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Location: Miami, FL (On-site) Industry: Commercial Real Estate / Development / Investment Confidential Search — Direct Support to President A fast-growing real estate investment and development group is seeking a Chief of Staff to serve as the President’s strategic and operational right hand. This is a high-impact role at the center of major commercial development projects across Miami and other key U.S. markets. Chief of Staff - Job Descriptio… We’re looking for someone who thrives in a fast-paced, entrepreneurial environment — someone with strong commercial real estate fluency, exceptional judgment, and the ability to create structure in a high-volume, high-stakes executive setting. 🔹 What You’ll Do • Serve as the President’s strategic partner, translating vision into actionable execution across all active deals and initiatives., • Oversee acquisitions, leasing, asset management, and capital projects, working closely with brokers, contractors, lenders, and development partners., • Act as a professional gatekeeper, protecting executive time and ensuring clarity, accuracy, and priority alignment., • Prepare executive materials: deal summaries, term sheets, investor communications, meeting briefs., • Lead cross-functional coordination, ensuring project timelines, deliverables, and team accountability remain tight., • Support the President in high-level meetings, occasionally acting as an informed proxy., • Maintain oversight of information flow, schedules, and operational rhythm for the executive office. 🔹 About You • 7+ years of experience supporting senior leadership within commercial real estate, development, or investment., • Strong command of real estate pipelines: acquisitions, project delivery, leasing, and asset operations., • Proven ability to bring structure, clarity, and momentum to a high-pressure environment., • Confident engaging with brokers, attorneys, lenders, and executives., • Able to operate with discretion, authority, and the mindset of a professional gatekeeper., • Highly organized, proactive, and solution-oriented — you anticipate needs before they arise., • Bachelor’s degree required; MBA or real estate license preferred. 🔹 Why This Role This is a rare chance to work directly with a visionary investor/operator leading some of Miami’s most ambitious commercial real estate projects. You’ll be in the room where decisions are made, shaping deal flow, driving execution, and ensuring the President’s highest-impact priorities move fast and with precision. Chief of Staff If you’re a high-caliber operator with the judgment and CRE fluency to support a fast-moving principal, this role offers unmatched access, influence, and growth.

We are seeking an intuitive, highly organized Executive/Personal Assistant to support a high-profile principal based in Miami. This role requires exceptional discretion, emotional intelligence, and the ability to seamlessly balance business support, lifestyle management, and household coordination. The ideal candidate thrives in fast-paced environments, anticipates needs before they’re expressed, and acts as a calm, trusted right hand across all areas of the principal’s life. Responsibilities: • Manage complex and rapidly shifting calendars, appointments, calls, and meeting logistics, • Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries, • Prepare and organize correspondence, briefings, decks, and confidential materials, • Serve as liaison between the principal and internal/external stakeholders, ensuring polished communication and appropriate prioritization, • Handle personal scheduling, wellness, and beauty appointments, reservations, gifting, and special occasions, • Run errands and manage personal shopping, wardrobe coordination, and packing/unpacking for travel, • Maintain strong awareness of principal preferences and ensure continuity across environments (home, business, travel), • Oversee daily household operations in coordination with domestic staff and property management, • Schedule vendors, maintenance, repairs, and installations across multiple residences as needed, • Track household expenses, payments, invoices, and budgets in partnership with accounting or family office, • Ensure the home environment remains organized, well-stocked, and guest-ready at all times, • Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events, • Prepare principal for travel, social engagements, appearances, and professional obligations, • Maintain proactive awareness of calendar pacing, preventing overload, and supporting balance Requirements: • 5+ years supporting a UHNW principal, C-suite executive, celebrity, family office, or similarly high-demand environment, • Exceptional organizational, time-management, and multitasking skills, • Confident communicator with high emotional intelligence and strong judgment, • Experience managing household staff and/or property vendors strongly preferred, • Valid passport; ability to travel and work outside standard hours as needed, • Discreet, polished, and able to maintain full confidentiality at all times Schedule: Full-time with flexibility required Compensation: Up to $150K based on experience Location: Miami, FL

Responsibilities • Act as the point of contact among executives, employees, clients and other external partners, • Manage information flow in a timely and accurate manner, • Manage executives’ calendars and set up meetings, • Make travel and accommodation arrangements, • Rack daily expenses and prepare weekly, monthly or quarterly reports, • Oversee the performance of other clerical staff, • Act as an office manager by keeping up with office supply inventory, • Format information for internal and external communication – memos, emails, presentations, reports, • Take minutes during meetings, • Screen and direct phone calls and distribute correspondence, • Organize and maintain the office filing system Requirements and skills • Work experience as an Executive Assistant, • 5 years of experience within a financial institution, • Outstanding organizational and time management skills, • Excellent verbal and written communications skills, • Discretion and confidentiality

JOB SUMMARY The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) • Manage transaction approval workflows and support leasing-related projects, • Maintain and updated Leasing Summary, term sheets, and transaction process forms, • Manage transaction team / process related projects, • Support department-wide projects as needed, • Coordinate and update transaction process forms and related descriptions, • Prepare and deliver detailed leasing reports and summaries, • Process monthly expense reports and assist with department-wide administrative needs, • Coordinate international travel, including flights, accommodations, and visas, • Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) • Assist in planning and executing internal office events, including, • Holiday parties, • Office happy hours, • Off-site team events and gatherings, • Coordinate event logistics (vendor communications, calendar invites, supply orders), • Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience • Bachelor’s degree, • Minimum 3-years of experience in a corporate environment, • Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word, • Strong verbal and written communication skills, • Work well independently and as part of a team, • Willing and able to execute tasks and assume responsibilities outside of the position’s scope, • Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously, • Proven problem-solving skills, • Ability to handle multiple priorities and deadlines simultaneously, • Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity, • Flexibility to work after hours and/or weekends when required, • Experience planning small events is a plus WE OFFER • Challenging job in a dynamic business environment., • Interesting colleagues with different backgrounds from all over the world., • An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world., • An attractive employment package with a competitive salary and excellent working conditions.

About the Role This is an opportunity for a savvy Executive Real Estate Assistant to join a leading luxury real estate agent in Miami. Our client is seeking an organized, proactive, and resourceful Executive Assistant. You’ll act as our client's right hand, streamlining his daily operations and ensuring the business runs smoothly behind the scenes. This is a full-time, in-office position based at their Bal Harbour location. It’s an opportunity to work at the highest level of Miami’s luxury real estate market with a team that values excellence and attention to detail. Responsibilities Daily & Weekly Administrative Support ● Create and manage daily to-do lists and action items for Broker, ensuring priorities are clear and nothing falls through the cracks. ● Provide Broker with a concise weekly business status report covering transaction progress, marketing activity, business expenses, upcoming deadlines, and key action items. Inbox & Communication Management ● Oversee Broker’s email inbox; flag urgent messages, draft responses, and ensure nothing falls through the cracks. ● Manage inbound and outbound correspondence, maintaining Broker’s voice and standard of professionalism. Business Account Spend & Expense Tracking ● Monitor and categorize business expenses. ● Track receipts, reconcile credit card statements, and coordinate with accounting/bookkeeping as needed. ● Assist with vendor management and payment schedules. Calendar & Scheduling ● Manage a complex calendar, including client meetings, showings, events, travel, and personal appointments. ● Proactively anticipate scheduling conflicts and resolve them before they arise. Confirm and prepare itineraries, meeting notes, and logistics. Contact Database Management ● Keep CRM and contact lists up to date. BONUS if you know Follow-Up Boss. ● Track touchpoints, birthdays, and important dates for VIP clients and partners. ● Implement systems for consistent client follow-up and relationship management. Marketing & Listing Support ● Research comparable properties for new listings and prepare detailed Comparative Market Analysis (CMAs) to support pricing recommendations. ● Prepare seller reports for active listings, summarizing showing feedback, marketing efforts, and market activity. ● Assist with listing preparation (photos, descriptions, staging coordination, MLS entry). ● Support social media, newsletters, and marketing campaigns as directed. ● Coordinate with marketing vendors and designers to ensure brand consistency. ● Plan and execute client engagement events, from concept to follow-up, to strengthen relationships and drive business growth. Qualifications ● 2+ years experience as an Executive Assistant, Real Estate Assistant, or in a high-level administrative role (real estate experience preferred) ● Exceptional organization, attention to detail, and follow-through ● High proficiency with Google Workspace and real estate CRM systems ● Discretion, professionalism, and the ability to handle confidential information ● Excellent written and verbal communication skills ● Spanish language proficiency is a plus ● Strong problem-solving abilities and a proactive mindset ● Positive attitude, sense of urgency, and commitment to delivering five-star service Compensation: $70,000 - $80,000

Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Essential Duties and Responsibilities: • Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings., • Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues., • Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans., • Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments., • Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office., • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings., • Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts., • Improves quality results by studying, evaluating, and re-designing processes, implementing changes., • Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality., • Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations., • Bachelor’s degree, • Excellent verbal and superior writing and report presentation skills are essential, • Polished professional having significant experience (minimum 3 years) supporting a C-level fast paced executive, • High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role, • Demonstrated success where personal results and accountability are evident, • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, • Strong sense of teamwork, • Can operate independently and remotely from a supervisor, • Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel, • Proficient with technology including mobile devices

Miami (Brickell) – On-site Phelon & Moore – Premium Motorcycle Brand Bilingual English/Spanish Required Phelon & Moore, a historic British motorcycle brand reborn globally, is looking for a Junior Accountant & Administrative Assistant to support our Miami HQ. This role combines accounting, purchasing, ERP support, and administrative coordination. Responsibilities • Accounts payable/receivable, invoice issuance, vendor payments., • Purchasing coordination with global suppliers., • Support ERP implementation (Odoo or similar)., • Maintain financial records and assist with monthly close., • Administrative support for the Miami office and executive team. Requirements • Bachelor’s in Finance or Accounting (required)., • Minimum 2 years of experience in accounting/finance roles., • Fluent in English & Spanish., • Strong Excel and organizational skills., • Experience with ERPs and QuickBooks (plus). ⸻ 📩 Apply by sending your resume to:

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently, • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows, • Manage communication with employees by liaising with internal and external executives on various projects and tasks, • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics, • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives, • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database, • Maintain professionalism and strict confidentiality with all materials, • Organize team communications and plan events, both internal and off-site

Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives. Location: Miami, FL 33131 Schedule: Monday – Friday, 9:00 AM – 5:00 PM EST (on-site, full-time) Compensation: • Dependent on experience, • Additional discretionary bonus based on performance, • Parking provided Position Overview: Our client is seeking a professional and highly organized Executive Assistant to provide comprehensive administrative support to two senior executives. The successful candidate will be responsible for managing day-to-day operations, coordinating schedules and logistics, and supporting process management to ensure the efficiency of executive functions. This position is based full-time, on-site in our Miami office located in Brickell. Key Responsibilities: • Provide direct administrative support to two executives, including calendar management, travel arrangements, meeting coordination, and correspondence., • Serve as a primary point of contact for internal and external stakeholders., • Support process and workflow management to enhance executive productivity., • Draft, edit, and prepare documents, presentations, and reports utilizing Microsoft Suite., • Maintain a high level of professionalism and confidentiality in handling sensitive information., • Coordinate and manage ad hoc projects and administrative initiatives as assigned. Qualifications: • Minimum of 3–5 years of experience in an administrative or executive support role., • Prior experience in Private Equity, Real Estate, Technology, or related industries preferred but not required., • Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)., • Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously., • Excellent written and verbal communication skills., • Ability to exercise discretion and sound judgment in a fast-paced environment., • Professional demeanor with the capability to interact effectively with individuals at all levels. Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

As the nation's largest healthcare staffing agency, we'll get you in the door faster through our strong, established relationships with top hospitals in the U.

Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision.The Executive Assistant

The Leasing Department is responsible for global commercial leasing strategy and activity.We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process.This role also includes administrative support and coordinat

A high-profile creative professional is seeking an experienced and highly organized Personal Assistant to provide comprehensive day-to-day support across both personal and professional matters.The ideal candidate will thrive in a fast-paced, dynamic environment and bring a balance of discretion, ada

Our commitment to diversity, equity, inclusion and belonging (DEIB) improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren't just words on paper this is what drives our i

Backed by private equity and powered by innovation, we are building the go-to platform for creators, entrepreneurs, and businesses to thrive online.

Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events. Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries.

Lago is looking for an exceptionally organized and proactive Senior Executive Assistant to join our team and provide comprehensive administrative support to our executive leadership.In this crucial role, you will play a key part in managing schedules, coordinating meetings, and facilitating effectiv

Executive And Personal Assistant.At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers.As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of produ

Executive Administrative Assistant.We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States.Unified by a shared passion for solving complicated problems, our people are our greatest asset.We use technology as a tool to bridge the gap b

Lago is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team.In this pivotal role, you will be responsible for managing schedules, coordinating meetings, and facilitating effective communication between departments.You wil

The virtual assistant's primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant. Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred). We are seeking a highly organized and detail-oriented Vir

We are seeking an Executive Assistant to support a senior executive in our Brand Management division. The Assistant plays a critical role within the team and requires a highly organized individual with strong interpersonal skills and exceptional attention to detail. The ideal candidate will have ove

With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA. At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success.

Ready for a fresh, new career? Look no further because one of the world's most iconic brands can help you get there.At Subway, "better" is baked into our DNA.We are a brand that believes in continued improvement in our lives, our businesses, and our planet.From the handshake that started our very f

A high-profile creative professional is seeking an experienced and highly organized Personal Assistant to provide comprehensive day-to-day support across both personal and professional matters. Anticipate needs and handle personal errands, shopping, and special projects with professionalism and disc

This range is provided by Executive to CEO.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Personal Assistant / Executive Assistant.Miami, FL (Hybrid – Primarily Remote with On-Site Support 1–2x/Week).William and Alexis are two high-performi

Employees utilize a variety of office skills and considerable judgment in relieving the executive of administrative details. The Admin Assistant 3 is responsible for advanced clerical and related administrative work reporting to a Director/AVP. Employees in this position perform a variety of advance

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process.To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami UH

Executive Assistant To The CEO- Fintech.We are seeking a highly organized and proactive Executive Assistant to support the CEO of our fast-growing fintech company.The ideal candidate will act as a trusted partner to the CEO, ensuring seamless day-to-day operations and enabling the CEO to focus on st

The department of Informatics and Health Data Science has an exciting opportunity for a full-time Executive Assistant to work full-time on the UHealth campus.The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assist

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 28,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.With internationally renowne

Executive Assistant to the CEO.MaintainX is the world's leading Asset and Work Intelligence platform for industrial and frontline environments.We are a modern IoT-enabled cloud-based tool for reliability, safety, and operations on physical equipment and facilities.MaintainX powers operational excell

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting.In this role, you'll deliver top-tier support to senior executives, streamlining operations and dr

Experience in the capacity of a secretary to an executive, or administrative official, or an equivalent position in a public or private organization.

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.Our client, an insurance holding company, is seeking an Executive Assistant to join their organization.This role is onsite, five days per week in Miami.Provide high-level administrative support to multipl

The Executive Assistant 1 is executive clerical and related administrative work reporting to a Entity VP/COO, Corp Functional VP, or Foundation VP.Employees in this position perform a variety of complex clerical, administrative and special projects related work to the entity where they are assigned.

The Executive Director for Facilities Operations and Maintenance reports to the Assistant Vice President, Facilities Operations and Maintenance for the University of Miami Health System and Miller School of Medicine. The Executive Director will be responsible for overseeing the safety, maintenance a

Job Description RDG introduces its first restaurant-concept brand, MILA, which offers guests a culinary journey through exquisite MediterrAsian cuisine, opened in January 2020 in Miami Beach. Combining genuine hospitality, fine dining, and a sophisticated nightlife atmosphere, MILA has quickly become a premier destination within Miami's upscale social scene. At RDG, we are a collective of individuals dedicated to excellence and the art of sensory engagement. We embrace the rhythms of life and are motivated by the thrill of adventure. Our core principles focus on providing customers with immersive experiences, organic design, and a refined culinary journey. DREAM IT MILA has exceeded expectations in its initial two years, achieving remarkable success despite pandemic-related challenges and securing the #5 spot in The Restaurant Business Top 100 ranking. Building on this success, RDG has expanded into new concepts, including AVA MediterrAegean in Winter Park, Florida, CASA NEOS on the Miami River, Claudie (opened Feb 2025), and MM, a Membership Community. Upcoming projects include AVA’s second location in Coconut Grove and Casa Neos Lounge (Fall 2025), Noora and HONŌ Japanese Steakhouse (Spring 2026). BUILD IT RDG's distinguished brand portfolio and exclusive membership program aim to create a network of venues and experiences that offer a unique lifestyle to guests and members in Florida. Our goal is to establish RDG as a leader in the luxury restaurant industry in the United States. GROW IT RDG has demonstrated rapid growth and is poised for significant economic expansion globally. We are actively exploring national markets such as New York City, Los Angeles, and Las Vegas, and international markets including Paris, London, Dubai, and Mexico City for potential expansion opportunities. Summary: A highly visible, hospitality-driven role ensuring an elevated and seamless office experience for employees, executives, and guests. RESPONSIBILITIES Guest Experience & Reception • Warmly welcome all on-site visitors, assess the nature of their visit, and notify the appropriate team members., • Escort guests to executive floors or HR as needed and ensure they feel supported throughout their visit., • Offer welcome beverages and maintain a gracious, hospitality-driven environment for all meeting attendees., • Uphold a polished and inviting reception area at all times, ensuring décor, magazines, furniture, and overall ambiance reflect a professional and elevated standard. Office Environment & Operations • Oversee the cleanliness, organization, and daily upkeep of all shared office areas—including kitchen, pantry, supply cabinets, and print/copy stations. Ensure all surfaces, appliances, and equipment are clean, stocked, and functioning throughout the day., • Serve as the main point of contact for all office-related needs. Proactively identify and report issues (HVAC, lighting, maintenance, cleanliness) and ensure timely follow-through and resolution., • Manage conference room scheduling, including pre-meeting setup, hospitality coordination, and post-meeting resets., • Place, track, and manage office and pantry supply orders, maintaining optimal inventory levels., • Order snacks and beverages for the office and Executive Team. Administrative & Operational Support • Receive, sort, and distribute daily mail, packages, and deliveries; ensure smooth handling of incoming and outgoing correspondence., • Support the corporate team with ad-hoc administrative tasks, research, and special projects as needed., • Assist with onboarding, including desk setup and coordination with hiring managers., • Coordinate parking for employees, visitors, and vendors, ensuring efficient assignments and communication., • Ensure the 6th-floor office is secured and locked at the end of each workday. REQUIREMENTS & QUALIFICATIONS • Minimum 3-5 years of experience in an administrative assistant, office coordinator, or office manager role within a fast-paced environment., • Highly polished, professional, and poised demeanor with outstanding interpersonal and communication skills., • Strong hospitality mindset and commitment to creating an elevated, welcoming experience for all guests and team members., • Exceptional organizational, multitasking, and time-management abilities., • Strong proactivity with the ability to anticipate needs and take initiative with minimal direction., • Adaptable, quick learner, capable of integrating new systems, processes, and information efficiently., • Ability to work both independently and collaboratively while maintaining composure and professionalism., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant administrative tools.

Job DescriptionPart-Time Clerical Assistant Direct Hire - All In One Employment Services Location: Miami, FL Schedule: Part-Time Company: ALLinONEemployment.com Agency: All In One Employment Services Position Overview All In One Employment Services is seeking a Part-Time Clerical Assistant for one of our valued clients in the insurance industry. This is an excellent opportunity for individuals looking for clerical jobs or part-time office positions with a reputable employment agency that values professionalism and growth. The selected candidate will assist with general office tasks, telephone answering, data entry, and customer support in a professional, fast-paced environment. Key Responsibilities * Answer and route incoming telephone calls in a courteous, professional manner * Perform accurate data entry, record updates, and database maintenance * Prepare, scan, and organize electronic and physical files * Handle general office correspondence, including email and mail distribution * Support administrative and clerical duties such as scheduling, copying, and filing * Greet and assist clients and visitors with professionalism and friendliness * Maintain office supplies and ensure an organized, efficient workspace Qualifications * Prior experience in an administrative assistant or clerical support role preferred * Proficient in Microsoft Office Suite (Word, Excel, Outlook) * Excellent communication and customer service skills * Strong attention to detail, organization, and accuracy * Ability to multitask and work independently * Professional demeanor and a positive, team-oriented attitude Compensation & Benefits * Competitive hourly pay based on experience * Part-time flexible schedule * Direct Hire Position * Growth potential within the company Why Apply Through All In One Employment Services? All In One Employment Services is a trusted Miami staffing agency specializing in connecting talented professionals with top employers across various industries. Whether youre seeking clerical jobs, administrative assistant positions, or executive employment, we help you find the right fit and long-term career opportunities. Apply Today! Join All In One Employment Services and take the next step in your administrative career. Apply Online at jobs.allinoneemployment.com or submit your resume to and let us help you find the right opportunity to grow.

Job Description Hours: 9:00 AM – 5:00 PM ETWork Type: Full time, Direct Hire, M-F, some overtime may be involvedSalary: $75-85k/year Key Responsibilities • Manage executive calendar, schedule meetings, and coordinate appointments., • Arrange logistics for meetings, hearings, and trial prep (travel, catering, exhibits)., • Coordinate domestic/international travel and itineraries., • Process invoices, expense reports, and billing/time entry., • Maintain organized filing systems (electronic and physical) and manage mail/packages., • Liaise with internal/external stakeholders and service providers., • Support team with special projects and administrative tasks.Qualifications, • 3+ years as Executive Assistant or Legal Secretary in a high-pressure legal setting (Big Law preferred)., • Bachelor’s degree preferred., • Strong judgment, discretion, and communication skills., • Proficient in Microsoft Office; highly organized and detail-oriented., • Ability to manage shifting priorities in fast-paced environments., • Willingness to work overtime, including evenings/weekends during trial prep. Pay Details: $75,000.00 to $85,000.00 per year Search managed by: Haley Bosco Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Job Summary - LONG TERM TEMPORARY ASSIGNMENT Our client, a well-respected leader in the financial services industry, is seeking a warm, organized, and detail-oriented Receptionist/Administrative Assistant to join their team for a long-term project that will last a year, possibly longer. This role is key to keeping their executive offices running smoothly while providing top-notch service to clients—many of whom are based in Latin America. The ideal candidate will have excellent communication skills, be comfortable with office technology, and bring a professional yet approachable personality to the front desk. Responsibilities • Welcome and assist visitors with a friendly and professional attitude, creating a positive first impression., • Manage a multi-line phone system, directing calls efficiently and courteously., • Handle general administrative duties such as data entry, filing, and reviewing documents., • Keep the office organized and running smoothly., • Work closely with team members to support daily operations. Experience & Skills • Previous experience as a receptionist or in an administrative support role is required., • Native Spanish speakers are encouraged to apply to better serve Latin American clients., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace., • Excellent organizational and time management skills with the ability to handle multiple priorities in a fast-paced setting.Company DescriptionFantastic culture and a competitive base salary with generous performance incentives.Fantastic culture and a competitive base salary with generous performance incentives.

Job Description We have immediate opportunities for highly qualified Administrative Assistants interested in leveraging their proven success and expanding their career opportunities in our alternate financial services industry. Why work with us? Our Administrative Assistants work in a casual, fast-paced office environment in Sweetwater; they function within cooperative teams, that support operational departments like Collections, Funding, Refinance, Contracts, Support Services, to ensure that our clients receive excellent Customer Service and have access to the working capital they need to grow their business. Our Team works Monday through Friday; our entry level base salary, PTO and benefits package are competitive, including a generous match for our 401K. We offer targeted training and place an emphasis on internal promotion opportunities from our Administrative group, often into the operational groups they support. Administrative Assistant Role: · Successfully meet or exceed all Company established performance/production metrics as set for the department by the Everest or Vader Executive Team. · Successfully complete all new skills/system training when assigned. · Follow all Company policies and work practices including compliance with Safety, CDC and OSHA guidelines as they relate to COVID-19. Administrative Assistant Requirements: • 1+ years of successful employment in Administrative roles or similar experience., • Committed to providing excellent internal and external Customer Service., • Proven ability to contribute to team success., • Proven time management skills., • Proven ability to work independently, accurate, quickly while focusing on details., • Proficient in Microsoft Office, particularly in use of Excel; able to navigate Excel spread sheets. Job Type: Full-time Schedule: • Monday to Friday: 9:00 am - 5:30 pm Work Location: In person

Job Description Position Overview: Highly organized and proactive Healthcare Culinary Services Administrative Assistant to support the Food & Nutrition Department. This essential role plays a critical part in daily operations, assisting with catering event setup, retail marketing signage, financial reporting, patient and staff events, and administrative support to the department’s Director. The ideal candidate is detail-oriented, adaptable, and thrives in a healthcare Job Type: Full-Time Schedule: Monday-Friday Shift: Key Responsibilities: • Executive Administrative Support:, • Provide day-to-day administrative assistance to the Director of Food & Nutrition, including calendar management, correspondence, and project coordination., • Prepare, organize, and maintain departmental documents, reports, and presentations., • Financial & Operational Reporting:, • Assist in compiling, organizing, and maintaining financial reports and departmental expense tracking., • Help monitor budget allocations, supply orders, invoices, and assist with month-end summaries., • Catering & Event Support:, • Support planning, logistics, and setup for internal catering events, such as staff meetings, leadership luncheons, and hospital functions., • Coordinate with culinary staff to ensure timely delivery and quality of catering services., • Retail Marketing & Signage:, • Update and maintain all café/retail foodservice signage., • Assist in the rollout of seasonal promotions and ensure signage is consistent with marketing and dietary standards., • Patient Celebration Coordination:, • Organize and coordinate celebrations for patients (birthdays, holidays, milestones) in collaboration with dietary and clinical teams., • Ensure events are personalized, respectful, and appropriate to dietary needs., • Facility Events & Engagement:, • Help coordinate employee appreciation days, wellness events, and themed foodservice activations throughout the hospital., • Maintain an events calendar and oversee logistics including setup and materials., • General Administrative Duties:, • Manage departmental phone calls, emails, and communication., • 2+ years of administrative experience, preferably in a healthcare or foodservice environment., • Strong organizational skills with excellent attention to detail and accuracy in documentation and reporting., • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with budgeting tools or scheduling systems is a plus., • Excellent written and verbal communication skills with a professional, service-oriented demeanor., • Ability to maintain confidentiality, multitask effectively, and prioritize responsibilities in a fast-paced setting., • Able to work collaboratively with cross-functional teams and take initiative with minimal supervision., • Compassionate and respectful when engaging with patients and staff., • Dental insurance, • Vision insurance, • Health Insurance, • 401k, • Paid time-off, • Paid holidays, • Referral program Lemontree Healthcare policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws. Employment decisions at Lemontree are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience, and suitability.

Job Description Are we the road to your future? We are currently searching for an experienced Commercial Diver to support our Southeast Region located in Maitland, FL, Tampa, FL, Miami, FL or Sunrise, FL. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. The candidate will be an Assistant Inspector helping to perform bridge safety inspections, writing, and reviewing inspection reports. The candidate will visit various bridges throughout Florida to aid with structural inspections of bridges and other structures. What you’ll be doing: • Performing topside and underwater bridge inspections of culverts to large complex bridges, • Develop inspection reports, review, and entry What you need to have: • Commercial Diver Graduate from an ADC accredited school, • SCUBA Certified with extensive SCUBA experience, • Boat operation experience, • 70% Local In-State Travel required, overnight stays may be required, • Strong writing and communication skills, • Basic knowledge of Microsoft Office, Excel, Teams, and Outlook, • Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines, • If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role, • Valid driver’s license, • A satisfactory motor vehicle report (MVR) Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: • Employee Stock Ownership Plan (ESOP), • Medical, Dental, & Vision, • 401(k) retirement savings plan + employer matching, • Paid Time Off (PTO) and holidays, • Employer-Paid Life/AD&D insurance, • Employer-Paid short-term disability and long-term disability, • Wellness incentives, • Student Debt Retirement Match, • Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.” – Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Florida

Job Description Onsite Tax Executive Assistant Miami, Florida We are looking for a Onsite Tax Executive Assistant for our Miami Accounting office. 60K-70K plus overtime at time and a half plus benefits The ideal candidate will exhibit high standards, excellent communication skills, have the ability to take initiative, prioritize daily tasks, and preferably have experience in a tax accounting office in order to provide administrative support to the tax partners and accountants. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: • Support Tax Partners including calendar management and scheduling of client meetings in person, via telephone or virtually., • Process and/or create various client deliverables, including tax returns, organizers, extensions, engagement letters, and correspondences., • Communicate with clients regarding documentation requests and answer general questions, • Assists with general office duties, including ordering of supplies, distribution of mail, answering of phones, scanning and faxing., • Responsible for maintaining a client database and onboarding of new clients Requirements: • Team player that has strong communication and organizational skills, • Ability to multi-task and exercise good judgement and take ownership when dealing with task, • Travel Required to the post office, grocery store and restaurants, • Overtime and weekends required during peak times, as needed, • Strong computer skills including proficiency in Microsoft Office suite (Word, Excel, PDF, and Outlook) are a must., • Basic Knowledge of CCH Programs; ProSystem FX Tax, Engagement, SafeSend, Axcess, and CFS Practice Management., • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Training & Development

Job Description Position Title: Administrative Assistant Job Description: President and Vice-Presidents Classification: Non-Exempt WC Code: 8868 Position Type: Fifth Level Administrator Position Overview: The role of the Administrative Assistant provides comprehensive, high-level administrative support to the University President and Vice President of Operations. This assistance plays a crucial role in ensuring the smooth and effective execution of their responsibilities and tasks. The position requires exceptional organizational skills, proficiency in written and verbal communication, meticulous attention to details, the ability to maintain confidentiality, and the skill to manage various administrative tasks with a combination of professionalism and effectiveness. Additionally, multitasking is a core imperative for this position. Key Responsibilities: • Communication Management: Promptly respond to daily communication via email and voicemail, addressing inquiries in a timely and professional manner., • Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of the position’s activities., • University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies., • Special Projects: Execute special projects assigned by the President or supervisor., • Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations., • Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: 1. Complex Responsibilities: Independently manage complex and diverse tasks in support of the President and VP of Operations, including research, presentations, and proactive management of events and meetings involving multiple executives and teams. • Calendar Management: Coordinate and manage the president's complex calendar, scheduling appointments, meetings, conferences, and travel arrangements. Anticipate scheduling conflicts and proactively adjust as needed. 4. Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the president. Record meeting minutes, distribute follow-up action items, and track deadlines., 5. Travel Coordination: Arrange domestic and international travel for the president, including transportation, accommodations, and itineraries. Ensure seamless logistical arrangements., 6. Relationship Management: Maintain positive relationships with university leadership, faculty, staff, students, alumni, trustees, donors, and external partners., 7. Board of Governors Assistance: Assist with the Board of Governors documentation. Facilitate communication and coordinate meetings, as necessary., 8. Confidentiality: Manage sensitive and confidential information with discretion and maintain the confidentiality of office discussions and decisions. Safeguard confidential documents and records., 9. Document Management: Organize and maintain electronic and physical files, ensuring efficient retrieval and secure storage of important documents., 10. Administrative Support: Provide administrative assistance, including preparing documents, reports, presentations, and spreadsheets. Assist in processing expense reports, invoices, and budget tracking., 11. Athletic Department Oversight: Support the Director of Athletics in managing budgetary and travel-related affairs within the Athletic Department., 12. Event Coordination: Assist in planning and coordinating events hosted by the president's office, such as receptions, dinners, and campus functions., 13. Project Assistance: Support special projects and initiatives led by the president. Conduct research, gather information, and prepare materials for strategic planning and decision-making., 14. Time Management: Assist the president in managing their time effectively, helping prioritize tasks and commitments to maximize productivity., 15. Task Delegation: Assist in delegating tasks within the office for efficient completion. Education and Experience Requirements: • Associate’s degree required; bachelor’s degree strongly preferred., • Minimum of two years’ progressively responsible experience reporting to a President, Chief Executive Officer or senior manager and demonstrating a thorough knowledge and proven proficiency with office practices and procedures., • Proven ability to oversee complex and sensitive functions with discretion is desirable, along with experience working unsupervised and being entrusted with making important decisions., • Prior experience in higher education preferred. Qualifications: • Excellent written and verbal communication skills for effective interaction with executives, stakeholders, and staff., • Fluency in written, spoken, and read English/Spanish., • 2 years of relevant experience supporting senior leadership in a high-volume, challenging environment., • Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook and other specialized software., • Proven discretion and confidentiality with sensitive company information., • Excellent organizational skills with a proactive approach and prioritization ability., • Continuous improvement mindset and an eye for efficiency enhancements., • Ability to meet deadlines and work well under pressure., • Ability to work in a team environment as well as independently and be self-driven., • Monday - Thursday: from 12:00pm to 9:00pm, • Fridays - 10:00am to 7:00pm

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced and highly organized Executive Legal Assistant / Litigation Secretary to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment for our client in Coconut Grove, FL. The ideal candidate will demonstrate exceptional attention to detail, a proactive approach to problem-solving, and the ability to manage competing priorities with discretion and professionalism. Primary Responsibilities Manage a dynamic and changing calendar, including scheduling appointments and coordinating meetings. Arrange complex travel itineraries and process related expense reports with accuracy and efficiency. Prepare, draft, and revise correspondence, pleadings, and other legal documents. Organize and facilitate meetings by sending reminders, securing meeting rooms, and arranging catering as needed. Ensure background information and legal calendars are reviewed and updated in preparation for meetings and deadlines. File legal documents with state and federal courts using electronic court filing systems (ECF). Answer and direct incoming calls courteously and professionally. Maintain accurate and up-to-date physical and electronic filing systems. Reconcile and manage expense reimbursement submissions. Proofread documents for completeness and accuracy prior to filing or distribution. Provide assistance to attorneys and paralegals in trial preparation. Manage and prioritize multiple tasks effectively under tight deadlines. Perform additional duties as required to support the legal team.Personal Attributes Demonstrates a strong understanding of and adherence to firm policies and procedures. Flexible and cooperative; willing to support team members across functions. Maintains a positive, approachable, and professional demeanor. Adapts well to changing workloads and responsibilities. Performs efficiently in high-pressure situations. Communicates with clarity and precision, both in writing and verbally. Proactive in resolving issues and answering inquiries thoroughly and accurately. Displays confidence and professionalism in all interactions.Skills and Abilities Proficiency with legal research tools and filing systems, including Lexis Nexis, PACER, ECF, and document management platforms such as TrialWorks. Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and Dropbox. Competence in using office equipment, including multi-line phone systems, copiers, scanners, fax machines, and printers. Familiarity with or willingness to learn transcription software and techniques.Minimum Qualifications High school diploma required; a college degree is preferred. A minimum of five years’ experience in an executive assistant and/or litigation secretary role within a fast-paced legal environment. Demonstrated computer literacy, particularly in Microsoft Office applications.This is a full-time, in-office position. The salary is based on experience.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a highly skilled Legal Assistant for our client’s prestigious law firm in the Dadeland area. This role is perfect for someone with a strong background in litigation, particularly in fast-paced law firms. Experience in maritime law and insurance defense is highly desirable.Key Responsibilities: • Assist attorneys with all aspects of litigation, including drafting, reviewing, and filing legal documents, • Manage the calendaring and scheduling for the Managing Partner, ensuring all deadlines and appointments are met, • Coordinate case follow-ups, ensuring all case milestones and client needs are addressed promptly, • Prepare and file documents in federal court, with a strong understanding of federal procedures and deadlines, • Handle noticing and filing for various legal proceedings, • Provide general administrative support, including correspondence, document management, and client communicationQualifications:, • Minimum 7-10 years of experience as a Legal Assistant in a fast-paced law firm environment, • Strong experience in litigation is required., • Experience in maritime law and insurance defense is a plus, • Must have experience with federal court filings, noticing, and adhering to federal procedures, • Proficiency in Microsoft Office Suite, legal research tools, and case management software, • Strong written and verbal communication skills, • Ability to work efficiently under pressure, manage multiple tasks, and adapt to changing prioritiesThis is an excellent opportunity for a dedicated legal professional to join a well-respected law firm in the Dadeland area. The firm offers a collaborative work environment and the chance to work on challenging cases in a supportive team.Ascension Global Staffing & Executive Search is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.