Executive assistant jobs in Albany, New YorkCreate job alerts

Job Description Evolve Orthopedic Partners is seeking an experienced Executive Assistant to provide support to our CEO and executive leadership team. We are looking for someone with proven Executive Assistant experience, excellent organizational skills, and a high level of professionalism. Apply today to join our growing team and play a key role in supporting our leadership. Monday-Friday. Primarily in-office role Position Summary The Executive Assistant provides administrative support to the CEO and executive leadership team of Evolve Orthopedic Partners. Key responsibilities include managing calendars, coordinating meetings and events, preparing materials, and handling correspondence and projects to keep leadership priorities on track. The role requires strong attention to detail, excellent organizational skills, adaptability in a fast-paced environment, and a high level of professionalism. Responsibilities • Manage scheduling and meeting coordination for the CEO and executive leadership team., • Prioritize conflicting demands and ensure effective use of executive time., • Serve as a liaison with internal teams and external partners to support the executive team’s initiatives., • Lead coordination of group events, including logistics with outside organizations., • Prepare, edit, and organize materials necessary for meetings, including quarterly board meetings., • Draft correspondence, presentations, and reports with a high level of professionalism., • Review and proofread proposals, meeting minutes, correspondence, and other documents requiring leadership approval., • Complete special projects and administrative initiatives as requested by the CEO or members of the senior leadership team under tight deadlines., • Process expense reports and submit them through proper channels in a timely manner to ensure reimbursement., • Oversee office operations, including supplies, kitchen stocking, and coordination with maintenance and housekeeping vendors., • Maintain confidentiality and exercise discretion in handling sensitive information., • Represent the CEO, executive team, and Evolve Orthopedic Partners with professionalism and maturity at all times., • Minimum of 6–8 years of experience as an Executive Assistant supporting C-level or senior executives required., • Bachelor’s degree in Business Administration or related field, or equivalent experience., • Proven track record of managing complex schedules, travel, and logistics., • High level of maturity and professionalism; ability to manage sensitive information with absolute confidentiality., • Strong organizational skills with the ability to prioritize and manage multiple tasks., • Excellent communication skills (written and verbal) and professional demeanor., • Proficiency with Microsoft Office Suite and virtual meeting platforms., • Primarily in-office role; occasional work-from-home flexibility at the discretion of the CEO., • Ability to travel as needed to support group meetings and events., • Flexibility to occasionally work outside of regular business hours to meet deadlines or accommodate events.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: • Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for board meetings, investor presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives., • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines., • Knowledge of real estate development processes, terminology, or regulations is a plus., • High energy, initiative, and a problem-solving mindset.

Job Description The NYS Public Employees Federation (PEF) is a diverse and powerful New York State labor union committed to creating a better life for our members. We represent over 55,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles. Position Summary: Under the direction of the Statewide Field Services Director, the Nurse Coordinator will be responsible for aiding internal membership campaigns intended to empower PEF nurses and HCPs to work together to ensure that their professional goals can be realized. Responsible for identifying, investigating, recommending, and implementing a course of action intended to resolve the workplace matters of great concern to PEF's nurses and HCPs. Serves as the lead for the Protest of Assignment database. The plan will include a Labor/Management, Legislative, Contract, Legal and Educational component working with the field reps assigned to the facility. Lead in the development of the communication network between HCPs and nurse members, field staff, any applicable departments within PEF to insure and enhance the internal flow and exchange of information. Keep appropriate staff informed of hot topics in a timely manner. The position is a mix of travel across New York State and office-based work (office location is based in Albany, NY or New York City). Job Responsibilities: • Reads all Protest of assignment submissions and forwards to the appropriate council leader and field representative. Calling said resources when issue is time sensitive., • Assists the Statewide Nurses Committee with the development and implementation of short- and long-term goals., • Acts as liaison between the Nurses Committee and Article 44 committee with the departments and resources of PEF., • Assists the Statewide Nursing committee with Convention activities such as nurses’ luncheon and the nurse’s booth., • Assists the Statewide Nursing committee with education and lobby day., • Attend statewide labor management meetings for facilities who employ Nurse and HCPs., • Tracks proposed nursing and healthcare related Federal and State Legislation and changes in rules, regulations and agency policy and analyzes for their impact on nursing membership., • Provides organizational development assistance to nurse and HCP members in conjunction with elected leaders, field, and organizing staff as needed., • Supports efforts to address specific organizational issues affecting nurses and HCPs in collaboration with field staff., • Provide organizational assistance to Divisions with a high level of turmoil amongst their nurses and or HCPs. in conjunction with the Regional Coordinator., • Initiates and improves information exchange between nurses/HCPs and PEF., • Acts as an informational resource to non-Division "pockets" of PEF members., • Assists in the development of local, regional, and statewide L/M nurses and HCPs committees., • Assists in the dissemination of technical and policy decisions made by the Administration., • Attend staff and Executive Board meetings., • Files reports and memos, as requested., • Keeps him or herself informed on the general policies and purposes of PEF and informed on the general developments in the field of public employee labor relations with particular emphasis on laws, decisions, and developments affecting nurses and HCPs., • Acts as a resource person for stewards, Executive Board members and officers concerning nurse and HCPs issues., • Communicates, publicizes, and encourages the purposes, policies, and goals of PEF in person or via zoom meetings., • Keeps the Director informed of all worksite issues in assigned responsibilities in a timely manner., • Attends training programs, workshops, and seminars as required., • Perform assignments on an "as needed" basis to specific sites or situations during crisis periods at the direction of the Director or Assistant Director., • Other duties as assigned., • Consistent and reliable attendance. Qualifications: • Must be a Registered Nurse (licensed through NY State)., • Experience as a union official and/or staff representative who is skilled in grievance handling, organizing, Taylor Law procedures, and the negotiations process., • Ability and willingness to work flexible hours and travel to worksites across the state and stay overnight when the need arises., • A driver’s license and access to a vehicle is required. Successful candidate must demonstrate: • Strong interpersonal skills and ability to effectively communicate (both written and verbal) with staff, union members, our executive team, and elected union officials., • Proficient in public speaking/presenting in small and large groups., • Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint)., • Ability to work independently and collaborate with various team members., • Strong organizational skills including time management and attention to detail. Salary and Benefits: Salary Range – Albany: $70,391.00 (minimum) - $100,912.00 (maximum). Salary Range – NYC: $75,748.00 (minimum) - $106,269.00 (maximum). • The salary listed above includes the downstate adjustment for NYC * In addition, a transportation allowance is provided for this position: $290/bi-weekly (Albany) or $306/bi-weekly (NYC). Under a collective bargaining agreement, PEF offers excellent benefits, such as: • Health insurance with Health Reimbursement (HRA), • Employer paid dental and vision insurance, • Flexible Spending Plan (FSA), • Employer paid life and long-term disability insurance, • 401-k with safe harbor contribution, • Pension plan through SEIU, • Paid holidays, vacation, sick, and personal time, • Tuition reimbursement and on-going professional developmentCompany DescriptionWe are a diverse and powerful New York State labor union committed to creating a better life for our members. If you believe in justice and equality, then a career in the labor movement may be right for you. When working people come together, they make things better for everyone. Unions enable workers to negotiate for higher wages and benefits and improve conditions in the workplace. There are millions of union members in America from all walks of life and they have one thing in common: They know that by acting together, they can accomplish more than they can on their own. At PEF, we represent the PS&T bargaining unit of New York State employees. Our 50,000 members across the state work at more than 3,000 professional, scientific and technical jobs — from nurses to engineers to parole officers to attorneys — and from Buffalo to Long Island. Our employees (PEF staff) work in various departments in collaboration with PEF’s elected union leadership to serve members. Some of our departments include: Communications, Education & Training, Field Services, Finance, Health & Safety, Legal, Legislative and Organizing. Many of the professional and administrative staff who work at PEF are represented by their own union, the United Steelworkers, or USW.We are a diverse and powerful New York State labor union committed to creating a better life for our members. If you believe in justice and equality, then a career in the labor movement may be right for you. When working people come together, they make things better for everyone. Unions enable workers to negotiate for higher wages and benefits and improve conditions in the workplace. There are millions of union members in America from all walks of life and they have one thing in common: They know that by acting together, they can accomplish more than they can on their own.\r\n\r\nAt PEF, we represent the PS&T bargaining unit of New York State employees. Our 50,000 members across the state work at more than 3,000 professional, scientific and technical jobs — from nurses to engineers to parole officers to attorneys — and from Buffalo to Long Island. Our employees (PEF staff) work in various departments in collaboration with PEF’s elected union leadership to serve members. Some of our departments include: Communications, Education & Training, Field Services, Finance, Health & Safety, Legal, Legislative and Organizing. Many of the professional and administrative staff who work at PEF are represented by their own union, the United Steelworkers, or USW.

Executive Assistant to Deputy Commissioner US-NY-Albany Job ID: 2025-3193 Type: Regular Full-Time of Openings: 1 Category: Administrative/Clerical LiRo-Hill Overview Outstanding opportunity for an Executive Assistant in Albany, NY in the Corning Tower. working for our client Office of General Services (OGS) Liro-Hill is ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again. Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ. Responsibilities Executive Assistant to Deputy Commissioner and Associate Commissioner responsiblities: -Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned. -Coordinate and monitor on-going projects, programs, and activities of interest and concern to Executives, and maintain contact with program management to ensure availability of accurate, up-to-date information. -Represent Deputy Commissioner and/or other Directors in meetings and workgroups, supporting their priorities. Provide Deputy Commissioner and/or Directors updates after meetings. -Anticipates issues, risk, and opportunities before they advise. -Plan, organize, and attend leadership meetings. -Manage agendas and ensure action items are captured, disseminated, and acted upon. -Prepare and/or edit reports, memos, materials, letters, correspondence and other documents and presentations. Ensuring that materials are concise, accurate and relevant to the audience. -Handles executive level scheduling of meetings, calls and conferences and serves as the gatekeeper, triaging all requests made to Executives. -Perform administrative functions such as managing calendars, scheduling of meetings, coordinating travel, assisting with planning meetings, set up of events. -Independently manage schedules and handle coordination. -Work collaboratively with the Executive Team. -Perform other office support activities. -Other special projects and duties as assigned. Qualifications Preferred qualifications: Strategic thinking and organizational awareness Strong presence and influence Ability to synthesize complex information High emotional intelligence and discretion Exceptional organizational and execution skills Ability to thrive in a fast-paced, dynamic environment Abitlity to draft letters with little direction, prepare meeting agendas and create complex spreadsheets, create org charts and flow charts. At Liro-Hill we are committed to your success, and we invest in your growth and development to unlock your full potential. Our benefits include: • Competitive Total Compensation Package including benefits, • Employee- Only Stock Purchase Plan, • Mentoring programs, • Continuing Education Program, • Employee referral bonus, • Compensation range for this role: Minimum: $56,000 to $60,000 annually, • The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. Exact compensation will be determined on the individual candidates’ qualifications and location #ID22 #ZR22 #LI-CM1 PI278309368

Job Description Are you Ready to Launch Your Career? ???? Join us in our mission as the Employee Benefits Assistant at Catholic Charities of Executive Office & Support Services. Imagine yourself as part of an organization with a profound commitment to making a positive impact. When you choose Catholic Charities, you step into a world of endless opportunities, where your efforts collectively contribute to a brighter community. We consider it a privilege to make a meaningful difference, and we love what we do. As the Employee Benefits Assistant, you will play a pivotal role in individuals' lives, making a significant impact through: • Assist employees in the benefits program enrollment and benefit claims processes, • Maintain changes to the employee benefit platforms including employee salary adjustments and benefit eligibility status; Assist the Employee Benefits Specialist with maintenance of the pension platform, • Facilitate the resolution process in case of any dispute between an employee and a benefits carrier, • Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records, • Provide administrative support for Leave of Absence (LOA) administration by serving as the initial contact for employee absences, employee leave request and workers compensation claims, • Monitor the LOA email inbox for requests and questions; directs questions to the appropriate Employee Benefits team member or Director of Human Resources, • Creates and maintains employee leave of absence paper and electronic files; initiates the leave requests in the LOA tracking platform, • Monitor Short Term Disability (STD) and Paid Family Leave (PFL) and Workers Compensation (WC) insurance communications; update payroll data to reflect portions of the employee’s pay that will be paid by the respective vendor Employee Benefits Assistant Minimum Salary: $ 22.00/hour Employee Benefits Assistant Maximum Salary: $ 24.00/hour Employee Benefits Assistant Schedule: Monday - Friday, 8:00am - 4:00pm (35 hours/week) Qualifications: • Associate's degree in Human Resources or a related field, • 1 - 3 years of experience working with a diverse population We value work-life balance and offer some stellar benefits: * For benefit-eligible positions: * Health/Dental/Vision/Life Insurance * Retirement planning options * Generous Time Off (as an eligible employee, you will accrue up to 23 days off in your first year, based on your standard work day) * Click here to view our benefit brochure! * A collaborative work environment * Employee Assistance Program * Employee Discounts (movie tickets, hotels, flights, amusement parks, etc.) * Exciting referral bonuses * Ongoing training and development * Recognition and Awards * Career Growth * A collaborative team culture Catholic Charities is proud to be an Equal Opportunity Employer, fostering a workplace where every individual can shine their brightest. Applicants have rights under Federal Employment Law: Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Know Your Rights Employee Polygraph Protection Act (EPPA)

Job Description JOB-18752 Executive Sec. and Admin Assistant - 2025-26 1. Minimum Candidate Qualifications • Prior administrative or secretarial experience supporting multiple senior level executives., • Excellent communication (written and verbal) skills., • Excellent problem-solving and research skills., • Excellent organizational skills, with strong attention to detail, ability to multi-task, and meet deadlines., • Proficiency with Microsoft Office Suite programs including but not limited to databases and web-based applications., • Experience coordinating meetings and calendars of multiple senior level executives, note-taking, expense reports, travel arrangement, and communication with internal and external stakeholders., • Experience with office operations including but not limited to program operations, personnel, and fiscal services. 2. Preferred Qualifications • Experience with the medical conduct process., • Experience with the Statewide Financial System (SFS)., • Experience with SharePoint., • Experience purchasing, receipting, and tracking fiscal expenses., • Experience providing supervision and0or training for other staff., • Experience participating in staff procurement and recruitment process., • Degree in business administration, management, or a related field. 3. Job Description and Required Services JOB DUTIES AND RESPONSIBILITIES may include, but are not limited to: • Proofreading and reviewing all outgoing correspondence to ensure all issues have been addressed and are in compliance with PHL 230 or other respective policies and procedures., • Coordinating Freedom of Information Law requests, including researching and drafting responses for OPMC Director approval, and tracking assignments, • Coordinating Freedom of Information Law requests, including researching and drafting responses, tracking assignments, proofreading submissions and reporting on progress., • Coordinating responses from the OPMC Web Mailbox to the public and other relevant program mailboxes by conducting research and proofreading responses to ensure accuracy., • Coordinating the calendars and scheduling meetings of the Bureau Director, the two Deputy Directors, Director of Administrative Services, and the Executive Secretary of the Board, taking meeting minutes, and disseminating information as necessary., • Coordinating with the fiscal unit regarding the procurement of temporary personnel services performing initial screening of eligible candidates, tracking the scheduling and completion of interviews, obtaining references and background checks, completing all onboarding, and tracking all submitted timecards., • Coordinating with the fiscal unit all operational needs for OMPC offices statewide., • Working with the Board for Professional Medical Conduct to ensure compliance with vouchering for services and any travel related needs for members., • Working with the Board of Professional Medical Conduct and the Executive Secretary related to recruiting board members, coordinating annual meetings, taking minutes and disseminating information., • Working with the Board for Professional Medical Conduct in conjunction with the fiscal unit regarding the annual board training including but not limited to: securing of a venue and other vendors, creating any necessary instructions for the board members related to travel, participating in the execution of the annual training, and ensuring all vouchering and payments are made in accordance with the OCS requirements., • Working with the Director of Administrative Services for planning and preparing requests in the recruitment and selection process such as: creating initial recruitment requests, scheduling interviews, checking references, submitting nomination packets, and completing all onboarding and offboarding., • Maintaining organizational charts and employee roster information., • Liaise between internal and external stakeholders related to administrative and operational needs pertaining to program statewide or the Director's Office., • Tracking Clinical Reviewer Quality Assurance assignments and assisting with package reports for submission to Medical Director for review., • Participating in administrative unit Quality Assurance Programs., • Supervising and/or training paraprofessionals or other support staff for administrative services or the Director's Office., • Backing up processing and/or required reporting of Board Final Actions., • Other responsibilities as assigned. 4. Submission Requirements: • Resume Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverseEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Job Description•Provide legal and practical guidance to management personnel on day-to-day legal matters including compliance with applicable contracts, laws and regulations; resolution of personnel issues; drafting and reviewing policies and procedures; and the application of information privacy and security requirements to the business environment. -Draft, negotiate and/or review client and vendor contracts, license agreements, standard terms and conditions, non-disclosure agreements, data transfer agreements and other contractual documents. -Manage outside counsel. -Lead, mentor, and manage a legal team including Assistant General Counsels, and paralegals to ensure high performance, accountability, and professional development. -Drive cross-functional collaboration by serving as a key legal advisor to executive leadership, compliance, HR, finance, IT, and operations teams. -Consult and handle all corporate legal processes (e.g. intellectual property, mergers & acquisitions, loan and debt agreements, litigation, etc.). -Review and advise on federal state and local procurement documents and processes. -Support compliance personnel in various operational activities, including provider applications, risk assessments, attestations, and internal investigations. -Draft and review company policies and procedures -Foster a culture of integrity, transparency, and ethical decision-making across the organization through legal leadership and policy development. -Represent the Legal Department at leadership meetings and board presentations in the absence of General Counsel, providing actionable legal insights and strategic guidance. -Ensure legal team readiness and alignment during audits, investigations, and crisis events -Oversee and advise on program security and financial audits conducted by third parties. -Advise and assist with information technology implementations to ensure efficient functioning of the Legal Department. -Monitor legislative and regulatory activity to identify and communicate changes impacting the company’s businesses -Administer the company’s contract management system. -Perform other legal duties or functions as assigned.Corporate Law, Employment Law, Commercial Contracts, Licensed Attorney, Analyze Financial Statements

Job DescriptionSt. Anne Institute JOB DESCRIPTION • TITLE: Director – Information Technology (IT), • SUPERVISOR: Chief Financial Officer, • HOURS PER WEEK: 35 (Exempt Status), • FUNCTIONS: To work with each department analyzing the need for systems application and to develop and implement a master plan for integrated computerization of the agency, including identifying appropriate hardware and software., • RESPONSIBILITIES:, • Maintain all network system (wired and wireless) hardware and software components ensuring network reliability and integrity., • Maintain integrity of agency-wide IT system software and modify and update system as needed., • Provide daily help desk assistance to staff in all agency departments., • Become familiar with the agency EHR and provide helpdesk assistance to staff using that database., • Administer Payeezy, the agency credit card utilization software., • Perform daily monitoring of the agency data and email backup system., • Update and edit the SAI Website as needed., • Perform daily monitoring and security of all network functions., • Meet periodically with the agency Executive Team, Program Administrators and Department Supervisors to evaluate individual departmental needs., • Supervise the Assistant Director - IT and any other personnel assisting in agency IT. activities., • Recommend network system expansion, modifications, and enhancements as needed., • Install new network components and expand or upgrade services as needed., • Confer with software and hardware vendors and consultants to solve computer and network problems., • Represent the agency as Security Manager for the OMH Security Management System (SMS), • Represent the agency as Security Coordinator and Application Security Coordinator on NYS OCFS Connections Application., • Submit IT reports, written plans and budget estimates., • Update and edit SAI Webpage as needed through WordPress Webpage Application as requested by Executive staff, • Monitor all expenditures for agency IT systems., • Help with telecommunications applications where applicable and manage the agency telephone system extensions through the use of the Avaya IP Office Manager Software., • Follow all Agency and Governmental Health and Safety Regulations and report all hazards and emergencies as soon as possible., • Attend all mandatory agency in-services and other trainings as needed or required., • Abide by the NYS Justice Center Code of Conduct for Custodians of People with Special Needs and the SAI Codes of Conduct/Ethics., • Complete special assignments/duties as requested/required. I have read and understand my job description duties: Director - IT Employee Signature: Date: Print Name: Supervisor Signature:

Job Description Date of Posting: June 1, 2024 Position(s): General Counsel Department: Executive Office Requirements: Graduation from law school with an LL.B* or J.D.* degree AND three (3) years of work experience in a legal, policy or compliance field as a lawyer, law clerk, policy analyst, confidential advisor/assistant, investigator or paralegal. *SPECIAL NOTE: Education beyond the secondary level must be from aninstitution recognized or accredited by the Board of Regents of the New YorkState Education Department as a post-secondary, degree-granting institution.NECESSARY SPECIAL REQUIREMENT: Possession of a license to practice law inthe State of New York. Salary: Commensurate with experience. Deadline for Applying: Continuous until filled. Anyone who is interested in applying for the position will need to visit Albany Housing Authority Career Center to apply online. AHA Career Center. Albany Housing Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. GENERAL COUNSEL DISTINGUISHING FEATURES OF THE CLASS: The incumbent in this class has the responsibility for advising and representing the Authority in all legal matters including but not limited to; Local, State and Federal regulatory agency compliance, customer grievances, employee grievances, disciplinary hearings, collective bargaining unit negotiations, EEO and human rights matters, FOIL requests, vendor contracts and other Authority endeavors. The incumbent serves as the chief legal advisor to the Authority. TYPICAL WORK ACTIVITIES: (Illustrative Only) • Serves as the chief legal advisor to the Executive Director and all Department Directors/Cabinet Members on all legal matters involving or related to AHA, • Responsible for conducting the legal business of the Authority and all suits instituted by and against the Authority; furnishes opinions and/or interpretations, orally and in writing, to the Executive Director or Departmental Directors when requested., • Confers with and advises the officers, employees, and members of the Board of Commissioners on all legal matters;, • Prepares, assists in preparing, reviews and/or approves all documents pertaining to legal matters of the Authority;, • Handles all legal matters in connection with the preparation and adoption of project management programs;, • Renders legal opinions on all matters submitted by the Authority;, • Assists and conducts any mandated employee trainings;, • Coordinates with outside counsel;, • Thorough knowledge of local and state laws and the established precedents and sources;, • Thorough knowledge of State mandated compliance matters, including but not limited to harassment, discrimination and affirmative action;, • Working knowledge of personal computers, office terminology, procedures and equipment;, • Ability to organize, interpret and apply legal principles and knowledge to the particular circumstances;, • Ability to understand and carry out oral and written directions;, • Ability to write legibly;, • Ability to meet and effectively deal with persons interested in legal matters under consideration;, • Mental alertness;, • High degree of accuracy;, • Neatness;, • Ability to uphold the integrity of the Authority at all time;, • Tact and courtesy;, • Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from law school with an LL.B* or J.D.* degree AND three (3) years of work experience in a legal, policy or compliance field as a lawyer, law clerk, policy analyst, confidential advisor/assistant, investigator or paralegal. *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Education Department as a post-secondary, degree-granting institution. NECESSARY SPECIAL REQUIREMENT: Possession of a license to practice law in the State of New York.

An industry leading manufacturing company in Troy, NY is looking for a new Executive Assistant. This position will provide comprehensive administrative support to key figures on the Executive team, and serve as the primary contact for all office-related functions at the facility.

The Executive Assistant will support the activities of the Executive Division, primarily focusing on the Division of External Affairs. Liaise administrative matters between Executives and other Executives and managerial staff. Greet visitors to the Executive Office.

Executive Assistant To The Deputy Commissioner And Associate Commissioner Of Design And Construction.At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement,

The Administrative Assistant duties include, but are not limited to:.Work in conjunction with Executive Assistant and other Industrial Board of Appeals (IBA) staff to ensure efficient operations.Provide assistance and guidance to callers and customers of the IBA.Provide support in the daily administ

Account Executive Assistant* Are you ready to join a rockstar team and take your career to the next level? Then our Albany, NY based advertising agency is looking for you.We are seeking an Assistant Account Executive to join our growing team.The successful candidate will work with a Senior Account

The State University of New York (SUNY) System Administration located in Albany, New York is searching for an Executive Assistant to support the Vice Chancellor for Community Colleges. A minimum of two years experience as an administrative assistant in an office environment. State Title: Administrat

Executive Assistant - SPHP - Part Time. This is a great opportunity if you're looking for a flexible Executive Assistant role across the Trinity New York Health Systems.

Job Description Job Title: Administrative Assistant Location: Albany, NY Job Type: Full-Time FLSA Status: Hourly; Non-Exempt Reports To: District Manager Travel: Yes, travel is expected for this position (Less than 1% on average). Supervisory Responsibility: No Compensation: Negotiable, based on skills and experience. Company Profile: National Railroad Safety Services, Inc. (NRSS) is a certified DBE/WBE firm primarily focused on providing safety services to the railroad industry. NRSS is the most trusted name in the railroad industry for providing qualified field safety staff and safety training. To best serve the railroad industry, NRSS provides all of these services in the continental United States, Canada, and Mexico. NRSS has the proven ability and the proven safety record to handle any project. Find the safety you have been missing today! Job Description: National Railroad Safety Services, Inc. (NRSS) is seeking an Administrative Assistant to support Field Services and Training Services for Class 1 Railroads, Regional Short Lines, Transit Systems, State DOT's, as well as Railroad Suppliers, Contractors, and Consultants alike. Required Education: High School Diploma or Equivalent. Required Experience: Minimum 2 years of experience in secretarial, clerical, and/or administrative support (preferred). Equivalent combination of technical training and/or related experience. Key Success Factors: • Accountability: Accept full responsibility for self and contribution as a team member., • Adaptability & Flexibility: Ability to consider a variety of issues that exist in the work place and change from one task to another as necessary., • Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision making., • Attention to Detail: Ability to work in a conscientious, consistent, thorough manner, and attend to details while pursuing quality when accomplishing tasks., • Communication: Ability to clearly convey information and ideas through a variety of media to employees/clients in a clear and succinct manner., • Customer Service Focus: Ability to provide service excellence to internal and/or external clients., • Decision Making: Ability to identify/understand issues, problems, opportunities and take appropriate action based on available facts, constraints, and probable consequences., • Initiative: Ability to identify what needs to be done and take action before being asked., • Innovativeness: Ability to devise new plans for quality excellence., • Organization: Ability to maintain materials and/or records in a clean and ordered manner., • Planning: Ability to plan and prioritize work load to manage time effectively and accomplish assigned tasks., • Stress Tolerance: Ability to maintain stable performance under pressure or opposition (such as time pressure or job ambiguity)., • Teamwork: Promote cooperation and commitment within a team environment to achieve goals and deliverables., • Advanced computer skills in Microsoft Office products., • Advanced computer skills in Citrix Applications., • Advanced computer skills in VOIP Phone Systems., • Advanced computer skills in Windows Operating Systems., • Moderate computer skills in Accounting Software (preferred)., • Moderate computer skills in Android and iOS Operating Systems (preferred)., • High level of accuracy and attention to detail required; well organized., • Strong technical writing, verbal communication, and listening skills., • Ability to type a minimum of 50 wpm., • Answer phones as necessary., • Assist with managing, sourcing, and purchasing of Office, Field Services, and Training Services supplies., • Assist with Training Department invoicing and credit card processing., • Assist with preparation of Marketing materials., • Assist with preparation of Field Services materials., • Assist with preparation of Training Services materials., • Assist with Training Department scheduling and manage multiple calendars., • Process Training Department records, filing, badging, data entry, shipping, etc., • Schedule conference calls, meetings, take notes, handle lunches, etc., • Handle travel arrangements including flights, hotels, rental vehicles, etc., • Handle registration for industry events, trade shows, etc. Benefits: • Medical, Dental, Vision, Life Insurance, • Short Term, Long Term Disability Insurance, • Paid Vacation and Holidays Safety Commitment: All employees of all levels are to remain committed to safety at all times while employed at National Railroad Safety Services, Inc. (NRSS). As such, no job is so important and no service is so urgent that we may not take time to perform all work safely. Simply put, safety is our way of life. By placing safety first, we not only ensure the wellbeing of our employees, customers, and communities, but we hold true our commitment to being the leader in safety throughout the Railroad Industry. Closing Statement: National Railroad Safety Services, Inc. (NRSS) is an Equal Opportunity/Affirmative Action Employer. Any candidate selected for this position must be able to successfully pass pre-employment/recurrent background checks, drug/alcohol testing, and classroom training. Job Posted by ApplicantPro

Job Description *Applicants MUST submit a cover letter with resume to be considered. *Position expected to work onsite and hybrid consistent with New York State. BASIC FUNCTION: Reporting to the Assistant Vice President, Grant & Program Management of ConnectALL, the Program Managers will be responsible for managing grants, ensuring that broadband deployment projects are constructed on time and within the scope of grant award, as well as serving as the primary point of contact for grantees. Program Managers will be responsible for managing, tracking, and reporting on program progress and outcomes. Program Managers will have day to day oversight of grants that fall within any one of these signature programs but may also support management of projects funded through other ConnectALL programs. WORK PERFORMED: Success in this role will require superior skills implementing complex programs in a fast-paced, outcomes-oriented environment. Candidates must demonstrate the ability to manage multiple complex projects and processes under tight timelines and have a keen sense of when to pull in appropriate resources to keep projects on track. Program Managers will: • Manage ConnectALL grants and steward broadband infrastructure projects funded by these grants to on-time completion and grant close-out., • Track and report on the status of individual broadband projects to demonstrate overall program progress., • Serve as the main point of contact for grantees and identify the appropriate resources to resolve issues related to deployment of broadband infrastructure., • Manage reports on program implementation and drive toward successful outcomes., • Provide inputs to the program budget, including support forecasting grant payout., • Effectively and tactfully communicate with stakeholders., • Manage risks and take corrective measures including informing executive leadership of issues. Education Level Required: Bachelor’s Degree or equivalent work experience managing complex Programs. Relevant Experience Required: • 5 plus years of experience as a Program Manager leading large-scale programs or other managerial position responsible for delivering complex, multi-stakeholder projects., • Thorough understanding of project/program management techniques and methods, including managing and communicating with diverse stakeholders., • The ability to work in the details of administering a program without losing sight of the bigger strategic picture., • Excellent problem-solving skills to troubleshoot unexpected challenges, • Outstanding leadership and organizational skills, • Excellent knowledge of MS Office; experience using grant application software or other CRM systems preferred, • Strong interest in broadband access and a passion for closing the digital divide, • Experience delivering complex projects or programs with multiple stakeholders or in the delivery of broadband / internet access and/or interactions with ISP’s/Service Providers/ or other utilities, • Eagerness to build a program that will provide a critical service to New Yorkers across the state

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