR SMALL BUSINESS ACCOUNT EXECUTIVES BRING TO SPECTRUM:.

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Title: Graduate Physician Assistant or Physician Assistant. Office of Mental Health (OMH) launched a Psychiatric Physician Assistant (Psych . OMH is seeking up to 6 motivated Physician Assistants to join our.

Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY. Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY.

Job Description: Job Description for Administrative Assistant I JOB SUMMARY The Administrative Assistant role is to support several NY Creates departments. Requirements: Minimum Requirements for Administrative Assistant I A bachelor's degree in business, communications, or related field Minimum two

Administrative Assistant (Remote Position). We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.