Office manager jobs in Tulsa, Oklahoma - Page 5Create job alerts

Job Description Position Summary: The Plumbing & HVAC Operations Manager is responsible for overseeing both service and construction operations, including managing field personnel, coordinating work, and ensuring profitable execution of all plumbing and HVAC activities. This role requires balancing fast-paced service demands with structured project execution while maintaining accountability, productivity, and quality across the board. Key Responsibilities: Operations & Personnel Management • Oversee all plumbing and HVAC field employees, including service technicians, journeymen, apprentices, and foremen, • Assign and coordinate manpower across service calls and construction projects, • Hold employees accountable for performance, attendance, and preparedness, • Manage scheduling and dispatch of service calls, • Ensure timely response, efficient routing, and high customer satisfaction, • Monitor technician productivity, billable hours, and callbacks, • Review service tickets, pricing, and invoicing for accuracy and profitability, • Plan and coordinate manpower, materials, and equipment for projects, • Monitor job progress, labor productivity, and job costs, • Conduct site visits to ensure quality, safety, and adherence to schedule, • Coordinate with project managers, general contractors, and other trades, • Track labor efficiency, job costs, and overall profitability, • Ensure projects and service work meet or exceed budget expectations, • Support estimating, bidding, and project planning, • Enforce all safety policies and OSHA requirements, • Ensure compliance with plumbing, HVAC, and local codes, • 5+ years experience in plumbing and/or HVAC (commercial preferred), • Proven experience managing crews and/or service technicians, • Strong understanding of both service and construction workflows, • Ability to read and interpret blueprints and specifications, • Strong leadership, communication, and problem-solving skills, • Experience with scheduling, manpower planning, and job costing, • Journeyman or Master License (Plumbing and/or HVAC), • Contractor’s license, • Experience managing both service and construction operations, • Combination of office and active job sites, • Frequent movement between service calls and project locations, • Balance service responsiveness with construction planning—neither can slip, • Hold crews accountable without constant oversight, • Maintain productivity, quality, and profitability across all work, • Service calls handled quickly with strong revenue per technician, • Projects completed on time and within budget, • Minimal callbacks, rework, and job issues, • Field employees performing without constant supervision #hc233763

Job DescriptionJob Title: Project Manager Job Description The Project Manager is responsible for the successful planning, execution, financial performance, and completion of HVAC construction projects. This role oversees projects from award through closeout, ensuring work is completed safely, on schedule, within budget, and to the highest quality standards. The Project Manager serves as the primary point of contact for customers and leads coordination among field teams, subcontractors, vendors, and internal stakeholders. Responsibilities • Plan and execute HVAC construction projects efficiently., • Monitor and ensure financial performance and budget compliance., • Oversee project completion, ensuring adherence to safety, schedule, and quality standards., • Serve as the primary point of contact for customers and stakeholders., • Coordinate with field teams, subcontractors, vendors, and internal stakeholders., • Manage change orders, risk management, and compliance processes.Essential Skills, • Experience in project management and construction management., • Knowledge of HVAC construction and commercial construction., • Expertise in budgeting, cost control, and financial reporting., • Proficiency in scheduling, resource planning, and client & stakeholder management., • Strong leadership and team development skills., • Ability to handle change order management and risk management.Additional Skills & Qualifications, • Ability to manage multiple HVAC construction projects simultaneously., • Strong understanding of permits, inspections, and applicable codes., • Capability to read and interpret construction drawings and specifications., • Working knowledge of OSHA regulations and HVAC industry standards., • Strong written and verbal communication skills., • Proficiency in Microsoft Excel, Word, and Outlook.Work Environment The work environment combines office coordination and active construction job sites, with exposure to outdoor conditions, noise, dust, heat, and inclement weather. Personal safety gear is required when on job sites. Regular interaction with moving mechanical parts and equipment is expected. Job Type & Location This is a Contract to Hire position based out of Tulsa, OK. Pay and Benefits The pay range for this position is $35.00 - $43.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program • Hiring diverse talent, • Maintaining an inclusive environment through persistent self-reflection, • Building a culture of care, engagement, and recognition with clear outcomes Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Job DescriptionDescription: Job Description: Administrative Support Specialist Classification: Non-Exempt Reports To: Clinic Manager Company Summary At Work Health Solutions (WHS), our mission is to serve the businesses and employees within our community through dedicated, unbiased occupational health services. We fulfill this mission by living out our core values, which guide every decision, action, and interaction: · Community Focus: We are here to serve — keeping workers safe and businesses strong. · Team: One team, one journey. · Consistent Excellence: We deliver every service with excellence and urgency. · Ownership: Own it — take responsibility and make it happen. · Communication: We communicate promptly with compassion, clarity, honesty, and respect. Our vision is to develop a team recognized as the #1 trusted resource for occupational health services. These principles form the foundation of our culture and our commitment to exceptional care, operational integrity, and continuous growth in service to the communities we support. Living Our Mission & Values This role carries shared responsibility for promoting and upholding the Company’s Mission, Vision, and Core Values. Employees are expected to integrate these into their work practices, contribute to a culture aligned with them, and hold themselves accountable to these expectations. Position Objective This role is responsible for providing comprehensive administrative assistance to ensure smooth office operations. This role includes managing referrals, coordinating events, handling inventory and supply orders, processing attorney requests for medical records, and supporting billing, collections, and front office activities. Essential Functions The Administrative Support Specialist responsibilities include, but are not limited to: • Support WHS’s mission, vision, and values., • Referral Management- Process and track outgoing referrals. Communicate with providers/patients to ensure timely follow up., • Attorney Requests- Handle attorney requests in compliance with HIPAA regulations., • Provide front office support and coverage when applicable. 6. Update and manage company news, announcements, and event information displayed on breakroom TV and Paylocity. Ensure content is accurate, timely, and engaging for staff. Inventory & Supplies 7. Monitor office and clinic inventory levels and order supplies as needed., 8. Maintain accurate records of supply usage and vendor transactions. Competencies • Customer and Client Focus, • Ethical Conduct, • Attention to detail, • Time Management, • Strong organizational and multitasking skills, • Flexibility This role has no supervisory responsibility currently. Work Environment This position is designated as Safety Sensitive, meaning that job performance directly affects the safety of both the employee and others. Adherence to all Federal and State laws regarding drug use is required, and Work Health Solutions hires for this position accordingly. Regular walking within the clinic is required, along with direct interaction with patients, some of whom may have contagious illnesses. Physical Demands This role is active and physically engaging. Requirements include: • Frequent standing, walking, bending, kneeling, and stooping., • Regular talking and listening., • Ability to lift or move items over 20 pounds., • Reaching above, at, and below desk height. Position Type and Expected Hours of Work • Full-time position, 8 hours per day, 5 days per week., • Overtime and work during inclement weather may be required. Travel Occasional travel may be required. Required Education and Experience • High school diploma or GED., • Minimum associate degree in business or healthcare., • Proficiency in computer skills (Microsoft Office Suite, email, faxing, scanning, etc.)., • Knowledge of billing systems, collection practices, and relevant laws., • Knowledge of check in and check out procedures Additional Eligibility Requirements • Valid state driver’s license. This job description is not intended to be an exhaustive list of all responsibilities, duties, or requirements. Duties may change at any time with or without notice. Requirements:

Job DescriptionProfessional Receptionist Location: Tulsa, OK Job Type: Full-Time, On-Site Pay: $48,000 – $60,000 annually, plus benefits Reports To: President / Executive Team Expected Hours: 40 hours/week (Monday – Friday) Why This Role Exists In construction materials testing and engineering, the industry norm is voicemail, phone trees, and unreturned calls. Project managers on active job sites need answers now — a test result, a driller schedule, a quick answer that keeps their project moving. When they call most firms, they get a recording. When they call AIMRIGHT, they get a person. That’s not a soft benefit — that’s why they call us instead of the other firm. You’ll play a critical AIMRIGHT’s C.A.R.E. initiative — Conscientiousness, Accuracy, Responsiveness, Engagement — is our operating philosophy, and Responsiveness is the value clients experience first. The phone is AIMRIGHT’s front door, and this role is the person who opens it. At 55+ employees and growing, our current “all phones ring” model creates the bystander effect; everyone assumes someone else will answer, so nobody does. An auto-attendant would solve the routing problem but kill the differentiator. A trained, professional receptionist is the only solution that scales our responsiveness without sacrificing the human experience that sets us apart. This isn’t an overhead position. This is client retention infrastructure. Job Summary AIMRIGHT Testing and Engineering is seeking a Professional Receptionist to join our Tulsa team. This is a full-time, on-site role responsible for managing all inbound communications, ensuring every client interaction begins with CARE, and providing executive-level administrative support to AIMRIGHT’s leadership team. The right candidate understands that answering a phone isn’t a task — it’s a brand promise. You will be the first voice clients hear and the reason they remember that AIMRIGHT is different. We’re looking for someone with a naturally warm and energetic presence, professional communication skills, and the ability to triage and route calls efficiently across a growing organization. What You’ll Do Client Communication & First Impressions - Primary Responsibilities • Own the phone. Answer every inbound call by the third ring with a warm, professional, and energetic presence. You are the voice of AIMRIGHT., • Triage and route calls efficiently to the right engineer, project manager, or team member — minimizing transfers and ensuring callers feel helped, not bounced., • Take accurate, detailed messages when team members are unavailable, and follow up to ensure callbacks happen., • Greet and direct all visitors, clients, and vendors arriving at the Tulsa office., • Support the CEO on the safety program, including administration of SiteDocs, tracking training video completion, managing safety forms, and coordinating monthly safety meetings., • Send communications on behalf of the executive team, including monthly/quarterly letters to all employees., • Maintain and update the CRM (Monday.com) with current project and client information., • Office Management Duties as Assigned, • Manage incoming and outgoing mail, packages, and deliveries., • Coordinate meeting room scheduling and office supply inventory., • Assist with onboarding logistics for new hires as needed., • Serve as a bridge between field teams and office staff, ensuring information flows smoothly.What We’re Looking For, • 2–4 years of experience in a receptionist, front-desk, or client-facing administrative role., • Exceptional phone presence — warm, clear, energetic, and professional. No monotone. Callers should hear someone who is genuinely glad they called., • Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping the ball., • Detail-oriented with professional writing ability — emails, messages, and documents should be polished and error-free., • Technology-comfortable — able to quickly learn and navigate multiple software platforms (Monday.com, SiteDocs, Dropbox, QuickBooks Online). You don’t need to know them all on Day 1, but you need to pick them up fast., • High school diploma or equivalent required; associate’s degree or relevant coursework preferred., • Valid driver’s license with an acceptable driving record., • Alignment with AIMRIGHT’s values — authenticity, integrity, service orientation, and a genuine desire to honor others through your work. Comfortable with a faith-informed workplace culture.Preferred Qualifications, • Experience in construction, engineering, or professional services industries., • Familiarity with QuickBooks Online and/or Monday.com., • Experience supporting safety programs or regulatory compliance documentation. Comprehensive Benefits Package: • Medical, dental, and vision insurance, • Paid time off, • 401(k) with employer match, • Professional development assistance, • Paid Training & career advancement opportunities, • Stable, growing company with a family-oriented, faith-informed culture, • A role where your work directly impacts the company’s reputation and client retentionWork Schedule, • Monday – Friday, on-site at our Tulsa office We C.A.R.E. about our clients and are relational with a purpose. Being Conscientious in everything we do results in achieving project goals. Producing Accurate reports allows clients to make the best decisions. Providing Responsive answers lets them stay on schedule. Our team stays Engaged from start to finish when answering questions, addressing problems, and delivering solutions. Be the voice of AIMRIGHT. Apply today and join a company that C.A.R.E.s about its people and clients.

The Office Manager is a professional working in an office environment with various roles within the organization to help ensure effective day-to-day operations. Real Estate Project Manager; make travel arrangements and manage the calendars and email of senior leadership. Minimum of 3 years of experi

Assist with communication between corporate office and Tulsa office. Position: Office Manager FLSA: Hourly/Non-Exempt Location: Tulsa, OK, 5705 E 71st St, Suite 220, Tulsa, OK Hours: Monday-Friday, 8am to 5pm. Minimum Qualifications: GED/High school diploma Associates or higher degree in Constructio

This is a full-time, on-site role for a Project Manager based in Tulsa, OK. The Project Manager will oversee workspace solution projects from inception to completion, ensuring they are delivered on time, within budget, and to the highest quality standards. L&M Office Furniture specializes in providi

Hire, develop, manage and retain the office staff.

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel.

L&M Office Furniture specializes in providing superior workspace solutions, including furniture, design, and installation, at affordable prices. This is a full-time, on-site role for a Project Manager based in Tulsa, OK. The Project Manager will oversee workspace solution projects from inception to

Perform other duties and assume various responsibilities as determined by the office manager and doctor(s). The Business Office Manager supervises the Patient Services staff within the surgical department of the practice. Help maintain inventory of all medications and supplies to ensure office is we

The Office Manager is a professional working in an office environment with various roles within the organization to help ensure effective day-to-day operations. Real Estate Project Manager; make travel arrangements and manage the calendars and email of senior leadership. Manage daily office operatio

Tax Senior Manager, Private Client & Family Office Services. The Tax Senior Manager, Private Client & Family Office Services (PCS-FOS) acts as a leader within the PCS-FOS group. The PCS-FOS Senior Manager is responsible for providing exceptional client service and supervising the work products of ot

Bell & Associates has been engaged to help our client recruit their next Tax Manager. Stay current on tax laws, regulations, and best practices affecting individuals and family office clients. Proficiency in tax preparation software and Microsoft Office Suite.

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

The Sr Project Manager leads day-to-day execution of multifamily new construction, acquisition and rehabilitation projects, with a strong emphasis on the.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Basic computer skills, including Microsoft Office and CRM systems. This busy insurance and financial services office has a passion to make a difference in the lives of others and better the community. Our office is located in Downtown Sand Springs.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

In this role, you will be responsible for ensuring projects are delivered on time, within budget, and to the highest quality standards.You'll collaborate closely with clients, subcontractors, and internal teams to drive successful project execution.Manage all phases of construction projects, includi

Ascension - AMG Williams - 2000 South Wheeling Avenue Tulsa [Medical Office Assistant] As an Office Assistant at Ascension, you'll: Greet patients and visitors, check patients in and out, and obtain necessary documentation; Verify and enter demographic information; Obtain and verify insurance autho

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Scale Operator/Administrative Assistant.We are looking for a dependable and hardworking Scale Operator/Administrative Assistant to join our team! This role is perfect for someone who thrives in a fast-paced environment, enjoys hands-on work, and takes pride in being a key part of keeping operations

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Ascension - AMG South Harvard - 4720 South Harvard Avenue Tulsa [Medical Office Assistant] As an Office Assistant at Ascension, you'll: Greet patients and visitors, check patients in and out, and obtain necessary documentation; Verify and enter demographic information; Obtain and verify insurance a

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Office Clerk Automotive Dealership. Our team is growing, and we are looking for a reliable and detail-oriented Office Clerk to support our dealership's daily operations. As an Office Clerk, you will play a key role in keeping our dealership running smoothly by handling a variety of administrative t

Manage appointment scheduling and office communications. Basic computer skills, including Microsoft Office and CRM systems. Our office culture is focused, growth-minded, and supportive.

Basic computer skills, including Microsoft Office and CRM systems. Manage appointment scheduling and office communications.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Ability to effectively respond to and meet the needs of a diverse client base Computer skills: MS Office.