Admin assistant jobs in United Kingdom

Hospitality Supervisor & Admin Support ** **Permanent Are you a hospitality Jedi? Are you passionate about customer service? Do you love admin? This could be the perfect role for you! ** The Company** We are an award-winning (Cinema Audio Society, Music & Sound, Promax UK, Vox) world class leader in audio services, providing clients with a full offering to deliver any requirement needed in audio advertising, content or production across the globe. We’re based in the UK and USA and our 12 studios in Central London are a centre of excellence. We have creative, media, studios and digital under one roof and work on; radio, Spotify and digital audio advertising; audio post for TV and films; audiobooks; podcasts; music; foreign dubbing; gaming and digital campaigns to support audio experiences. Our clients include Spotify (we are their creative partner in the UK & North America), Acast, Netflix, Amazon, Cartoon Network, Disney, Guinness, Paddy Power Betfair, Audible and Penguin Random House. As more and more people consume and interact with audio technology, we help our clients navigate the complex world of audio and the opportunities it brings. We help brands to build their audio identity and create a distinctive sound and connection to the audiences they need to reach. We’re a mix of arty, geeky, techy, creative types who deliver exceptional products for our clients every single day. Diversity and inclusion matter to us and we are committed to inclusion across race, gender, age, religion, identity, physical ability, neurodiversity and experience. We welcome your uniqueness. In the last few years we’ve also donated time and money to Macmillan Cancer Support, The Malaria Foundation and Crisis, and we intend to do a lot more. We are committed to developing the audio industry and its future talent and we’re an active supporter of initiatives to inspire, train and develop young talent and open our doors to bring a diverse group of people into our industry. ** OUR VALUES** We know it’s all about getting the mix just right… 1 - We’re on the same wavelength We're one team We support each other We work together to achieve collective success 2 - We hear every pin drop We care about the details We deliver on what we promise We take responsibility 3 - We’re all ears We care passionately about our clients We provide exceptional customer service We build long term partnerships ** Our Culture - Defined By Our Team** We're creative (standard). We're honest and open. A swear jar would bankrupt us all. We're all equal and we laugh at ourselves… and each other. We're unconventional, productive and we do whatever it takes to get the job done. We like burgers (meat, veggie and vegan). We always make time for each other and our clients. We live and breathe audio. We're people pleasers. We're all very different and we love that about our team. We praise each other and recognise achievements. We like going to the pub for alcoholic and non-alcoholic drinks. We don't quit, we fix. We're kind and caring. We make a difference. We stick together and pick each other up when it's needed. We like to dance. We love karaoke. We say please and thank you. We're passionate and motivated. We always leave our clients feeling good. ** The person we are looking for** You love customer service and you get a kick out of admin. As the face of the studios and the first point of contact for most visitors, you will effortlessly welcome and assist clients, ensuring their comfort and needs are met through impeccable service, a warm demeanour, and clear communication. Your adept multitasking abilities will shine as you navigate busy reception periods with poise, and prepare studios for upcoming sessions, all while upholding an impeccable attention to detail and a positive attitude. Beyond client care, you will play an integral role in our operations by providing administrative support across all teams; managing documents and receipts, overseeing stock-taking, running reports, updating our CRM system, organising events and helping with data entry. If you are ready to leave an indelible mark on our studio's hospitality experience and collaborate with our diverse team, we invite you to join us in redefining excellence in audio post production. ** Key responsibilities** -Meeting and greeting clients, actors and guests into the building -Providing food and refreshments to all visitors -Adhering to strict check in / check out procedures -Providing guests with access passes where applicable -Ensuring the studios, communal areas and kitchenettes are sufficiently stocked and organising regular stock takes -General cleaning duties, including tidy down of studios, communal areas and kitchenettes (emptying dishwashers, hoovering, wiping down of surfaces etc.) -Maintaining any equipment specifically used for hospitality (coffee machines etc) -Manage receipts and additional administrative support -Supporting teams across all aspects of admin -Help removing and disposing of any confidential material securely (such a scripts) -Answering the phone and taking incoming messages. -Postal or courier administration. -Support dealing with any additional cleaning issues via an external supplier -Closing down, locking doors and setting alarms across the facility -Assisting with the planning and organisation of team social events. ** Essential requirements** -Hospitality experience is a must. -Confidence making and serving drinks, tidying tables and taking orders. -An interest in a fast paced working environment - no two days are the same! -A high level of organisational skills and experience. -Excellent attention to detail. -Proactive and able to work on your own initiative. -Ability to problem solve and work under pressure. -Confident, friendly, approachable and a team player. -Good level of experience of using Apple Macs, Google docs and sheets or similar programs -An understanding of receipt management and basic cost-tracking. -Confidence and calm under pressure dealing with celebrity clientele Must be eligible to work in the UK ** Bonus Points** -An additional language -First Aid or Fire Warden training ** Working hours /requirements** ** ** **-**This role is based onsite at our studios on Tottenham Court Road, London. -9 hour day, including 1 hour lunch break. -Daily start/end times will vary based on session start/ends. Requirements for most days range between 8am - 6pm with occasional evening work required. Salary and benefits -£27,500 per annum -25 days flexible holiday plus standard bank holidays for England and 3 fixed days between Christmas and New Year, when the business is closed. -Medical insurance scheme -Life insurance policy -Eye Care scheme with Specsavers -Cycle to work scheme -Season ticket loan -Various training schemes to help us all be better The hiring process It’s really important that we are a right fit for each other. Therefore we usually have three chats; phone, online and in person. This is so we can get to know each other properly which is really important for you and us, as we want you to be with us for a long time so you need to know it’s right for you too. If there is another way you’d like to do this, that will really give you the chance to shine, please tell us if we get in touch to chat. Apply Please apply with your CV and a covering letter and tell us why you’d like to join us and how you’d add brilliance to our team. Candidates need to have the right to work in the UK. Previous applicants are welcome. Please note, this is not a sound engineering or runner role. No agencies please. Thank you.

We are seeking a reliable and detail-oriented Part-Time Office Admin to join our team. This role is ideal for students or mothers returning to work who are looking for flexible hours. As an essential member of the team, you will support day-to-day office operations, ensuring efficient administrative functions, and providing excellent customer service through phone and email communication. Key Responsibilities: Perform general administrative duties, including data entry, filing, and managing office supplies. Answer phone calls and respond to emails in a professional manner. Use Microsoft Excel to create and maintain spreadsheets, reports, and data management. Assist in scheduling appointments, managing calendars, and booking meetings. Provide support for any ad hoc tasks required by the team. Key Skills & Requirements: Proficient in Microsoft Excel with the ability to create and maintain spreadsheets. Excellent verbal and written communication skills for phone and email interactions. Strong attention to detail, accuracy, and organizational skills. Ability to multitask and manage time effectively. Positive attitude and a willingness to learn. Previous office experience is an advantage but not essential. Work Schedule: Flexible working hours between Monday and Saturday. This is work from office position. 4 to 5 hours per day, with a minimum of 4 days per week. Benefits: Competitive pay at the London Living Wage. Flexible working hours to suit your schedule, ideal for students or mothers returning to work. Friendly and supportive working environment. If you are looking for a part-time role with flexibility and the opportunity to work with a supportive team, apply today!

Job Purpose Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. Job Duties ­- Arranging survey appointment, Installations, services - Managing correspondence by answering emails - Assists in planning for upcoming installations - Manages reception area and looks after visitors - Answers phone calls and transfers them as necessary - Prepare relevant documents prior to installation and ensuring all documents are ready to be sent to the customer post installation. - Assist with purchase orders. - Interacts with directors and carries out their requests - Photocopies and files appropriate documents as needed Skills and Qualifications: Prior office experience; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills; Ability to Multitask

We are a property management and lettings company based in North London. We are looking for an administration assistant who can start working immediately. Applicant must be; -at least 1 year of experience -with an excellent telephone manner and organisation skills -attention to details -a self motivated person with the ambition to develop your skills, making the role your own You will support Directors and the team with all administrative and IT duties including preparing documents, greeting clients, being responsible for office supplies and entering data. Office hours: Monday-Friday 10:30-18:30 Saturday by 11:00-17:00 Sunday and Bank holidays closed For more information, please send us your CV

We are recruiting for One Validation Controller to join our back-office team. As the Validation Controller you will be responsible for providing 2nd line support and help to optimise the working day of the Field Engineers to achieve the daily delivery of customer service in line with the agreed SLA’s and by maximising the efficiency of the service delivery, ensure they are achieved in an efficient and customer focused manner. In your role you will be responsible for: · 2nd line support, supporting all field engineers, offering technical assistance and advice helping the engineer meet the clients SLA’s. · Offer Jeopardy and controls assistance on any testing or technical issues. · Help assist engineers run down their work in a timely manner throughout the working day. · Proactively support and assist new to field engineers. · Answer and action any queries and or requests received from the client. · Validate job closures including ensuring the correct pictures and relevant information are uploaded. · Maintain contact with engineers throughout the day, ensuring any failed installs are accounted for and closed correctly with sufficient notes to assist the client resolve any outstanding issues. · Challenge and validate any failed jobs and promote health and safety standards ensuring compliance with statutory and company requirements. · Avoid potential work failures by liaison with client Customers. · Ensure all jobs are accounted for and closed by the end of the day. · Communicate with field team managers and area managers of any issues throughout the working day. You will have the following qualifications and be able to prove experience and competence: · Strong communication skills, both written & oral. · Ability to plan own time effectively with self-motivation and to work on own initiative, prioritising workloads. · Able to demonstrate process driven outcomes. · Able to demonstrate a strong customer service focus, setting the expectations for the team. · Numerate and literate, ability to interpret data and report outputs and actions accurately. · Strong interpersonal skills, ability to build effective working relationships. · Ability to work as a team member, promote team spirit and share ideas. · Good organisation and time management skills. · The ability to work without supervision. · The ability to remain calm under pressure and maintain high standards at all times. · Understanding of Microsoft office i.e. Excel, Word etc. · The ability to multitask, to a high standard with exceptional attention to detail · Flexible with working hours · Experience working in a similar role would be advantageous · Must have some understanding of technical terminology and good excel knowledge. · Excellent time management skills should have the ability to prioritise tasks and complete in a timely manner What’s on offer for successful candidates? · 24k Per Annum salary, Overtime available. · 20 days’ holiday plus statutory bank holidays · Company Pension scheme · Cycle to work scheme Shift pattern: Mon-Fri 8am – 5pm or Mon-Fri 9am – 6pm. Saturday working is available. Location: Brimsdown, Enfield If you believe that you are the right fit, have the skills and expertise to add to our existing team and are looking to join our company, please apply and send us a copy of your CV.

Floor assistants Retail Admin

We are looking for candidates for a office vacancies available in various roles, some of which are listed below as :- Receptionist - Concierge - Admin- Office Assistant- Office Manager- Sales & Marketing Manager - HR manager assistant  We have available jobs in different locations within London. We have vacancies available in financial spheres also in sales, marketing and other spheres We have full time and part time available vacancies to fill as soon as possible wages can range from £13 to £22 per hour and up to £3000 and more per month depending jobs Please apply & we will contact you.

Accounts Administrator Responsibilities Maintain and update the status of accounts receivables and payables. Reconcile all bank accounts and resolve all issues in processing the financial statements. Maintain efficient client services and provide support to administration staff. Responsible for receiving and verifying bills and requisitions for services. Assist audit activities. Prepare, send, and store the record of invoices on time. Contact clients to update them about balance payments. Prepare and submit tax forms and their filings. Update internal accounting databases and spreadsheets. Process general administration functions. Evaluate all agreements and invoices and organize customer contracts. Analyze the transactions with financial policies and procedures. Offer support to the governing body and directors. Create and manage daily paperwork for mailing as well as invoicing. Assist all accountants and prepare all cash flow reports and data. Prepare records of minutes of meeting for future forecasts and make accounts available and forecasts to staff. Maintain and manage monthly journals, update entries, and maintain a ledger. Qualification: Minimum Graduate with some admin knowledge desirable Full training will be provided in this position Please send a Current CV and cover letter

We are looking for a candidates for office vacancies available in various roles, some of which are listed here as : - Receptionist - Residential Concierge - Admin - Office Assistant - Office Manager - Sales & Marketing Manager - HR assistant. We have available jobs in different locations within London & you can start immediately We have vacancies available in different spheres as : - financial - sales - marketing - construction - advertising - recruitment - residential apartments - others spheres We have full time & part time available vacancies to fill as soon as possible . The wages can range from £13 to £22 per hour and up to £3000 per month. More specifically, the salary of each vacancy will be told by the HR Manager in our office during an interview. Please apply and we will contact you.

We are looking to someone part time , to support admin , invoice , email and paper work .

We are looking for a candidates for office vacancies available in various roles, some of which are listed here as : - Receptionist - Residential Concierge - Admin - Office Assistant - Office Manager - Sales & Marketing Manager - HR assistant. We have available jobs in different locations within London & you can start immediately We have vacancies available in different spheres as : - financial - sales - marketing - construction - advertising - recruitment - residential apartments - others spheres We have full time & part time available vacancies to fill as soon as possible . The wages can range from £13 to £22 per hour and up to £3000 per month. More specifically, the salary of each vacancy will be told by the HR Manager in our office during an interview. Please apply and we will contact you.

About Us Childsplay Clothing is a stylish independent retailer of luxury designer children’s clothes operating out of the UK. Incorporated 30 years ago, the business has built a trusted and talented team which have helped drive the strategy and vision to make the company one of the market leaders today. Childsplay Clothing has a vibrant and fashionable website and is the envy of many. We reach to a worldwide customer base from as far as the USA, Middle East to China. Our operation is backed up by our new high-tech Head Office and Distribution centre operating out of Dagenham. The Role: This is a fantastic opportunity to join the Childsplay Clothing Team. We are looking for a dynamic and enthusiastic Merchandising Admin Assistant to support the team. We sell the top luxury brands for Children’s Clothing and Accessories; in this role you will gain experience with internationally recognised Luxury and Premium Brands across clothing, footwear and accessories. ** Duties and Responsibilities** · Produce reports for the team – Taking ownership of Monday Morning reporting · Ability to notice and rectify errors · Maximise sales opportunities e.g., take something off promo if doing well · Produce best sellers’ reports and Monitoring Sales · Analyse sales and stock reports and make suggestions · Update on key sales info for meetings · Monthly sell through reports for suppliers · Produce sell through reports for meetings – keep on top of the calender · Assisting the team with day-to-day administrative tasks · Working alongside BAA in setting up seasonal Range Plan’s ** Qualifications, Skills or Experience Required** · The ideal Candidate will have; · Knowledge of retail environments and an understanding of Merchandising · Strong attention to detail, ensuring information is accurate · Good problem-solving skills · Passion for numbers, and a good working knowledge of Microsoft Excel · Demonstrate Market awareness including competitor activity · Organised and proactive with an ability to multi-task and work to tight deadlines, whilst maintaining excellent attention to detail · Awareness of Brand Values · Time Management skills

We would like to invite you into our OUTSTANDING home, Heanton Nursing Home, Nr. Barnstaple if you are caring and compassionate and have a passion for helping people. This opportunity is perfect for you if you want to be with other likeminded people who come to work not only because “it’s a job” but because they want to make a difference in someone else’s life. Whether you have a background in retail, warehouse, admin, maintenance, any other profession, it doesn’t matter, life experience and a passion for care & people is all you need. If you think this is something you would be interested in, then simply apply today

We are an Interior Design business based in Kensington. Fundamentally, we are looking for someone to help with admin duties, everything from answering phone calls, general business paperwork, ordering materials, assist with company marketing material, preparing quotations to meeting our clients.

Administrative assistant required for charity based in E14 9TS Basic Admin Duties

Admin Job Role: Data Transfer and Database Management Specialist Location: Office-based (with possibility of remote work) Hours: Full-time, Monday-Friday Company Overview: We are a small tuning company specializing in performance upgrades for vehicles. Our team consists of 3 office-based staff (Including yourself) and 4 mobile technicians who travel to client locations for installations and maintenance. Job Description: We are seeking a detail-oriented and organized individual to join our team as a Data Transfer and Database Management Specialist. In this role, you will be responsible for transferring data between systems, managing our customer database, and ensuring the accuracy and security of all information. Key Responsibilities: - Transfer data between various systems and platforms - Maintain and update our customer database with accurate and up-to-date information - Monitor and troubleshoot any data transfer issues - Ensure data security and privacy compliance - Collaborate with team members to streamline data management processes - Provide training and support to staff on data transfer and database management best practices - Assist with other administrative tasks and projects as needed Qualifications: - Previous experience in data transfer and database management - Proficiency in Microsoft Excel and database software - Strong attention to detail and accuracy - Excellent organizational and time management skills - Ability to work effectively both independently and as part of a team - Knowledge of data security and privacy regulations - Experience working in a small team environment is a plus Benefits: - Competitive salary - Professional development opportunities If you are a highly motivated and proactive individual with a passion for data management, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience and why you are interested in this position. We are near Ealing Common Station, our postcode is W5 3HJ.

Job Overview Are you an experienced estate agent, driven, and thirsty for real success? Flexible – Work your own hours even alongside your current employment Work when you want to, no set days or hours. Ideal if you currently working for another estate agent (this can be your extra income) Covering West London and nation wide. Please be aware before applying that this is a self-employed commission-only role, however our commission structure is extremely generous and OTE is £120.000+ Our minimum commission on a property sale is (1%), of which 40% will be shared with you. We are seeking a dynamic Real Estate Agent to join our sale team. As a Real Estate Agent, you will assist clients in buying and selling properties while providing exceptional customer service and representing R&K Residential. Duties - Source your own property sales leads - Our office team will take care of all admin and contracts with buyer / seller - Act as broker throughout the sale process, liaising with all parties - Build and maintain relationships with individuals through networking - Create an independent ongoing sales pipeline - Assist clients in buying and selling, properties - Conduct property viewings and tours - Negotiate property deals on behalf of clients - Stay informed about the property market trends - Market properties through various channels - Build and maintain relationships with clients - Receive 40% of our agency commission (you will personally receive a minimum of £1,700,00 per property you sell) Based on average property sale for £425.000, agency fee 1 % and your fee 40 % of agency fee - Requirements - Sales experience (previous estate agent property sale minimum 1 year required, you must be capable of sourcing your own leads, canvassing, deal closing, client expectation management and sales progression) - Strong organisation skills - -A good knowledge of the property market and the latest trends - Problem-solving ability - Motivation to succeed in your career and build a social media following - Sound grammar and professional telephone manner - Strong administrative skills to handle paperwork efficiently - Excellent communication skills to interact with clients effectively - Organisational abilities to manage multiple tasks simultaneously - Multilingual skills are advantageous for catering to diverse clientele - If you are passionate about real estate and possess the necessary skills, we welcome you to apply for this exciting opportunity. Immediate start.

- To provide assistance and support to our Hotel General Manager with the day- to-day operation hoof the property in order to achieve the highest service standard and complete guest satisfaction. - analyses demand and decides on type, standard and cost of services to be offered - determines financial, staffing, material and other short- and long-term needs - ensures physical comfort of residents or passengers and makes special arrangements for children, the elderly and the infirm if required - To recruit, engage and retain our colleagues through effective performance - management, and to assist with the daily admin according to company policy and procedures. - To deputise for the General Manager as required

Little Goslings is a home based early years setting in Beckenham. We have achieved 4 consecutive ‘Outstanding’ gradings from Ofsted. We are looking for a kind, enthusiastic, energetic but quiet, reliable and trustworthy individual to assist the everyday running of the setting, safeguard and support the children in our care and enable them to thrive and blossom. Duties will include - 🐥supporting children’s care and wellbeing 🐥undertaking safeguarding and other training specific to your job role 🐥assisting with the daily running of the setting, ensuring a clean and safe environment is maintained at all times 🐥building respectful and nurturing relationships with the small people in your care, the other staff members and parents too 🐥planning and organising fun and interesting activities 🐥assisting with admin duties and liaising with parents 🐥Having a sense of humour & a happy disposition is essential No formal qualifications are required, however a warm, caring and nurturing persona is essential. Knowledge of the EYFS and early years curriculum and/or experience with children under 5 is desirable, however, if you are passionate about working with little ones, we can teach you along the way! You must be prepared to feel loved and special to many young children and their families… there is simply no other job like this one. The position is subject to a successful interview, enhanced DBS check and references. The position is for a week at the start of January. Monday 6th January- Thursday 9th January. 🐶🐶 Please note - we are a ‘home from home’ setting. We have a little dog called Rosie ( who also thinks she is a little person)

We are excited to be recruiting for the role of HR and Recruitment Manager for a vibrant organization based in Canary Wharf. Job Overview: The company are looking for a dedicated and enthusiastic HR & Recruitment Manager to oversee all aspects of recruitment and human resources practices and processes. Reporting directly to the CEO, the HR & Recruitment Manager will act as the go-to person for all employee-related issues with duties including job design, recruitment, employee relations, performance management, training & development and talent management. We strongly believe the job of our HR function is vital to the overall business success. Our people are what make us and the HR & Recruitment Manager will ensure we have a happy and productive workplace where everyone works towards achieving our mission and objectives. Promoting corporate values and shaping a positive culture is a vital aspect of this role and something we feel very passionate about. Job duties & responsibilities: Recruitment: - Working closely with managers to conduct a robust recruitment process for all vacancies throughout the company. - Proofread job descriptions and feed back to hiring managers on changes and suggestions based on market intel and recruitment trends. - Build talent networks to find qualified candidates. - Write & post job adverts. - Use multi-channel approach to source suitable candidates. - Manage the recruitment pages on the company website. - Screen applicants, evaluating if they meet the minimum requirements of the role. - Ensure candidates are managed through the process in a timely fashion whilst also ensuring they have an excellent ‘candidate experience’. -Engage with Hiring Managers to book interviews and collect feedback and support Hiring Managers with the recruitment process, where necessary. HR: - Managing Employee Relation cases for all employees which includes but is not limited to: Sickness and Absence Maternity/Paternity/Parental Leave Return to Work Compassionate Leave Disciplinaries Grievances Performance Management & Improvement Plans Welfare Meetings, Investigations Redundancies and Restructure - Creation of formal paperwork which includes but is not limited to: Contracts, Offer letters and Job Descriptions Contract amendment letters Leavers paperwork Meeting outcomes Formal warnings Improvement plans Settlement agreements Compromise agreements . Creation of all forms used within the company as well as implementation to the relevant platforms for access . Creation and management of all Company Policies and Procedures; this includes keeping them up to date in line with relevant changes . Managing and coordinating the internal appraisal process . Managing employee satisfaction and identifying areas that require improvement . Monitoring holiday entitlement and allowances; chasing for unapproved holiday/holiday adjustments Managing the introduction and processing of all staff benefits which includes: Healthcare cash plan Life assurance Bike to work scheme Season ticket loans DSE Eye Tests Pension Referral bonus - Right to Work audits - Medical record audits - Managing and chasing probation returns and paperwork including extensions and failures - Assisting with HR improvement projects and strategic advice to managers Payroll and Financial administration: - Inputting and collating all the data in relation to monthly payroll - System admin and super user of Payroll System - Managing payslips, P60s, P11Ds and P45s - Pension; uploading new joiners, removing leavers, making the monthly payments, amending percentage inputs and making stand-alone payments - Raising PO numbers and inputting invoice details to submit and send to suppliers through Ad-hoc: - Working with our external IT Provider and telecoms provider to act as the main contact for all queries, processing and approvals - Liaison for central service data protection provision and relevant policies - Project management as and when required heading up all projects which relate to the office, staff and/or IT - Working with the Office Manager to assist in the running of the central function service Muswell Group is acting as a recruiter for the hiring company Job Types: Full-time, Permanent Pay: £40,000.00-£43,000.00 per year Work Location: Hybrid remote in London, E14 9GE

We are looking for a Full time Sales Assistant to work in our fashion retail stores and offices. Lots of training will be given. Permanent contract hours 30~40h/wk Must speak good English Previously retail experience is essential