Legal Assistant Paralegal
4 days ago
Houston
About the Company: We are seeking a highly organized and detail oriented Legal Assistant/Paralegal to join our collaborative legal team. This position plays a critical role in supporting all aspects of the company’s legal operations, requiring confidentiality, initiative, and the ability to work independently in a fast paced environment. About the Role: This full-time Legal Assistant/Paralegal in office position provides direct support to the Senior VP & General Counsel and Corporate Counsel, resolving a variety of daily issues. The role requires a high degree of independence, flexibility, creativity, and latitude, relying on experience and judgment to plan and accomplish goals. The successful candidate will manage confidential and time-sensitive materials, prioritize and manage multiple tasks simultaneously, and consistently follow through on issues within established deadlines. This position involves a wide range of responsibilities, including legal document preparation and management, real estate transaction support, administrative tasks, and event coordination. Responsibilities: • Provide comprehensive legal and administrative support to the in-house counsel and development team., • Prepare, draft, and proofread legal documents including contracts, purchase and sale agreements, easements and other real estate related documents, as requested., • Prepare closing books and files (loans & acquisitions)., • Review and process legal entity invoices., • Coordinate document execution, notarization, and recordation as needed., • Assist with all aspects of real estate transactions. Review, edit, and approve lot closing documents. Manage real estate files (electronic & originals), including central filing and document retention., • Assist with land acquisition and disposition transactions, including due diligence and review of title commitments and other ancillary documents., • Schedule meetings (live and virtual), including monitoring meetings as requested., • Coordinate travel, and prepare meeting materials., • Process and code invoices and office bills, as requested., • Process expense report approvals and prepare expense reports., • Coordinate events for JDC as requested, including sponsorships and table events., • Follow through on issues in a timely manner and follow up on open items within stated deadlines., • Maintain confidentiality and handle sensitive information with discretion and professionalism., • Communicate effectively with internal teams, outside counsel and external partners. Qualifications: • Legal Assistant or Paralegal Certificate (Approved by the American Bar Association) preferred., • Prior experience as a legal assistant or paralegal required., • Familiarity with real estate transactions/closings and survey/title reviews is preferred., • Strong organizational skills and detail-oriented approach are essential., • Ability to manage multiple tasks effectively., • Ability to remain composed under pressure, and to be a resourceful self-starter with a professional mindset., • Ability to work independently and proactively., • Strong professional communication skills, (both written and oral), and excellent time management skills are necessary. Concise and timely communication is key., • Demonstrated positive attitude and ability to be a flexible team player. Required Skills: • Technical Skills: Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, TEAMS) are required., • Proficiency in Adobe (redlining, document comparison, and form creation) and other database management and accounting systems., • Soft Skills: Excellent communication (written and verbal), interpersonal, organizational, time management, and problem-solving skills., • Highly organized and capable of managing multiple priorities, and meeting deadlines., • Strong attention to detail and accuracy., • Fast learner with the ability to work independently, and proactively., • High degree of professionalism, strong work ethic, and a commitment to confidentiality. Equal Opportunity Statement: We are committed to diversity and inclusivity.