Executive assistant jobs in Bayonne, New JerseyCreate job alerts

Our client, a nonprofit located in Midtown, Manhattan, is seeking to hire a Temporary Lead Administrative Assistant to support a C-level executive and their direct reports.This position starts ASAP and will be needed for 2 months until mid-January.This person would operate on an remote schedule, exc

A PR firm with well-known clients is looking for an Executive Assistant to the President. Set up domestic and international conference calls and meetings, both in-person and virtual.

Assist in the management of all stewarding operations to include, but not limited to, inventory management, maintenance of sanitation and cleanliness standards, systems management, budget and forecasting, health inspections, safety initiatives, report generation, department management, meeting parti

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks.General hours are 9am-6pm with flexibility for overtime as needed.In office Mo

Executive Director of Physician Assistant Studies. The Company is seeking an Executive Director for its Physician Assistant Studies program. This includes overseeing the development, growth, and management of the Master of Science in Physician Assistant Studies degree program.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protec

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Job Description The Project Superintendent is responsible for all field construction activities on the assigned project. All assistant superintendents, project engineers, labor foremen, etc. report to the PS on the job site. The PS is responsible for onsite field administration, supervision, coordination, and technical management of all construction operations, including direct supervision of all field construction personnel. The PS will be involved with the planning of the work, scheduling, logistics, coordination and execution of the work, safety, quality control, punch list, security of the site, and inspections approvals. The PS is a seasoned professional within the construction industry, and is an experienced superintendent in many disciplines. The PS is usually involved with the preconstruction services of a project, working from the home office, and with the construction and project close-out phases working from the site. Responsibilities • Monitor assigned project for conformance with the construction schedule, expected quality levels, and adherence to the company’s Standard Operating Procedures, • Oversee, manage, and document all day-to-day job site activities including OSHA safety compliance, • Direct field personnel according to the project plan and Vernon supervisory principles, • Provide leadership, advice, and assistance to field staff regarding materials, sequencing, scheduling, personnel and methods of construction, • Serve as an advocate for Field Operations, • Work with clients and architects throughout the project, responsible for developing relationships that generate client satisfaction, • Recruit qualified talent; mentor, coach, and train them to perform and ensure effective matching of talent to project scope. This includes Project Superintendents, Assistant Superintendents, Project Engineers, Labor Foremen, • Communicate issues, events, performance, and progress daily to the Project Manager, • Report any problems promptly to the Project Manager to facilitate the most cost-effective solutions, • Establish effective working relationships with clients and Vernon team members, • Request advice and assistance from the General Superintendent on matters pertaining to materials, sequencing, scheduling and personnel, • Actively participate in the development of business by supporting the Business Development Department as requested Project Start-Up/Turnover Meeting: • Identify pre-mobilization activities in conjunction with the Project Executive, General Superintendent, and the Project Manager, • Develop start-up schedule with Project Manager and send it to the Project Executive and General Superintendent for review Construction; Responsible for implementing all Vernon policies and procedures including: • Field Staff Assignments and performance evaluations, • Weekly site visits to evaluate conditions including safety and general presentation, • Ensure that field personnel are performing to established standards, • Oversee the development of the baseline schedule and monitor all project schedules for compliance, • Provide leadership in the monthly update and narrative process, • Confirm that workmanship and materials conform to plans and specifications, • Review project schedules during weekly visit, highlighting potential challenges, • Provide leadership in responding creatively to challenges to bring projects in on schedule and under budget where feasible Scheduling: • Assist in formulating and implementing construction schedules in the field, • Establish and implement the Project Baseline Schedule based on the project contracts and subcontractor input, taking into account any elements that might impact the schedule, • Maintain the schedule and ensure that work performed is consistent with the contract and will meet or exceed client expectations, • Update Project Schedule monthly, • Provide progress report with the two-week look ahead of schedule to the Project Manager and the field staff Safety: • Ensure that all subcontractors participate in a safety pre-construction meeting prior to starting work on the project, • Ensure that all subcontractors have a full set of MSD sheets on the project, as well as their site specific safety plan and current insurance certificate, • Review the project daily to ensure that all activities are being performed in accordance with all OSHA and governing requirements and the project site specific safety plan, • Review safety reports and injury data to assess safety performance on assigned projects, • Communicate clear expectations for safety to project teams, • Perform safety inspections, • Adhere to all Vernon Safety program requirements Quality Management: • Ensure that all pertinent benchmarks for the project are established and inserted into the baseline schedule, • Ensure that all 1st delivery inspections and Benchmark inspections occur per the baseline schedule so as not to impact the progression of the subsequent work, • Ensure that the inspections are approved, documented, and communicated to the project team Subcontractor Coordination and Site Management throughout the Project: • Review the project daily to ensure that all activities are being performed in accordance with the contract documents, ensure that products delivered to the site are in conformance with approved product data submittals, • Ensure that all subcontractors are working off of approved sets of submittals, shop drawings and coordination drawings, • Ensure that all bulletins, sketches and other documents are printed and provided to field staff onsite, • Schedule coordination meetings weekly with subcontractors, • Manage site pre-construction including pre-construction survey, job site utilization and staging plans, • Mobilize the field office and maintains the job site to Vernon standards, • Organize documentation of the job site for easy access and review, • Manage subcontractor performance to quality and ethical standards, • Work with PM to identify and resolve personnel issues and construction process revisions, • Manage all phases of the construction process including documenting and reporting site activities and progress, manage and assist with Job Site Utilization Plan Meeting Management: • Attend project turnover, mobilization, and project coordination meetings, • Attend/chair safety pre-construction meetings, • Attend/chair weekly foreman and safety meetings, • Attend/chair monthly schedule review meetings, • Attend/chair weekly subcontractor coordination meetings, • Attend closeout meetings, • Attend owner meetings, • Attend/chair subcontractor meetings and any others necessary to monitor and manage the project Administrative Management: • Complete and implement construction office checklists including emergency phone lists, • Complete daily reports and maintains logs of key activities, files, and shop drawings, • Manage the quality and condition of all material deliveries, • Maintain required safety reporting and all other required files to Vernon standards, • Insure that as-built working drawings are maintained as well as the current drawing log and revision log, communicating this to the subcontractors Project Closeout: • Manage subcontractor closeout, transfer of utilities, owner training, work list and punch list, • Ensure timely completion of punch lists, • Participate in the one-year warranty walkthrough, ensures timely completion of all issues and that appropriate records are kept Client Relationships and Meeting Management: • Attend all scheduled meetings necessary to monitor and manage projects, • Attend owner meetings as necessary and Project Team (PM/PE) meetings at least twice monthly, • Maintain continuous client contact to gauge performance perceptions, • Communicate relevant information to project teams, • Foster and maintain effective working relationships with team members Qualifications • Bachelor’s degree in Engineering or Construction Management is a preferred but not required, • Experience relative to size/scope of projects, • Minimum of 10-15 years of general contracting experience or working at CM at Risk firm, • NYC DOB Licensed Superintendent, • The ability to constantly multi-task and handle competing priorities between Vernon business needs, organizational issues, and sound customer relations, • Business judgment to negotiate the critical balance between budget and construction processes, • Proactive, not reactive – ability to foresee, anticipate and resolve issues before they happen, • Excellent organizational skills to manage the many details necessary for successful construction, • Ability to guide subcontractors through proper management and coordination, • Judgment to know when to appropriately escalate issues up the chain of command, • A strong sense of urgency and initiative, and the ability to quickly study complex issues, • Excellent problem-solving skills and the ability to confidently and decisively take action, • Excellent diplomatic and communication skills, able to interact effectively with senior management, clients, and subcontractors/vendors, and the ability to handle and resolve conflict effectively in a firm but fair manner, • Applicable licenses, • Excellent team development skills and leadership abilities, • Strong ability to partner with the Project Manager and staff, • Committed to excellence, • Self-motivated and self-confident, • Capable of dealing with ambiguity and tight work oversight, • The ability to manage and embrace change. Respond and adapt to new processes, • Strong attention to detail, • Strong ability to partner with the Project Manager and staff, • Candidate must possess Vernon’s Core Values: Leadership & Teamwork, Innovation, Integrity, Quality, Relationships, Safety, • Experience working for New York State and New York City agencies (DASNY, OGS, SUCF, DDC, SCA, NYCHA, NYCHH, etc.)

Morris Heights Health Center is seeking an exceptionally organized and proactive Executive Assistant to provide high-level support to our Chief Intelligence and Strategy Officer (CISO). This position is central to ensuring the smooth execution of strategic initiatives and operational excellence across the Office of Intelligence and Strategy. The ideal candidate will demonstrate sound judgment, professionalism, and discretion, with the ability to thrive in a fast-paced, dynamic healthcare environment. This role requires a balance of tactical execution and strategic coordination perfect for someone who excels in managing complexity while maintaining precision and confidentiality. Key Responsibilities • Manage the CISO’s calendar, schedule, and meeting logistics with a strong sense of prioritization., • Coordinate and monitor strategic projects, ensuring follow-up and accountability., • Prepare reports, presentations, and correspondence on behalf of the CISO., • Handle domestic and travel arrangements and event logistics., • Serve as the liaison between the CISO, executive leadership, and external stakeholders., • Bachelor’s degree or equivalent experience required., • Minimum of 3 years in executive-level administrative support, preferably in healthcare, technology, or strategy settings., • Proficiency in Microsoft 365, Teams, and project tracking tools., • Strong written, verbal, and interpersonal communication skills., • Proven ability to handle sensitive information with discretion and professionalism., • Highly organized, self-directed, and adaptable to shifting priorities., • If you are a forward-thinking professional who thrives in a mission-driven, innovation-focused environment, we’d love to hear from you.ls

Administrative Assistant – Executive Office, Medical Group Full Time | Mon - Fri Brooklyn, NY THE BEST CAREERS. RIGHT HERE @ BROOKLYN’S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES Maimonides Health is Brooklyn’s largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes: • Faculty Practice: Over 600 providers, 1,500 staff, and 275,000 annual visits Key Responsibilities: Executive Support • Manage complex calendars, coordinate high-level meetings across departments and external partners, • Prepare agendas, take minutes, and follow up on action items, • Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team, • Physician Communication & Engagement, • Assist in developing and distributing internal communications to physicians and practice leaders, • Support planning and execution of physician town halls, leadership forums, and strategic events, • Maintain contact lists and communication channels for rapid outreach Administrative Operations • Process expense reports, check requests, and timecard approvals, • Maintain filing systems, office supplies, and departmental records, • Liaise with HR, Finance, and Operations teams as needed Special Projects • Support strategic initiatives and cross-functional projects as assigned, • Assist with data collection, presentation development, and project tracking, • Coordinate logistics for site visits, retreats, and executive planning sessions We Require: • HS Diploma required; Bachelor’s Degree preferred, • 2–3 years of experience supporting senior executives or physician leadership, • Strong interpersonal and written/verbal communication skills, • High proficiency in Microsoft Office (Excel, PowerPoint, Outlook), • Ability to manage multiple priorities in a fast-paced environment, • Experience in healthcare or physician group operations is a plus Salary: $70,000-75,000/yr We offer comprehensive benefits including a 403 (b) retirement plan. Administrative Assistant, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer.

Position Summary The Behavioral Health Counselor - Asian American Recovery Services is responsible for providing counseling and social services to individuals and groups affected by alcoholism, substance abuse with co-occurring mental health problems. Other responsibilities will include keeping clinical and service records as required by the program and in compliance with New York City Department of Health and Mental Hygiene, New York State Office of Addiction Services and Support (OASAS) and other funding sources. The counselor will also familiarize with other services and resources in the community and work closely to provide information and support when required. Responsibilities: • Provide assessment and treatment services which include individual, family and group counseling on a minimum average of five clinical visits per working day, and other support services to patients with substance abuse and mental health issue, • Perform assessment for substance use disorder, mental health illness and impaired driving disorder, history of hospitalization, medication, trauma or domestic violence abuse, • Administrative assessment tool including Mini-Mental State (MMSE), CAGE RIASI, PHQ 9, CAD-7 and Suicide Risk Assessment Form, • Perform comprehensive psychosocial assessment for patient, • Apply various counseling therapy approach such as MI and CBT to help patient recover from their disorders, • Complete and keep up-to-date accurate clinical records such as comprehensive evaluation, treatment plan, progress notes and reports regarding the patients’ histories and progress, services provided, and other required information, • Provide patients or family members with information about addiction with mental health issues and about available services and programs, making appropriate referrals when necessary, • Coordinate counseling efforts with mental health professionals, other health professionals and justice criminal system entity such as psychiatrist, Medical doctors, nurses, Judge, probation parole officer, attorney and social workers, • Conduct in-reach and offsite treatment services as needed, • Participate in outreach activities as directed by Program Director or AED of Behavioral Health, • Other related duties as may be required to support clinic operation, • Maintain medical records documentation according to HMH and OASAS policies and procedures, • Meet productivity and quality assurance goals as set forth by agency, • Master's degree and a minimum of one year of job-related experience, with LMHC or LMHC Limited Permit, LMSW and/or a CASAC or CASAC-T preferred, • Experience in substance abuse and mental health treatment services preferred, • Bilingual in English/Chinese (Cantonese) preferred Hours: Monday to Friday, 37.5 hours per week Excellent benefits including medical, dental, and vision insurance, 15 vacation days, 12 sick days, 3 personal days, and 12 paid agency-wide holidays per annum Hamilton-Madison House is an Equal Opportunity Employer

Junior Executive Assistant A well-established real estate management firm is seeking a Junior Executive Assistant to support the company’s President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) • Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management., • Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments)., • Maintain organized filing systems and handle confidential information with discretion., • Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage., • Support property management operations by maintaining accurate contact information and organizing digital/paper files., • Enter data into internal systems (training provided) and assist with light administrative follow-ups., • Contribute to maintaining an efficient, well-organized office environment. Qualifications • Minimum of 2 years of administrative or receptionist experience in a professional office environment., • Excellent writing and communication skills — strong grammar, spelling, and attention to tone and detail., • Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook)., • Comfortable wearing multiple hats and managing shifting priorities., • Reliable, professional, and comfortable working fully onsite., • Bachelor’s degree not required; Associate’s or equivalent experience preferred., • Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

A recognized services organization in Westchester County NY is seeking a highly organized, proactive Office Manager/Executive Assistant to support technology leadership and oversee daily office and business operations. About the opportunity: • Start Date: ASAP, • Assignment Length: 3 to 6 months, • Schedule: Monday to Friday Responsibilities • Manage executive calendars, meetings, travel, and correspondence, • Prepare agendas, capture notes, and share actionable summaries, • Anticipate executive needs and align priorities across teams, • Maintain confidentiality and exercise sound judgment, • Oversee daily office operations for efficiency and professionalism, • Act as primary contact for building management, vendors, and partners, • Handle supplies, equipment, contracts, and expense processing, • Support onboarding and cross-functional coordination, • 5+ years of experience in an Office Management, Executive Support, and/or Operations role, • High School Diploma / GED, • Proficient with Office software, Scheduling tools, and Admin systems, • Microsoft Office proficient, • Solid problem solving and time management skills, • Exceptional phone etiquette, • Great interpersonal skills, • Excellent communication skills (written and verbal), • Strong attention to detail, • Highly organized, • Associate's and/or Bachelor's Degree

Executive Assistant and Chief of Staff. The Company is in search of an exceptional Remote Executive Business Partner to serve as the primary operating partner and coordination hub for the Founder/CEO. Experience in supporting founders or senior executives in fast-paced, high-growth environments is e

Our client, a boutique hedge fund, is seeking a Temp to Perm Executive/Personal Assistant to support the Founder and wife. Support a Partner and wife with administrative duties (includes personal work). Work closely with two Executive Assistants and provide backup coverage when needed.

Our client, a global private equity firm, located in Midtown, Manhattan, is looking for a Temporary Executive Assistant to support the Investor Relations team from early December through January (at least). Exposure to Investor Relations / client-facing position. Coordinating investor meetings and d

Support Managing Partner - Hybrid Schedule.This Jobot Job is hosted by: Scott Rundlett.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $85,000 - $110,000 per year.We’re a forward-thinking law firm with hundreds of attorneys advising clients acros

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: • Optimize the COO’s time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, • Prioritize inbox and craft emails on his behalf, • Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports, • Arrange special events, dinners, • Expense reporting,, • Some personal work; errands, ad hoc requests, • Ad hoc projects, • At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space., • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

Actively seeking a Legal Executive Assistant for a HYBRID and Full-Time Position within a Top Global Law Firm. The right candidate will have experience working in Professional Services or Law Firm for 5-7+ Years, with experience supporting senior leadership or Partners of a Firm. HOURS: Monday – Friday, 8:30 AM - 5 PM or 9 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID | Manhattan PAY: $80 - $108K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays IDEAL CANDIDATE REQUIREMENTS • H.S. Diploma or GED REQUIRED; Bachelor’s Degree PREFERRED, • 5-7+ Years of Experience in an Executive Assistant Capacity, • Experience in a Law Firm or Professional Services Firm REQUIRED, • Strong MS Office Suite Experience, • Experience working with Legal Software PREFERRED ROLE RESPONSIBILITIES • Provides support and management of the attorney’s projects ensuring deadlines are met, • Consults with lawyers and administrative teams to ensure project milestones are adhered to, • Serves as a liaison between attorneys, clients, and other internal departments, • Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes., • Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney., • Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories., • Oversees meeting planning and coordinates with internal and external parties to ensure logistical and other critical details are in place., • Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available., • Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a liaison between the attorney and the Billing Department regarding questions/issues arising throughout the billing process., • Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Executive Assistant – Leading Private Equity Team $95–100K base + bonus + paid OT + comprehensive benefits Hours: 9am–5pm ET; onsite 5 days/week in Greenwich, CT A compelling role for an articulate, agile, and highly organized Executive Assistant eager to contribute to a sophisticated, fast-moving private equity team. The environment is hands-on, collaborative, and requires someone who can anticipate needs before they arise. This opportunity is perfect for a proactive problem-solver who navigates shifting priorities with ease, adjusts smoothly to diverse working styles, and brings a high level of judgment, confidentiality, and follow-through. What You’ll Do: • Provide high-level administrative support to a team of executives across varying seniority levels, • Manage complex and ever-changing calendars; coordinate meetings, calls, and resolve scheduling conflicts, • Coordinate extensive domestic and international travel; book flights, accommodations, ground transport, dining, and prepare detailed itineraries, • Handle incoming calls; take clear, accurate messages and ensure timely communication, • Prepare and process monthly expense reports with accuracy and efficiency, • Greet guests and manage meeting logistics, including food and beverage arrangements and post-meeting cleanup, • Assist with preparing materials for meetings—agendas, presentations, and documents, • Maintain and organize personal and professional files, • Manage contact lists; add, update, and maintain entries, • Support two senior executives with distinctly different working styles—one fast-paced and high-energy, the other an early riser with real-time needs, • Collaborate with a large, supportive administrative team across multiple locations, • Maintain strict confidentiality and exercise sound judgment with sensitive information, • Juggle competing priorities while ensuring nothing falls through the cracks; handle additional projects as they arise What We’re Looking For: • Bachelor’s degree required, • 3–7 years of experience supporting teams—Finance preferred; open to Consulting or Legal, • Demonstrated ability to support multiple executives simultaneously; DealCloud experience a plus (training available), • Exceptional written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word), • Outstanding organizational skills, attention to detail, and time-management capabilities, • Highly proactive, flexible, and capable of adapting to different communication and work styles, • Dependable, solutions-oriented, and calm under pressure with a service-driven mindset, • Exercises excellent judgment, discretion, and professionalism with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is in-office 4 days a week, work at home Fridays unless something big is going on. About the Job: • Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare for road shows and conferences, • Arrange special events, team events, outings and dinners internal and external, • Order office supplies snacks, • Special ad hoc projects, • 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance, • Bachelor’s Degree, • Very detail oriented and organized with good project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills, • Team oriented and responsible; warm engaging with a “client focused” personality

THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices worldwide, the firm is known for its outstanding reputation and high-performance culture. You’ll be surrounded by driven and high performing colleagues in an environment that values its people and invests in their growth. With comprehensive benefits and a strong focus on professional development, this is a place where careers thrive. THE ROLE The Human Capital Coordinator provides critical administrative and operational support to the Human Capital Business Partner team. This role is ideal for a proactive, emotionally intelligent professional who thrives in a fast-paced, high-touch environment. You’ll be a key player in supporting recruiting efforts, programming logistics, and internal initiatives, while also contributing to broader HC projects. This is a hands-on role requiring a “roll-up-your-sleeves” mindset and a genuine interest in learning the business of Human Capital within financial services. Key Responsibilities: • Provide administrative support to the Human Capital Business Partner, • Manage day-to-day operations and logistics for the HC team, • Assist with recruiting coordination, programming, and internal initiatives, • Engage with internal and external stakeholders with discretion and professionalism, • Support event planning and cross-functional projects, • Contribute to process improvements and team efficiency THE CANDIDATE The ideal candidate is a high-integrity, detail-oriented professional who brings a collaborative spirit and a strong sense of ownership. You’ll succeed in this role if you’re a natural problem solver, a strong communicator, and someone who thrives in a structured, high-performance environment. Qualifications: • 8+ years of administrative/assistant experience; Human Capital or Financial Services preferred, • Strong multitasking and prioritization skills, • High level of discretion and emotional intelligence, • Proficiency in Microsoft Office Suite;, • Experience in PowerPoint is Ideal, • Excellent verbal and written communication skills, • Entrepreneurial mindset and proactive approach, • Effective team player with flexibility and follow-through, • Event planning or operational experience is a plus, • A “doer” who thrives in high-pressure environments and requires minimal oversight THE COMP/BENEFITS • Salary $140k Base plus OT and Bonus, • Hybrid – 4 days in office (core hours: 9:00 AM – 6:00 PM), • Paid OT built into core hours and a generous discretionary bonus, • Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner, • Coordinate all travel planning for business and personal trips, • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters., • Monitor closely partner’s email for meetings to schedule and events to calendar., • Be an energetic and proactive problem solver., • Be promptly responsive to calls, emails, and texts from partner, • Prepare and finalize engagement letters for clients., • Run conflict checks of potential new clients., • Review and edit presentations to prospective clients., • Ensure timely submission of expenses for reimbursement of business trips., • Ensure Partner is always prepped for meetings, • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed, • Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner, • Ensure timely tracking of attorney time and timely recording in law firm time system., • Build credibility, establish rapport and maintain communication with all clients and internal employees, • Help with light event planning - firmwide and personal, • Ensure continued legal education is reported and logged with various bars and professional organizations., • Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities., • Assist with ad hoc projects as needed, • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive, • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented, • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment, • Outstanding written and oral communication skills, • Proficient in Microsoft Office, • Extremely discreet, • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-170K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)

• Do you have experience with the overall leadership of a supportive housing building, with a commitment to the harm reduction approach?, • Would you be motivated to lead a dedicated team that supports tenants with lived experience of mental health challenges, homelessness, and substance use? If this sounds like you, I’d love to hear from you! PNP Staffing Group is delighted to have been retained by Community Access to lead their search for a Program Director. Job Title: Program Director Salary: 105,000 - 110,000 Benefits: Comprehensive, including health, paid vacation and sick leave, disability, retirement Location: Water Street in lower Manhattan Schedule: On-site, with 3 days per month remote About Community Access Community Access’ Housing Division provides low-threshold supportive housing to individuals with histories of mental health concerns, homelessness, and substance use, as well as other low-income community members The Program Director oversees all aspects of the supportive housing program, including staff development, program leadership, service provision, contract management, and facility management. The Program Director reports to the Director of Housing and supervises the Service Coordinators, Assistant Program Director, Harm Reduction Specialist, and Family Advocate. Overview of the Role The Program Director oversees all aspects of the supportive permanent housing program, including staff development, program leadership, service provision, contract management, and facility management. The Program Director ensures that services are provided within the scope of the agency’s mission and values, and are consistent with the needs and desires of individual participants. Additional priorities include ensuring that the program meets funder and agency standards for program census, staff recruitment, staff supervision, record keeping, establishing and maintaining an environment for tenants and staff that is consistent with agency values, collaborating with other departments and programs, and developing and maintaining relationships with community members and organizations. Core Principles & Values • The job responsibilities of all staff extend to understanding and incorporating certain principles and values into their work and into their relationships with program participants. These include:, • Human rights, peer expertise, self-determination, harm reduction, and healing & recovery, • Services that support each participant’s cultural background, experience, identity, and personal values, • Respectful communication, • Supportive & ethical relationships Essential Job Functions Staff Development & Leadership • Recruit, hire, and provide supervision and training to supportive housing staff to ensure that agency and department goals are communicated effectively, job performance is continuously evaluated and agency practice standards are being met., • Ensure staff maintain thorough and timely documentation of interactions with participants, services provided, collateral contacts, and important information and/or events., • Understand and follow agency policies and procedures to guide management of program., • Build strong working relationships and collaborate effectively with other CA programs and departments., • Provide employee corrective action when necessary, consistent with agency policies and procedures and in consultation with supervisor and human resources department., • Visit program site during evening, overnight and weekend shifts to provide staff supervision and program oversight as needed., • Attend and contribute to agency-wide trainings, meetings, and committees., • Provide current information about program and building to Director of Housing and other agency management as appropriate, • Cultivate relationships and maintain links to local resources, including the community board, police precinct, hospitals, health and mental health clinics, and other relevant community based organizations., • Manage program development initiatives and quality improvement activities, with support from the Director of Housing and relevant agency departments. Service Provision • Model, teach, support and monitor the effective use of agency values and practice approach in the program culture and in the delivery of participant services., • Assist and supervise in the development and implementation of on-site wellness and skill- development programs based on community feedback and needs., • Advocate for participants with other service providers, as needed, • Promote on-site participant initiatives and overall development of tenant community., • Provide coverage and service coordination to individuals, as needed., • Provide crisis intervention as needed., • On-site management of incidents with appropriate follow-up and preparation of reports and submission for review by incident management committee. Contract Management • Prepare and review data and submit internal and external reports, as scheduled., • Provide overall program quality assurance to ensure that services, records, and procedures meet or exceed agency and funders’ standards for quality, frequency, and management., • Monitor contract budget and manage discretionary spending and overtime expenditures. Facility Management • Coordinate with Property Management to ensure timely apartment turnovers., • Communicate effectively with Property Management and outside vendors around building systems, projects, work orders, and violations., • Ensure building is equipped with necessary supplies at all times., • Maintain current and accurate manuals, phone lists, and list of tenants needing assistance in an emergency at front desk on a monthly basis., • Provide twenty-four hour cell phone support for emergencies and front desk coverage. Key Skills and Qualities • Have an understanding, appreciation, and commitment to the philosophy and mission of Community Access, with particular expertise in harm reduction and recovery oriented services., • Ability to train and support staff on the implementation of CA values and practice approach., • Bachelor’s Degree in related field preferred – work experience within field may be substituted for degree., • Minimum of three years working in supportive housing with people who have a history of homelessness, substance use, psychiatric diagnosis, etc., • Minimum of two years supervisory experience., • Demonstrated leadership skills, ability to work as part of a team, skill in articulating program goals., • Capacity to monitor details of program operation., • Excellent oral and written communication skills., • Strong time management and organizational skills., • Be creative and flexible., • Show initiative and be responsible for follow through., • Ability to maintain confidential information, as related to position., • Be skilled in conflict mediation/negotiation and have an assertive approach to problem solving., • Ability to utilize various computer programs, specifically Microsoft Word and Excel., • Must be fingerprinted and cleared through CA’s background clearance process., • Bilingual Spanish-speaking, preferred. Ability to speak other relevant languages, dependent upon specific needs of residents. Community Access has retained PNP Staffing Group to lead this search. Please apply through LinkedIn and your resume will reach Wade Savitt, Executive Recruiter.

Flyte is redefining the experience of private aviation. We combine sleek, high-touch service with modern tools to deliver seamless flights for high-net-worth clients across the country. As our Flight Operations Assistant, you’ll be working for the Head of Operations of our day-to-day flight activity. You’ll support our brokers, operators, and clients by managing the details that ensure each trip is booked cleanly, scheduled correctly, and executed flawlessly. This is a client-facing, high-responsibility support role built for someone who thrives in a fast-paced environment, has incredible attention to detail, and knows how to stay calm when things move fast. If you’ve worked in executive support, hospitality, client services, or private travel, and want to play a key part in building a top-tier charter brand… This is your role. What You’ll Do: • Send, manage, and follow up on contract and payment for bookings, • Schedule flights on Avinode and track flights in coordination with brokers and operators via SMS & E-mail, • Be the main point of contact for clients on the day of their flight, • Monitor day-of changes and ensure clients stay informed and supported, • Handle back-end coordination so our brokers can focus on selling, • Flag issues, delays, or changes and step in to resolve before they become problems, • Assist with post-flight follow-up and client experience insights, • Finishing touches of the in-flight experience (from coordinating any in-flight catering from our clients’ favorite restaurants to sourcing their favorite champagne for the ride). What We Offer: • Competitive salary: $75,000–$150,000, • Fully remote role (NYC Metro preferred for occasional in-person meets), • A front-row seat to the inner workings of a fast-growing private aviation startup, • Direct access to founders and brokers—you won’t be siloed, • Clear lane for career growth as Flyte expands, • Flexibility and autonomy within a clear structure You MUST Have: • 2+ years of experience in admin, operations, executive assistance, or client services, • 1+ years of Private Aviation industry experience, • A calm, confident communication style, especially with high-end clientele, • Precision and attention to detail in scheduling, tracking, and follow-through, • Tech-savvy with tools like DocuSign, Google Calendar, and Slack, • Comfort working in a remote, fast-paced startup environment, • Bonus: Exposure to the world of private aviation, hospitality, or luxury services, • NYC Metro preferred (but not required) Compensation: Contractor role: $75,000–$150,000 salary

Executive/Personal Assistant – Foundation A prestigious foundation is looking for an Executive/Personal Assistant to support the CEO. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $100-120k range + fully paid benefits, 3 weeks PTO, 401k match, gym stipend and free lunch The office is in Midtown NYC and the organization operates on a hybrid schedule, in office 4 days/week – one day work from home. Hours: 8:30a-5:30p/9a-6p – flexible as needed during busy times and 24/7 mentality Seeking: -2+ years of senior level/C suite EA/PA experience (foundation/nonprofit experience not required) -BA/BS Degree required -Tech Savvy - strong skills in Microsoft Office Responsibilities include: • Manage the CEO’s ever-changing Outlook calendar and complex scheduling logistics -Coordinate events, galas and offsites -Manage Board Meetings and liaise with external stakeholders -Coordinate global travel logistics and manage expense reports -Personal Assistant responsibilities for CEO as required -Ad hoc projects as assigned Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm’s IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours – 9am-6pm. Responsibilities: Executive & Departmental Support • Manage and prioritize the IT Director’s calendar, email inbox, meetings, and daily workflow, • Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff, • Assist with IT budgeting, financial planning, and ongoing expense tracking, • Oversee IT purchasing, contracts, subscriptions, and renewals, • Maintain a calendar of renewal dates, expirations, deadlines, and deliverables, • Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases, • Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination, • Order supplies, support software/hardware coordination, and help manage incoming IT equipment, • Provide high-level administrative support as needed to ensure smooth day-to-day operations, • Assist with any additional IT or office-related tasks as required Qualifications: • Bachelor’s degree, preferred, • 2+ years of administrative experience, ideally in professional services or a fast-paced corporate setting, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and communicate effectively across teams, • Tech-savvy with a comfort level working alongside IT leadership, • Proactive, reliable, and able to follow through without heavy supervision Base Salary: $60k- $75k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm

Non-profit organization seeks an experienced Executive Assistant to support a C-level executive. Must have 10+ years of EA experience, preferably within the non-profit sector. This is a contract position with the potential to go permanent. Onsite 5 days/week in NYC Hourly pay rate: $45-55/hr (depending on experience) Hours: 9am - 5pm Responsibilities: • Manage the CEO’s calendar, ensuring efficient scheduling and prioritization of internal and external engagements., • Coordinate logistics for Board meetings, including scheduling, material preparation, and follow-up actions., • Facilitate communication between the CEO, Board members, and organizational leadership, ensuring alignment across departments., • Provide project management oversight for CEO-led initiatives, tracking timelines and ensuring accountability., • Arrange business-related travel for the CEO and Board members, including itineraries and expense reconciliation., • Process contracts, amendments, and invoices under the CEO’s purview, ensuring timely documentation., • Support Executive Team members with administrative and logistical needs as directed by the CEO., • Maintain discretion and confidentiality in handling sensitive information and competing demands. Requirements: • Bachelor’s Degree and at least 10 years of experience supporting C-suite executives in complex organizations., • Exceptional interpersonal, organizational, and communication skills for effective interaction with diverse stakeholders., • Proven ability to manage competing demands, prioritize tasks, and operate with strategic awareness., • Experience managing Board meetings and providing logistical support for senior leadership., • High integrity, discretion, and judgment in handling confidential information., • Ability to work on-site at least four days a week, with flexibility for Board meetings., • Strong calendar management and project oversight skills, ensuring timely execution of priorities., • Proficiency in managing travel arrangements and expense reconciliation for executives.

Job Description Justification: • The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution., • This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination., • The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. Scope Of Services Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings Project Planning & Strategy • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Coordinate site visits when required so that all information and requirements can be discussed and aligned Assistant Project Management • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Assist with preparing project status reports, presentations, and executive briefings Analytical Support • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist in forecasting and capacity planning activities Document Management • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Create and update process documentation and standard operating procedures Administrative Support • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I’ve worked with. Their global team shares a passion for solving their customers’ problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They’re experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel • Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log, • Ensure team members have visas, all documents, papers and itineraries necessary for travel, • Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners • On behalf of team members, coordinate meetings with clients/brokers/vendors, • Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below, • Manage all aspects of bookings and catering for client/broker lunches and dinners, • Book taxis for our employees and clients, • Prepare and organize printed materials and binders for meetings, • Other related support Customer Relationship Management (CRM) • Track client related meetings/events (including overseas meetings) in our CRM System, • Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles, • Develop working knowledge of clients/brokers and Company names Expenses • All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose, • Set up expense reports on at least a monthly basis, • Follow-up to secure any expense approvals Visitor Log • Coordinate visitor log requests, • Communicate with other Executive Assistants as to who is coming in and details of visit, • Arrange desk assignments for visitors General / Office / Other • Provide administrative support for group meetings, whether onsite or offsite, • Provide back-up support for vacationing other administrative roles, • Assist with ad hoc projects, • Participate in the local and global Admin Team support team meetings, • Communicate with external contacts to exchange information as needed, • Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable), • Prepare FedEx shipments, • Assist with mail collection and distribution for your respective team(s), • Manage confidential affairs, • Maintain good working relationship with internal contacts, • Manage changing circumstances as they happen, sometimes on short notice, • Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: • Experience working in a matrixed global organization working across functions and geographies, • Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers, • Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude., • Must possess excellent oral and written communication skills, • Receptive to new ideas and is well organized, • React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities., • Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always, • Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share’ platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: • Bachelor’s Degree; business discipline preferred, • 5+ years of administrative assistant experience, • Experience in the Financial Services industry at a minimum with industry experienced preferred, • Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm. The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. HOURS: Monday – Friday, 10 AM – 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays IDEAL CANDIDATE REQUIREMENTS • H.S. Diploma or GED REQUIRED; Bachelor’s Degree PREFERRED, • 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm, • Experience in a Law Firm or Professional Services Firm REQUIRED, • Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS, • Experience working with Legal Software PREFERRED ROLE RESPONSIBILITIES • Provide general in-office administrative support, • Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters, • Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs, • Prepare letters and enclosures; Prepare and submit expenses using Chrome River, • Photocopy, scan, and print documents, • Review and proofread documents, • Scan/e-file documents and provide back-up assistance with digital mail, • Assist with maintaining e-files and hard copy filing, • Provide Notary and witness services SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Executive Personal Assistant Midtown Manhattan, NYC Full Time, Permanent Position Summary: Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: • Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support., • Manage personal errands and coordinate logistics between multiple locations, including the client’s home and office., • Conduct research, summarize findings, and present actionable recommendations., • Prepare documents, correspondence, and presentations for various personal and business needs., • Assist with medical and health-related paperwork, scheduling, and coordination., • Troubleshoot simple IT-related issues and provide step-by-step guidance on device management., • Liaise with household staff, track work progress, and oversee home maintenance projects., • Develop and maintain vendor relationships, ensuring service agreements and quality standards are met., • Maintain detailed records for subscriptions, car services, expenses, and home-related services., • Coordinate mail and package deliveries through certified mail, FedEx, and other methods., • Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning., • Lead and oversee special projects, track progress, and provide status updates., • Implement and manage administrative processes to enhance efficiency., • Flexibility to work extended hours, weekends, and at multiple locations as needed., • Additional responsibilities as assigned based on evolving client needs.

Location: New York, NY (4 days in-office / 1 day remote) Compensation: $115,000–$140,000 base salary + discretionary bonus Firm Type: Private Equity Overview A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders. Key Responsibilities Administrative & Operational Support • Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations., • Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones., • Organize domestic and international travel logistics, itineraries, and expense reporting., • Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings., • Maintain meticulous organization of files, data, and team workflows. Investor Relations & Client Communication • Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners., • Draft, review, and coordinate investor communications, meeting follow-ups, and information requests., • Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects., • Assist with planning investor events, roadshows, and conferences. CRM & Data Management • Own and maintain the team’s CRM database, ensuring accurate, timely data entry and reporting., • Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM., • Generate CRM-based reports and dashboards to support decision-making and outreach efforts. Qualifications • 3–6+ years of relevant experience, with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred)., • Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar)., • Direct experience with client or investor communication is a must, with strong verbal and written professionalism., • Exceptional organizational skills, attention to detail, and ability to manage competing priorities., • High level of discretion and judgment in handling sensitive information., • Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred., • Strong interpersonal skills and ability to build trust across teams and with external stakeholders. What We Offer • Competitive base salary of $115,000–$140,000, commensurate with experience., • Performance-based bonus., • Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives., • Opportunities to grow within business development and investor relations functions.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Title: Executive Assistant Location: New York, NY Type: Direct Hire Compensation: $90,000–$95,000 base Schedule: Hybrid, 2–3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities • Manage calendars, coordinate meetings, interviews, and travel logistics., • Oversee project timelines, ensuring all deliverables and milestones are met., • Prepare, edit, and format client-facing materials, including reports and presentations., • Serve as the liaison between clients, consultants, and internal team members., • Handle billing, expense reports, and related administrative processes., • Maintain accurate data and documentation within internal systems., • Support consultants with business development efforts, proposals, and client correspondence. Qualifications • Minimum of three years of experience in project coordination, executive support, or a client-service administrative role., • Bachelor’s degree, • Strong communication and interpersonal skills with the ability to interact effectively at all levels., • Exceptional organizational skills and a proven ability to manage multiple priorities., • High attention to detail and accuracy in all deliverables., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

A prominent New York City-based nonprofit with a focus on healthcare is seeking an Executive Assistant to join the team on a temporary basis. Who You Are • You have 2+ years of administrative experience; nonprofit experience is a plus!, • Excellent written and verbal communication abilities, • Comfortable interacting with stakeholders with professionalism, discretion, and emotional intelligence, • Proficient in Microsoft Office (Excel, Word, PowerPoint) and experienced with databases; Salesforce knowledge is a plus, • Previous exposure to international health programs, fellowships, or diplomacy is a plus What You’ll Do • Provide clerical support such as calendar management, travel arrangements, expense reporting, and phone coverage, • Coordinate inquiries, track deadlines, schedule meetings, and maintain accurate records, • Organize and provide day-of coordination for virtual and in-person seminars and events, • Prepare correspondence and meeting materials, including presentations, • Maintain alumni contact information and assist with outreach efforts, • Assist finance team with reconciliation, reporting, and payment requisitions What Success Looks Like • Deadlines are consistently met and program operations run smoothly, • Meetings and events are well-coordinated with accurate materials prepared in advance, • Communication with internal teams, partners, and alumni is timely and professional, • Financial and administrative records are accurate and up to date, • You demonstrate adaptability and resourcefulness in supporting a dynamic international team Pay Rate Range: $30-35 per hour, based on experience Location: New York, NY – Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: • Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, personal and professional, • Coordinate key meetings and projects and collaborate with the team and act as a conduit, • Handle special projects both professional and personal; experience with creative projects a PLUS, • Arrange special events, dinners, • Expense reporting, personal and professional, • Handle customer mailings lists, • Personal work; take as much off her plate as possible so she can focus on the growing business,, • Special ad hoc projects, personal and professional, • At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal, • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

Contact Details: 1.Poonam Khandelwal Email: Cell: (732) 797-9766 Job Title: Public Safety Planner Location: Brooklyn, NY (Onsite) Duration: 12 Months Years of Experience: 7+ Yrs. Required Hours/Week: 35hrs./Week Scope Of Services: Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience: • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

JRN #2330 A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus! Responsibilities: • Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed, • Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family, • Collaborate closely with the principal’s EA to ensure seamless coordination of daily logistics for the family, • Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties., • Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff., • Ensure all vendors go through an NDA and a background check, • Manage all insurance claims and update any that require renewal, and filing them properly for the family, • Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location., • Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel., • Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed, • Execute ad-hoc projects and tasks Requirements: • At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting, • Clean background and Outstanding references from previous positions, • Utmost sense of confidentiality and discretion, • Management and hands-on experience a must, • Strong work ethic, • Excellent interpersonal and analytical skills; ability to work with many different personalities, • Superb command of the English language, both written and oral, • Tech-savvy, leverages the benefits of technology to optimize workflow, • Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution., • Superior project management and time-management skills, • Creative and critical thinker; problem solver; collaborates with influence, • Demonstrates flexibility and work efficiently to manage priorities, • US valid work authorization, • Valid Driver’s License Location: New York Compensation/Benefits: 120-160K Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Within TKO, the Corporate Communications team helps enhance the company’s reputation and build understanding of our strategy, performance, and priorities among key financial and business audiences, as well as our employees worldwide. Position Summary: TKO is seeking a highly organized, detail-oriented, and proactive Corporate Communications Assistant to support corporate and financial communications. You will help keep the Corporate Communications team coordinated, support workflows and quarterly earnings, and assist with high-profile initiatives. The role offers hands-on experience working closely with senior leaders and executives, exposure to both public company communications and the sports and entertainment industry, and opportunities to take ownership, make an impact, and grow within a collaborative, high-performing team. This position is ideal for an early-career professional who thrives in a fast-paced environment and is eager to learn. Key Responsibilities: · Assist in researching and preparing materials including press releases, media briefings, fact sheets, award submissions, and other collateral · Manage daily media monitoring and coverage reporting around corporate news and announcements · Maintain media lists, speaker engagement calendars, and key corporate assets · Track deliverables and deadlines for team projects to ensure timely execution · Manage executive calendars, schedule meetings, and coordinate logistics · Maintain strict confidentiality and handle sensitive information with professionalism Qualifications: · 0–2 years of experience in communications, PR, journalism, or a related field (internships, academic work, or agency experience count) · Detail-oriented with strong communication, organization, and time-management skills; ability to thrive in a fast-paced environment and manage multiple projects simultaneously · High level of discretion and professionalism, especially when working in the presence of executives; ability to handle sensitive information and communicate appropriately · Digitally fluent with Microsoft Office and familiarity with social media platforms, content formats, and how storytelling resonates in a multi-channel world · Interest in sports and entertainment, with an understanding of the broader media ecosystem · Bachelor’s degree in Communications, Public Relations, Journalism, Marketing, Business, or a related field TKO unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. TKO is an equal opportunity employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: • Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects., • Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed., • Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs., • Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information., • Work closely with Executive team, as well as all Company Department heads., • Lead and participate on various projects along with other members of the team., • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills • Entry-level position with opportunity for upward mobility, • Experience in sports and/or entertainment strongly desired, • Bachelor's Degree preferred, • Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously, • Self-starter with a robust work ethic, • Maintains discretion and confidentiality, • Excellent written and verbal communication skills, • Strong time management and prioritization skills, • Must have strong interpersonal skills and professional phone etiquette, • Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Our client, a leading AI firm, is seeking an Executive Assistant to support their Founder in their New York City Office. The ideal candidate is organized, dynamic, and thrives in a fast-paced environment. This is a fantastic opportunity to join a high growth start up on the ground floor. Onsite: 5 days a week in NYC Salary: 140-190k base + Equity Package + Benefits Responsibilities: • Provide strategic and operational support to Founder, • Manage daily calendar, including scheduling meetings and appointments, • Coordinate travel itineraries, accommodations, and expense reports, • Assist with meeting preparation, logistics, agendas, and follow ups, • Act as the gatekeeper for Executive handling internal and external communications, • Ad hoc projects Requirements: • 7+ years of executive experience supporting C-Level executives, ideally in high-growth startups, VC, or public tech, • Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment, • Bachelor’s degree, • Excellent communication skills both written and verbal, • Proactive problem solver, • Ability to multitask and manage shifting priorities Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Position Overview: The Executive Administrative Assistant provides high-level administrative and organizational support to the executive team. This role manages schedules, communication, document preparation, and basic operational support to ensure leadership can focus on strategic priorities. The ideal candidate is detail-oriented, professional, and experienced in supporting senior-level management. Primary Responsibilities: • Manage executive calendars, meetings, appointments, and travel., • Organize and prioritize incoming requests and follow up on action items., • Prepare meeting agendas, notes, summaries, and reports., • Draft, proofread, and send communications on behalf of executives., • Maintain digital files, shared drives, and documentation systems., • Support contract management, invoicing, and payment tracking., • Assist with onboarding and coordinating contractors and vendors., • Maintain administrative processes, checklists, and SOPs., • Create and update project folders, timelines, and task boards., • Monitor project progress and ensure deadlines are met., • Coordinate logistics for events, meetings, and speaking engagements., • Prepare materials, run-of-show documents, and follow-up communication., • Serve as a point of contact between executives, clients, and partners., • Manage inbox organization and email follow-up. Required Qualifications: • 3+ years of administrative or executive support experience., • Strong written and verbal communication skills., • Excellent organizational and time-management abilities., • Proficiency in Google Workspace and project management tools., • Ability to work independently and handle confidential information., • Strong attention to detail and ability to manage multiple priorities. Preferred Qualifications: • Experience coordinating events or travel., • Familiarity with Canva or similar presentation tools., • Experience supporting executives in fast-paced environments. Compensation: Competitive part-time compensation based on experience.

Global Asset Management firm is seeking a bright, college educated Executive Assistant with 4+ years' experience, to provide support their Legal & Compliance team. In addition to managing calendars, schedules, expense reports and travel coordination, the appropriate candidate will maintain company profiles and vendor information, onboard firms, respond to daily questions regarding legal billing, check accuracy of files, partner with stakeholders and assist finance with accruals and requests. Must have exceptional organizational skills, superior record keeping, solid communication and problem-solving capabilities, and a positive attitude. Proficiency in MS Office required and experience with Thomson Reuters a strong plus. Bachelors' degree a must with a resume that reflects stability and commitment.

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Executive / Personal Assistant to Hedge Fund Founder + Travel Seeking best-in-class executive support A top-tier investment firm is actively searching for a best-in-class executive assistant and / or an operations and logistics guru to contribute significantly in a collaborative environment where outstanding abilities, skills, and performance are valued highly. The group is open to applicants from a variety of professional and academic backgrounds. Key qualifications and skills will include: anticipating the principal’s needs and handling high-level interactions with confidence; prioritizing and managing multiple projects simultaneously while following through on issues in a timely manner; taking point on complex planning and logistics; and running a busy, dynamic executive calendar. Discretion and awareness of confidentiality and privacy concerns are of paramount importance. If you are the best at what you do and have high standards and goals, this can be a very lucrative position, and the firm is looking to hire for the long run. Starting salary is expected to be $150,000 - $170,000+ with significant room for growth. We would also welcome submissions from best-in-the-business individuals commanding higher compensation. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Public Safety Planner Labor Category: Specialist 1 Location: 2 MTC Brooklyn NY Job Type: Contract Work schedule: Monday- Friday 9 AM to 5 PM Duration: 12 Months Pay Rate: $50 per hour Job Description /Justification The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. SCOPE OF SERVICES Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models · Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance · Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting · Ensure project artifacts are stored correctly throughout the project life cycle. MANDATORY SKILLS/EXPERIENCE Note: Candidates who do not have the mandatory skills will not be considered • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies. DESIRABLE SKILLS/EXPERIENCE: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet