Roanoke
Job DescriptionHR Assistant Full-time (37.5-hour workweek) Roanoke, VA This position is eligible for a hybrid work arrangement that combines inoffice and remote work, typically from a home office. JOB SUMMARY: The HR Assistant provides essential administrative and operational support to the Human Resources department, working closely with HR Specialists to ensure smooth and efficient HR processes. This role is responsible for assisting with recruitment activities, compliance screenings, HRIS data entry, personnel records management, payroll and benefits support, and general HR administrative functions. The HR Assistant plays a key role in maintaining accurate employee information across HR, payroll, and benefits systems, responding to employee inquiries, and supporting the department in delivering a positive employee experience. This position requires strong attention to detail, excellent organizational skills, and the ability to handle confidential information with discretion. SUPERVISION RECEIVED AND EXERCISED: The Human Resources Assistant will report directly to the Director of Human Resources. ESSENTIAL FUNCTIONS AND DUTIES: This list is not an exhaustive & all-inclusive list of job responsibilities. The distribution of time allotted for any function or duty is subject to change with or without notice. Nothing in this job description restricts management's right to assign other responsibilities to this job or reassign them elsewhere at any time. Recruitment & Job Posting Support • Create, update, and post job openings across job boards, internal systems, and company platforms., • Assist with position requisitions, hiring authorization, conditional job offer letters, and applicant and supervisor outreach throughout the onboarding process.PreEmployment & Compliance Screening, • Initiate, monitor, and review background checks, employment verifications, references, and driving history for applicable positions, and ensure timely completion and documentation as assigned., • Conduct DMV record checks in accordance with company policy and regulatory requirements., • Complete the I-9 and E-Verify process as assigned., • Perform and record LEIE (List of Excluded Individuals/Entities) checks before the fifteenth day of each month.HRIS/Payroll (Human Resources Information System) Administration, • Maintain accurate, organized digital and hardcopy personnel files in compliance with retention requirements., • Assist with entering and updating employee information in the HRIS/Payroll, including processing hires, status changes, and terminations., • Support the separation process by ensuring timely system updates, documentation, and coordination with payroll and benefits in HRIS/Payroll., • Process hiring, termination, and benefit-related actions in the benefits administration platform to ensure accuracy across systems.Payroll & Benefits Support, • Assist employees with benefit plan questions, enrollment steps, and qualifying life event processes., • Support Open Enrollment, including distributing information, tracking elections, and assisting employees with required tasks., • Assist with providing benefits orientation for new hires when needed and ensure enrollment tasks are completed., • Conduct routine audits to ensure alignment of benefit data between HRIS/Payroll and the benefits platform., • Support accurate payroll processing by ensuring timely and complete employee data updates for hires, terminations, and changes.General HR Administrative Support, • Respond to employee inquiries regarding HR policies, procedures, benefits, and other employmentrelated topics., • Prepare HR documents, including letters, reports, forms, and spreadsheets., • Assist with updating and maintaining SharePoint pages affiliated with human resources, such as HR team, Benefits, and Supervisor Hub pages. Knowledge of: • Office and records administration techniques and procedures, • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar, • Microsoft Office Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and virtual meeting applications such as Zoom, Webex, Google Meet, • DePaul's policies, procedures, standard practices, and the rules and guidelines established by regulatory and governing agencies, • Relevant policies, procedures, and strategies to promote the safety and protection of people, data, and property, • Methodologies and resources used to assess the needs of the listener or audience to share information or engage in ongoing communication, • Policies, procedures, and guidelines established by professional organizations and governing agencies, • Records administration and maintenance techniques and proceduresSkill/Ability to:, • Demonstrate the use of interpersonal and verbal skills to defuse emotional situations, calm upset individuals, allay fears, and lessen confusion, • Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and do not interrupt at inappropriate times, • Demonstrate effective verbal and written communication and body language that conveys information, ideas, or inquiries effectively and concisely, that purveys professional composure, emotional intelligence, thoughtfulness, patience, and respect amidst change, ambiguity, and within the daily trajectories of work, • Demonstrate the use of logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, • Complete assignments accurately and with attention to detail, • Collect, research, analyze, and organize technical data, • Manage multiple priorities and complete assignments on time, accurately, and with attention to detail, and ensure a high-quality work product, • Develop and maintain professional working relationships and appropriate boundaries with employees, management, community partners, and business associates, and work collaboratively in a team environment, and build strategic relationships, • Make arithmetical computations and tabulations, • Read and understand information and ideas presented in writing, • Operate a personal computer with working knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), internet use, Zoom, and other online meeting platforms, and required to become proficient in program-specific software and Microsoft SharePoint, • Operate standard office equipment such as telephone, calculator, printer, scanner, cellular phone, tablet, computer, postage machine, shredder, • Analyze and prepare concise and accurate documents, reports, and correspondence, • Effectively market the programs and services of the department and organization, • Effectively give public presentations with concise and accurate information crafted for the particular audience, • Train others, • Accurately prepare and maintain records, files, and reports, • Review work for accuracy, • Exercise sound judgment and critical thinking in decision-making and solving various work-related situations, • Learn and adhere to policies, procedures, and guidelines established by DePaul, professional organizations, governing agencies, and local laws, statutes, regulations, codes, and standards related to the area of responsibility, • Assist with the general upkeep and cleaning of office areas and agency vehiclesOther Characteristics:, • Demonstrate self-awareness, ongoing self-evaluation, and a commitment to being part of a diverse, equitable, respectful, and inclusive workplace where all people are valued, • Demonstrate professional composure in difficult and stressful situations, • Demonstrate the FIRST (fairness, integrity, respect, safety, trust) values in the daily trajectories of work, • Demonstrate professionalism regarding access to sensitive and confidential information related to employees, clients, and business records, with no disclosure to others without needing to know. MINIMUM REQUIREMENTS TO APPLY:, • A high school diploma and 13 years of experience in Human Resources, Payroll, Accounting, or Administrative support., • Excellent verbal and written communication skills., • Exceptional attention to detail and organizational skills., • Ability to manage multiple priorities and workstreams without constant direction in a fast-paced environment., • Microsoft Word: Proficiency in creating, editing, formatting, and proofreading documents, including the use of basic templates, tables, and document formatting tools., • Microsoft Excel: Proficiency in using Excel for basic data entry, calculations, and recordkeeping, including use of formulas, sorting, filtering, and simple spreadsheets., • Microsoft Outlook: Proficiency in using Outlook for professional email communication, calendaring, meeting scheduling, and basic contact management., • Microsoft PowerPoint: Proficiency in creating, editing, and formatting presentations, including the use of basic slide layouts, text, visuals, and presentation tools to support clear and professional communication., • Zoom: Proficiency in using Zoom for virtual meetings, including joining and scheduling meetings, using basic meeting controls (audio, video, chat, screen sharing), and participating in professional remote communication., • A proactive mindset, willingness to learn, commitment to delivering highquality service, and always maintaining a professional presence., • A comparable combination of education and experience may be considered., • Nice to Have:, • Associates or Bachelors degree in Human Resources or a business related field. PHYSICAL REQUIREMENTS: The physical demands described herein are representative of those that an employee in this position must meet, with or without reasonable accommodations, to perform the essential functions successfully. Physical activities required are finger dexterity necessary to operate equipment used in the position, effective communication and seeing or hearing verbal cues. Walking for up to one-third of the time, sitting two-thirds or more of the time, standing for up to one-third of the time, bending from one-third to two-thirds of the time, stooping for up to one-third of the time, lifting/pushing/pulling no more than ten pounds are required. When accessing various locations, the incumbent must climb stairs and ramps. This position requires driving approximately ten percent of the employee's working time to various locations. Public transportation may not be available. Individuals needing reasonable accommodations should speak with their immediate supervisor/hiring manager. SPECIAL REQUIREMENTS AND QUALIFICATIONS: After a conditional job offer, the following may be required: current DMV driving record with results that comply with insurer guidelines; drug and alcohol screening with satisfactory results as stipulated by applicable governing, funding, or regulatory agencies; and criminal and child protective services background reports. The applicant shall not have been convicted of any barrier crime(s) on the criminal background report. The applicant will have no founded disposition of child abuse or neglect as documented by the Child Protective Services background report. NOTE: This description provides information on the essential functions of the designated job and the general nature and level of work associated with it. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given. DePaul is an equal opportunity employer and E-Verify participant. Flexible work from home options available.
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