Office administration jobs in Bayonne, New Jersey - Page 17Create job alerts

The Office of Budget Administration (OBA) is requesting to hire one (1) Associate Staff Analyst to function as the Budget Analyst who will:. Work Location: 4 World Trade Center Hours/Schedule: 9:00 am to 5:00 pm ASSOCIATE STAFF ANALYST - 12627.

Were recruiting on behalf of a leader in.East Coast and as far west as Chicago.Youll help expand adoption of modern donor-advised fund platforms, planned giving solutions, and back-office administration services that power large-scale generosity.Win new logos and expand strategic accounts across top

Human Resources Administration/Office of the Commissioner is recruiting for one (1) Executive Assistant to the Executive Deputy Administrator (HRA) M1, to function as the Deputy Director for Not-for Profit Engagement, who will:. Deputy Director For Not-For-Profit Engagement. The City of New York is

Job Description Well established NYC based firm with an extensive track record of success in the development and acquisition of office, residential, retail and hotel properties has an immediate need for a Non-Union Commercial Building Superintendent with at least 5 years of experience with thorough knowledge of building systems & equipment/procedures, strong staff supervision & administration skill as well as troubleshooting and analytical skills. General Shift Time: M – F 8AM-5PM Super should be well-rounded in all mechanical systems, specifically: • water cooled VRF system with DOAS Must be proactive and have experience in building management principals with the ability to direct & supervise staff, inspect the building/building systems, and recognize & address issues before they arise as well as interact with tenant/management in a professional manner at all times. Ability to adapt and perform in a fast-paced environment, quickly and thoroughly become familiar with all entire building, building systems, and protocols. Enforce and uphold all building protocols, rules, and regulations. Perform all duties in a professional workmanlike manner. Able to work under minimal supervision & directly with supervisors. Ability to review and interpret work orders, operating instructions, diagrams, building plans, and mechanical equipment drawings. Experience with building systems including HVAC systems, fire protection systems, security/access systems, elevators, BMS, work order systems, etc. Experienced performing all handyman skills such as, but not limited to plumbing, electrical, HVAC systems, lighting, carpentry, drywall, plastering, door/lock repair, etc. Available to respond to emergencies on a 24/7 basis. Flexibility a must for evenings, weekends, holidays, unscheduled shifts, and special assignments as determined by the needs of the business. Must have excellent verbal, written communication skills and basic computer skills Strong work ethic, reliable, punctual and dependable Hourly Pay Rate: $43/hr Pay rate with FLSD Certification: $45/hr Full Time with benefits including: · Medical · Dental · 401K · Transit check · Paid Time Off Please submit resume with cover letter. High School Diploma/GED required. Applicant must pass a drug screening. Job Type: Full-time Pay: From $43-$45 per hour Powered by JazzHR J7vi0R9y2w

Job Description Under the direction of the Director of Tenant Services, the Superintendent will be responsible for the overall maintenance, custodial, and upkeep of a building. Essential Duties and Responsibilities: • Oversee all maintenance, janitorial and improvement work for the property, including the care, cleaning and inspection of public spaces within development such as buildings, grounds and garbage disposal areas, in accordance with established procedures., • Monitor resident repair requests and respond within prescribed guidelines; coordinate the completion of repairs and close out work orders in accordance with established procedures., • Ensure the transition of apartment turnovers by monitoring and maintaining the reporting to confirm that vacant apartments are available for immediate occupancy., • Ensure the timely response to emergency conditions involving major incidents., • Ensure work performed by staff is completed satisfactorily and follow up on any deficiencies., • Adhere to established guidelines to ensure the safety and security of residents and staff., • Observe work operations, procedures and environment to identify possible hazardous conditions or unsafe work practices; formulate corrective measures for safety., • Maintain a sufficient supply of material for the property by initiating the bidding process for work needed at the development that falls under $5000 and coordinate the submission all relevant documentation as well as follow up as necessary to ensure that vendor work starts promptly., • Maintain and update reporting as required, including the tracking of packing slips and invoices for entry into the property management system., • Perform painting, carpentry, sheetrock and masonry work in CHDC owned and managed buildings., • Perform minor plumbing & electrical repairs using appropriate hand, power and specialty tools., • Replace or repair inoperable appliances., • Follow safety standards when working with multiple services, tools, and equipment., • Communicate orally and in writing with co-workers, contractors and vendors., • Conduct daily site inspections of domiciled location, submit daily site inspection report., • Accept deliveries and/or pick up materials and equipment when requested by supervisor., • Respond to off-hour emergencies, as directed by supervisor or Property Manager., • Ensures the timely maintenance of all building operations and systems, including the coordination of preventative maintenance work., • Ensure that the property passes all inspections., • Maintains inspection logs for the sprinkler systems, fire extinguishers, and other building systems., • Coordinates with contractors for repairs that are outsourced., • Participates in the interviewing and hiring of maintenance and cleaning staff., • Purchases all maintenance supplies and keeps an accurate inventory., • Advanced level of skill in HVAC, plumbing, electrical and appliance repair (An HVAC, EPA, and/or NAPE certification a plus)., • In the absence of the porter assist to sweep, mop, dispose of trash, and during inclement weather snow removal., • Knowledge of the heating, air conditioning, and water systems in the building., • Maintain fresh paint in the interior & exterior of the property., • Address all work order tickets to make repairs in apartments., • Prepare and provide property updates for the Director of Tenant Services and Property Manager., • Utilizing property management system to enter requisitions and follow up on purchase orders with vendors., • Accepts deliveries and provides the packing slips to the management office., • Attending the hearings for any violations in the facility., • Responsible for responding to and reporting any emergencies, and concerns to supervisor., • Participate in supervision, staff meetings, and professional development training., • Performs on-going preventive maintenance according to established schedules and notifies Senior Management of progress or lack of progress in meeting schedules., • Performs miscellaneous maintenance and repair tasks on buildings, grounds, and property that require skills in one or more of the following trades: carpentry, painting, plumbing, plastering and others., • Adjusts, maintains, and cleans all machinery and equipment, as required particularly to maintain such in compliance with all the rules and regulations, including heating, plumbing, motors, fans, and electrical plants., • Oversees equipment repairs by outside service technicians. Ensures that time costs and material charges are properly recorded against specific work., • Control and monitor inventory., • Coordinate and inspect work performed by outside vendors., • Supervises Custodial Maintenance and delegates work., • Accountable for work performed and materials and supplies used in conjunction with the work., • Maintains Maintenance Manual - keep the manual current and maintain required written logs., • Daily inspections and necessary cleaning of all common areas, both interior and exterior., • Make necessary repairs (for example-heating units, electrical, plumbing, mechanical systems)., • Inspect apartments being vacated and schedule work to prepare the apartment for occupancy with the Manager. Clean appliances in vacated apartments, as well as in common areas., • Respond timely to all tenant service requests and maintain accurate records of the work performed., • Provide all OR Coordinate all grounds maintenance (for example-removal of litter; mowing the grass; trimming the shrubs; sweeping walks and drives; snow removal). Please note that all walks and hydrants need to be cleared according to the snow log., • Ensures adequacy of contracted services such as trash removal, exterminating, and other contracted maintenance., • Supervises other maintenance personnel at the property (where applicable); works with, • Manager to develop a preventative maintenance program for the property., • Conducts periodic exterior inspection of the building exterior (for example-caulking; roof; walls; sealing; brick exterior)., • Paint apartments and common areas as needed., • Perform other work as assigned by the Property Manager or Regional Supervisor., • May be necessary to fill in for other staff when that person is out of work for an extended absence., • Maintains ongoing communications with contractual services such as snow removal, elevator services, pest control services, etc. Bids and contracts are secured through central Facilities Department, • Obtain and complete any required training for the job., • MUST be available for on-call coverage for property emergencies., • Position Parameters [other measurable factors]:, • Decision-making responsibilities: May have to make limited challenging decisions that could impact business operations. Ability to influence key and operational management through well-articulated strategies., • Problem solving responsibility: Exercise a high level of creativity and the ability to think analytically to effectively problem solve with limited information at hand., • Working relationships and contacts: Foster positive relationships with internal contacts which will include interaction with senior leaders, management, employees within other departments, and direct reports., • Ability to establish and maintain effective working relationships with peers, superiors, residents, community service agencies, and the public manage multiple priorities and demands analyze situations and identify problems and offer solutions. • Job-related knowledge: • Knowledge of project-based FHEPS [Family Homelessness and Eviction Prevention Supplement] and other affordable housing programs., • Property managers need to be good with numbers since they manage income and expenses while making sure the property is making money., • Technical training in building maintenance or construction through an accredited technical school or college/university preferred., • Knowledge of Authority policies and procedures, laws and standards pertaining to property management, such as local and state building codes and other municipal regulations, OSHA, Department of Housing and Urban Development ("HUD") rules and regulations., • Promptly identify and address any pertinent repairs, address maintenance issues, and keep the place looking good., • Knowledge of the methods, materials, tools, and equipment used in buildings and construction trades. Familiarity with all types of apartment repairs and rehabilitation projects., • Knowledge of risk management, OSHA {Occupational Safety and Health Administration] and MSDS {Material Safety Data Sheets]., • Strong knowledge of trades such as plumbing, electricity and carpentry. Ability to apply knowledge in these fields., • Strong mechanical background in troubleshooting gas and oil burners, electrical and electronic heating controls, steam distribution systems, hydronics systems, instantaneous hot water, feedwater and vacuum tank systems., • Ability to interpret policies and guidelines and make sound decisions prepare clear concise reports and recommend improvements communicate effectively both written and verbally., • Communicate effectively and establish credibility throughout the organization with Senior Management, department heads, and colleagues as an effective developer of solutions to business staffing challenges., • Demonstrated ability to understand and work with analytical tools, reports and technology., • Utilize good judgment and discretion in the handling of confidential information., • Bilingual Spanish is ideally preferred., • Proficient in MS Office, Outlook, Excel, PowerPoint, and Adobe, with a high degree of proficiency in Excel., • High level of experience and proficiency working within a Property Management system is a plus., • Intellectual, creative, and/or communication abilities:, • Great customer service and team management skills., • Ability to communicate effectively with property owners, vendors, and tenants., • Ability to act as liaison among a range of internal customers, manage by influence demonstrating strong communication and relationship management., • Equal ability to work independently or as part of a multi-functional team with incredible initiative, work well under pressure managing multiple and shifting priorities to complete complex projects in a fast-paced environment with minimal direction., • Frequently collaborate with a wide range of colleagues to deliver expected results., • Highly ethical motivated and results-oriented, proven creative problem solver with positive respectful proactiveness., • Utilize demonstrated good judgment and discretion in the handling of confidential information., • Must be detail oriented, highly organized., • Excellent project management with strong follow-up skills, time management and presentation skills., • Superior oral and written communication skills coupled with strong interpersonal skills. • Licenses, certifications, and degrees: • Associate’s degree from a two-year college or university and a minimum of three years of professional experience in affordable property management, housing development, urban planning, community development, or related field; or bachelor’s degree from four-year college or university and minimum of two years of professional experience in affordable property management, housing development, urban planning, community development, or related field., • An education in the trades and five (5) or more years of experience in facilities and/or residential building maintenance., • Two (2) or more years of supervisory experience and a track record of hiring, developing, and retaining high-performing teams., • A minimum of three (3) or more years of multi-family residential management experience, with a minimum of two (2) years of affordable housing experience., • 3-5 years of experience in building construction, maintenance and repair is preferred., • Boiler Oil Test #2 license required., • Experience with application of low-income housing tax credits is required., • Experience in the development and leasing of affordable housing for low-income populations is required. • Other: • May be required to work long hours and a varied schedule., • Travelling throughout various locations in the New York City area., • Lifting and moving objects weighing up to 30 pounds several times a week., • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Job DescriptionSalary: Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and family atmosphere while providing the best services to our clients. Our teams experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holts employees have been with the company for over 25 years which is a true indication of our particular core values and business approach. Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships. Holts management philosophy is to be managers of the construction process, not just overseers and recorders of the process. We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution. Job Summary The Superintendent is responsible to plan/manage/build construction projects and oversee progress from start to completion in a timely and cost-effective manner. Provide overall leadership for on-site field administration/supervision and technical management for all construction operations, including direct supervision of foreman, subcontractors, and other construction related personnel. Key responsibilities include planning, coordinating, and executing work on time, within budget, attaining or exceeding profit goals, adhering to safety standards (company and regional) and promoting and enhancing client relationships. Essential Duties and Responsibilities • Maintain a thorough understanding of contract documents, project plans and specifications to be able to plan ahead and anticipate potential problems before they arise., • Attend and participate in project meetings, including subcontractor meetings., • Plan, coordinate, and manage jobsite logistics, in coordination with Project Manager., • Coordinate project mobilization, demobilization and equipment needs with accounting., • Attend and Participate in Project Walk-throughs with Design team to address specific issues and communicate discussion/ resolution to PM for record., • Prepare and submit Superintendents Daily Reports, toolbox talks and distribute appropriately., • Manage schedules, including preparation of two-week look ahead and any other applicable schedules. Ensure all activities take place on or ahead of scheduled dates. Review weekly with PM / noting deliveries, long lead items, critical work, inspections, and any impacts affecting progress., • Oversee Holt labor and track project requirements for needed workforce, coordinating with PM for proper phase codes and available funds., • Forecast deficiencies and schedule impacts; record and address subcontractors missing milestone date deliverables and scheduled path work. Communicate schedule status, updates and changes to Project Team and Trade Contractors., • Coordinate third party site testing, and inspections with required entities to facilitate schedule progress. Maintain inspection records., • Enforce site safety plans while adhering to laws, and OSHA operating industry standards, as well as regional best practices., • Maintain a clean, safe site, with all required OSHA/ regulatory documents on hand for reference., • Conduct site safety orientation for all subcontractors and visitors., • Communicate quality standards to each subcontractor and vendor regarding contract requirements and general industry best practices., • Communicate with owners and architects/engineers in connection with field issues. Investigate and resolve issues as they arise. Escalate issues, if necessary, for prompt resolution., • Review and understand all subcontractor scopes of work and corresponding milestones for reference, coordination, and adherence. Advise PM of concerns for missing scope., • Identify Possible Changes in work requested in field and/or inconsistencies with documentation that may generate RFI and/or changes in cost of work to PM for address of RFI/ change order procedures., • Review approved submittals, RFI responses and sketches to ensure all materials and work are done in accordance with issued documents. Coordinate work / revisions with on-site trades., • Ensure all proper documentation is maintained in the project specific folders for easy reference and record keeping., • Create or ensure a photo journal is updated throughout a project. Photos must be taken starting with existing conditions for the space and all areas to be traveled or utilized during project (prior to the start of any work), as well as daily photos taken throughout the project duration., • Coordinate Close Out Documentation with PM to ensure Punchlist, Inspections/ Approvals, Trainings, Attic Stock, As-builts, etc. are addressed as designated per Contract and the Holt Closeout Checklist, • Maintain daily reports and documentation using BuildSpace and/or Procore., • Other duties as assigned. Supervisory responsibilities • Ensure all individuals on-site follow and adhere to the site safety plan., • Direct day-to-day on-site supervision of field labor force, Holt, and Subcontractor., • Communicate effectively and in a professional manner with Holt internal team, customer/project representatives, AOR/EOR or any other agency or jurisdiction to ensure the efficient operation of the assigned project., • Mentor supporting staff to assist in their progress and ability to expand their role., • Attend all corporate required trainings and classes, for new procedures or policies. Qualifications • Minimum of 5 years of field knowledge/related work experience, • Proven working experience in construction field, • Experience in Out of Ground, Site, Civil Construction, • Knowledge of building products, construction details and relevant rules, regulations, and quality standards, • Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint), • Familiarity with construction management software packages such as Microsoft Project, Primavera and/or Procore, preferred., • Ability to read and understand prints, manuals, contract requirements, and general industry best practices, • Competent in conflict and crisis management. Leadership skills, • OSHA 30 Certification, • First Aid/CPR/AED Certification, • ASHE Certification Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Job Description Jamestown JOB DESCRIPTION POSITION/LEVEL: Associate Construction Manager FLSA STATUS: Exempt DEPT/OFFICE: Development and Construction DATE: September 2025 JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK: The Associate Construction Manager is responsible for managing capital projects and overseeing landlord work and tenant improvements as needed for Jamestown’s properties. The position is in New York City and the Associate Construction Manager will report to the VP of Development and Construction. This role will also require a strong technical understanding of Mechanical, Electrical, and Plumbing (MEP) systems to effectively coordinate and oversee complex building infrastructure projects across a variety of asset types. MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: • Bachelors Degree in Construction Management, Architecture, Engineering or a related field of study from an accredited university; and, • Four or more years of experience in construction management; or, • Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. ESSENTIAL JOB FUNCTIONS Capital Improvements Project Management: • Manage design and construction of capital improvements and oversee tenant improvements as needed for Jamestown’s assets., • Coordinate internal Jamestown team members to include design and creative professionals. Coordinate with additional internal and external team members to include Jamestown asset manager, property manager, leasing representatives, etc., • Select, contract and manage an external team of professionals to include architects, general contractors, engineers and related consultants., • Collaborate closely with MEP engineers and contractors to ensure proper integration, functionality, and compliance with all building systems., • Develop and monitor project schedules, • Coordinate budgeting and pricing, reviewing and approving construction draw submittals and invoices, • Represent owner in regular construction meetings, track issues and coordinate project documentation, • Manage the contract drafting, editing, redline and execution process for various consultants as needed for Jamestown’s assets, • Coordinate project permitting as needed for project work, • Lead contractor selection/bid process, • Monitor critical path project schedules, • Oversee onsite construction progress and assist with trouble shooting as needed, • Ensure contractor compliance with building operations standards, • Forecast monthly cash flow under the supervision of senior CM staff Assistance with Jamestown Retail and Office Leasing: • Assist Jamestown Leasing team with Lease Outline Drawings for prospective retail tenants, • Participating in Jamestown leasing meetings to provide construction support, • Coordinate tenant drawings and approvals throughout the process from lease signature through occupancy, • Oversee tenant construction throughout the process from lease signature through occupancy, including both landlord improvements and tenant improvements., • Review tenant drawings and approval as requested by Property Management, • Prepare budgets for landlord work IMPORTANT JOB FUNCTIONS: • Performs other related duties as assigned., • Some travel and special events outside of the standard business hours may be required., • Some weekend work may be required MATERIAL AND EQUIPMENT USED: • Computer, • Microsoft Office Suite, • General Office Equipment KNOWLEDGE AND SKILLS: Knowledge of: • Construction management, architectural design and engineering, • Strong working knowledge of MEP systems, including HVAC, electrical distribution, and plumbing design, installation, and maintenance principles., • Knowledge of MS Office & Outlook, • Knowledge of basic property management tools and skills. Skill in: • Negotiation, contract administration, project management, communications and budgeting., • Organizational and interpersonal skills, • The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions, • Self-motivation, leadership, teamwork and collaboration., • Conflict Management Resolution, • Detail-oriented, logical, and methodical approach to problem solving, • Written and verbal communication Working Conditions: • Responsibilities may require an adjusted work schedule, travel, overtime, and evening/weekend hours in order to meet deadlines or attend special events.

Job Description POSITION SUMMARY: The Construction Inspection Manager is a proven team leader in the construction field and has over 15 years of experience in Civil and Infrastructure construction projects. The individual’s experience should be in overseeing and managing both projects and a team of construction inspectors and contract administrators. This position is a supervisory and construction management role and will be directly responsible for all construction operations for the Secaucus Regional Office. This individual will manage and supervise a staff of construction inspectors and will collaborate with engineering project managers and administrative staff. This position will report directly to the Regional Manager. Supervised staff shall be responsible for successful inspection and contract administration of a diverse variety of projects. Such projects shall include the rehabilitation and replacement of municipal roads, underground utilities (drainage, sanitary sewer systems, combined sewer systems, potable water systems), park and recreational facilities, private land development. This individual will also collaborate with other company inspection managers for occasional overlap with water/wastewater projects and vertical/building projects. PRIMARY DUTIES: • Design to construction phase transition coordination with design team including constructability reviews during design phase and assumption of project responsibility from preconstruction conference through project close-out., • Responsible for project construction phase planning, staff assignments, coordination with other departments and offices to balance dynamic construction scheduling needs (resource planning) and hiring., • Continued quality control of all payment certifications., • Lead and promote daily communication across Inspection teams and timely communication with design team and clients as needed., • Identify, scope and administer field changes for unforeseen conditions including change order cost and schedule negotiation., • Mentorship for inspection team., • Implement staff development protocols, including skills training and certifications, • Application and enforcement of company policies KNOWLEDGE, SKILLS and ABILITIES: • Leadership, • Excellent oral and written communication skills, • Proactive and organized, • Proficient with inspection software, Microsoft Office Suite and related programs EDUCATION/EXPERIENCE: • Two-year technical or associate’s degree in construction technology or construction management are a plus., • Bachelor’s Degree a plus CERTIFICATIONS/LICENSES PREFERRED: • OSHA Certifications 10/30, • NICET Certifications I, II, III, • ACI - Field Technician Certification, • New Jersey Society of Asphalt Technicians - Field Testing, • NJDOT - Traffic Control Coordinator, • Work Zone Safety, • Confined Space Training SUPERVISORY RESPONSIBILITY: This is a full-time supervisory position of a construction inspection team PHYSICAL DEMANDS AND WORKING ENVIRONMENT: While performing the duties of this job, the employee frequently works in the field and may be exposed to outside weather conditions. Work requires frequent and prolonged computer use. May occasional lifting up to 25 pounds. This company is an Equal Opportunity Employer. We invite resumes from all qualified, interested parties, regardless of race, gender, national origin, religion, sexual orientation, disability, age, or any other protected classification under national or local law. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary. The annual base salary range for this full-time position in the United States is $94,000 - $122,200 This range represents a good faith estimate and is based on factors such as the role, level, and geographic location. The range shown reflects the minimum and maximum target salaries for this position across all U.S. locations. Within this range, individual compensation will be determined based on job-related factors including skills, experience, education, and training. In addition to base salary, Remington & Vernick Engineers offers a comprehensive and competitive benefits package. Benefits include: • Medical, dental, and vision insurance, • Short-term and long-term disability insurance, • Life insurance, • 401(k) retirement plan, • Paid holidays and paid time off (PTO), • 12 weeks of paid parental leave for birthing parents, • Supplemental bonding leave for non-birthing parents in states that do not offer a paid family leave program, • Wellness program, • Tuition reimbursement At Remington & Vernick Engineers, our compensation and benefits philosophy reflects our core values - Drive, Integrity, Initiative, Respect, and Service. We celebrate achievement, encourage personal and professional growth, and believe that enjoying your work and building strong relationships with your team and clients are key to long-term success. We foster a high-performance environment that thrives on camaraderie, collaboration, and shared wins.

The Office of Performance Management and Data Analytics (OPMDA) is responsible for reporting and analyzing critical statistics and data on social service programs administered by NYC's Human Resources Administration and the Department of Homeless Services; and supporting these Agencies in meeting th

Successfully and extensively partner with the New York Office Manager and other Executive Assistants for smooth and effective business operations and continual improvement of processes and problem-solving needs. Provide back-up support to the Executive Administration team for vacation/leave, coverag

Long-term Contract Location: 101 Park Ave, New York, NY 10178, 379 Thornall St, Edison, NJ 08837 and 1000 Summit Dr, Milford, OH 45150 Experience: 5-10 Years of Experience Education: Associate Degree Hourly Rate: $23- $30/hr on W2 5 Days in Office The Executive Administration Cum Reception Position

MAYORAL OFFICE ASSISTANT - 06405.The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property.The Adams' administration is leading the fight to serve the people of the greatest ci

The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged

Your Role: The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptroller's office. Review of registration packages for contracts, re

Job Description JOB DESCRIPTION JOB TITLE: CUSTODIAN DEPARTMENT: HOUSING SERVICES FLSA: NON-EXEMPT LOCATION: BROOKLYN, NY REPORTS TO: FACILITY MANAGER SALARY: $19.23 hourly SUMMARY: Performs all custodial related duties to maintain a safe and clean facility, including interior and exterior grounds. Proof of Covid-19 Vaccination required. DUTIES & RESPONSIBILITIES: • Complete all scheduled custodial duties in accordance with custodian cleaning checklist., • Clean and maintain upkeep of exterior grounds as scheduled and as needed based on the weather., • Clean floors, hallways and common areas including vacuuming, buffing, and waxing floors., • Prepares vacant units for re-occupancy as scheduled., • Assembles and arranges furniture as needed., • Assists with room turnovers; dusts and polishes furniture., • Cleans and maintains office areas., • Checks and replaces all interior and exterior light bulbs., • Assists with minor maintenance and building repairs. High School Diploma or GED required. Previous experience or work history with the ability and desire to learn building custodial services. Experience with buffing and other cleaning equipment a must. Must communicate appropriately with peers and management and to exhibit patience and understanding towards the client population being served. Position requires some weekend and/or evening hours. AGENCY PROFILE & EMPLOYEE EXPECTATIONS Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

Job DescriptionCompany Description At Inwood Animal Clinic, we specialize in quality veterinary care for pets of all ages. We are available to address any potential issues, so our patients will enjoy a lifetime of great health! Our goal is to deliver top-quality care for every animal that walks through our doors. We've been serving New York City since 2008. We're conveniently located on Broadway between Academy Street and 204th Street. Our hours of operation are: • Monday: 9:00 am - 6:00 pm, • Tuesday: 9:00 am - 8:00 pm, • Wednesday & Thursday: 8:00 am - 6:00 pm, • Friday: 9:00 am - 7:00 pm, • Saturday: 9:00 am - 3:00 pm Job Description: This is a working supervisory position responsible for the leadership of the technician medical team and assisting with certain office admin tasks. In addition to general Veterinary Technician responsibilities, duties include, but are not limited to: • Preparing employee work schedules, managing the office staff, and finding coverage where needed., • Maintaining inventory control, including controlled drugs, by monitoring product quantities, qualities, and price points. This includes equipment and dealing with returns. Reviewing best prices for all products purchased., • Providing direction for efficient workflow., • Ensuring that pet owners' complaints are promptly addressed and resolved., • Working well with all team members and ensure that your actions support the hospital, the doctors, and the practice philosophy., • Resolving informal employee complaints, provide a general explanation of the nature and basis for hospital personnel policies and procedures; maintain effective employee-management communication., • Requires skill in obtaining information from owners to complete records, in giving instructions for scheduling appointments and therapeutic activities and in relaying the practitioners’ orders concerning animal care and treatment., • Make informal recommendations to the veterinary regional manager concerning such personnel matters as staffing needs, advancement, re-assignments, hours of work or other status changes affecting the receptionists., • Perform other duties as assigned.Qualifications We’re looking for: • An experienced Licensed Veterinary Technician with an active license required, 8+ year professional experience required., • A VTS in Anesthesia and Analgesia or a Surgical VTS would be preferred, but is not required, • Some previous management and / or customer service experience required., • Experience and proficiency in anesthesia administration and surgical monitoring required., • Consistent punctuality and reliability in adherence to scheduled shifts., • Availability to work some weekends., • Strong client service skills including answering telephone calls in a polite and professional manner., • Comprehensive knowledge of veterinary procedures, preventative care, and hospital operations., • Expertise in safe and low-stress animal restraint techniques., • Proficiency in various sample collection methods, including blood, urine, fecal, and skin specimens., • Experience in radiographic positioning and image capture, with additional skills in dental radiography being a plus., • Commitment to professional ethics and continuous learning. Additional Information Pay Range: Starting between $30 - $40/hr, negotiable depending on experience level. We offer our staff: • Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA), • Employee Assistance Program, • Paid Vacation and Sick Time for ALL Employees, • Paid Bereavement Program, • Paid Parental Leave Program, • Competitive Compensation, • Continuing Education Allowance (applies to licensed/registered/certified roles), • Tuition Assistance Program, • Access to a CVA/CVT/CVPM Partnership through Penn Foster, • Career Development Opportunities, • Referral Bonus Program for most positions! *Note – some benefits may only be available to or vary slightly for full time employment status vs part time status. For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit:

Job Description About Shields Advanced Therapies Shields Advanced Therapies partners with health systems to accelerate advanced therapy access and operations, ensuring lifechanging breakthroughs reach more patients. Our management services and technology solutions serve as a horizontal support hub to empower health system-led, world-class advanced therapy care across 50+ disease states. Launched in September 2024, Shields Advanced Therapies is anchored by partnerships with four of the Top 20 Academic Medical Centers in the United States. Additionally, Shields' track record partnering with over 1,000 hospitals across 43 states in prior ventures provides a national channel for expansion. Role Overview The Cell & Gene Therapy Coordinator (Non-Clinical) provides comprehensive coordination of administrative and operational services to ensure an efficient multi-disciplinary team approach for patients receiving advanced therapies. Serving as the central point of patient coordination in partnership with the clinical coordinator, this position facilitates an organized approach to managing patients undergoing advanced therapies across various care settings. This role supports the development and implementation of advanced therapy programs by streamlining logistics, enhancing workflow efficiency, and ensuring compliance with institutional and regulatory requirements. The role reports to the Director of Clinical Operations. Core Responsibilities * Patient Engagement & Scheduling • Engage with cell & gene therapy patients to through the, • Schedule, confirm, reschedule, and cancel appointments for new and existing patients, • Monitor waitlists, cancellations, and optimize scheduling to improve patient access and program efficiency, • Ensure timely scheduling of laboratory tests, diagnostic procedures, and follow-up care, • Communicate with internal and external stakeholders (e.g., inpatient/outpatient teams, pharmacy, manufacturers, Nurse & Financial Coordinators) to maintain smooth patient flow, • Provide input into patient education materials and manage the printing/distribution of materials, • Take meeting minutes and distribute follow-up items as necessary, • Support FACT accreditation and annual audit requirements, • Identify areas for improvement in administrative operations, schedule utilization, and program workflows, • Assist with general administrative duties, such as maintaining tracking lists for operational and clinical staff contacts, and scheduling meetings Program Growth & Development • Participate in the development and refinement of workflows for patient identification, enrollment, and care coordination, • Ensure accurate data collection and tracking to support quality and compliance initiatives, • Assist with the implementation of cell & gene therapy programs at new health system sites, including potential travel to support integration efforts Experience The ideal candidate will have administration/coordination experience in oncology, cell and gene therapy, and/or bone marrow transplant or patient coordination services. * Skills & Education • Prior experience with computerized systems including EPIC, EMRs, and Microsoft Office Suite (Word, Excel, PowerPoint), • Bachelor's degree required Compensation • The base salary for this role is expected to be between $50,000 and $90,000 with bonus opportunity tied to quality metrics/outcomes. Job Posted by ApplicantPro

Assist the Benefits Access Center Director in directing the activities of the various program components of the Family Independence Administration Benefits Access Center/Model Office which includes, but is not limited to, the Family Services Call Center, Veterans Job Center, Union Square Job Center,

Job Description Apicha Community Health Center aims to improve community health by providing access to comprehensive primary care, preventive health services, mental health, and supportive services. The center is dedicated to delivering high-quality, culturally competent services that enhance the quality of life. It also advocates for and offers a welcoming environment for underserved and vulnerable populations. Position Summary: We are seeking a highly motivated and experienced PrEP and PEP Program Manager for our Manhattan location. The successful candidate will provide day-to-day management of the PrEP and PEP Navigation program/ services and ensure that issues/concerns encountered or raised at/by the patients are resolved; to ensure smooth operation of the program, including troubleshoot any crisis with patients and/or care team. Monitor PrEP and PEP Navigation program progress by tracking performance milestones, resolving problems as they arise, and coordinating status update meetings with appropriate staff. Perform quality assurance and quality improvement activities. Collaborate with internal and external entities in fostering effective partnership. The PrEP and PEP Program Manager is a supervisory role and ensuring appropriate staff training, work directly with the clinic, ensure oversight of AIRS documentation. The major duties of the position include, but are not limited to: People management: • Provide day-to-day management of the PrEP and PEP Navigation program., • Work with the Assistant Director to develop and implement the PrEP and PEP operating policies and activities as required., • Assist the Assistant Director by monitoring program deliverable., • Recruit and train the program staff including supervision and performance review. Ensure that issues/concerns encountered or raised at/by the patients are resolved; to ensure smooth operation of the program, including troubleshoot any crisis with patients and/or care team. * Assign case coverage and/or provide coverage to the program staff as needed. Project management: • Monitor and ensure staff maintain accurate patients and program related records on the services and activities such as enrollment, care plans, patient’s interactions in funder assigned and agency required designated database to meet reporting and documentation requirements., • Collects, prepares, and reports of services and activities completed in a timely manner to internal and external entities, as required., • Monitor PrEP and PEP Navigation program progress by tracking performance milestones, resolving problems as they arise, and coordinating status update meetings with appropriate staff., • Monitor team’s performance and ensure meeting the service goals and quota set by Apicha Department of Support Services, • Ensure the program staff follows Apicha CHC policy and procedure as required, • Work with the staff to ensure the program patients meets the program requirements, • Perform quality assurance and quality improvement activities, • Respond to any inquiry from external entities such as Department of Health, AIDS Institute, MCO, or other service providers on inquiries related to services., • Provide information and facilitate referral to services available at the Agency., • Collaborate with internal and external entities in fostering effective partnership., • Represent the agency at various venues to promote agency services. Qualifications: • Advanced degree in related field (i.e. health, mental health, business administration, public health, or public administration) with 3 years of full-time experience required in social service field including managing complex, multi-faceted project management and training teams in fast-paced environments while consistently hitting or exceeding deadlines. BS in related field with 5 years of equivalent experience may be considered., • Two (2) years of experience in hiring, managing paid staff, and developing high performance cross-functional team preferred., • Experience working with target populations strongly preferred. The target populations: including but not limited to: individuals with Serious Mental Illness, serious substance use disorders (SUDs), Individuals with high risk of HIV/AIDS, chronic hepatitis, and other individuals with social needs., • Strong organizational skills, ownership mentality, and the ability to know when to solve for accuracy versus precision strongly preferred; a passion for creating both zero-to-one and on-to-one hundred processes with high fidelity; a demonstrated track record of solving the next biggest problem., • Appreciation of and commitment to Apicha’s mission and values., • Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)., • Must possess ability to interact with all levels of external and internal customers with a high level of professionalism and culturally competent in representing Apicha CHC., • Excellent customer service skills to assist in resolving patients and/or providers complaints., • Strong verbal and written communication skills - for both internal and external communications., • A desire and track record of doing all of the above in various environment – ownership, accountability, and humility., • Ability to work effectively in both a collaborative as well as individual setting., • Ability to work flexible hours including some evenings and weekends At Apicha, we believe that serving the needs of our staff is just as important as serving the needs of underserved people of New York City as such we are proud to offer our team members a competitive employee benefits package which include 12 Paid Holidays, vacation and sick leave, Health Insurance Coverage, Flexible Spending Account, Life Insurance, Employee Assistant Program just to name a few.

Job DescriptionSalary: $85,000 annual salary Position: Program Manager Department: Housing Morivivi Location (s): Bronx Reports To: Director of Housing Programs Classification: Full Time (Exempt) Work Model: Hybrid, 3 days in-office Compensation: $85,000 annually, non-negotiable of positions: 1 Established by Black and Latina activists in 1984, the Violence Intervention Program (VIP) is NYCs only culturally specific organization with a mission to address domestic and sexual violence within Latine communities. We provide intensive support and services to 3,500+ survivors and children every year and reach 10,000+ community members through community events and preventive education workshops. We are dedicated to developing innovative programs that meet the complex needs of our diverse community and that align with our organizational values. Moriviv Residential Program is a 51 bed scattered site safe dwelling. The goal of this program is to provide short term, emergency shelter for people fleeing domestic violence. Program staff work with each participant to develop an individualized action plan that connects them to support services and helps them secure permanent housing. Supportive services include: counseling, support groups, case management, childrens services, referrals for educational/vocational facilities, job preparation and health promotion for women and children. The Program Manager is responsible for the overall daily operations of the program and the safe dwellings. In addition to acting as VIPs primary coordinator to assure that all efforts are fully met and exceed contractual obligations (programmatic and administrative) and direct the day-to-day activities of risk management, safety/security, maintenance and client move-in/turn-over. The Program Manager is responsible for ensuring 24/7 services to all program participants and may also be called upon for late night and weekend assistance. Essential Functions: Program Management • The Program Director will ensure that the program operates in accordance with the guidelines identified by the Office of Children and Family Services (OCFS) with the operational guidelines and support of Human Resource Administration (HRA), • Manage all contracts to ensure highest degree of program performance and ensure compliance with all state and local laws, policies, regulations and procedures., • Create and maintain accurate and comprehensive data including statistical information for reporting purposes as determined by VIP and agency funders; including data on delivery of services and occupancy rates., • Supervise staff; facilitate case conferences and trainings to ensure excellent standards and efficiency in the delivery of services to clients., • Supervise the development and implementation of supportive programs for victims/survivors of domestic violence., • Develop and implement corrective action plans for the program as needed., • Develop a network of emergency services and updated staff schedules to ensure efficient delivery of services and 24 hour coverage., • Complete regular inspections of all safe dwellings, including fire inspections, and ensure maintenance (emergency and routine repairs, etc.) of all sites., • Engage, contract, supervise and approve invoices and expenditures for all goods/services required to maintain facility and support services. Coordinates bids from vendors for necessary property improvements., • Continually update operations manual for the program., • Maintain complete and accurate property files and records., • Responsible for the supervision of all property safety/security measures., • Follow-up after program audits or evaluations to improve program performance., • Monitor the programs effectiveness in reaching the goals of permanent housing, securing clients employment and establishing family stability, • Analyze, develop and implement procedures and policies to ensure quality service provision, • Ensure compliance with all child welfare mandated reporting requirements., • Perform other tasks as required, including any related supervisory and administrative duties as needed., • Establish formal relationships with Department of Homeless Services, Human Resource Administration, and other domestic violence shelters., • Oversee the development and maintenance of linkages with community-based educational, vocational, employment, and support services., • Establish linkages with appropriate community agencies for services that benefit shelter residents, to including but not limited to medical, mental health, substance abuse, child welfare., • Attend and participate in regularly scheduled agency and program meetings including supervision sessions, case conferences, agency-wide staff meetings, development meetings, etc., • Represent the agency at events including task force meetings, committee meetings, community board meetings, conferences, residential coalitions, trainings, workshops, etc., • Model the use of Evidence Based Practices (EBP), Trauma Informed Care (TIC) and Motivational Interviewing (MI), • Capacity building in all programs of the agency each staff member will demonstrate competency with incorporating financial literacy in the performance of their responsibilities., • Assist Human Resource Manager with the recruitment and selection of staff., • Orient and train all new staff; including staff development., • Supervise volunteer (s) and/or intern (s), • Distribute and review appropriate application material to volunteer (s) and/or Intern (s), • Determine and prepare volunteer (s) and/or intern (s) daily, weekly, or monthly schedules, • Oversee and coordinate volunteer (s) and/or intern (s) in providing VIP participants with direct services and support Qualifications: • Commitment to VIPs mission, vision and values, • Masters degree in social work, human services or comparable degrees; License preferred, • A minimum of two years of experience managing, coordinating and developing programs including directly supervising direct, social workers, case managers and/or direct service staff., • Must be fully bilingual in English/Spanish, • Experience working with shelters and/or safe dwellings, Department of Homelessness (DHS), Human Resources Administration (HRA) contracts and TANF eligibility preferred., • Must have the ability to operate office equipment such as computers, copy machine, fax machine, phone systems, etc. with strong internet and software skills; incl. Microsoft Office and client database. Competencies: • Strong knowledge of the individual, social and political effects of domestic violence on homelessness and economic sustainability., • Deep commitment to working with multicultural and diverse populations with a clear understanding/practice of cultural humility., • Must be sensitive, non-judgmental and empathic towards people experiencing domestic violence., • Capacity to de-escalate and manage crisis situations while keeping composure., • Ability to make tough decisions impacting individual families and community of program participants with compassion and care., • Ability to lead a high performing team while creating a culture of community care for one another and building trust among staff., • Commitment to transparency and honestly at all levels of program implementation., • Creative problem-solving skills and confidence with task delegation and direction., • Excellent organizational skills to manage complex documentation and procedures., • Excellent writing, communication, and documenting skills required; incl. public speaking skills., • Use effective verbal and written communication with appropriate tone, • Flexible schedule is required to meet clients needs and engage in community outreach activities (i.e., on-call; nights; weekends)., • Must be willing and able to be on call 24 hours a day, 7 days a week, • Flexibility handling frequently changing policies and requirements of government and philanthropy., • Must ensure agency, program and client confidentiality at all times. Compensation & Benefits • Full-time, exempt position, working 35 hours per week with a salary of $85,000 per year., • We cover 85% of the cost of medical (United Healthcare/Oxford), dental (Aetna) and vision (VSP) coverage for employee and spouse/children/family. Flexible Spending Accounts & Health Savings Accounts available., • Flexible PTO program, 12 paid holidays, a mid-year and end-of-year office closure., • Summer Friday schedule (optional), • Commuter benefits (Mass Transit & Parking), • 403b retirement plan, • Employee Assistance Program, • Disability & Life Insurance

Bachelor's Degree in Business Administration/Marketing (P) 3-5 years of experience in a patient services environment in a tertiary care medical center's physician's office, related health care setting, in public relations, or within the PR.

The Office of the General Counsel /Fair Hearing Administration is recruiting for one (1) Principal Administrative Associate, Level II position to function as a Conference Officers for their MAP Fair Hearing Unit who will:.

Under executive direction, with wide latitude for the exercise of independent judgment, broad scope of authority and a high degree of accountability, the deputy commissioner is responsible for the overall management and direction of the homelessness prevention administration (hpa)s office of housing

Responsible for administration and on-going development of the DPOS and PACE systems, as well as the further integration of these systems with agency-wide processes. Business Process And Administrative Services Manager. The Office of Media Production and Records Management (OMPRM) is responsible for

The Operations Manager handles all aspects of operations including order processing, inventory management and control, business planning, branch office and equipment logistics, yard operations, and administration of the daily operations of the Operations Department. The Operations Manager, Northeast

Assist colleagues in preparing and optimizing administration worksheets, risk data and reports.

DSS-AO maintains the operation of the Office of Audit Services (OAS) and Office of Quality Assurance (OQA), Office of Accountability Strategies (OAS), Compliance and Contract Monitoring (CCM), Investigation, Revenue and Enforcement Administration (IREA), Office of Data Security Management (ODSM), th

Support the Administration Director in various tasks including:.Scheduling meetings and distributing relevant materials.Planning events, managing budgets, and tracking expenses.Recording meeting minutes and monitoring action items.Handling project communications and ad-hoc requests.Managing office s

The Economic Development Director (EDD) will support the office in fostering connections between overseas businesses, trade commissions, and the City's economic development agencies. The Adams' administration is leading the fight to serve the people of the greatest city in the world, ensuring delive

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job Description FlatRate Moving is seeking an Administrative Office Manager to join our team! You will work directly with our Chief Executive Officer and oversee the administrative activities of the organization. Responsibilities include but are not limited to: · Plan and maintain work facilities · Manage all administrative affairs · Assist legal and compliance team with ongoing projects · Manage records and information · Manage compliance filings · Data entry involving sensitive information · Provide additional administrative support as needed · Perform other office tasks · General ad hoc reporting Desired Skills and Experience: · 4+ years in administrative & legal services · Proficient in word, excel, power point and outlook · Excellent organization, administration and time keeping skills · Detail oriented · Excellent communication skills; and · Must be able to work to deadlines and under pressure · Strong leadership qualities · Experience in transportation industry a plus Compensation and Benefits: · Health, Dental & Vision Plan Company DescriptionFounded in 1991, FlatRate Moving® introduced a novel concept - offering the highest levels of customer experience for an all-inclusive and unwavering Guaranteed Price. FlatRate Moving has committed itself to being a beacon of, and setting the benchmark for, integrity and quality service within an otherwise unreliable industry. Building upon its success as New York City’s largest moving company, FlatRate Moving has since expanded its operations both nationally and internationally.Founded in 1991, FlatRate Moving® introduced a novel concept - offering the highest levels of customer experience for an all-inclusive and unwavering Guaranteed Price. FlatRate Moving has committed itself to being a beacon of, and setting the benchmark for, integrity and quality service within an otherwise unreliable industry. Building upon its success as New York City’s largest moving company, FlatRate Moving has since expanded its operations both nationally and internationally.

Job Description Are you a positive person with a naturally winsome communication style? You prefer harmony in the workplace, and you enjoy facilitating rather than being the technical resource. Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes? Role Description: We are looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Rockefeller Center. This is a multi-faceted role working with our Director of Operations and attorneys. Responsibilities include, but are not limited to: • Front Desk, • Opening or closing the office, • Maintaining reception and welcoming clients, vendors, and guests, • Providing hospitality to firm visitors, • Restocking office spaces, • Taking weekly inventory, • Coordinating intern projects, • Receiving, sorting, and distributing mail, packages, etc., • Working on special projects with our Director of Operations, • Executive Assistant, • Supporting 3 partners and a few other legal team members, • Providing overflow assistance to our other two Exec Assists, • Corresponding and coordinating with clients, • Maintaining legal files (paper and electronic), • Client Intake (conflict check, client set-up, engagement letters, etc.), • Billing (generating bills and cover letters), • Calendar management, including coordination of meetings, calls and video conferences, • Scheduling client events and entertainment Because we are a firm that values integrity, quality, collaboration, and autonomy, we believe the ideal candidate will possess a level of competency and training combined with relevant experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who: • Is a team player, able to juggle multiple tasks simultaneously, • Is well-organized, • Can manage priorities effectively, • Has a meticulous eye for detail and the ability to handle change, • Possesses specificity and clarity in verbal and written communication, • Is practical, and exhibits strong problem solving and follow-through skills, • Can be counted on for consistency, • Is discreet and professional, • Mid-level ability of Microsoft Office Suite, • Specifically fluent in Excel and Adobe, • Embraces technology and is willing to implement it to increase efficiency, • PC comfortable, • Competitive benefit options, including health, dental, and vision insurance, • Paid vacation time, • Work-flex opportunities, • Team events We rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.Brick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.\r\n\r\nWe rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.

Job Description We are seeking an Office Assistant to join our Elevator team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Filing online Paperwork with Department Of Building, • Knowledge on filing ELV, ECB and ALC at DOB, • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionThis is a Elevator CompanyThis is a Elevator Company

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • 2+ years of Administrative Assistant experience required, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Job Opening: Secretary for Ecommerce Website We are currently seeking an organized and detail-oriented individual to fill a secretarial position for our ecommerce website. The ideal candidate will be proficient in computer programs such as Microsoft Excel and Office, and eager to learn how to navigate our backend systems. Responsibilities include: • Secretarial duties (sorting files and documents), • Writing checks, • Charging credit cards, • Keeping financial records and books Please email your resume to We look forward to hearing from you! Company DescriptionWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandiseWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandise

Job Description Position: Crisis Intervention Specialist Location: Cortelyou Rd Supportive Housing Program Hours: Full Time - 35 hours per week - Ability to work until 8 pm, twice a week and rotating weekends Salary range: $60,000 - $70,000 Reports to: Assistant Program Director Position Summary: Founded in 1866, Brooklyn Community Services (BCS) empowers children and families to reach their full potential, strengthen families, and foster self-sufficiency in adults. With programs in 40 locations, BCS serves more than 20,000 individuals a year. 1921 Cortelyou is a 46 unit supportive housing program located in Flatbush Brooklyn. The Program specifically services young adults 18-25 years old with Serious and Persistent Mental Illness and have a chronic history of being unhoused. Most of the young adults living at 1921 Cortelyou are members of the LGBTQ+ community. The Program offers a safe and affirming living environment and supportive services to help our young adults to move towards long term stability. This Program is under the NY/NY 15 population C agreement and funding is being provided through the Department of Health and Mental Hygiene. Position Summary: The crisis intervention specialist will respond to situations where stress, depression, or any other mental health issue may create a personal crisis including but not limited to the following: suicidal thoughts, emotional trauma, serious mental illness, anxiety, housing crisis .models the best practices of hospitality and positive culture and work enthusiastically as part of a team. Responsibilities: * Conduct routine behavioral risk assessments and safety plans * De-escalate high risk behaviors that may be creating an unsafe environment for a client or others around them. * Provide guidance to clients in dealing with housing-related issues * Recommend appropriate Person-Centered interventions strategies. * Provide routine follow-up. * Provide supportive counseling and motivational interviewing on a short term basis * Provide crisis management support as necessary. * Facilitate one-on-one sessions and groups. * Participate in clinical team meetings * Make referrals for clients and linkages * Complete psychosocial assessments for 2010e applications. * Create Wellness Self-Management Services Plans * Serve as an advocate and liaison for person in crisis * Complete documentation in a timely manner in Apricot database * Emergency On-call rotation with Program Director and Assistant Program * Follow-up on hospital admissions and discharges * Attend staff meetings and trainings as required by Assistant Program Director * Other tasks, as may be required Qualifications Required: * Master's in counseling, psychology, public administration or mental health required, MSW/LMSW preferred * Experience working with individuals with mental illness and substance abuse, preferably with homeless adults and at-risk populations. Experience working with the LGBTQIA+ community strongly preferred * Strong communication and organizational skills; great attention to detail * Proven ability to work with a range of people from diverse backgrounds and circumstances * Maintain client and staff confidentiality * Comfortable providing services in BCS office and tenant’s apartments * Computer literacy (Microsoft Word, Excel, Gmail, etc.) * Ability to work until 8 pm, twice a week and rotating weekends * Previous work experience in a social service agency or non-profit organization * Interest in working with underserved populations. * Familiarity with electronic data records systems * Bilingual in Spanish preferred * Must undergo pre-employment screenings such as the Criminal Background Check required by OMH BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities. Members of the LGBTQIA+ community are strongly encouraged to apply.

Job Description Design & Construction Office Coordinator Reports to: SVP of Design and Construction FLSA Status: Non-Exempt Hours/Week: 37.5 Hudson River Park Trust (the “Trust”) seeks an Office Coordinator to provide critical administrative assistance for the Design & Construction Department. The ideal candidate will be motivated, exceptionally organized and detail orientated. Experience in the design or construction industries is preferred. The Coordinator will process, file and retrieve a wide range of project-related documents such as drawings, submittals, and payment applications. The coordinator will also manage various business processes such as bid solicitation, reprographic contracting, and small purchase orders. Responsibilities: • Receive and process documents from internal and external project team members, record transactions via appropriate tracking logs, route documents as needed, and file documents in appropriate electronic and paper locations, as needed., • Assist in the administration of Procore, our electronic project management software. Ensure projects and users are set up correctly, project directories are kept current and templates are being adhered to., • Utilize Docusign, our electronic signature software, to ensure documents are properly assembled for signature and correctly routed. Track documents that are out for signature and ensure that fully executed documents are transmitted to the correct team members and appropriately filed., • Assist project team members and other Trust staff as needed with development and maintenance of document files such as drawings, specifications, approvals, sample materials and similar., • Prepare records for inactive storage; copy and scan documents as needed, • Assist other Trust departments as needed with researching and retrieving documents (as-builts, approved submittals and similar), • Assist with project file migrations, audits and Freedom of Information Act Requests., • Issue RFP or bid packages for on-going procurements in response to requests from potential vendors., • Assist with contractor outreach and reference checks. Ensure office supplies are properly stocked and organized, accept deliveries, schedule couriers and perform similar support functions as needed, • Administration of the on-call reprographics contract including tracking budget and expenses., • Coordinate with IT department to ensure D&C specialized software is maintained, copy machines and plotters are operational etc. Experience • 2+ years’ experience in design or construction document management and controls., • Ability to work both collaboratively with a team and independently to achieve goals under deadlines., • Experience and interest in using electronic document management systems for controlling and reporting project data., • Strong Planning and Organizational Skills., • Data management experience using software such as Excel or Access., • Strong written and verbal communication skills., • Ability to work both independently and in diverse, cross functional teams., • Ability to handle multiple tasks simultaneously, identify critical tasks and establish priorities under deadlines., • Proficient with MS office applications. Submit resume and cover letter t. Indicate D&C COORD25 in the subject line of the email. No phone calls please. The Hudson River Park Trust is an Equal Opportunity Employer Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at . For more information on the Park, visit hudsonriverpark.org

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to managers and employees by overseeing both routine and advanced administrative duties at a prestigious Bank. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role requires professionalism, discretion, and the ability to handle confidential information while ensuring the office operates smoothly and efficiently. Pay Range: $27- 29/hr Schedule: Monday to Friday 8:00 am to 5:00 pm Key Responsibilities • Office Administration:, • Handle general office tasks such as filing, copying, scanning, and data entry., • Manage correspondence, including drafting emails, letters, and reports., • Sort and distribute incoming mail, as well as prepare outgoing mail and shipments., • Maintain an organized filing system for both physical and digital documents., • Scheduling & Coordination:, • Manage calendars, schedule meetings, and coordinate appointments., • Arrange travel, accommodations, and itineraries for executives and employees., • Assist in organizing company meetings, conferences, and events., • Financial & Billing Support:, • Prepare and submit invoices for clients in a timely manner., • Track and monitor billing and expense reports., • Assist with expense reconciliation and payment processing., • Communication & Reporting:, • Draft and edit reports, presentations, and other professional documents., • Provide written and verbal support to managers and team members., • Respond to emails and inquiries professionally and promptly., • Support for Managers & Employees:, • Provide administrative support to management and team members as needed., • Assist in special projects and initiatives to support company goals., • Proven experience as an Administrative Assistant, Executive Assistant, or similar role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)., • Strong organizational skills and attention to detail., • Excellent oral and written communication skills., • Ability to prioritize tasks and manage time effectively., • Experience with calendar management, travel coordination, and invoicing. Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Forrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

Job Description We are seeking a Senior, High Level Administrative Associate to join our team! You will perform clerical and administrative functions in order to drive ongoing company success. Responsibilities: • Quickly draft correspondence and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Excel, QuickBooks & Invoicing required, • 55+wpm typing, will test for interview, • Previous experience in office administration/other related fields, • Ability to efficiently prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Two to three years management experience, • Technical competence with Microsoft computer systems, copiers, and printers

Job Description We are seeking a Senior, High Level Administrative Associate to join our team! You will perform clerical and administrative functions in order to drive ongoing company success. Responsibilities: • Quickly draft correspondence and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Excel, QuickBooks & Invoicing required, • 55+wpm typing, will test for interview, • Previous experience in office administration/other related fields, • Ability to efficiently prioritize multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Two to three years management experience, • Technical competence with Microsoft computer systems, copiers, and printers

The Investigator will serve as the primary liaison between the NYC Sheriff's Office and NYC Human Resources Administration (HRA), ensuring that all case-related information is accurate, up to date, and processed in a timely manner. A four-year high school diploma or its educational equivalent and tw

Job Description Reporting to the EWR Redevelopment Executive Advisor, this position will support the EWR Redevelopment Unit staff at Newark Liberty International Airport. Responsibilities will include: • Support in the preparation of travel related documents and process procurement card expenses for EWR Redevelopment staff;, • Support the processing of all vendor/contractor payments, prepare purchase requisitions, expense accounts and business trip authorizations in SAP, submit requests for vendor numbers, • Support the processing of timekeeping related functions and serve as back up timekeeper for Supervising Office Assistant, place supply orders from WB Mason and/or stockroom, ordering of business cards, • Assist in the administration of all personnel functions including onboarding, maintain parking log of all spaces that are currently used, and track proxy cards, and other tasks as assigned;, • Support the processing of purchase order numbers and/or change order requests in AVM., • Monitoring the general condition and functionality of the office facilities (Building 352, 351) and equipment. Coordinating with EWR maintenance, contractors, and janitorial services to address deficiencies in a timely manner., • Assist in special projects as assigned by the Sr. Program Director and the EWR Redevelopment staff., • Support in the SIDA badge renewal process particularly assisting with compiling and filing necessary paperwork. Requirements Candidates must present the following qualifications to be considered eligible for this position: • Applicants must have 3-5 years prior timekeeping experience preferably with PeopleSoft, • Applicants must have a working knowledge of SAP or similar accounting software and 3 years of demonstrated experience, • Applicant must sign a Non-Disclosure Agreement due to the sensitive and confidential nature of the position Ideal candidates will present the following profile: • Demonstrated ability to work independently, organize work, prioritize multiple concurrent assignments within strict deadlines, and work under pressure., • Knowledge of governmental organizational structure, policies, and procedures., • Strong interpersonal, oral, and written communication skills. This is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. \r\n\r\n\r\nThis is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.

Job DescriptionABOUT LMCCLMCC is Manhattan’s Arts Council— a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan. Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Grantmaking and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Island—a 40,000 square foot arts center that is activated year round with public programs and art exhibitions. We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy. All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors. WHO WE ARE LOOKING FORThe Administrative Assistant, Artistic Programs, is an essential role of the Artistic Programing team, primarily responsible for communication, coordination, and cross-program department support. This includes direct support of the Director of Artistic Programs as well as management of backend systems and data management tools. DUTIES AND RESPONSIBILITIESThe Administrative Assistant, Artistic Programs is responsible for the following, in addition to any other projects assigned by their manager, the Director of Artist Programs: Departmental Administrative Support: • Create and maintain comprehensive department records, including electronic files, calendars, databases, and other administrative systems, ensuring all information is organized, up to date, and accessible., • Serve as a primary contact for general inquiries from artists, program participants, and external partners, directing questions appropriately and providing timely information., • Assist the team with processing expense requests, tracking invoices, and ensuring financial documentation is accurate and submitted on time., • Schedule and coordinate departmental meetings, prepare agendas, take notes, and distribute meeting materials as needed., • Provide direct administrative support for various projects and programs, which may include preparing materials, planning and coordinating activities for program participants, coordinating travel, purchasing supplies, or assisting with event setup., • Work with Artistic Programs staff to support in reviewing applications for compliance, reviewing final reports for compliance, data management and entry for programs, applications, and artist information., • Bachelor's Degree or equivalent work experience., • 1–2 years of experience in arts administration is preferred., • Proficiency in Microsoft Office, Submittable, and Asana. Familiarity with Eventbrite and Salesforce is preferred., • Excellent organizational, written, and verbal communication skills, and comfort managing budgets., • Background in project management preferred., • Spanish or Mandarin language skills preferred., • Skilled at working collaboratively across departments and ensuring proactive, clear internal communication., • Please apply with a resume and cover letter via our portal by Aug. 23rd. Your cover letter should outline your qualifications and interests in the position.

The Division of Administration, Office of Real Estate, Design + Construction & Facilities Management is seeking a custodian to oversee and manage the day-to-day maintenance and operational activities within administrative office locations. Supervision, in the cleaning, operation and maintenance of o

Food Policy is looking for a detail-oriented Chief of Staff to oversee the Administration and External Relations of the office. You have a Bachelor's degree, in addition to 6 years+ of professional experience, and/or a Master's Degree, in addition to 4 years+ of professional experience. The Office o

The unit is responsible for processing stop payments on paper payroll checks, submitting forged check requests for reimbursement and replacing damaged paper checks. The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Check Replacement Associate t

Assist with the management of the distribution of scanned claims to HRA's Division of Revenue Control and Analysis (DRCA) to post revenue in the City's Financial Management System (FMS), to the Office of Budget Administration (OBA) for budget purposes of analysis, to the NYC Office of Management and

Minimum 5-7 years of experience supporting administration at the executive level. Expert proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook, with the ability to leverage these tools to enhance executive productivity and experience with red lining. Quick learner