Development and Administrative Coordinator
hace 3 días
Gainesville
Job Description Job Posting – Development & Administrative Coordinator Status: Full-Time, Non-Exempt Schedule: Monday–Friday, 9:00 AM – 5:00 PM (occasional early mornings, evenings, or weekends as needed) Salary: $54,875 annually (or $39.57/hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable) Reports To: Associate Director Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote) About the Role A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work — with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools. This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates. Core Responsibilities Knowledge Management & AI-Enabled Systems • Support AMC's organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible., • Organize and maintain internal knowledge assets such as:, • Meeting and interview transcripts (including Gemini-generated transcripts), • Reference materials and research libraries, • Client and internal documentation housed in tools such as NotebookLM, • Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team., • Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency., • Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows., • Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed., • Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed., • Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations., • Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms., • Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines., • Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes., • Collaborate with AMC staff to research and identify potential funding opportunities., • Research foundation and grant databases to support client fundraising strategies., • Communicate effectively with the CEO, COO, staff, consultants, and clients as needed., • Maintain confidentiality of all client and company information., • Provide clerical, project, and coordination support across teams as assigned., • Relevant professional experience in fundraising, development, administration, or project coordination — in nonprofit or comparable professional settings — and/or a degree in a related field., • Demonstrated curiosity about — and experimentation with — AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms)., • Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines., • Clear, professional written and verbal communication skills with strong attention to detail., • Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research., • Strong research skills and the ability to synthesize information from multiple sources., • Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly). Administrative Excellence – Build and maintain systems that support efficiency, accuracy, and accountability. Fundraising Support – Provide reliable coordination and research support for fundraising and grant activities. Knowledge Management – Organize, document, and steward institutional knowledge so it is usable and scalable. AI & Digital Fluency – Use emerging tools thoughtfully to improve workflows, documentation, and productivity. Communication – Communicate clearly, professionally, and responsively with clients and colleagues. Compensation & Benefits AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being: • Unlimited Vacation Time – Trust-based flexibility to rest and recharge., • Collective Disconnects – Company-wide breaks: one week between Christmas and New Year's, plus 1–2 days around Independence Day holiday in July., • 12 Paid Holidays – Observed in accordance with the City of San Francisco calendar., • Comprehensive Health Coverage, • 401(k) with Company Match – 100% match on the first 1%, 50% match on 2-6%., • Matching Gift Program – Amplify your impact through philanthropy (match of up to $150/year)., • Professional Development Funding – Invest in your ongoing learning and leadership growth. This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential. Why Join AMC At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve. If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC. To Apply Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.