1000+ Best Jobs in Bridgeport, Connecticut (November 2025) - page 5

City of Bridgeport, CT - Government

Office Manager

2 days ago

Bridgeport

Job Description The City of Bridgeport is now accepting submissions for the position of: Office Manager Public Facilities The Mission of Public Facilities Administration is to plan, organize, staff, direct and manage all units of the Public Facilities Department under its jurisdiction as prescribed in the City Charter. In this capacity, Public Facilities advises the Mayor, City Council and all boards, commissions and departments in matters relating to public facilities and infrastructure. The Public Facilities Department is comprised of fourteen divisions: Roadway, Sanitation/Recycling, Transfer Station, Municipal Garage, Facilities Maintenance, Parks, Recreation, Golf Course, Engineering, Airport, Harbormaster, Zoo, Construction Management Services and Public Facilities Administration. The Administration division provides payroll, personnel, budgeting, financial, purchasing, administrative, capital, construction, permits, organizational, supervisory and management services for all its divisions. For more information visit: Salary and Benefits: $75,000.00 per year. This position includes a comprehensive benefits package. This summary provides a brief overview of the benefits available to regular full-time municipal employees; these benefits include retirement pension administered by CMERS (Connecticut Municipal Employees Retirement System), health insurance (medical, dental, vision, prescription), life, disability, paid leave, paid holidays, 457(b) deferred compensation plan (employee paid), and other voluntary employee paid benefits. This is a unionized position. The City of Bridgeport also offers several voluntary benefit programs via automatic payroll deduction: 457(b) Deferred Compensation Plan with Roth options, legal services, and complimentary discounted perks for city municipal employees. Retail and tuition discounts may be available at various universities and businesses that have partnered with the City of Bridgeport. The city participates in the Connecticut Municipal Employees Retirement System (CMERS) (), which requires both employer and employee contributions. Please be aware that your earnings from this position are not covered under Social Security; instead, you will make contributions towards your government pension plan. For further information, you may visit the Social Security website at ssa.gov. Application Process: Mail, deliver or email a resume, a cover letter, and a completed Civil Service Application (found below) to the Civil Service Commission Office, Room 106, 45 Lyon Terrace, Bridgeport, Connecticut 06604 or by email to . Please include “Office Manager” in the subject line. Accepting complete submissions until Friday, November 21, 2025. (Any/all changes to this opening shall be at the discretion of the City of Bridgeport). This position will require a pre-employment medical examination and controlled substance screening. Municipal Profile The City of Bridgeport is in Fairfield County at the mouth of the Pequonnock River on Long Island Sound. It is bordered by the towns of Trumbull to the north, Fairfield to the west, and Stratford to the east. The most populous city in Connecticut, it has an approximate population of 147,000, consisting of 50,367 households, with a population density of 9,226 residents per square mile. Nicknamed the “Park City” for its over 40 public parks, including the Olmsted-designed Seaside Park and Beardsley Park, Bridgeport is a vibrant community, and was recently cited as the 11th most diverse city in the country (with some 85 languages spoken here). NBC Today also labeled Bridgeport one of the top 5 booming cities in the nation. The City is also home to numerous attractions, such as the Barnum Museum, Connecticut's Beardsley Zoo, the Hartford Healthcare Amphitheater, the Total Mortgage Arena, and the Soundside Music Festival, all of which bring thousands of visitors to the city each year for a myriad of events. A center of learning, Bridgeport is home to Sacred Heart University’s Center for Healthcare Education, the University of Bridgeport, and Fairfield University’s Bellarmine Campus, as well as the campus of the Paier College of Art and the Housatonic Community College. The city also hosts two major medical centers which serve the region and are the city’s largest employers: Bridgeport Hospital, which is part of the Yale New Haven Health Care System, and Saint Vincent’s Medical Center, which is part of Hartford Healthcare. Governing Structure The City has a Mayor-City Council form of government. Bridgeport has an elected mayor who serves as the chief executive officer of the municipal government and serves a four-year term. The current mayor is Joseph P. Ganim, who is currently serving his eighth term as mayor. The City Council is the twenty-member legislative body whose two major responsibilities are enacting ordinances necessary to ensure the welfare and good order of the City and adopting the City’s annual budget. Councilmembers are elected by the residents of the ten council districts to represent the concerns, needs, and issues of their constituents, and work to improve the City’s neighborhoods. All Councilmembers serve a two-year term in office. GENERAL STATEMENT OF DUTIES: The Office Manager is responsible for overseeing a range of administrative and clerical functions within the Department of Public Facilities. This role involves managing confidential labor-related documents, coordinating communication between internal and external stakeholders, and supporting the Director and Deputy Directors in daily operations. The Office Manager ensures smooth office operations and serves as a key liaison between the department, city officials, vendors, and residents. ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential functions or duties described below are the primary functions and duties of the position. There may be other types of work that may be performed, and the omission of a particular duty or function does not exclude that duty or function from the position provided the duty or function is similar in work, related to the work or logically assigned to the position. • Coordinate and facilitate communication across departments, consultants, and project stakeholders to ensure alignment on assigned projects., • Serve as the primary point of contact for vendors, department heads, constituents, and internal staff regarding day-to-day operations., • Develop long-term departmental goals and strategies in collaboration with leadership., • Identify training needs and provide guidance to staff to support professional development and departmental growth., • Assist in the design and implementation of office systems, policies, and procedures., • Provide high-level administrative support to the Director and Deputy Directors., • Supervise, train, and evaluate assigned clerical personnel., • Recommend and implement improvements to operational procedures and administrative systems., • Assist with managing all aspects of capital purchasing transactions, including bids, RFP's and RFQ's, contract coordination, and compliance with purchasing ordinances., • Respond to inquiries from oversight offices regarding purchase orders and invoice payments., • Act as the department's lead purchasing specialist, supporting coordinators and resolving transactional issues., • Train and mentor new and junior staff on procurement systems, documentation processes, and conflict resolution related to invoicing and payments., • Manage and response to FOI requests., • Coordinate drop-off and pick up of residents' belongings with City Sheriffs and residents during eviction proceedings, • Collaborate with the Maintenance Manager and Leadman to schedule access to the eviction warehouse, • Maintain accurate records of all eviction activities for city documentation, • Collect and log any applicable storage fees related to evicted property MINIMUM EDUCATIONAL AND EXPERIENCE REQUIREMENTS: • Bachelor's degree required. Equivalent experience may be considered., • Minimum of 4 years of experience in governmental or public administration. KNOWLEDGE, SKILLS, AND ABILITIES: • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Experience with Munis or equivalent municipal financial systems., • Strong understanding of public administration principles and municipal government operations., • Familiarity with office management systems and intergovernmental relations., • Awareness of current trends in municipal management and administrative best practices., • Excellent written and verbal communication skills., • Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders., • Ability to analyze and resolve administrative and operational issues., • Sound judgment, discretion, and professionalism in handling confidential matters., • Capacity to learn and adapt to new systems and concepts in local government. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations which do not cause undue hardship may be made to enable individuals with disabilities to perform the essential functions. • Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Tasks may involve extended periods of time at a keyboard or workstation. Frequent downward flexion of neck, side-to-side turning of the neck, fine finger dexterity and grasp to manipulate the keyboard, telephone, writing instruments, papers, books, manuals, and reports., • Ability to see and read objects closely, as in typing from another document, reading/proofreading a report, read plans, using a computer monitor, filing and/or retrieving information from a filing system and verifying the accuracy of financial information. This job description is not, nor is to be intended to be, a complete statement of all duties, functions, responsibilities, and qualifications which comprise this position. The above is intended as a general summary only. You should not rely on it as a complete or binding explanation. This summary is subject to the reasonable discretion of city management. This summary does not constitute a contract of employment, express or implied, between the employee and City of Bridgeport. This is an informational guide and is subject to correction of any information which may have been inadvertently misstated. The City of Bridgeport is an Equal Opportunity Employer For further information and contact: CIVIL SERVICE COMMISSION 45 LYON TERRACE, ROOM 106 BRIDGEPORT, CONNECTICUT 06604 TELEPHONE: (203) 576-7103

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