Executive assistant jobs in Huntington Beach, CaliforniaCreate job alerts

Job Description Yakult USA, the world’s leading probiotic drink manufacturer in Fountain Valley, is hiring Shipping Assistants!!! • Direct Hire with Excellent Benefit Package: Medical / Dental / Vision / Life Insurance, 401K with matching, Paid Holiday & PTO, • Work Hours: 5 days/week, Monday – Saturday (Sunday and another day off during weekday): 1st shift: 7:00am – 4:00pm, 2nd shift: 3:00pm - 12:00am, • 1+ year experience in shipping using forklift in a manufacturing facility is a must, • Must be a Certified Forklift Operator with experience, • Basic computer skills: MS Office, • Experience using any WMS/ERP system for Inventory Management, • Bilingual in English and Spanish is preferred, • Exceptional organizational skills, • Adaptable and detail-oriented with an ability to multi-task, • Team-oriented mentality, • Able to follow the company rules and regulations., • Operate a forklift to move, locate, relocate, stack, and count merchandise., • Unload/ Load inbound shipments safely and move product to dispersing trailers., • Efficiently stack and store the merchandise in the appropriate areas., • Prepares orders by processing requests and supply orders, • Pull materials; packing boxes; placing orders in delivery area., • Maintains quality service by following organization standards., • Maintains safe and clean work environment by keeping area neat, • Comply with procedures, rules, and regulations., • Contributes to team effort by accomplishing related results as needed. Warehouse, Shipping, Forklift, Pull Orders, Picking and Packing, Load and Unload Company DescriptionTriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow.TriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow.

Job Description Job Summary We are seeking a detail-oriented and proactive Litigation Paralegal to join our legal team. The ideal candidate will possess strong organizational skills and a solid understanding of litigation processes, particularly in the area of Trusts and Probate. This role involves providing essential support to attorneys throughout the litigation and probate process, ensuring that all case-related documentation is completed efficiently and effectively managing client billing. This is a fantastic opportunity to be part of a growing firm that values excellence and professionalism. Duties • Document Preparation: Familiarity with state, local, and judicial forms. Assist attorneys in preparing, serving, and filing probate, trust administration, and litigation documents, petitions, and supplements. Draft routine legal correspondence., • Case Management: Maintain and organize complex case files. Manage and organize electronic documents for assigned cases. Assist attorneys with all phases of litigation, from inception through discovery, trial, and appeal., • Discovery and Motions: Collaborate with attorneys and clients to propound and respond to discovery requests and motions. Calendar and track deadlines for pleadings, discovery responses, and motions., • Calendar Coordination: Arrange and coordinate court appearances, tele-appearances, filing deadlines, and reminders. Coordinate and schedule depositions, mediations, and attorney-client meetings (in-person and telephonic)., • Deadline Management: Maintain organized schedules and provide timely reminders to ensure attorney and paralegal deadlines are met., • Electronic Filing: Handle electronic filings of court documents with various state courts and third party vendors (ex. OneLegal)., • Communication Management: Communicate effectively with court clerks, bond companies, other law firms, trustees, and beneficiaries. Maintain regular communication with clients, by providing updates and gathering information as directed by attorneys., • Intakes: Conduct new client intakes for Litigation and Probate departments., • Billing: Assist in monthly billing of client invoices, respond to billing inquiries from clients and staff, and follow up on past-due invoices with clients to replenish account., • Proven experience of 1-2 years as a Paralegal and familiarity with litigation is preferred, • Completion of 1-2 years of education at an ABA accredited law school may be substituted for the completion of a paralegal or legal assistant program, • Familiarity with probate and trust administration processes is preferred but not required, • Proficiency in navigating essential software, utilization of various third-party software systems, and ability to enterprise management systems used for day-to-day operations, • Ability to act independently and act in a team-based environment, • Strong writing skills with the ability to draft clear and concise legal documents, • Excellent organizational skills with a keen attention to detail, • Ability to manage multiple tasks simultaneously while meeting deadlines, • Strong communication skills, both written and verbal Job Type: Full-time Benefits: • 401(k) matching, • Free parking, • Opportunities for advancement, • Paid sick time

Job Description With over 15 iconic restaurants-and more on the horizon-Specialty Restaurants Corporation is a privately-owned company with a proud legacy and an exciting future. Our portfolio includes beloved destinations such as Rusty Pelican, Whiskey Joe's, and Castaway, where guests come to celebrate life's best moments against unforgettable backdrops. Recognized time and again for excellence-through OpenTable's Most Scenic Restaurants, Diner's Choice Awards, and numerous regional "Best Of" honors-our commitment to hospitality and memorable dining experiences runs deep. Position Summary: The Executive Assistant/Special Projects Manager serves as a right hand to the CEO, President, Director of Real Estate and Development, and Senior Vice President. The position requires a dynamic individual who can manage numerous administrative tasks to ensure the teams' efficiency and productivity. The role involves assisting in strategic decision-making and handling executive-level administrative functions. This role offers an exclusive opportunity to contribute to the financial success of the restaurant & development groups while also supporting the Executive teams' daily activities. The candidate should possess strong administrative capabilities, a high degree of confidentiality to protect information and a proactive approach to efficiently handle diverse responsibilities. Why join Specialty Restaurants Corporation Team? Top-notch Benefits: • Competitive salary in the range of $90,000-$100,000 annually depending on experience., • Benefits including vacation pay, medical, dental and vision insurance, • Lifestyle Spending Account, this benefit supports you and your family in numerous ways such as through gym memberships, child care, groceries, student loans & more!, • Company dining package with allotted spending amount each month, • Variety of Supplemental Benefit Plans for life's unknowns, • 401k with annual employer match after 12 months (ER match 25% of the first 5% contribution), • Employer paid life Insurance throughout the length of employment, • Paid/Floating holidays for 5 major holidays, • Education Assistance Program (EdAP) for hospitality related education growth, • Employee Assistance Program (EAP) to assist with work life balance Calendar Management: • Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time, • Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts, • Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members, • Charity Events - Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events, • Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information, • Board Meeting (quarterly) - Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings, • Plan and execute projects, including but not limited to conferences and meetings Project & Information Management • Organize and maintain confidential files, documents, and records related to the Executive teams' responsibilities and initiatives, • Manage records storage inventory, • Manage various systems and contracts for all restaurants and support center, • Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO, • Create project timelines and budgets, and track progress against them, • Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations, • Support the CEO and Director of Development in property acquisition and lease agreements, • Assist in tracking property-related financials, including budgets, invoices, and payments, • Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field is preferred, • Experience in the restaurant and/or hospitality industry and property management is highly preferred, • Strong proficiency in data analysis tools (e.g., Excel), • Excellent organizational and multitasking skills, • Exceptional written and verbal communication skills, • Attention to detail and ability to maintain confidentiality, • Prior experience as an executive assistant or supporting C-level executives is a plus, • Detail-oriented with a strong emphasis on accuracy, • Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed, • Ability to interact with all levels of management, • Strong problem-solving skills and the ability to work independently, • Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook, • Must be able to clearly and effectively communicate in English All job offers are contingent upon successfully passing pre-employment background check.

Job Description We’re looking for a motivated real estate executive assistant to assist the principal broker and team lead. Responsibilities include liaising between the managing broker, team agents, and clientele, assisting, screening messages, and notifying the broker of important information, overseeing schedules, and property timelines. You’ll also be responsible for organizing office records, customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Help with admin tasks involving transactions and preparing properties. Our ideal candidate can solve problems quickly and is highly detail-oriented. Having a current CA Real Estate License is a plus. This job has a lot of moving parts. If you’re interested in a fast-paced job with lots of variety, apply today! Compensation: $70,000 yearly Responsibilities: • Convey messages to broker that were received through phone calls, emails, memos, or reports, • Pay and input invoices on a regular basis for the broker, • Manage the client database to keep information orderly and confidential, • Implementing filing systems and order office supplies as needed, • Schedule meetings, travel itineraries, and any other relevant appointments for broker, • Liaise between the supervising broker and clients, • Adjust to the needs of the real estate office and execute other assistant duties when necessary, • Marketing duties to include posting on Social Media, preparing email blasts, US Mail coordination direct marketing pieces, • Build, implement, and manage all systems for clients, lead generation, database management, and back-office support, • Keep agents informed about challenges and issues that need to be handled, • Provide concierge-level customer service to clients and customers, • Work with all preferred vendors, including professional photographers, contractors, etc., scheduling and keeping on timeline for transactions, • Shall send out weekly reminders of upcoming critical dates via email., • Continue to take day-to-day office tasks away from the agent, organizing workflow, and reducing inefficiencies, • Coordinate events such as Jingle Jam, Seller Seminars, Shred Events, etc., • Staging listings as needed, • Overseeing the runner position and giving those employees daily tasks.Qualifications:, • High school diploma or equivalent required, • 2-3 years experience providing administrative support in a personal assistant role, or similar, • Real estate experience preferred but not required, • Able to effectively communicate to clients and other team members in a timely manner, • Can work on deadline and handle private client information, • California DRE License a plus, • Technologically savvy and able to learn new programs quickly, and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills, • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalitiesAbout Company Team Tackney GMT REAL ESTATE is the #1 Brokerage in Garden Grove. Our team prides itself on upholding our core values of Honesty, Integrity, Generosity, Humility, Excellence, Responsibility, and Respect, and we are looking for someone who shares those values. We are a small family-owned Real Estate firm with fewer than 10 employees. Most employees are Realtors specializing in North Orange County and South LA County. On average, our team sells 70-112 homes a year. We are fully engaged in your professional and personal growth in a way that few others offer. Our office is located a block from Seal Beach in the small "Hometown" community of West Garden Grove.

Job Description Family Office Administrator & Assistant Location: Costa Mesa, CA (Hybrid / Mostly Remote) Travel: Weekly travel to Los Angeles; occasional site visits in Orange County. The Role We are seeking a highly organized, proactive, and discreet Family Office Administrator to support a private family’s diverse portfolio. This is a unique role that blends executive-level administration with property and lifestyle management. You will be the "right hand" to the principal, ensuring that both business operations and personal assets run seamlessly. Primary Responsibilities 1. Strategic Administration & Communication • Correspondence: Draft professional formal documents, emails, and family office reports., • Gatekeeping: Manage inbound inquiries and serve as the primary point of contact for the principal., • Scheduling: Coordinate complex calendars, private events, and personal appointments. 2. Asset & Property Coordination • Tenant Relations: Act as the direct liaison for tenants, addressing day-to-day issues and ensuring high-quality property standards., • Vendor Management: Conduct onsite visits with contractors and vendors to oversee maintenance and project completion., • Logistics: Perform weekly visits to the Los Angeles office/properties and handle specialized errands as needed. 3. Financial & Office Systems • Accounting: Manage light bookkeeping and expense tracking using QuickBooks. Monthly Bank reconciliations and interfacing with company’s accounting firm., • Organization: Develop, implement, and maintain secure digital and physical filing systems., • Experience: 3–5+ years in office administration, ideally within a Family Office, Law Firm, or Executive Suite., • Communication: Exceptional written and verbal skills; ability to communicate effectively with high-level stakeholders and vendors alike., • The "Family Office" Mindset: A high degree of discretion, the ability to "think on your feet," and a "no task too small" attitude., • Tech Savvy: Proficient in QuickBooks, MS Office (Excel/Word/Outlook), and various cloud-based management tools., • Mobility: Must have a reliable vehicle for weekly travel to Los Angeles and local site visits (mileage reimbursement provided).

Job Description Position Description The aquilogic, Inc. Office Manager ensures the smooth running of daily operations, performs all human resources functions, and provides support on consulting projects as needed. This role is integral to managing administrative tasks across various functions, coordinating internal and external resources, and keeping daily activities moving forward. Responsibilities Administration: · Implement and maintain procedures/office administrative systems · Order and stock office essentials/company hardware/groceries/materials · Organize company-provided lunch three (3) days per week · Liaise with IT consultant regarding office operations and open tickets · Organize company events Human Resources: · Manage personnel records and keep them up to date · Issue offer letters and manage the onboarding process · Administer benefits, including health, dental, and FSA/DCA · Organize induction and exit programs for new/leaving employees · Ensure compliance with State regulations and company policies · Ensure that health and safety policies are up to date Operations: · Assist with project management tasks · Prepare presentations, figures, and tables · Proof-read, revise, and assemble complex reports · Assist with small business registrations and renewals Accounting Assistance: · Handle timesheets, expense reports, vendor bills · Ensure timesheets are accurate · Coordinate distribution of 401K documents Additional duties also include: · Act as executive assistant · Serve as the facilities manager (responsible for the upkeep of the company hardware, furniture, and tracking of materials/supplies/equipment) · Assist with marketing efforts, including opportunity tracking and qualifications maintenance · Order and ship client gifts · Manage office subtenants, including preparing leases and tracking certificates of insurance Position Requirements · Bachelor’s degree or equivalent experience, knowledge, and skills · At least two years administrative experience in a small business office environment · Experience in office-based role within the environmental/engineering consulting sector is strongly preferred · Experience and strong knowledge of software packages (Microsoft Office, Run ADP, Constant Contact) · Knowledge of applicable federal, state, and local laws and human resources regulations · Excellent interpersonal and communications skills · Proactive approach to task management and problem solving · Reliability and discretion, particularly regarding confidential matters · Adaptability and ability to build relationships and negotiate effectively · Strong organizational and time management skills · Leadership skills and ability to meet deadlines · Budgeting skills and attention to detail Salary & Benefits · Annual salary $70,000 and above depending on qualifications and experience · Health and Dental Insurance · Life Insurance · FSA/DCA · 401(k) with Company contributions · Eight (8) paid holidays in addition to PTO time · Flexible work hours and hybrid schedule (three [3] days per week in office) The position is based in our Orange County office. We offer competitive salary, bonus and benefits packages. We also offer a trusting, professional and flexible work environment – no set hours, no bureaucracy – just produce quality work on-time, on-budget, and keep the other staff and clients happy! Candidates must possess the following attributes: personable, intelligent, service-minded, flexible, diligent, attention to detail, self-starter, collaborative, solutions oriented, delivers results. For more information about the company, please visit Or send your CV to:

Job Description About Canteen: Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry. Come for the job, stay for the career. We are Canteen. Job Summary The Regional Director leads refreshment and pantry service operations across Southern California, including Garden Grove, Santa Fe Springs, and Commerce. This role oversees the full supply chain lifecycle—from warehouse operations and inventory management to last-mile delivery and client site execution. You’ll guide high-performing teams to deliver exceptional service, drive operational excellence, and ensure cost-effective, quality-driven outcomes. Ideal for a logistics-savvy, people-focused leader with a hospitality mindset. Core Responsibilities Operations & Logistics • Oversee multi-site warehouse and delivery operations, • Ensure inventory accuracy, route efficiency, and safety compliance, • Manage fleet operations and logistics systems for real-time visibility, • Own regional P&L and budget performance, • Forecast revenue, manage costs, and improve margins, • Lead and develop warehouse managers, supervisors, and delivery teams, • Foster a culture of accountability, safety, and continuous improvement, • Serve as executive contact for key clients, • Support onboarding and regional growth with sales and client teams, • Collaborate with senior leaders and peers to scale best practices, • Lead projects in automation, system upgrades, and fleet modernization, • Bachelor’s degree or equivalent experience, • 5+ years in multi-site operations (warehousing, logistics, distribution), • P&L and budget management experience, • Strong knowledge of WMS, inventory, and delivery systems, • Proven leadership of large, distributed teams, • Analytical, collaborative, and tech-savvy, • Experience in route-based services, • Background in hospitality, office coffee, or food distribution, • Familiarity with logistics platforms and fleet trackingSuccess Profile, • Improves operational efficiency and delivery accuracy, • Builds high-performing, safety-conscious teams, • Strengthens client relationships through reliable service Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here for information on additional company-provided time off benefits. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Canteen maintains a drug-free workplace. Req ID:1476156 Canteen

Job Description Located in a creative hub of Costa Mesa, Morrissey Associates has focused on providing design services to the educational sector since 1998. We offer an integrated project approach in a small office environment, providing numerous opportunities for growth and advancement. The Executive Assistant’s will provide a wide range of administrative and organizational support to executives. The EA will work with the President and Vice President to coordinate oversight of their administrative functions for accounting, office management and human resources. The Executive Assistant will be expected to contribute to better organization and planning as well as assist in implementing executive initiatives and perform occasional clerical tasks. Responsibilities: • Executive Assistant duties may include but not be limited to: 1. Manage Calendar, Prioritize meetings and appointments., 2. Confirm meetings and assist in preparing meeting deliverables., 3. Respond to communications., 4. Provide Administrative assistance such as overseeing and proofing outgoing announcements, blogs, letters, website updates and other correspondence. • Executive assistant will provide general clerical assistance as needed., • Five years’ experience in Executive assistance is preferred., • College degree is preferred., • Strong time management and organization skills., • Expert understanding of MS Office Suite., • Strong analysis and critical thinking skills., • Deadline and detail oriented., • Strong leadership qualities with the ability to solve problems independently., • Ability to work in a small office team environment., • Ability to prioritize tasks and disseminate information to maintain timely workflow., • Strong verbal and written communication skills.

Role Name: Paralegal Location: Fountain Valley, CA 92708 Work Environment: Onsite Schedule: 40 hours/week Contract length: 3 months assignment with possible extension Responsibilities: • Contract Drafting: Prepare initial drafts of physician agreements (Professional Services, Medical Directorships) and routine contracts (NDAs, Educational Affiliation Agreements) using approved templates., • Compliance Review: Review all drafts to ensure alignment with organizational policies and procedures., • Contract Lifecycle Management: Manage the end-to-end process through the contract database from opening matters and tracking signatures to managing renewal dates., • Shutterstock, • Legal Operations: Manage service requests through the electronic contract management system; maintain dashboards/visibility boards to track project progress., • Filings & Litigation Support: Prepare routine corporate filings (Registration renewals, Statements of Information) and update litigation spreadsheets as requested., • Executive Support: Provide administrative and project-based assistance to the VP of HR and Assistant General Counsel. Required Qualifications: • Education: High School Diploma or GED required., • Experience: Previous experience in a legal setting, specifically with contract drafting or contract management., • Skills: Proficiency in electronic contract management systems and filing databases.

Job Description We are seeking a highly organized, professional, detail oriented, and proactive Executive Assistant/Administrative Assistant to support the owner of Anderson Sport and Wellness Physical Therapy, Dr. of physical therapy Nicole Anderson. You will assist in managing administrative tasks, coordinating schedules, and facilitating efficient operations within a busy practice. The ideal candidate will have 2+ years experience as an executive assistant, exceptional communication skills, keen attention to detail, and the ability to handle sensitive information with discretion. Anderson Sport and Wellness Physical Therapy is a holistic out of network specialist practice located in Newport Beach, CA. You will be part of a dynamic, energetic, and positive-focused team working together to provide specialist physical therapy care to improve people's lives. We regularly help people return to their active lives after being disabled or in severe pain through the use of cutting edge technology, and specialized physical therapy knowledge and skills. Key Responsibilities • Schedule Management: Coordinate and manage the doctor’s calendar, including scheduling appointments, meetings, and consultations while prioritizing urgent needs and ensuring optimal time allocation., • Patient Communication: Act as a liaison between the doctor and patients, handling inquiries, scheduling follow-ups, and ensuring clear, professional, and empathetic communication., • Administrative Support: Prepare and organize medical records, reports, and correspondence; manage email and phone communications; and maintain confidential patient and practice-related documentation., • Meeting Coordination: Arrange and prepare materials for meetings, conferences, or presentations, including agendas, medical charts, or research summaries, and take detailed notes when required., • Travel and Event Planning: Organize travel arrangements for conferences, seminars, or professional engagements, including booking flights, accommodations, and preparing itineraries., • Inventory Management: Oversee office supplies, coordinate with vendors, and ensure the smooth operation of the doctor’s office or clinic, including liaising with other staff members., • Billing and Insurance Support: We are an out-of-network provider, therefore no medical billing experience or expertise is needed. You will assist with processing billing inquiries, and ensuring accurate documentation for reimbursements or claims. We provide superbills to patients for them to submit for out of network benefits. Because we are out of network your role ensuring proper superbill creation and distribution is not complicated., • Confidentiality: Handle sensitive patient information and practice details in compliance with HIPAA and other relevant regulations., • Education: Bachelor’s degree preferred, or equivalent combination of education and experience in an administrative or healthcare-related role., • Exceptional organizational and time-management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic medical record (EMR) systems., • Ability to multitask and prioritize in a fast-paced environment., • High level of professionalism and discretion when handling confidential information., • Knowledge: Familiarity with medical terminology and healthcare processes is a plus., • Part-time 15-20 hours a week position at the clinic in Newport Beach, CA. The schedule is very flexible. We are an equal opportunity employer seeking detail oriented, growth-minded individuals who want to make a difference in the lives of people suffering with pain or disability. Our interview process will include pre-hire assessments to understand your competence with office software, your attention to detail, and ability to follow directions. Powered by JazzHR PB22uIPt7r

Job Description Executive Assistant Fountain Valley, CA Job Type: Contract Compensation: $30 - 39 Hourly Description immediately adding a full-time Executive Assistant in support of our nationally recognized, Consumer and Commercial Electronic R&D client in Fountain Valley, CA. Summary: The Executive Assistant will be performing various tasks in administrative support at the upper executive level. These tasks may include, but are not limited to: key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization. Responsibilities: Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways Expert knowledge on the general/technical aspects of the job Works on assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems Work is completed independently and has ability to handle most unique situations Frequently determines methods and procedures for new assignments May supervise the activities of other non-exempt employee Performing tactical and strategic administrative support tasks for upper executive level employees of the organization Coordinates the administrative work within the department/division, working with other departments/divisions and companies Recognized as the top administrative employee in the department or division; The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature Requirements High School diploma/GED or equivalent; Some college level education highly preferred Typically requires a minimum of 9+ years of general administrative experience, or equivalent combination of experience and college level education Advanced general administrative skills/knowledge required at an upper executive level Specific advanced software skills as required by the division

Executive Assistant, great culture/team, Legal, Costa Mesa, CA. We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining

The Executive Assistant is the primary manager of the CEO's time and operational cadence, and a central coordination point for the Executive Team's rhythms. Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other e

C-level executives, preferably supporting multiple executives simultaneously. We are seeking an organized senior-level Executive Assistant with public company experience to assist the CEO, CFO & Chief Medical Officer. We are seeking an experienced and driven Executive Assistant to join our team, rep

Per Hour Duration: 4 Month Contract to Hire Location: Newport Beach, CA Hours: 8-5pm MUST BE ON TOP OF RESUME: Do you have experience supporting a high level individual in the field of sales or real estate? If so please describe: Do you have any real estate experience or knowledge? If so please desc

Executive Administrative Assistant. A day in the life of an Executive Administrative Assistant at Vans looks a little like this.

As an Executive Assistant at Anduril you will be responsible for keeping the train on the tracks. Participate in administrative team, providing backup to other assistants.

All compensation and pay rates are dependent upon skills and experience.PrideStaff is an equal opportunity employer.We will notify you about relevant positions, and keep you in mind whenever we have interesting opportunities.

Office Administrator Responsibilities and Duties. The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. The Executive Assistant and Office Administrator is also required to maintain confidentiality and profe

A Day in the Life of a Human Resources Executive Assistant:. As the Human Resources Executive Assistant for Liberty Military Housing, you will provide high-level administrative and operational support to the Senior Vice President of Human Resources.

Assist the inside sales team with administrative tasks, including preparing sales materials, reports, and coordinating follow-ups. We are seeking a proactive and detail-oriented Executive Sales Assistant to join our dynamic team. This pivotal role involves managing digital leads from various online

Nikkiso Cryogenic Services is seeking an exceptional Executive Assistant to serve as a strategic partner to the President and Executive Leadership Team.This is not a traditional administrative roleit is a high-impact position at the center of executive operations, designed for a proactive profession

We are seeking a highly organized, professional, detail oriented, and proactive Executive Assistant to support the owner of Anderson Sport and Wellness Physical Therapy, Dr. The ideal candidate will have 2+ years experience as an executive assistant, exceptional communication skills, keen attention

A day in the life of an Executive Administrative Assistant at Vans looks a little like this. Vans Executive Administrative Assistant. This role reports directly into a member of the Vans Executive Leadership team (ELT), while supporting 1-2 additional functional Vice Presidents as well.

AOSN's Management Team is seeking an Executive Assistant II to support its CEO. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Manages the executive's schedule, meeting preparations, f

Take a peek into our colleague experience as an Assistant Executive Housekeeper: What does the role entail? The Assistant Executive Housekeeper is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning. Description: Assistant

AOSN's Management Team is seeking an Executive Assistant II to support its CEO. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports.

A boutique personal injury law firm is seeking an Executive Assistant to support the firm's founder in Seal Beach, California.

We're seeking a highly organized, adaptable Executive Assistant to support our Chief Revenue Officer, our Chief Financial Officer, our Americas Regional Team and provide backup administrative support in the Newport Beach office. You'll coordinate complex calendars and travel, streamline meeting logi

Inspect guest rooms and public areas daily for cleanliness and brand quality standards.Assist Executive Housekeeper with daily operations of housekeeping and laundry.Support Executive Housekeeper with training new Associates.Help coordinate daily housekeeping activities; plan for adequate staffing t

Job DescriptionKITCHEN MANAGER Job Description As the kitchen manager, you will be responsible for overseeing food preparation, ordering supplies, scheduling shifts, and monitoring inventory levels. To be successful in this role, the ideal candidate will have proven culinary and management experience. In addition to being an excellent communicator, you should also demonstrate outstanding leadership and organizational abilities. This position is non-exempt and reports directly to the Executive Chef/Partner and the Director of Operations. The Kitchen Manager duties include, but are not limited to: Order materials, supplies, and ingredients based on demand. Supervise kitchen employees and organize food orders. Oversee the food preparation and cooking process. Recruit and train kitchen employees in designated stations. Monitor inventory levels and perform weekly inventory assessments. Schedule work shifts for employees. Store all food products in compliance with health and safety regulations. Ensure the kitchen is clean and organized. Maintain weekly and monthly cost reports. Kitchen Manager Requirements: In-depth knowledge of kitchen health and safety regulations. Ability to work well in a stressful and fast-paced environment. Excellent problem-solving and conflict management abilities. Outstanding communication and organizational skills. Proven experience working as a supervisor in the hospitality industry. The ability to work in a fast-paced environment. The ability to stand for extended periods. The ability to lift 50lbs or more. Strong management skills. Excellent organizational skills. Effective communication skills. Exceptional customer service skills. ServSafe Manager Certification. High school diploma or GED. PREVIOUS EXPERIENCE A minimum of 1 Year experience as a Kitchen Manager or Assistant Kitchen Manager in a fast-paced restaurant environment.

Masterfully orchestrate complex calendars for multiple senior executives; apply a strategic filter to scheduling, prioritization, and conflict resolution across global time zones to maximize executive efficiency. Proactively identify executive needs and potential roadblocks; solve problems before th

Comfortable pushing back and challenging requests that are unreasonable or inconsistent with the Executive Assistant role. Responsible for performing advanced, diversified, and highly confidential administrative assignments for a designated executive, senior level leader(s), or leadership team. Perf

Executive Assistant To The COO. The Executive Assistant reports directly to the Chief Operating Officer (COO) and provides comprehensive administrative support to the COO and operational ministry areas.

The Amazon Shopping organization is seeking an Executive Assistant to support two Directors on our Core Shopping team who lead Amazon Search, in Irvine or Palo Alto, CA. As these teams build many of the key experiences our customers interact with every time they shop, Customer Obsession is paramount

The Executive Assistant serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive meetings; and oversees special projects. Oversee Executive Office Operations: Efficiently manage the day-to-day operations of the Senior or Executive Leader's office

Proven experience as an executive assistant or similar role, supporting C-suite executives. The Executive Assistant will be responsible for providing high-level administrative support to Senior Executives by conducting research, preparing statistical reports, handling information requests, and perfo

BaRupOn, a California-based, multi-faceted company specializing in logistics, global supply solutions, and government contracting, is seeking a highly skilled Executive Assistant to support our executive leadership in Irvine, CA. Conduct research and prepare reports to support executive decision-mak

Preferred: Prior experience supporting one or more executives.

We seek a sophisticated Executive Assistant to provide comprehensive support to our.

As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically. Exceptional emotional intelligence—e

The Assistant Executive Housekeeper will promote an atmosphere that insures customer and associate satisfaction. What does the role entail?** The Assistant Executive Housekeeper is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning

The Executive Assistant provides administrative support to the Chief Executive Officer and other members of the Executive Team, maintaining office organization and efficiency, serving as vendor contact, making travel arrangements, organizing calendars, overseeing projects, and other tasks as the bus

We are currently looking for a Senior Executive Assistant - REMOTE. Organizes and coordinates executive's schedule by arranging appointments and maintaining calendars.