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Job Description Director of Operations Organization: King Urban Life Center Location: 938 Genesee Street, Buffalo, NY Status: Full-Time Reports To: Executive Director About King Urban Life Center King Urban Life Center, located in the historic St. Mary of Sorrows Church at 938 Genesee Street in Buffalo, NY, serves as a vital community anchor supporting individuals and families with comprehensive care. Our mission is to provide academic, recreational, and enrichment programs for Buffalo's East Side community through education, family support, holistic wellness, and economic security initiatives. Our inclusive work culture embraces people of all abilities, religions, and orientations. We have no restrictions or preferences for any specific people group, ethnic background, or home address. We are committed to creating a diverse, welcoming environment where everyone can contribute to our mission. Position Summary The Director of Operations is responsible for overseeing the day-to-day operational functions of King Urban Life Center, ensuring both our historic main building and school building operate efficiently and effectively. We seek a self-starter who has an entrepreneurial spirit. We need a self-starter who not only self-troubleshoots problems but also actively seeks opportunities to grow the organization. This role manages facility maintenance, administrative oversight, financial processes, IT infrastructure, and grant management while working collaboratively with the Executive Director to advance the organization's mission. Key Responsibilities Facility Management & Maintenance (25%) * Maintain and manage all aspects of our historic main building and school building in concert with tenants, lessees, and the City of Buffalo. * Coordinate, establish, and strengthen relationships with contractors for plumbing, electrical, HVAC, and other building systems * Develop and implement preventative maintenance schedules * Ensure compliance with all ordinances, laws, and inspection schedules * Manage vendor relationships and service contracts * Oversee maintenance staff and facility improvement projects Administrative Oversight (20%) * Provide direct supervision to the Admin Assistant and Maintenance Staff * Develop and implement administrative policies and procedures * Ensure efficient office operations and workflow * Coordinate with staff across departments to support organizational needs * Maintain organized records and documentation systems Financial Management (25%) * Collaborate with outside bookkeeper on financial processes * Manage on-site bill payment and expense tracking * Maintain accurate financial records and documentation * Process invoices and monitor budget adherence * Support financial reporting and audit preparation * Implement financial controls and best practices IT & Equipment Management (15%) * Oversee organization's technology infrastructure and needs * Make recommendations for equipment purchases and upgrades * Maintain inventory of all organizational assets * Manage service contracts for printers, phones, internet, and other technology * Ensure data security and backup systems are in place * Troubleshoot basic technical issues and coordinate with IT service providers * Supervise the Administrative Assistant who manages the Squarespace website Grant Management & Development (15%) * Track grant award letters, reporting deadlines, and compliance requirements * Prepare financial documentation for reimbursable contracts * Support the development of grant applications and reporting * Help craft language for grant proposals and reports * Research new funding opportunities for both programming and operations * Maintain organized grant files and documentation Qualifications Required Qualifications * Bachelor's degree in Business Administration, Nonprofit Management, or related field * 1 year operational management experience, preferably in nonprofit settings, or other closely related work experience * Demonstrated experience with facility management and vendor relations * Strong financial management skills and experience with budget oversight * Excellent organizational and time management abilities * Supervisory experience and strong leadership skills * Proficiency with Microsoft Office 365, OneDrive, AI tools and related software Preferred Qualifications * Master's degree in one of the key subject areas (Business Administration, Nonprofit Management, Fundraising, Community Development, or Facility Management) * Experience working with historic buildings and related maintenance challenges * Knowledge of grant management and reporting processes * Background in nonprofit financial management * Multilingual & Multicultural communication skills (conversational or higher) * Understanding of educational or community-based organizations Skills & Attributes * Solutions-oriented problem solver with attention to detail * Strong written and verbal communication skills * Ability to manage multiple priorities in a dynamic environment * Collaborative team player with positive energy * Commitment to continuous improvement and operational efficiency * Passion for community development and the mission of King Urban Life Center Working Conditions * Work is primarily performed in an office environment with regular movement throughout the facilities * Some physical requirements including ability to move throughout multi-level historic buildings * Evening or Weekend hours required for special events or facility emergencies * Opportunity for limited remote-work timesharing Compensation & Benefits * Competitive salary commensurate with experience * Health insurance cost sharing * Paid time off including vacation, sick leave, and holidays * Professional development opportunities HOW TO APPLY Qualified candidates should submit a resume and cover letter describing their interest in and qualifications for the position to . Please include "Director of Operations" in the subject line. King Urban Life Center is an Equal Opportunity Employer committed to building a diverse workforce. We encourage applications from individuals of all backgrounds. Company DescriptionFind out more about our organization at out more about our organization at

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A well-established building and construction company based in Buffalo, NY, known for delivering high-quality residential and commercial projects throughout Western New York.We are a team-oriented business that values integrity, hard work, and precision.As we continue to grow, we are seeking an exper

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Job Description COMMUNITY ACCESS SERVICES At Evergreen and Community Access Services, we value collaborative, down-to-earth individuals and encourage self-expression. We recognize that our diverse workforce allows us to provide culturally competent care to everyone in our community. The Administrative Assistant provides for all clerical support and administrative organization for Community Access Services (CAS). In addition to administrative duties, the Administrative Assistant will be responsible for direct service provision for clients receiving Pantry Services, including verification of eligibility, referral to adequate services, and maintenance of related data, charts and reporting. As part of the essential functions of this position, the Administrative Assistant: • Provides customer service to clients and visitors, answers telephone calls, and processes mail, • Enters program data into databases to facilitate accurate and timely reporting to the agency’s funders, • Manages our food pantry- including conducting eligibility assessments, maintaining inventory lists, and maintaining required program documentation and protocols, • Develops and implements improvements in general office systems and procedures, ensuring consistency and efficiency in the office, • Assists staff with logistical aspects of preparation for programs, meetings, and special events, • Collaborates with the Executive Director and program staff to keep the agency’s website and online and print promotional materials up-to-date, • Utilizing established Association processes, orders and maintains inventory of all office supplies, program incentives, and promotional items Qualified Candidate will have a high school diploma or GED (Associate's Degree preferred); candidate must be able to communicate clearly and professionally and demonstrate ability to work independently and exercise effective multitasking and time-management skills; candidate must demonstrate familiarity with computers and MS Office software (Outlook, Word); candidate will have effective organizational skills and attention to detail; ability to maintain Protected Health Information (PHI) in a confidential manner required; awareness of and sensitivity to the issues and health disparities faced by underserved populations is essential Job Type: Full-time Required education and experience: High School Diploma or GED required, Associate Degree preferred; some administrative experience preferred What Evergreen Health Offers You: • Multiple comprehensive medical health insurance plans for you to choose from, • Dental and Vision coverage at no cost to you, • Paid Time Off package that equals 4 weeks of time in your first year, • 403b with a generous company match, • Paid parking or monthly metro pass, • Professional development opportunities, • Paid lunch breaks

Job DescriptionThe Buffalo Institute of Medical Research (BIMR) is a not-for-profit organization dedicated to advancing biomedical research that benefits our Veterans. In partnership with the Western New York VA Medical Center, our mission is to support the Department of Veterans Affairs' research and educational objectives, ultimately enhancing the quality of life for Veterans. Job Title: Administrative Manager with QuickBooks Exp.(Part-Time) Hours: 1624 hours per week Reports To: Executive Director Salary: $24-$30, based upon experience Position Summary: The Administrative Assistant will provide comprehensive administrative and programmatic support under the general direction of the Executive Director. This individual will be responsible for supporting the operational, financial, and project management functions of BIMR. Duties may include, but are not limited to, the following: Key Responsibilities: • Support project management activities, including maintaining a centralized database of BIMR-administered research projects, tracking investigator project and financial records, and managing sponsor donations by fiscal year., • Utilize QuickBooks Online to process incoming checks, allocate funds to appropriate accounts, prepare deposits, issue vendor payments, and generate quarterly financial statements for investigators., • Provide quarterly profit and loss reports and report summaries to principal investigators., • Monitor research study status within IRBNet and ensure timely invoicing of sponsors for study-related expenses. Process and manage investigator purchase orders., • Support the preparation, submission, and tracking of initial IRB protocol applications in compliance with institutional and federal regulations. Monitor and ensure timely submission of continuing reviews, amendments, and reportable events. Maintain and audit regulatory binders to confirm that all documentation is complete, accurate, and filed in accordance with applicable regulatory and sponsor requirements., • Prepare and organize financial, administrative, and corporate documentation for annual audits and regulatory compliance., • Coordinate quarterly Board of Directors meetings, including preparing meeting materials, scheduling logistics, and communicating with board members., • Maintain organized records of purchase orders and documentation for each investigator., • Keep equipment inventory logs current and accurate. This role is ideal for a detail-oriented professional with strong organizational, communication, and financial administration skills, particularly in a mission-driven research environment.

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As we continue to grow, we are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical financial administrative functions. Executive Assistant or Office Manager role within the building and construction industry. Provide high-level administ

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As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an