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Executive Assistant to Managing Partners Independent Wealth Management Firm Midtown Manhattan, NY Join a growing independent wealth management firm supporting senior leadership in a fast-paced, high-touch environment. This is a hands-on role for a polished, experienced EA who thrives managing complexity and bringing structure to busy executives. What You’ll Do • Manage complex calendars, scheduling, and travel, • Track priorities, follow-ups, and key commitments, • Anticipate needs and help keep executives organized and on track, • Support meetings, office operations, and client logistics What’s Offered • Competitive compensation ($110,000–$120,000 base + benefits), • High-visibility role supporting senior executives, • Collaborative, growth-oriented team, • Midtown location, 4+ days in office What You Bring • Bachelor's Degree, • 4+ years supporting senior executives, • Strong travel coordination and calendar management, • Organized, proactive, and calm, composed under pressure, • Professional, detail-oriented, and service-driven, • Must be within a 45-minute commute to Midtown Manhattan

Controller Location: Fort Lee, NJ Job Type: Full-Time Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7–10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience, including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, pleasenavigate to _ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,and local laws and/or security clearance requirements.

Mondrian Alpha is a global executive search firm, with offices in London, Dubai and New York. The New York office, based in Manhattan, opened 3yrs ago and has roughly 25 staff, with an expectation to grow to 50+ staff in the next 2-3yrs. About the Role We're looking for an Office Assistant to keep our New York office running smoothly. This role sits at the centre of daily operations - you'll be the first face people see, the person vendors call, and the one who makes sure the office runs smootly. You'll report to the Head of Operations based in London. What you'll do • Serve as the primary point of contact for New York staff, visiting clients, and external vendors and suppliers, • Manage day-to-day office operations and facilities - think maintenance requests, supply orders, and making sure things don't fall through the cracks - Coordinate with building management and external service providers, • Handle incoming calls, mail, and deliveries, • Support onboarding logistics for new hires (desk setup, access cards, office tours) - Schedule and set up meeting rooms, including AV and catering when needed, • Assist the Head of Operations & Partners with administrative tasks and ad hoc projects. About you • A degree with a 3.2 minimum GPA, • Prior experience, roughly 1-3yrs, in an office assistant / administration, receptionist, or facilities coordination role., • Strong organizational skills - you stay on top of multiple tasks without being reminded, • Clear, professional communicator, comfortable with staff at all levels and with external contacts, • Reliable and proactive: you notice what needs doing and do it, • Comfortable working independently, given the London-based reporting line, • Proficiency with Microsoft Office (Outlook, Word, Excel) What we offer • A central role in a collaborative, growing team, • Competitive compensation, • A chance to build something - this is a hands-on position with real ownership

Company Description MT. PLEASANT MANAGEMENT CORP. is a real estate management company headquartered at 866 Lexington Avenue in New York, NY. The organization manages and supports properties in the tri-state area. The company’s Manhattan location offers convenient access to public transportation and neighborhood amenities. Role Description: The Administrative Assistant role is a full-time, on-site position based in Manhattan, NY. This role supports daily office operations, including managing phone calls, routing inquiries, and welcoming visitors. Responsibilities include preparing and organizing documents, maintaining filing systems, scheduling appointments and meetings, and assisting with data entry and record-keeping. The Administrative Assistant will coordinate with property management and executive staff, track deadlines, and ensure information is communicated accurately across the team. This role also involves handling basic clerical tasks, monitoring office supplies, and contributing to a professional, well-organized office environment. Typical duties will include: • Answering, screening, and directing telephone calls and emails. Greeting visitors., • Preparing and proofreading correspondence, memoranda, reports, and other documents., • Managing calendars, appointments, meetings, and conference-room schedules., • Organizing meeting materials and taking notes or minutes when requested., • Maintaining accurate electronic and paper filing systems., • Receiving, sorting, distributing, and sending mail and deliveries., • Entering and updating information in company databases, spreadsheets, and management systems., • Scanning, copying, filing, and organizing leases, contracts, invoices, and other records., • Assisting with purchase orders. Maintaining office supplies., • Tracking deadlines, pending assignments, certificates, permits, and requested documents., • Following up on outstanding information and providing status updates to management., • Coordinating service appointments, office deliveries, and vendor access., • Assisting with the preparation of Board, management, and staff meeting materials., • Handling confidential corporate, tenant, and financial information appropriately., • Providing coverage for other administrative employees during absences., • Maintaining a professional and organized work area., • Performing other administrative tasks and special projects assigned by management. Qualifications • Candidates should possess strong Administrative Assistance and Clerical Skills for managing documents, scheduling, and general office support., • Candidates should possess excellent Phone Etiquette and Communication skills to handle calls, greet visitors, and interact with tenants and colleagues professionally., • Candidates should possess Executive Administrative Assistant capabilities for supporting leadership with calendars, correspondence, and follow-up on key tasks., • Additional beneficial skills include proficiency in common office software (e.g., Microsoft Office or similar), attention to detail, time management, and the ability to handle confidential information responsibly., • High school diploma or equivalent required; prior administrative experience in real estate or property management is preferred but not mandatory. Starting salary: $68,000.00, pls health benefits, 401K

ABOUT US HS Ad North America is a full-service in-house advertising agency serving the LG Electronics network on a global level with offices in Seoul, New Jersey, Los Angeles, Toronto, Beijing, Shanghai, Tokyo, Bangkok, New Delhi, London, Dusseldorf, Moscow, Kiev, Sao Paulo, Dubai and Sydney. We manage brand communications across a wide variety of product categories from television and home entertainment, to appliances, phones, and more. We’re growing fast with a fun, collegial atmosphere, and can-do attitude. We are seeking an executive assistant to our President in our New Jersey office to provide ongoing administrative support. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to wear many different hats as you will help keep things running smoothly and efficiently day to day. MAIN RESPONSIBILITIES: • Provide sophisticated calendar management to ensure day-to-day operations run smoothly, • Prepare agendas, presentations and reports as needed, • Partner with the administrative team to manage requests and suggestions for office improvements and ensure timely resolution, • Book travel arrangements and create detailed itineraries for the presidents and guests traveling for business trips, • Ensure office is presentable and professional at all times, • Provide support and partner in the planning of variety of events and special projects as needed KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: • Bachelor’s degree and 2+ years of relevant experience in a similar role, • Strong ability to execute work with a diversity, equity, and inclusion lens, • Exercise professional discretion, • Excellent time management skills, ability to multitask and prioritize, • Exceptional organizational skills and impeccable attention to detail, • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners, • Highly resourceful team-player with ability to also be extremely effective independently, • Demonstrated ability to meet deadlines in a fast paced environment, • Proven ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client service, • Strong communication skills and a can-do attitude, • Proficient in Google Suite, Mac and Microsoft Outlook, • Ability to build and develop partnerships, • Positive, solution oriented, • Bilingual in Korean is a must

Atrium is seeking on behalf of our client an Executive Assistant to Chief Information Officer based in Paramus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Executive Assistant to Chief Information Officer Location: Paramus, NJ Employment Type: Full-time Compensation: $100-120k Position Overview The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization. This role manages complex scheduling, communications, and coordination across multiple departments and external partners. The position requires strong organizational skills, discretion, and the ability to anticipate needs and proactively manage priorities. Must be legally authorized to work in the United States. Responsibilities • Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects., • Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors., • Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination., • Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation., • Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable., • Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up., • Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement., • Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams. Required Experience/Skills • Five or more years of administrative or executive support experience, preferably in a corporate, technology, or similarly complex environment., • Experience supporting senior executives or other members of organizational leadership., • Experience with contract administration, vendor management, procurement, or related business processes., • Understanding of vendor compliance and due diligence practices., • Advanced proficiency with Microsoft Office and workplace collaboration tools., • Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners., • Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously., • Excellent attention to detail and strong analytical and problem-solving abilities., • Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up., • Ability and willingness to quickly learn new technologies, software applications, and business processes, including emerging AI tools., • Ability to work independently while collaborating effectively with teams across the organization., • Adaptable, receptive to feedback, and comfortable taking direction when needed., • High level of discretion, sound judgment, professionalism, and follow-through. Preferred Experience/Skills • Prior experience supporting technology or IT leadership teams., • Familiarity with vendor security and compliance documentation, such as security assessment reports, insurance certificates, and questionnaires., • Experience coordinating technology projects or enterprise initiatives., • Strong understanding of organizational workflows and cross-departmental collaboration., • Experience managing confidential information and sensitive communications. Education Requirements • Bachelor’s degree preferred; equivalent experience considered., • Coursework or certification in business administration, project management, or information technology is a plus., • Ongoing professional development in administrative or technology-related fields encouraged., • Strong commitment to continuous learning and process improvement. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Senior Executive Assistant Location: Secaucus, NJ Schedule: Onsite, 5 days per week Pay Rate: $52-$56/hour Duration: 5 month W2 contract covering a Leave of Absence Position Summary The Senior Executive Assistant provides high-level administrative and operational support to the Head of Engineering and DTC/MoT Engineering Teams, ensuring seamless day-to-day execution and alignment with business priorities. This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, anticipate executive needs, and manage sensitive communications and confidential information. The role also coordinates travel, meetings, events, offsites, and departmental initiatives while providing project and operational support as needed. The Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency and productivity across administrative functions. This role travels between 0-15% of the year, depending upon priorities. Responsibilities: • Provide high-level administrative support to the Head of Engineering., • Exercise independent judgment to manage meeting priorities, decline requests, and resolve scheduling conflicts., • Proactively prioritize the executive's daily schedule and anticipate executive needs., • Coordinate domestic and international travel, including booking and recommendations., • Anticipate needs and develop solutions to support executive priorities., • Triage stakeholder inquiries and escalations., • Handle sensitive business information with discretion and confidentiality., • Process travel and expense reports., • Prepare correspondence, itineraries, agendas, and other materials., • Serve as a primary point of contact for internal and external stakeholders., • Draft, proofread, and edit documents, reports, and presentations., • Schedule, prepare for, and attend meetings., • Prepare meeting minutes, action items, and follow-up., • Coordinate conference rooms, AV, catering, and hospitality., • Manage guest registration and visitors., • Coordinate guest invitation processes for large-scale events and register department staff., • Provide project and operational support for Media Ops & Technology and Consumer Engineering., • Support special requests and departmental initiatives., • Use AI and automation tools to streamline administrative processes., • Coordinate planned activities and events, including registrations, reservations, equipment and product needs, event space, travel, and internal and external stakeholders., • Coordinate with conference and events teams, IT, security, volunteers, and other partners., • Coordinate large department orders for special events and offsites, including supplies, merchandise, and catering. Requirements: • College degree., • 7+ years supporting executives., • Proven Executive Assistant experience., • Ability to exercise independent judgment with minimal supervision., • Strategic thinking and ability to anticipate needs., • Strong interpersonal skills across all levels of an organization., • Exceptional organization and ability to multitask., • Ability to independently prioritize multiple deadlines., • Strong discretion and ability to maintain confidentiality., • Advanced Microsoft Office skills, including Word, Excel, and PowerPoint., • Experience with calendar management tools., • Creative problem-solving and proactive approach., • Strong attention to detail, integrity, and ethics., • Experience working on project-based initiatives with little supervision., • Ability to manage multiple projects and deadlines. Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Project Executive New York City The Project Executive will provide leadership and executive oversight for our client's Healthcare projects throughout the NYC market. This individual will be responsible for the overall success of multiple projects, including safety, pre-construction, financial performance, schedule, quality, staffing, client satisfaction, and closeout. The Project Executive will also help growour client's Healthcare business in NYC and New Jersey by maintaining existing client relationships, developing new business, leading pursuits, and building relationships within the local healthcare community. Responsibilities: • Maintain safety standards., • Provide executive oversight of multiple healthcare projects and project teams., • Lead projects from pre-construction and estimating through construction, turnover, and final closeout., • Lead pre-construction and RFP efforts with support from the Pre-construction Department and other company resources., • Review project estimates, budgets, schedules, scopes of work, bid packages, and procurement plans., • Negotiate contract terms and conditions with clients while managing project risk., • Monitor project performance through updated schedules, cost reports, forecasts, and operational reviews., • Maintain accountability for project profitability, quality, schedule, safety, and client satisfaction., • Ensure project-specific Quality Control Plans are developed, implemented, and followed., • Assist project teams with resolving scope gaps, subcontractor issues, coordination challenges, and contractual concerns., • Identify, document, and negotiate change orders and schedule extensions when justified., • Oversee healthcare-specific planning, including infection control, occupied-facility logistics, shutdowns, phasing, interim life-safety measures, inspections, commissioning, and turnover., • Ensure proper coordination of mechanical, electrical, plumbing, medical-gas, fire-protection, and low-voltage systems., • Work closely with healthcare clients, facility teams, architects, consultants, and trade partners to minimize disruptions to active operations., • Acquire new work while maintaining and expanding relationships with existing healthcare clients., • Lead RFP responses, project interviews, client presentations, and pursuit efforts., • Maintain positive relationships with the subcontractor community and healthcare industry partners., • Ensure the timely completion of punch-list, commissioning, turnover, and closeout activities., • Provide leadership, mentorship, and professional development to Project Managers, Assistant Project Managers, Project Engineers, and other operations team members., • Partner with field leadership to ensure project teams are properly staffed and positioned for success., • Delegate responsibilities effectively to ensure projects and tasks run smoothly. Qualifications: • 10 or more years of experience with a commercial general contractor., • Significant experience leading healthcare construction projects, including hospitals, medical office buildings, clinics, outpatient facilities, or other medical environments., • Experience managing both ground-up healthcare construction and renovations within occupied facilities is strongly preferred., • Strong understanding of healthcare construction requirements, including infection control, ICRA procedures, interim life-safety measures, shutdown planning, phasing, commissioning, and regulatory inspections., • Experience coordinating complex MEP systems, medical gas, fire protection, low voltage, and healthcare equipment., • Proven ability to oversee multiple projects and project teams simultaneously., • Experience leading projects from pre-construction and estimating through construction and final closeout., • Strong estimating and pre-construction experience, including budgeting, constructability reviews, scheduling, value engineering, procurement, and subcontractor leveling., • Established business development experience, including developing client relationships, leading pursuits, and securing new work., • Strong relationships within the NYC healthcare construction market are preferred., • A four-year degree from an accredited university with a concentration in construction management, engineering, architecture, or business is strongly preferred. Additional relevant experience may be considered in lieu of a degree., • Advanced knowledge of construction drawings, specifications, contracts, schedules, cost reports, and project documentation., • Proficiency with Microsoft Office, Microsoft Project, Procore, Bluebeam, Adobe, JD Edwards, and other project-specific software platforms. Technical Experience: • Strong understanding of construction within active and occupied healthcare environments where patient safety and continuity of operations are critical., • Working knowledge of healthcare-specific systems, including medical gas, normal and emergency power, HVAC and pressure relationships, nurse call, fire alarm, security, low-voltage systems, pneumatic tube, domestic water, and critical utility infrastructure., • Experience delivering technically intensive spaces such as operating rooms, catheterization labs, imaging suites, MRI and CT rooms, pharmacies, sterile-processing departments, isolation rooms, laboratories, and critical-care environments., • Understanding of healthcare-specific requirements related to air pressure, filtration, temperature and humidity, infection prevention, life safety, and utility redundancy., • Experience coordinating the installation, commissioning, and turnover of owner-furnished medical equipment, including imaging and other specialty equipment., • Ability to understand and manage the impact of construction activities on patients, clinical staff, hospital operations, and critical infrastructure. Leadership Competencies: The successful candidate must demonstrate the ability to: • Serve as a trusted leader and healthcare construction resource throughout the project decision-making process., • Build lasting relationships with healthcare clients, facility leaders, architects, consultants, subcontractors, and vendors., • Lead client presentations, interviews, and project pursuits with confidence., • Communicate complex project information clearly and professionally., • Develop and execute a business development strategy for NYC Healthcare practice., • Take ownership of project performance and maintain accountability for results., • Coach, train, and develop project teams., • Balance multiple priorities and determine which issues require immediate attention., • Maintain a client-focused approach throughout every phase of a project., • Demonstrate integrity, • Promote collaboration among project teams, field leadership, clients, designers, and trade partners., • Exhibit professionalism by being punctual, prepared, engaged, and respectful of others.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. This position will report directly to the CEO and collaborate closely with the management team. All team members share a common desire to learn, grow, and have a strong entrepreneurial spirit. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. In addition, the team meets at our Manhattan location approximately two times per month. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities. Key Responsibilities: CEO Support • Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables, • Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO, • Handle information requests, research, file management, and special projects for the CEO and the management team, • Maintain strict confidentiality on all business and personal matters Company Operations • Manage calendars and scheduling for company-wide meetings and other team meetings as needed, • Manage travel logistics for the entire company and plan company events and client meetings, • Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes Finance and HR • Work with the finance team to track and manage budgets, process expense reports, and assist with monthly reporting and timesheets, • Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking, • Project manage statuses through Monday.com Client and Business Development Support • Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date, • Coordinate gifts for clients Personal Support • Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases Qualifications include: • 2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals, • Familiarity with human resources and the ad agency environment is a plus, • Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients, • Intensely organized with painstaking attention to detail, • Process driven; able to bring order to fast-moving priorities and see every task through to completion, • Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they arise, • Clear and concise communicator, both in writing and in person, • Team player who rallies colleagues in a positive, friendly way, • Reliable; follows through on commitments and keeps matters confidential, • Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; adapts easily to new technology, • Experience with Monday.com and AI tools is a plus Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.

Administrative Assistant Position Type: Full-Time/ Hourly Salary Range: $18- 22 ESSENTIAL DUTIES AND RESPONSIBILITIES The Administrative Assistant will be responsible for performing a broad range of operational support; responsibilities include: • Primary Contact: Answering phones, routing emails, and opening incoming correspondence., • Screen resumes and vet them prior to setting up meetings, • Guest Relations: Welcoming clients, visitors, and vendors warmly at the reception area., • Filing & Documentation: Building, organizing, and maintaining secure physical and digital filing systems., • Ordering and organizing office supplies/ snacks, • Organizing Product Samples, • Calendar Management: Scheduling meetings, organizing company appointments, and coordinating executive calendars., • Travel Coordination: Booking flights, accommodations, and ground transportation for team members., • Perform related duties as assigned. COMPETENCIES • Wholesale Industry experience a plus., • Proficient knowledge of Excel, Outlook, and Microsoft Suite, • Highly organized with strong attention to detail, • Aptitude for quick detail recall, • Ability to coordinate and maintain several projects simultaneously, • Demonstrated initiative and interest in being a self-starter, • Ability to work independently, exercise good judgment, and be resourceful., • Strong written and oral communication skills, • Ability to handle confidential and sensitive matters appropriately. EDUCATION AND EXPERIENCE 0-2 years’ experience in an administrative-related role

Executive Assistant to Principal Location: Manhattan, New York Salary: From $150,000 - $185,000 + competitive benefits The Opportunity Our client is seeking an exceptional Executive Assistant to support a high-profile financial entrepreneur within a leading global investment firm. With flagship offices in London and Manhattan, together with an established international office network, this is a unique opportunity to join a fast-paced, entrepreneurial environment supporting a dynamic Principal across both business and personal affairs. Based in Manhattan, you will work closely with the London Family Office, acting as a key point of coordination between the Principal, senior executives, advisers, finance, legal, property and household teams, ensuring the seamless delivery of priorities across multiple jurisdictions. Key Responsibilities • Provide first-class executive and personal support to the Principal., • Manage complex international diaries, meetings and correspondence across multiple time zones., • Coordinate domestic and international travel, logistics, itineraries and lifestyle arrangements., • Build strong relationships with the London Family Office and key internal and external stakeholders., • Liaise with household staff, property managers and service providers across multiple residences., • Support property, art and interiors projects, supplier management and special requests., • Maintain accurate records, budgets and documentation, working closely with Finance where required., • Conduct research, negotiate with suppliers and oversee a variety of business and personal projects., • Provide occasional out-of-hours support as business needs require. Candidate Profile The ideal candidate will be graduate calibre with at least five years' experience as an Executive Assistant, Personal Assistant or within a Family Office or Private Office environment. You will have experience supporting a high-profile financial entrepreneur, senior executive or UHNW Principal, together with extensive experience liaising with a London Family Office. You will possess exceptional organisational and communication skills, advanced Microsoft Office proficiency, absolute discretion, excellent judgement and the ability to thrive in a demanding, fast-paced environment. Strong project management skills, commercial awareness, attention to detail and knowledge of New York's luxury services and logistics are highly desirable. Flexibility to provide support outside standard business hours is essential.

Family Office with Hedge Fund / Global Investment arm seeks Executive Assistant to support the investment team and manage the office. The office is luxurious, well-mannered, upscale, efficient, and extremely well-organized. They need someone who understands the existing culture and who will keep it running seamlessly. In addition to office management, the Executive Assistant will be a direct report to the CIO and work in conjunction with the family Personal Assistant. There will also be an AI component, meaning the use of AI in ongoing tasks, which will be taught. You don’t have to come in knowing AI in depth but you need to be open to using it and integrating AI into your workflow. Requirements · BA/BS from US college or equivalent · Minimum 3 years’ Executive Assistant or Office Manager experience · MS Office including Excel, PowerPoint · Strong tech skills · Familiarity with AI platforms · Polished, professional presentation · Strong writing and verbal communications · High degree of organizational capabilities and ability to organize workspaces · Demonstrated ability to work independently with minimal oversight · Flexibility to assume new responsibilities as the office’s needs evolve Responsibilities · Greet guests who come to the office · Manage calendars for four members of executive team · Support board and foundation logistics for two principals, including meetings, questionnaires, and RSVPs · Route documents and signatures for compliance packets, engagement letters, and vendor contracts · Reconcile expenses monthly with the outside finance team and handle payment follow-ups · Run the office: facilities, IT and phone vendors, insurance certificates, software administration, supplies · Serve as a point of contact for outside vendors, building management, and service providers · Cover simpler household requests for Personal Assistant when needed · Ad hoc projects and special requests · Maintain confidentiality across all principal, client, and business matters M-F 9am-5pm 100K-$120K/year + bonus, health insurance, 401k

Location: New York, NY & New Jersey Reports To: Project Executive / Operations Manager About the Role: The Superintendent is responsible for the day-to-day management of field operations on active construction projects. This role ensures that all work is executed safely, on schedule, and in full compliance with contract documents and Promethean Builders’ quality standards. The Superintendent leads coordination across trades, manages site logistics, and maintains all field reporting to ensure smooth communication and successful project delivery. Key Responsibilities · Oversee daily on-site operations for all phases of construction to ensure work is executed safely, on schedule, and within budget. · Manage and coordinate subcontractors, consultants, and vendors to ensure proper sequencing and adherence to construction documents and specifications. · Lead daily coordination meetings and maintain strong communication between field teams, project managers, and design professionals. · Monitor and enforce safety protocols in alignment with OSHA and company standards; maintain a clean, organized, and secure site at all times. · Conduct daily reports, maintain project logs, and track progress and inspections. · Perform quality control checks throughout construction to ensure compliance with plans and specifications, and immediately address any deficiencies. · Coordinate and schedule required inspections and ensure timely sign-offs. · Identify and communicate scope gaps or potential conflicts, escalating issues proactively. · Support preconstruction and project startup activities, including logistics planning, subcontractor onboarding, and permits. · Mentor Assistant Superintendents, Field Engineers, and Interns; promote continuous learning and professional growth. · Represent Promethean professionally in all client, architect, and trade partner interactions. · Support closeout activities, ensuring all punch list items are completed and turnover packages are accurate. Qualifications · 7+ years of field supervision experience in commercial, Residential, or institutional construction. · Proven track record of successfully managing mid- to large-scale projects from start to closeout. · Strong scheduling, leadership, and communication skills with the ability to drive results under pressure. · Proficient in Procore, Microsoft Project, or equivalent construction management software. · OSHA-30 certification required; NYC DOB Site Safety certifications is a plus.

We politely request that you read the job description fully prior to applying The firm is currently seeking an experienced, self-motivated individual with a strong work ethic to join their team as an Executive Assistant to the managing partner. This position is based on-site around the corner from Grand Central Station (10017). The individual must have prior experience working 1-on-1 with a C-Suite member. The individual needs a mature mindset and to be extremely resilient as the office becomes very busy around Tax seasons. Voices can raise so it is important to feel comfortable in that environment. About the Firm: This boutique New York law tax firm specializes in representing high-net-worth clients for income tax planning and preparation. Established circa 40 years ago, the firm acts for many repeat customers and employs 11 professionals at a single location. They work extremely hard and all have a resilient, traditional mindset. Job Duties and Responsibilities: • Prepare memos, letters, and other documents using various software tools, • Answer all incoming and outgoing calls, maintain logs, and resolve client inquiries, • Serve as gatekeeper, schedule appointments, and prepare the partner for meetings, including managing personal calendar, • Manage the partner’s email account, respond when appropriate, and flag outstanding items, • Assist with organizing tax files, addressing tax notices, and supporting tax-related projects, • Track projects and deadlines, ensuring timely completion, • Greet clients and build relationships to ensure their needs are met, • Coordinate travel arrangements, • Manage the partner’s investment portfolio, including completing subscriptions and filing claims in class action lawsuits, • Perform other duties as assigned by the managing partner Education and Experience: • Bachelor’s Degree - Preference to attend Physical vs Virtual college., • Minimum of 3+ years of relevant experience supporting C-Level executives, • Tax or accounting office experience is a plus but not required Skills and Abilities: • Excellent verbal and written communication skills, • Strong organizational and attention-to-detail skills, • Ability to multi-task and work independently, • Problem-solving and critical-thinking capabilities, • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)

I am a busy, creative female, owner of several businesses looking for an off-the-charts personal assistant. The ideal candidate thrives on discerning and ruthlessly clearing a pathway from chaos to order and realizes that what they do is a reflection of who they are. Your qualities: energetic, self-starter, self-managing, positive, diligent, focused, committed, hard working, able to leap tall buildings in a single bound. Your abilities: superb communication skills, problem solving abilities, able to write (know and can debate about the oxford comma), more organized than I am, staying on point, social media, Microsoft and / or Adobe Suite knowledge, marketing a plus. The work: communicating with clients & vendors via the phone and email, moving projects forward, research, some website work, some social media, errands, creative input, event work in the evenings, etc. Evening event work as well for extra money. I start later in the day. It would be great if you did too. I am fond of people who have done work in the film industry or have server experience. I am in the East Village. My business is in Nomad. My preference is people who like to work for small businesses rather than big corporations. We are in the middle of a business expansion. It is all amazing, but be prepared for a ton of work! You must live in NYC currently- this is not a remote job, nor do I want to wait for you to move here. 90 day trial period @ $24/hr (+overtime and event tips). Estimated yearly salary $67-72k incl. event work and bonuses. Please include a writing sample with your resume! I look forward to knowing you.

Reports to: Executive Director / Director of Operations A Research Leadership Opportunity for an NP or PA Are you a Nurse Practitioner or Physician Assistant with substantial clinical research experience who wants to make research leadership—not routine patient care—the primary focus of your career? The Nuclear Imaging Institute (NII) seeks a highly organized, research-focused Clinical Trials & Regulatory Manager to lead the operational and regulatory execution of our expanding clinical research portfolio. At NII, you will participate across the clinical trial continuum—from early concept and protocol development through study execution and regulatory maintenance. Working directly with the Executive Director/Principal Investigator and the Director of Operations, you will help shape processes in a lean, collaborative environment where your contributions have visible impact. This opportunity is designed for a clinician who is enthusiastic about leading research programs and building regulatory and operational systems, while maintaining a meaningful clinical role. NP or PA credentials are required to support focused clinical assessments, CT contrast administration and oversight, and management of medical events during imaging and research visits. About Us The Nuclear Imaging Institute is advancing molecular imaging and radiopharmaceutical innovation through multiple clinical trials, including studies of advanced ultralow-dose positron emission tomography (PET), Magnetic Resonance Imaging (MRI) and other modalities. Our goal is to support earlier disease detection, increase health span, and facilitate healthy aging. Our work spans molecular imaging, neuroscience, and oncology. We offer an environment where research professionals can take ownership, influence strategy, and help build the infrastructure supporting innovative clinical studies. About the Role A research-focused leadership position for a Nurse Practitioner or Physician Assistant, with approximately 90% of responsibilities in clinical trials and regulatory affairs and 10% in clinical support, leading the operational and regulatory execution of an expanding clinical research portfolio while providing focused clinical support for imaging and research activities. Responsibilities Research Operations & Regulatory Affairs • Clinical Trial Leadership and Execution, • Guide protocol and informed consent development, integrating scientific objectives, participant safety, operational feasibility, and applicable FDA and ICH Good Clinical Practice standards., • Oversee trial start-up activities, including site regulatory packages, FDA Forms 1572 where applicable, investigator CVs, financial disclosures, delegation records, and coordination of radiation dosimetry documentation and required approvals., • Manage study implementation and ongoing operations, including screening and enrollment workflows, visit coordination, protocol adherence, participant follow-up, study documentation, and research milestones., • Coordinate ClinicalTrials.gov registrations, updates, and results reporting, as applicable, and support the PI in oversight of vendors and contract research organizations. Compliance and Quality Management • Develop and maintain standard operating procedures, policies, and regulatory templates to ensure consistent, compliant research practices., • Oversee essential regulatory documents and maintain complete, accurate, and inspection-ready electronic trial master files and investigator site files, as applicable., • Coordinate adverse-event and serious-adverse-event documentation, follow-up, and required reporting to sponsors, IRBs, and the FDA in collaboration with the PI., • Prepare for and support FDA, sponsor, and institutional audits and inspections; oversee protocol-deviation tracking, corrective and preventive actions, and continuous quality improvement. Regulatory Strategy and Submissions • Lead the preparation, submission, and maintenance of FDA Investigational New Drug applications (INDs), including exploratory IND studies, Investigational Device Exemptions (IDEs) where applicable, and associated amendments and regulatory responses., • Prepare and manage annual reports, safety reports, and Development Safety Update Reports (DSURs), as applicable., • Serve as a key point of contact for the FDA, institutional review boards, data and safety monitoring boards, sponsors, and research collaborators., • Draft, review, and coordinate finalization of briefing documents, meeting requests, and agency correspondence in partnership with the PI and relevant technical experts. Research Team Leadership and Collaboration • Partner closely with the PI, clinical research coordinators, imaging technologists, radiopharmacy, radiation safety, and data teams to support efficient study execution., • Train staff and investigators on regulatory processes, GCP compliance, study documentation, and participant-safety procedures., • Manage external consultants and research partners, coordinate deliverables, and identify practical improvements to research workflows and infrastructure. Clinical Provider Support • The clinical component supports NII’s imaging and research activities and is secondary to the position’s research and regulatory responsibilities., • Perform focused clinical assessments related to study eligibility, imaging readiness, contrast safety, and medical concerns arising during research or imaging visits., • Administer intravenous CT or MRI contrast and provide clinical oversight of contrast-related care, including supervision of administration where legally permitted, within the provider’s authorized scope of practice, NII protocols, and required physician-coverage arrangements., • Assess and initiate management of contrast reactions and other medical events, provide initial stabilization and appropriate treatment, and coordinate physician assistance, emergency medical services, or transfer when indicated., • Document clinical care and coordinate appropriate follow-up, serving as a sub-investigator when designated and helping maintain contrast-safety procedures, emergency readiness, and staff training., • The anticipated allocation reflects overall workload; clinical needs may vary with the study schedule. During assigned clinical coverage, participant safety and timely response to medical concerns take priority. Qualifications Required • Nurse Practitioner or Physician Assistant credentials, with graduation from an accredited NP or PA program, current unrestricted New Jersey licensure/certification as applicable, and current national certification appropriate to the role., • Clinical competence in patient assessment, medication administration, recognition of acute medical problems, and initial management of medical events., • Current Basic Life Support (BLS) and Advanced Cardiovascular Life Support (ACLS) certification; documented contrast-safety and contrast-reaction-management competency before assuming related clinical responsibilities., • Ability to obtain and maintain the clinical privileges, prescribing authority, and physician collaboration or supervision arrangements required for assigned duties., • Exceptional organizational, communication, and writing skills, with the judgment and initiative needed to work effectively in a small, collaborative research organization., • Prior experience with contrast-enhanced imaging, infusion care, emergency medicine, or acute care is valuable for the clinical-support component. Preferred • Substantial hands-on experience in clinical research operations and regulatory affairs, including preparation or maintenance of FDA IND submissions and participation in FDA and IRB interactions., • Demonstrated ability to manage multiple clinical studies, regulatory deadlines, essential documents, and cross functional research activities., • Strong knowledge of ICH GCP, applicable FDA regulations, human-subject protections, clinical trial design, safety reporting, and regulatory strategy., • Experience in molecular imaging, radiopharmaceuticals, oncology, early-phase studies, or investigator-initiated research is preferred. Familiarity with electronic data capture systems and electronic regulatory-document platforms is desirable., • Relevant research or regulatory certification, such as ACRP, SOCRA, or RAC Why Join NII? Make research your primary focus. Dedicate the great majority of your work to advancing clinical studies, developing regulatory strategy, and building effective research programs. Advance innovative science. Play a pivotal role in first-in-human and exploratory studies using next-generation molecular imaging and radiopharmaceutical technologies. Have ownership and impact. Work directly with the Executive Director/Principal Investigator and Director of Operations, influence decisions, and develop processes that support a growing research institute. Maintain a meaningful clinical connection. Apply your NP or PA expertise in a focused supporting role that contributes directly to participant safety without making routine clinical care the center of your position.

New York City | Full-Time (Freelance Opportunies Also Available) Not every client experience can be scripted. Not every creative vision fits inside a brief. We're looking for someone who can confidently navigate both. About Ceci New York At Ceci New York, we don't simply create invitations, we design unforgettable first impressions. For more than two decades, Ceci New York has partnered with the world's most discerning clients, luxury hospitality brands, celebrated event planners, and visionary creatives to bring extraordinary stories to life through couture invitation design, branding, print, and bespoke experiences. Every project is highly customized. Every detail matters. Every piece we create reflects exceptional artistry, craftsmanship, and innovation. Our award winning work has been recognized world wide by top publications and trusted by leading hospitality brands, celebrated event professionals, and clients who expect nothing short of extraordinary. We're looking for someone who shares our obsession with beautiful design, impeccable service, and meaningful client relationships. The Opportunity This isn't your typical Account Manager role. You'll become a trusted advisor to our clients, guiding them through a highly personalized creative journey from the first conversation to the final reveal. You'll collaborate closely with our creative team, helping translate ideas into extraordinary experiences while ensuring every project moves seamlessly from concept through production. You'll balance relationship-building, creative thinking, project management, and strategic communication, all while delivering the white-glove level of service our clients have come to expect. If you love beautiful design, thrive in fast-paced creative environments, and enjoy working with exceptional clients, we'd love to meet you. What You'll Do • Build trusted relationships with clients from initial inquiry through project completion., • Lead client meetings and creative conversations with confidence, warmth, and professionalism., • Translate client goals into clear creative direction for our design team., • Guide clients through the creative process while setting expectations and maintaining excitement throughout the project., • Manage multiple projects simultaneously with exceptional organization and attention to detail., • Coordinate timelines, deliverables, approvals, and production schedules., • Collaborate closely with designers, production partners, and vendors to ensure flawless execution., • Identify opportunities to expand client relationships and introduce additional services when appropriate., • Serve as the bridge between creativity, craftsmanship, and client experience. Who You Are You genuinely enjoy working with people. You understand that exceptional client service is about anticipation, not reaction. You appreciate great design and understand that every creative decision tells a story. You remain calm under pressure, communicate with confidence, and find satisfaction in creating seamless experiences for others. You have excellent taste, exceptional organizational skills, and naturally notice the details others overlook. Most importantly, you care deeply about delivering work you're proud of. Who Thrives Here The people who succeed at Ceci New York are naturally curious, highly organized, and genuinely enjoy making others feel cared for. They appreciate exceptional design, communicate with confidence and kindness, and understand that details are never "small", they're everything. They're comfortable working with discerning clients, collaborating with creative minds, and balancing multiple moving pieces without losing sight of the bigger picture. They don't wait to be told what needs to happen next. They anticipate it.They find joy in creating memorable experiences, solving problems thoughtfully, and representing a brand that values beauty, craftsmanship, and excellence in every interaction. We'd Love If You Have Experience In • Account Management, • Client Services, • Luxury Hospitality / Concierge Services, • Luxury Weddings or Events, • Branding or Creative Agencies, • Graphic Design Studios, • Print Production, • Interior Design, • Luxury Retail, • Private Executive Assistant / Household Manager, • Experience Design Experience working with discerning clientele or premium brands is highly valued. Bonus Points If You Understand • Graphic design principles, • Typography, • Print production, • Specialty printing techniques, • Paper stocks and finishing methods, • Letterpress, foil stamping, embossing, and other artisan print processes, • Luxury branding and storytelling, • Creative presentations and visual communication, • Hospitality-level client service You don't need to be a designer, but you should appreciate exceptional design, understand the value of craftsmanship, and enjoy collaborating with creative professionals. What Success Looks Like Our clients trust you. Our designers love working with you. Projects stay organized. Communication is proactive. Clients feel cared for. Creative ideas are elevated. Every interaction reflects the Ceci New York brand. Why Ceci New York You'll work alongside an award-winning creative team producing some of the most celebrated invitation and branding work in the world. No two projects are alike. One day you may be helping create an extraordinary wedding experience for a private client; the next, collaborating with a world-class hospitality brand on a luxury launch. You'll be surrounded by creativity, craftsmanship, and people who genuinely care about producing exceptional work. As Ceci New York continues to grow, we're looking for someone who wants to grow with us. This role offers the opportunity to expand your responsibilities, contribute to the evolution of our client experience, and help shape the future of the brand. If you're energized by meaningful relationships, beautiful design, and creating unforgettable experiences, you'll thrive here. Benefits We believe exceptional work begins with taking care of exceptional people. Our full-time team enjoys a comprehensive benefits package, including: • Comprehensive Health Benefits, • Paid Time Off (starting at 3 weeks + 10 Paid National Holidays Per Year), • Corporate and Personal Bonuses, • 401K + Profit Sharing Plans, • Summer Fridays, • Hybrid Working Schedule, • Professional Development Opportunities, • A collaborative, inspiring creative studio environment in New York City, • The opportunity to work on globally recognized hospitality brands, celebrities, extraordinary private celebrations, and highly bespoke creative projects For exceptional candidates, we're also open to discussing a freelance or contract arrangement. We'd Love to Meet You! We're less interested in finding someone who's held this exact title before, and far more interested in someone with exceptional taste, emotional intelligence, curiosity, and a genuine passion for creating remarkable client experiences. If you've read this far and thought, "This sounds exactly like me," we'd encourage you to apply, even if your experience doesn't perfectly match every qualification listed above. Sometimes the most exceptional people come from unexpected places. How to Apply Please email the following to careers@cecinewyork.com • Your résumé, • A thoughtful cover letter sharing why you're interested in joining Ceci New York and what excites you about this opportunity, • In 250 words or fewer, tell us about a client experience, creative project, or moment of exceptional service that you're especially proud of, and why it was meaningful to you. Email Subject Line: Why Ceci New York? / First + Last Name Please use the exact subject line above. At Ceci New York, we believe thoughtful details set exceptional experiences apart, and this is simply the first one. We're looking for people who appreciate craftsmanship, creativity, curiosity, and meaningful relationships. Attention to detail matters, but so do kindness, initiative, and authenticity. We can't wait to hear your story! For more information on our company, please visit www.cecinewyork.com or our instagram page @cecinewyork for a more up-to-date glimpse into our work and brand.

Sarway Group is seeking a resourceful, highly organized Executive & Personal Assistant to support the founder of a New York City luxury real estate firm. This position combines executive support, project coordination, and selected personal logistics. The successful candidate will anticipate needs, exercise sound judgment, and ensure priorities move forward with consistent follow-through. Working closely with the founder and the operations, research, creative, and brokerage teams, this person will help maintain an organized, responsive, and professional working environment. The role offers exposure to business operations and client relationships, with opportunities for greater responsibility as trust and experience develop. Key Responsibilities • Executive coordination: Manage the founder’s calendar, appointments, travel, and meeting logistics. Protect priorities, resolve scheduling conflicts, and maintain realistic preparation and travel time., • Meeting preparation and follow-through: Assemble briefing materials, coordinate agendas, document commitments, and ensure agreed next steps reach the appropriate person and are completed., • Correspondence and communication: Handle approved routine correspondence, prepare drafts, organize incoming requests, and surface matters requiring the founder’s attention with clear context and recommendations., • Team and project coordination: Work with internal team members and external partners to obtain information, track deliverables, and move selected projects forward without duplicating existing processes., • Personal logistics: Coordinate selected appointments, reservations, travel, errands, and vendor arrangements with discretion and within established guidelines., • Process improvement: Identify opportunities to simplify recurring work, improve organization, and use approved technology effectively. Qualifications and Attributes We are looking for someone who demonstrates initiative, reliability, discretion, and strong attention to detail. The ability to prioritize, communicate clearly, and follow through independently is essential. Candidates should have excellent written and verbal communication skills, proficiency in Google Workspace and spreadsheets, and confidence learning new systems. Experience using AI tools responsibly, including verifying outputs and protecting confidential information, is valued. Relevant experience may include executive support, operations, hospitality, project coordination, or another position requiring organization and judgment. Real estate experience is helpful but not required. We welcome candidates who can demonstrate ownership and capability, regardless of their particular career path. The right candidate is comfortable with both routine responsibilities and unfamiliar challenges, responds well to feedback, and recognizes when to act independently and when to escalate a decision.

Job DescriptionPosition Summary The Assistant General Counsel will serve as a key legal advisor to the organization, providing practical, business-focused counsel across corporate, commercial, contractual, and claims-related matters. This role will work alongside of our General Counsel’s leadership and will have primary responsibility for reviewing and negotiating corporate and vendor agreements, RFPs, leases, and other business contracts, while also leveraging experience in claims and litigation to advise on disputes, liability matters, and litigation strategy. The ideal candidate is a strong legal generalist with demonstrated experience in commercial contracts and claims litigation, who can work collaboratively with executive leadership, business development, operations, claims, finance, and other internal stakeholders. Key Responsibilities • Draft, review, negotiate, and manage corporate, commercial, vendor, service, consulting, confidentiality, and other business agreements., • Advise leadership on contractual obligations, indemnification, insurance requirements, liability, and other legal and risk considerations., • Review and negotiate leases and other real estate-related agreements., • Develop and maintain contract templates, processes, and legal best practices., • Support corporate governance and other general legal matters as needed.RFP, RFI & Business Development, • Partner with Business Development and leadership on RFPs, RFIs, due diligence requests, and prospective client engagements., • Review legal and contractual requirements and identify potential risks or obligations associated with new business opportunities., • Provide legal guidance throughout the proposal, negotiation, and contracting process., • Collaborate with internal teams to develop appropriate responses to client legal and contractual requirements.Claims & Litigation, • Provide legal guidance on claims, disputes, and litigation, particularly matters involving liability, contractual obligations, and insurance-related issues., • Partner with the Claims team to evaluate complex or potentially litigated matters and develop appropriate strategies., • Manage outside counsel and oversee litigation matters, including discovery, pleadings, settlement discussions, and related proceedings., • Review and advise on releases, settlement agreements, indemnification provisions, and other claims-related documents., • Identify trends and recurring issues that may create legal or financial exposure and recommend appropriate mitigation strategies.Business & Risk Advisory, • Serve as a trusted legal resource to executives and business leaders across the organization., • Provide practical, solutions-oriented advice that balances legal considerations with business objectives., • Partner with Operations, Claims, Finance, HR, IT, and Business Development on legal and risk-related initiatives., • Monitor applicable legal and regulatory developments and advise leadership on potential business impacts., • Support compliance initiatives and other strategic legal projects. Qualifications • Juris Doctor (J.D.) from an accredited law school, active license to practice law in at least one U.S. jurisdiction., • 5+ years of relevant legal experience, preferably combining corporate/commercial and claims or litigation experience., • Demonstrated experience drafting and negotiating commercial and vendor agreements., • Experience with RFPs, RFIs, due diligence, and client contracts preferred., • Meaningful experience handling claims, litigation, disputes, or insurance-related matters., • Experience managing outside counsel and litigation matters., • Strong understanding of contractual risk, indemnification, insurance, and liability provisions., • Excellent negotiation, communication, analytical, and problem-solving skills., • Ability to translate complex legal issues into clear, practical business guidance., • Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.Preferred Experience, • Insurance industry experience, particularly claims, liability, or third-party claims administration., • Experience with professional services, insurance, adjusting, or claims organizations., • Experience supporting a growing organization in a hands-on legal capacity., • Familiarity with corporate governance, vendor management, and commercial real estate agreements. Powered by JazzHR LFzUxav4aW

Job Description Position Title: Controller Location: Fort Lee, NJ Job Type: Temp to Perm Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. NetSuite software experience is a must for this position as well as smally company, hands on experience. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7-10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis, • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital, • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit, • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting, • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting, • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance, • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement, • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership, • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications, • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience , including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred ; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Pay Range: $65/hr-$80/hr Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements. Pay Details: $65.00 to $80.00 per hour Search managed by: Julie Rizzetta Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionLocation: Tenafly- MUST DRIVE will need to make some trips to neighboring towns. Salary: $75,000 - $80,000 + Benefits (when perm) Employment Type: Full-Time, Permanent Position Overview We are seeking a highly organized, detail-oriented Executive/Personal Support Associate to provide administrative support for both business and personal matters. This role requires a proactive professional who can manage multiple priorities, maintain confidential information, and support ongoing organizational initiatives. The ideal candidate thrives in a dynamic environment, takes initiative, and can work independently while ensuring projects and administrative tasks are completed accurately and efficiently. Key Responsibilities • Provide administrative support across a variety of business and personal projects and initiatives., • Organize, maintain, and update both current and historical files, records, and documentation., • Develop and manage efficient physical and electronic filing systems to ensure easy access and retrieval of information., • Create and maintain digital records and backups for applicable documents., • Draft, edit, and prepare professional correspondence, reports, letters, and other business documents., • Assist with special projects, research assignments, and ad hoc requests as needed., • Track, organize, and manage information using Microsoft Excel and other Microsoft Office applications., • Coordinate multiple assignments simultaneously while adapting to shifting priorities and deadlines., • Conduct research, gather information, and independently identify solutions to unfamiliar challenges., • Maintain confidentiality when handling sensitive business and personal information., • Support ongoing organizational and filing projects while balancing day-to-day administrative responsibilities.Qualifications, • 3+ years of administrative, executive support, office management, or related experience., • Exceptional organizational and time-management skills with strong attention to detail., • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook., • Strong written and verbal communication skills., • Proven ability to draft professional business correspondence and documentation., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Demonstrated discretion and professionalism when handling confidential information., • Strong problem-solving skills and the ability to work independently with minimal supervision., • Comfortable learning new processes, researching solutions, and adapting to changing business needs.Ideal Candidate Profile, • Highly organized, dependable, and trustworthy., • Resourceful with a strong "figure it out" mindset., • Self-motivated and comfortable working independently., • Flexible and willing to take on a wide variety of responsibilities., • Professional, proactive, and service-oriented., • Able to transition seamlessly between administrative, operational, and project-based responsibilities., • Maintains a high level of accuracy and attention to detail while managing competing priorities.Compensation & Benefits, • Competitive salary of $75,000 - $80,000 annually, • Comprehensive benefits package, • Opportunity to work closely with leadership and contribute across multiple areas of the business, • Stable, long-term career opportunity with room for growthPay Details: $32.00 to $35.00 per hour Search managed by: Ellen Slovikowsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Company: IN2U HR Location: Multiple Locations Across the U.S. Employment Type: Full-Time | Contract | Direct Hire (Varies by Position) About Us IN2U HR is a full-service recruiting and staffing firm connecting talented professionals with leading companies across the United States. We partner with organizations in industries including Logistics & Supply Chain, Manufacturing, Accounting & Finance, Engineering, Information Technology, Human Resources, Administration, Customer Service, Sales, Construction, and more. As our client network continues to grow, we are actively seeking qualified candidates for a wide variety of positions nationwide. Current Opportunities Include • Logistics Coordinator, • Supply Chain Analyst, • Import/Export Coordinator, • Warehouse Operations, • Purchasing Specialist, • Production Supervisor, • Manufacturing Engineer, • Mechanical Engineer, • Electrical Engineer, • Quality Control / Quality Assurance, • Accounting Clerk, • Staff Accountant, • Senior Accountant, • Accounts Payable / Accounts Receivable, • Financial Analyst, • Administrative Assistant, • Executive Assistant, • Office Coordinator, • Human Resources Generalist, • Recruiter / Talent Acquisition, • Customer Service Representative, • Sales Representative, • IT Help Desk, • Systems Administrator, • Project Manager, • Business Analyst, • Construction Project Coordinator, • Field Service Technician New opportunities are added regularly. Qualifications Requirements vary by position; however, ideal candidates typically possess: • Excellent communication and interpersonal skills, • Strong organizational and problem-solving abilities, • Professional work ethic and attention to detail, • Relevant education, certifications, or industry experience (depending on the role), • Proficiency in Microsoft Office; ERP, SAP, WMS, or other business systems may be preferred for certain positions Language Skills Some positions require professional Korean and English communication skills due to regular collaboration with Korea-based headquarters, clients, or business partners. Language requirements apply only where they are a bona fide business necessity. Work Authorization We welcome applications from candidates who are legally authorized to work in the United States, including: • U.S. Citizens, • Permanent Residents, • EAD Holders, • OPT, • STEM OPT H-1B sponsorship may be available for select positions and qualified candidates. Why Work With IN2U HR? • Access to exclusive career opportunities, • Direct hire and long-term contract positions, • Competitive compensation, • Career advancement opportunities, • Professional recruiting support throughout the hiring process, • Opportunities with well-established national and international companies Locations Current openings are available in multiple states, including but not limited to: • Georgia, • New Jersey, • Texas, • Arizona, • Tennessee, • Ohio, • Illinois, • Michigan, • And more Apply Today If you're looking for your next career opportunity, we'd love to hear from you. Please submit your resume with the following information: • Desired Position(s), • Current Location, • Work Authorization Status, • Earliest Available Start Date, • Salary Expectations Qualified applicants will be contacted as positions matching their experience become available. IN2U HR is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: • Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities., • Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF., • Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement., • Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked., • Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: • 1+ years of experience in the insurance industry, preferred., • P&C license required, or willing to obtain insurance license upon hiring., • Excellent communication and interpersonal skills., • Strong problem-solving abilities and attention to detail., • Ability to manage multiple accounts and tasks effectively., • Knowledge of EPIC a plus., • Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? • Competitive salary and performance-based incentives., • Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans., • Career growth and development opportunities., • A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Position Overview The Controller will be responsible for the accuracy, integrity, and timeliness of Watch Hill's financial reporting while providing financial insight into the performance of our projects and operations. This is a highly visible, hands-on position requiring a strong understanding of construction and project-based accounting, job costing, work-in-progress reporting, cash flow, budgeting, and financial controls. The successful candidate will be equally comfortable reviewing financial statements with senior management, working through project costs with operations and project managers, and improving the day-to-day accounting processes needed to support a growing organization. Responsibilities · Lead the company's day-to-day accounting and financial reporting functions. · Manage monthly, quarterly, and year-end closing processes and ensure timely and accurate financial statements. · Maintain strong project accounting disciplines, including job costing, WIP reporting, revenue recognition, project margins, committed costs, and cost-to-complete analysis. · Partner with project managers and operational leadership to identify cost variances, margin issues, billing concerns, and financial risks before they impact project results. · Develop and maintain reliable project and company-level financial forecasts. · Oversee accounts payable, accounts receivable, customer billing, collections, payroll accounting, general ledger activity, and account reconciliations. · Monitor cash flow and working capital and provide management with timely cash forecasting. · Lead the annual budgeting process and provide monthly budget-to-actual and variance reporting. · Develop meaningful financial and operational KPIs for executive management. · Establish and maintain appropriate accounting policies, procedures, and internal controls. · Improve accounting processes, reporting systems, and workflows as the company continues to grow. · Ensure consistent financial controls and reporting across the company's multi-state operations. · Coordinate with outside accountants, auditors, tax professionals, banks, insurance providers, and other financial partners. · Support annual audits, tax filings, insurance audits, and other financial or regulatory requirements. · Manage, mentor, and develop accounting staff while establishing clear standards for accuracy, accountability, and timeliness. · Work closely with executive leadership on strategic initiatives, financial planning, and business performance. Qualifications · Bachelor's degree in Accounting, Finance, or a related field required. · Minimum of 7 years of progressive accounting experience, preferably including Controller, Assistant Controller, or similar financial leadership responsibility. · Construction, telecommunications construction, engineering, or other project-based accounting experience strongly preferred. · Strong working knowledge of job costing, WIP schedules, revenue recognition, project profitability, and percentage-of-completion/project-based accounting (Foundation). · Experience managing monthly and year-end close processes and preparing GAAP-based financial statements. · Strong understanding of accounts payable, accounts receivable, payroll, cash management, budgeting, forecasting, and internal controls. · Experience working with construction or project-based ERP/accounting systems strongly preferred. · Advanced Microsoft Excel and financial analysis skills. · Multi-state accounting experience is a plus. · CPA or CMA is preferred but not required. · Proven ability to improve processes and financial reporting in a growing organization. · Strong analytical, organizational, and problem-solving skills. · Ability to communicate clearly with executives, project managers, operations personnel, accountants, and outside financial partners. · Comfortable working in a fast-paced environment with multiple projects, deadlines, and changing priorities. · Hands-on leadership style with a willingness to get into the details when necessary. The right Controller will understand how a project-based construction business makes money and will help our management team understand where we are making money, where margins are changing, where cash is tied up, and where action is needed. This person should be proactive, analytical, organized, and comfortable challenging the numbers when something doesn't look right. Just as importantly, the Controller must be able to build strong working relationships with our operations and project management teams. \nCompany Description Watch Hill Wireless Solutions is a growing national turnkey technology and infrastructure company supporting the telecommunications and construction industries. From our roots in wireless communications, Watch Hill has expanded its capabilities to include wireless infrastructure, fiber optic networks, EV charging, solar, and smart technologies. We support complex projects for carriers, municipalities, enterprise clients, and other organizations across the country. Our philosophy is straightforward: do the job right the first time, on time, and on budget. As Watch Hill continues to grow, we are seeking an experienced, hands-on Controller to lead our accounting and financial operations and partner closely with executive and operational leadership. Watch Hill Wireless Solutions is a growing national turnkey technology and infrastructure company supporting the telecommunications and construction industries.\nFrom our roots in wireless communications, Watch Hill has expanded its capabilities to include wireless infrastructure, fiber optic networks, EV charging, solar, and smart technologies. We support complex projects for carriers, municipalities, enterprise clients, and other organizations across the country.\nOur philosophy is straightforward: do the job right the first time, on time, and on budget.\nAs Watch Hill continues to grow, we are seeking an experienced, hands-on Controller to lead our accounting and financial operations and partner closely with executive and operational leadership.

Job Description Personal Lines Assistant Account Executive Employment Type: Full-Time Department: Personal Lines Insurance Location: Onsite in Totowa, NJ Required Licensing: Active Property & Casualty (P&C) License Premier 35 employee independent insurance agency is rapidly expanding and dedicated to providing tailored risk management and insurance solutions to valued clients. Our agency prides itself on exceptional client service, integrity, and deep industry expertise. They have a diverse and dynamic book of business that spans middle-market clientele to High Net Worth (HNW) individuals and families. They are seeking a proactive, highly organized, and licensed Personal Lines Assistant Account Executive to join our collaborative team. Position Summary The Personal Lines Assistant Account Executive (AAE) plays an essential role in the daily operational success of our Personal Lines department. In this position, you will work closely with Account Executives, Producers, and dynamic insurance carrier partners to deliver seamless service throughout the policy lifecycle. You will serve as the engine behind quoting, marketing, and policy placement workflows. The ideal candidate is an insurance professional who excels at multi-tasking, understands the intricacies of both standard middle-market and specialized High Net Worth insurance products, and is dedicated to accuracy. From preparing applications and routing DocuSigns to processing binder packages and issuing cancellations, your contributions will directly impact client satisfaction and agency retention rates. Detailed Roles & Responsibilities The Personal Lines Assistant Account Executive will be responsible for a wide spectrum of administrative, technical, and client-facing tasks, including but not limited to: 1. Quoting, Remarketing & Underwriting Support • Assist Account Executives with gathering renewal data, underwriting specifications, and risk profiles for upcoming policy expirations., • Submit quote requests and market applications through various carrier portals, comparative rating tools, and underwriting channels., • Handle remarketing for existing accounts facing rate adjustments or exposure changes across middle-market and High Net Worth carriers (e.g., Chubb, Pure, Cincinnati, AIG, Travelers, Safeco, etc.)., • Compare quotes, summarize coverage options, and prepare professional client-facing proposals under the guidance of the Account Executive., • Follow up regularly with carrier underwriters to clear underwriting contingencies, order loss runs, and obtain quote indications in a timely manner.2. Application Processing & Documentation Workflow, • Prepare, review, and finalize complete Personal Lines insurance applications (Homeowners, Personal Auto, Umbrella/Excess Liability, Watercraft, Fine Arts, and Flood)., • Ensure all required state forms, coverage selection/rejection forms, and carrier-specific supplemental questionnaires are accurately populated., • Create, deploy, and manage electronic signature packages via DocuSign; monitor progress and follow up with clients to ensure swift completion., • Audit signed documentation upon return to guarantee compliance with state insurance regulations and internal audit standards prior to submission.3. Premium Transactions & Billing Administration, • Collect initial down payments, process agency-bill and direct-bill premium transactions, and securely record payment confirmations., • Assist clients with navigating carrier payment portals, understanding billing schedules, and establishing automated recurring payment plans (EFT, Credit Card)., • Issue certificates of insurance, evidence of property insurance, and auto ID cards upon binding of coverage., • Monitor and resolve billing discrepancies, audit corrections, and past-due notices by collaborating with clients and carrier accounting teams.4. Policy Lifecycle & Transition Management, • Facilitate the safe cancellation of prior coverages upon confirmation of new policy binding to prevent duplicate coverage or coverage lapses., • Draft and deliver formal Lost Policy Releases (LPRs) and cancellation notices to prior carriers, ensuring accurate effective dates and follow-through for return premiums., • Order and review Motor Vehicle Reports (MVRs), Comprehensive Loss Underwriting Exchange (C.L.U.E.) reports, and property inspection reports., • Track and schedule home inspections for high-value properties; assist in gathering documentation to satisfy post-binding inspection recommendations.5. Agency Management System (AMS) & Workflow Facilitation, • Maintain rigorous data integrity across our Agency Management System (e.g., Applied Epic) by updating policy details, logging correspondence, and attaching all client files., • Create and execute daily tasks, suspense items, and follow-ups to maintain smooth, uninterrupted workflow across the Personal Lines service team., • Respond to routine client inquiries regarding policy changes, billing questions, and ID card requests with a high standard of professionalism and urgency.Required Qualifications & Skills To be considered for this role, candidates must meet the following minimum qualifications: • Licensing: Active Property and Casualty (P&C) Insurance License is strictly required., • Experience: Minimum of 2–3 years of proven experience in personal lines insurance account management or administrative support within an independent agency or brokerage setting., • Market Knowledge: Working knowledge of standard personal lines policies (Auto, Home, Umbrella, Specialty) and familiarity with High Net Worth carriers, products, and valuation requirements., • Technical Proficiency:, • Demonstrated proficiency in DocuSign administration and workflow tracking., • Hands-on experience with modern Agency Management Systems (Applied Epic)., • Proficiency in carrier online quoting portals and comparative rating engines., • Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, Outlook)., • Communication: Exceptional written and verbal communication skills; ability to interact confidently with high-profile clients and underwriting executives., • Attention to Detail: High degree of accuracy in data entry, policy document review, and complex application packaging.Preferred Qualifications, • Prior experience specifically handling High Net Worth personal lines accounts., • Industry designations such as CISR, CPRM, or ACSR are a strong plus., • Strong problem-solving skills with a continuous improvement mindset toward agency workflows.What They Offer A comprehensive compensation and benefits package designed to support your professional growth and personal well-being: • Competitive annual base salary commensurate with experience., • Performance-based annual bonus opportunities with bonuses paid twice yearly., • Comprehensive health, dental, and vision insurance coverage., • 401(k) Retirement Plan with generous employer match., • Generous Paid Time Off (PTO) package plus paid company holidays., • Continued education support, including coverage of licensing renewals and professional designation costs., • Collaborative, supportive, and modern team culture with clear pathways for career advancement into Senior Account Executive roles.How to Apply If you are a licensed P&C professional looking to elevate your insurance career within a supportive and high-performing agency, we want to hear from you. Please submit your resume and proof of active P&C licensing through our careers portal or by emailing our recruitment team directly.

Job Description Executive / Personal Assistant – Prestigious Financial Services Firm $100,000 – $130,000 base DOE + Benefits A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support. This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role. Location: Fort Lee, NJ/ Monday-Friday in office Hours: 9:00 AM – 5:30 PM ET Key Responsibilities include but aren’t limited to: • Manage complex calendars and scheduling for the principals, • Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes, • Handle expense reporting, reimbursements, and invoice processing with strong attention to detail, • Liaise closely with internal team members, accountants, vendors, and external partners, • Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments, • Screen and manage phone calls, correspondence, and communications as needed, • Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times, • Event planning, assisting with logistics, vendors, caters, venue selection etc. The Ideal Candidate • Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries, • Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously., • Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description $22–$25/hour | Hawthorne, NJ | In-Office Pfister Energy, a growing renewable energy company, is hiring an experienced Office Administrator to manage daily office operations, provide executive and administrative support, and assist with basic accounting tasks. We're looking for a dependable, organized professional who can independently manage multiple priorities and keep a busy office running smoothly. What You'll Do • Manage office communications, phone calls, emails, correspondence, and visitor reception., • Coordinate executive calendars, meetings, appointments, and travel arrangements., • Provide administrative support to leadership and multiple departments., • Assist with basic accounting, bookkeeping, recordkeeping, and financial documentation., • Manage office supplies, vendor communications, deliveries, and building maintenance requests., • Maintain company equipment, vehicle, and insurance records., • Coordinate company events, new-hire workspace setup, and onboarding logistics., • Organize office files, process mail, and maintain accurate administrative records. Who We're Looking For • 2+ years of office administration, administrative assistant, or office management experience., • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint., • Experience managing calendars, office operations, records, and administrative workflows., • Strong organizational, communication, multitasking, and time-management skills., • Ability to work independently, prioritize competing deadlines, and support multiple departments., • Preferred: Basic accounting/bookkeeping experience and construction industry background. We Offer • $22–$25/hour, based on experience, • Opportunity to grow with an expanding renewable energy company, • Collaborative, professional work environment Apply Today! \nCompany Description Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals.\r\n\r\n\r\nWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

The Personal Assistant will provide dedicated support to a senior leader, managing a broad range of personal, administrative, and coordination responsibilities. Working closely with the Executive Assistant, this individual will help ensure seamless day-to-day operations by handling personal matters,

Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams. Job Title: Executive Assistant, Office of a C-Suite Executive. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world.

Up to $130,000 + discretionary performance bonus + overtime.A leading financial services organization is seeking a polished, highly experienced.This is a high-visibility opportunity for someone with strong financial services experience who thrives in a fast-paced, demanding environment.The ideal can

Under guidance, provides senior level executive support to senior faculty/staff within the department.Ensures the smooth functioning of the executive office.Assists in the implementation of office processes to improve efficiency.Provides secretarial/administrative support directly to high-level seni

Executive Assistant to CEO & Office Coordinator.

LHH is looking for an Interim Executive Assistant for our client of ours here in NYC.This person will be supporting the C-Suite team with calendar, travel, expenses and ad-hoc project based work.This is a 100% on-site, in person position and this person should be comfortable working from 9am – 6pm

We are seeking a highly organized detail oriented Executive Assistant to provide support within our Investment Banking division.Looking for a proactive, resourceful candidate.Being able to manage multiple priorities in a fast-paced environment.This role is essential in ensuring seamless day-to-day e

Leading alternative asset manager seeking a highly polished, proactive.

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Executive Assistant – Private Equity - NYC. They are seeking a driven Executive Assistant to provide high-level support to the C-suite and play a meaningful role in advancing strategic priorities. This Executive Assistant will serve as a trusted partner to senior leadership, delivering seamless ad

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A growing company in the entertainment industry is seeking an experienced Executive Assistant to support a founding member. This is a long-term opportunity for a career Executive Assistant who enjoys providing high-level support and building a strong working relationship with their executive. Some p

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Amazing opportunity to work in a great firm !! This Role is in the Private Equity Area Executive Assistant to Senior Managing Director The candidate must be extremely organized, polished and well-spoken with superior communication and writing skills; must operate with a high level of discretion and confidentiality, exercise solid judgment, have a strong work ethic, a positive attitude and a team-oriented mentality. The candidate should be proactive and eager to learn with the ability to establish a rapport with business and personal contacts. • Handle heavy travel arrangements., • Maintain and manage heavy calendar, scheduling and coordination of appointments., • Responsible for management of vendor accounts and bill payment using QuickBooks., • Responsible for creation and coordination of incoming and/or outgoing wire transfers., • Dial into phone calls for Executive., • Involvement with special projects related to the household., • Work closely with other support staff on various initiatives and provide back up as needed. Requirements/Qualifications: Bachelor’s degree required; 5 to 10 years plus years’ work experience with strong knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)

Vantia VA is a founder-focused virtual assistant agency that helps startups and growing businesses scale by providing highly trained remote professionals across sales, customer support, and executive assistance.VantiaVA enables founders and leadership teams to delegate time-consuming operational res

Executive Assistant to Senior Investment Executive. This Executive Assistant will serve as a trusted partner to a senior investment executive, providing high-level administrative and operational support. An established investment firm is seeking a highly polished, proactive Executive Assistant to su